mastering sap plant maintenance2009 premier partners:proudly supported by:produced by:
TRANSCRIPT
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Mastering SAP Plant Maintenance2009
Premier Partners: Proudly Supported by: Produced by:
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Mastering SAP Plant Maintenance2009
Greg OlynykDocument Management
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Mastering SAP Plant Maintenance2009
Why Documents?
• “A Picture is worth a thousand words”
• Improves communication, compliance, reduces penalties
• Provides field technicians with information to do their jobs
• Aging workforce – capture knowledge
• You can do it all in SAP
• Third party Printing Add-on produces document packages for work orders
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Mastering SAP Plant Maintenance2009
What is a Document ?
• Job procedures, lock-outs, sketches, drawings, pictures, work lists
• Check Lists (Excel can have multiple authors)
• Inventory Pictures
• Manuals
• Videos
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Mastering SAP Plant Maintenance2009
Horror Stories…
• 12 page print out !
• Object Services – attachments; fill up SAP server
• BMP (huge file size)
• Poor File management skills…people make mistakes, rename, move, no naming conventions, poor folder structures
• Personal Mapped drive links
• Symbols in Filenames #$%&*
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Mastering SAP Plant Maintenance2009
Topics Simplified
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Mastering SAP Plant Maintenance2009
Storing Documents on Network
• Network Places - Read / Write
• Directory Protocol (by Planner GRP or FL)
• Naming Conventions (noun-asset number)
• File size (compression , batch resize jpg)
• Linking issues◦ Avoid user mapping
◦ Avoid renaming or moving files
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Mastering SAP Plant Maintenance2009
Creating Document Links in SAP
• Access via data carriers for Consistency
• Document Types (Drawings, Documents, JPGs, )
• Versioning (gotcha)
• Release Strategy
• Auto-numbering Documents
• Naming Conventions (so you can find them)
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Mastering SAP Plant Maintenance2009
Create Document (CV01N, try cv00)
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Mastering SAP Plant Maintenance2009
Create Document (CV01N, try cv00)
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Mastering SAP Plant Maintenance2009
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Mastering SAP Plant Maintenance2009
Basic Attributes
• Application associated
• Data Carrier by file type
• Browse to the document
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Mastering SAP Plant Maintenance2009
Object Links
• Select the Object Links tab;
• Select the Appropriate Object Tab
• Specify the Object(s) such Equipment Masters or Functional Location Masters or Material Masters
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Mastering SAP Plant Maintenance2009
Object Links
• By associating a document to an object(s) (example; FL or EQ), the master sheet and any Notification or Work Order created to that object will have the link available via the icon
• Note: This does NOT add it to the BOM(s)
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Mastering SAP Plant Maintenance2009
Documents in BOMs (IB02, IB12, CS02)
• Technical Objects > Bill of Material > FL BOM > Change
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Mastering SAP Plant Maintenance2009
D is for Document
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Mastering SAP Plant Maintenance2009
Searching Document
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Mastering SAP Plant Maintenance2009
Order of Items
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Mastering SAP Plant Maintenance2009
Verify
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Mastering SAP Plant Maintenance2009
Documents in Work Orders
• PRT in Task Lists Operations (IA12)
• PRT in Work Order Operations (IW32)
• Object Services (PM Work Order)
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Mastering SAP Plant Maintenance2009
PRT in Task Lists Operations (IA12)
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Mastering SAP Plant Maintenance2009
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Mastering SAP Plant Maintenance2009
PRT in Task Lists Operations (IA12)
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Mastering SAP Plant Maintenance2009
PRT in Work Order Operations (IW32)
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Mastering SAP Plant Maintenance2009
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Mastering SAP Plant Maintenance2009
PRT in Work Order Operations (IW32)
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Mastering SAP Plant Maintenance2009
Object Services
• We use this for temporary document to the Work Order
• Does not copy over from Task List
• Supports URL to website(s)
• Do not attach JPG directly (printing and server issues)
• Paste image into WORD, compress images
• Arrows and Call-outs in WORD
• Save file into read/write network directory
• Link to SAP Documentation
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Mastering SAP Plant Maintenance2009
PDF - Right Click > Open With… IE
• Spot the Danger ?
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Mastering SAP Plant Maintenance2009
TIP: in Vista+; [Shift] Right click any
file > Copy Path
TIP: Office 2007; Add command
“Document Location” to Quick Access
toolbar…
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Mastering SAP Plant Maintenance2009
Create Attachment’ this copies the
file to the server !
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Mastering SAP Plant Maintenance2009
View / Edit or Delete Object Services
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Mastering SAP Plant Maintenance2009
Printing PM Work Orders
• Work Order Print Manager by Prometheus
• Shop-papers (un-released Work Orders too)
• Object Services (default to Print)
• PRTs (default to Print)
• FL / EQ documents
• Can control at operational level with WOPM
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Mastering SAP Plant Maintenance2009
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Mastering SAP Plant Maintenance2009
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Mastering SAP Plant Maintenance2009
Inventory Images (MM)
• Link to re-sized JPG (<50K)
• Image resizer (batch processing)
• Grid background
• Build into receiving / business process
• Images show in Search Materials (ZMSE)
• Images show in Material Masters GuiXT(MM03)
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Mastering SAP Plant Maintenance2009
ZMSE (any document type)
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Mastering SAP Plant Maintenance2009
MM03 (GuiXT Script supports JPG only)
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Mastering SAP Plant Maintenance2009
Summary
• What a mess we were in with documents;◦ Situation;
◦ Actions;
◦ Results; ▪Electronic
▪Searchable
▪Save time $$
▪Consistency $
▪Materials
▪Auto-print
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Mastering