matrix- key contracting diversity … · agency comparison matrix- key contracting diversity...

AGENCY COMPARISON MATRIX- KEY CONTRACTING DIVERSITY PROGRAM COMPONENTS FOR CONSTRUCTION PROJECTS

UPDATED: 6/22/11 DW ECOP=Enhanced Construction Outreach Program, SMUD=Sacramento Municipal Utility District, EBMUD-East Bay Municipal Utility District

PUBLIC AGENCIES

Alameda County

ECOP

City of Oakland Port of Oakland Alameda Co. Public

Works Agency

BART EBMUD SMUD Alameda CTC

CONTACT PERSON Linda Moore

linda.moore@acgov.

org

Shelley Darensburg or

Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620

or Mark Tsumura 916-732-

6137

Marlene Rubain 510-

208-

7468/certification@al

amedactc.org or Joan

Fisher 510-208-

7466/outreach@alame

dactc.org

Formal Policies &

Procedures

YES YES YES YES YES YES YES YES

Goals/Contracting

Objectives

SBE (Small Business

Enterprise)

YES NO NO YES NO 50% Contracts Not

Requiring Board

Approval

NO YES

LBE (Local Business

Enterprise)

YES Min. 10% LBE + 10%

SLBE (or 20% SLBE)

+20% to Total

Trucking Dollars, if

applicable, > $100K1

NO YES NO NO NO YES

SLBE (Small Local

Business Enterprise)/SEED

(Supplier Education and

Economic Development)

20% Min. SLBE Up to 20% Min. for

Contract Awards >

$100K

NO 20% SLEB NO NO 20% YES

DBE (Disadvantaged

Business Enterprise)

NO 11.17% FY09/10 18.6% Federal

Aviation Admin.

YES 25% Overall

Project Specific

NO NO YES

M/EMBE (Minority/Ethnic

Minority)

15% Subcontracting

MBE

NO but tracks NO 15% MBE 23%

Subcontracting

25% NO NO

KEY PROGRAM

COMPONENTS

Prepared by Debbie Wellnitz/Beverly Johnson of 22



PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

W/WWBE (Women/White

Women)

5% Subcontracting

WBE

NO but tracks NO 5% WBE 12%

Subcontracting

9% NO NO

WMBE (White Men) NA NA NA NA 25% NA NO

Good Faith (Outreach)

Efforts

YES YES YES YES YES YES NO YES

Mandatory Pre-Bid

Meetings

NO NO

Meet or Don’t; If firm

don’t it requires

Council approval

Selective Projects YES Selective

Projects

Selective Projects Selective Projects Selected Projects

Documentation Required YES

1st & 2nd Low

Bidders

NA YES YES YES

Low Bidder Only

YES

1st Low Bidder & 2nd

Low Bidder

NA YES

Pass/Fail Method YES NO NO

Evaluation Points System NO YES YES

Incentives / Bid Discounts

SBE 5% Bid Preference NA Min. Level May

Be Set/Project

NO NO 5% Bid Discount $50K

Max.

NA NO




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

LBE 5% Bid Preference Can bank dollars

(Credits) from non-

City Projects and City

Projects; Up to 5%

Bid Discount

Min. Level May

Be Set/Project

5% LBE NO NA NO

SLBE/SEED 5% Bid Preference

for Prime with 40%

SLBE Subs

Can bank dollars

(Credits) from non-

City Projects and City

Projects; Up to 5%

Bid Discount

Up to 10

Points/10% Bid

Discount

$1M Max.

5% SBE NO 5% Bid Evaluation

$250K Max.

Up to 5% Bid Evaluation

for Prime with 20% SEED

Sub ($250K Max.)

NO

DBE NA NO YES 14% UDBE NO NA NA NO

MBE/EMBE NA NA NA 15% MBE NO NO NA NO




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

WBE/WWBE NA NA NA 5% WBE NO NO NA NO

WMBE NA NA NA NA NA NO NA NO

Set-Aside/Target

Contracting

YES: Goods &

Services and

Professional Services

for contracts over

$25K

All Contracts

Under $25K

YES

Min. 75% LBE

Solicit @ least 3 LBEs

< $100K

YES -

SBE/VSBE

Selective Projects

All contracts below

$25K

NO YES - SBE

25% Contracts Not

Requiring Board

Approval

YES – Selective Projects

that are $75K or Less

YES (Administrative

Contracts >$50k

Mentor-Protégé YES

5% Preference

YES

Add’l Point

Preference

YES NO but currently under

consideration

NO NO

Waiver

Provisions/Options

YES YES YES YES YES YES NO YES (for some)

Add’l Race/Gender

Neutral Activities

YES for DBE

Newsletter NO NO YES NO Email Notifications YES

Unbundling Large Contracts YES NO YES YES YES Possible Selective Projects Selected Projects




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

Bonding Assistance/Bond

Guarantee2

YES

Guarantee up to 40%

$750K Max

NO Temporarily

Suspended

No longer has

Collateral Pool

(Line of

Credit)for

Guarantee

YES NO

Earthquake

Safety Program

has Graduated

Scale for

Bonding

NO NO NO

Financial Assistance/Loan

Program

NO YES up to $249.5K

Operated by Oakland

Business

Development Corp.

YES NO NO NO - however,

consideratin will be

given to requests can be

made for expedited

payments on a contract

YES

20% Loan Guarantee up to

$50K for Primes and Subs

NO

Insurance Assistance YES NO YES YES NO NO YES

SPARTA (Service

Providers Artisans

Tradesman Activities)

Insurance Program

NO

Subcontractor Prompt Pay

Provisions

YES YES YES YES YES in accordance with

State Law

NO YES

Management & Technical

Assistance

YES YES YES YES YES YES YES YES




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

Local Paid Advertising YES YES

Varies but can include

The Post

El Mundo

The Globe

East Bay Express

YES

o El Mundo

o Post

o MECA

o Tribune

o Sing Tao

o Port’s Website

YES YES

o Chronicle

o SB Exchange

o El Mundo

o Post

o Tribune

YES

o Sing Tao Daily

o The Oakland Post

o The Oakland Trib

o El Mundo

o Amado Ledger

o Calaveras Enterpise

YES

o Sacramento Bee

o Gazette (MBE)

o Green Sheet for

Construction

YES

Outreach Consultants YES NO NO YES YES –

Forthcoming

New SBE

Preparation

Program

NO NO YES

Training/Business Forums YES YES YES YES YES YES




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

Business Directory YES

Online Interactive

YES

Online Interactive

YES

Online

Interactive

YES YES

Online

Interactive

YES

Hard Copy and On-line

YES YES

Disparity/Availability/Utili

zation Study

YES

Mason Tillman

Associates 2004

YES

Mason Tillman

Associates 2007

YES

Mason Tillman

Associates 1997

YES YES

Mason Tillman

Associates 2009

YES

Mason Tillman

Associates 1998

YES

Small Business

Availability Study –

Mason Tillman Associates

2000

Disparity Study -National

Economic Research

Associates 1998

NO

Local Hiring




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

Statement in Bid Documents YES YES YES YES Selective

Projects

YES NO NO




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

Program YES

First Source,

Contracts > $100K

YES

50% Oakland

Resident workforce on

a craft by craft basis;

First new hire has to

be Oakland Resident;

50% of new hires

must be Oakland

Resident; 15%

Apprentice Work by

Oakland Residents

with up to half being

performed on non-

City Projects located

in Oakland; Local

Apprentice work

hours only valued at

50% toward overall

resident goal of 50%;

Exemptions available;

Has Local

Construction

Employment Referral

Program

YES via

Maritime

Aviation PLA

50% work hours

by Local Impact

Area Residents;

20% Apprentice

work hours by

LIA; 2nd Priority

to Local Business

Area

YES - apprenticeship

ratio: 1 apprentice hour

for 5 hours of journey

person

Selective

Projects

NO NO NO




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

Project Labor Agreement3 Selective Projects Selective Projects YES NO Selective

Projects

NO Selective Projects

Living Wage Provisions YES

And Equal Benefits

Ordinance

YES

Contracts over

$50K with 20

employees

working at least

25% of their time

on the Port-

related work

Prevailing Wages

Program Results 2008-

2009

SBE NA NA NA 60% NA FY09-15, FY10-33




PUBLIC AGENCIES

Alameda County

ECOP


Works Agency



linda.moore@acgov.

org


Ernestine Nettles

[email protected]

om

Pamela Bell 510-

627-1410 or

pbell@portoakla

nd.com

Lupe Serrano

[email protected]

Paula Eubanks

510-464-6359 or

Regenia

Robinson 510-

464-6542

Beverly Johnson

510-287-0142

[email protected]

Mike Eater 916-732-5620


6137

Marlene Rubain 510-

208-



Fisher 510-208-

7466/outreach@alame

dactc.org

KEY PROGRAM

COMPONENTS

LBE 64%4 15% - FY07-09

(17% - FY07/08

15% - FY08/09)

55% 70% NA FY09-55, FY10-52

SLBE/SEED TBD 23% - FY07-09

(17% - FY07/08

24% - FY08/09)

9% NA FY09-10, FY10-23 2008 & 2009

22.5% 5

DBE NA NA 16% 19% DBE 21% NA NA

MBE/EMBE 36% NA NA 17% MBE/WBE NA FY09-31, FY10-12 NA

WBE/WWBE 5% NA NA 15% MBE NA FY09-4, FY10-5 NA

WMBE 57% NA NA 5% WBE NA FY09-65, FY10-81 NA

5 Results based on SEED Eligible contract awards in calendar year (2008: $161M SEED Eligible with $36M in SEED Awards/2009: $132M SEED Eligible with $30M in SEED Awards); Total

Awards in 2009 $310.65M

1 New Program will be a min. of 50% SLBE overall with specific minimums set per project; New Contractors’ Rotation Program (Sheltered Market) for SLBEs “pre-qualified” for listing on a roster

based on City Council removal of low bid requirement.

2 Guarantee is to firm who is considered a “good” risk in being able to complete the project without the needed collateral (need reviewed or audited financial statement, put in funds control (1%

payment to funds control agent who reviews, monitors, and process invoices) which goes into pot where claims are paid prior to paying the contractor use of assistance providers to mitigate (reduce the

risk). Less than a .2% ($200K) default rate out $350M in bonds) compared to industry average is over 30% for M&W since 1995. Letter of Credit Fee (1% of the Bond Amount) goes to the Bank.

Ala. Co. pays the 1% to the funds control plus the 1% for the Letter of Credit of Fee plus Merriweather & Williams administrative fee.

3 Agencies with overall PLAs are Oakland Unified School District and Port of Oakland; Peralta - for projects over $1M;

4 Overall contract awards



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

YES YES YES YES YES

YES, Section 3

Businesses

10% Inclusion NO

NO (except for

Section 3

businesses)

NO YES.

Certifications are

available at

http://sf-

hrc.org/index.asp

x?page=86#Secti

on INO 25% w/10%

SLBE on

100K+

NO

Project Specific NO

NO NO but tracks



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

NO NO but tracks

NA NO but tracks

YES YES YES YES YES

Selective Projects YES exception

on RHA

projects

YES YES YES

YES YES YES YES YES

NO NO NO NO NO

YES YES YES YES YES

NO, unless it's

Section 3 Business

NO NA



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

NO, unless it's

Section 3 Business

NO Small/Micro

Sized LBEs:

10% Bid discount

for

contractsunder

$10MM

SBA-size LBE's:

2% Discount for

contracts greater

than $10MM and

less than $20MM

NO, unless it's

Section 3 Business

5% Bid

Discount

10% Max (as

defined in

Ordinance)

NA

NO NA NA

NO, unless it's

Section 3 Business

NA NA



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

NO, unless it's

Section 3 Business

NA NA

NO, unless it's

Section 3 Business

NA NA

YES, Section 3

Businesses

YES-Selective

Projects at City

Manager's

Discretion

YES Micro-set

asides and

subcontracting

goals that vary by

contract

YES, for Section 3

Residents

YES NO

NO Selectively YES

NO NO

Selectively YES Mandated

by City law



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

NO NO YES.

http://sf-

hrc.org/index.asp

x?page=76

NO Loan Program

available thru

Econ Dev Ofc.-

Janet Johnson

NO

NO NO YES.

http://sf-

hrc.org/index.asp

x?page=76

NO YES

YES



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

YES

- Oakland Tribune

NO NO

NO YES NO

YES YS YES. HRC

provides

regularly

scheduled

monthly

workshops.

Http://sf-

hrc.org/Modules/

ShowDocument.a

spx?documentid=

596



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

YES YES YES YES. LBE

Directory of

Certified Firms

http://sf-

hrc.org/index.asp

x?page=74

YES

NO NO



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

NO YES NO. Local hiring

is handled mainly

by CityBuild, an

employment

program under

the Workforce

Development

Division of the

Office of

Economic and

Workforce

Development



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

NO, only for Section

3

Residents/Businesse

s

First Source

Agreements;

25% of total

workforce hrs to

local residents

YES. Handled by

CityBuild, an

employment

program under

the Workforce

Development

Division of the

Office of

Economic and

Workforce

Development



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

Selective

Projects

YES. Handled by

CityBuild, an

employment

program under

the Workforce

Development

Division of the

Office of

Economic and

Workforce

Development

NO. Living wage

requirements are

handled by the

SF Office of

Labor Standards

NA NA



Oakland Housing

Authority

City of

Richmond

GG Bridge,

Highway &

Transport

SF Human

Rights

Commission

AC Transit

Daniel Mermelstein

/ Debbie Wellnitz

daniel.mermelstein

@oakha.org

Gina Baker

gbaker@richmo

ndworks.org

Gale Jackson

/Vincent May

415-923-2316

Taraneh Moayed

415-252-2531

taraneh.moayed

@sfgov.org

Royce

Johnson 510-

577-8815

27% 17% - FY

2009/10

NA NA

NA NA

NA 58%

NA 17%

NA 24%
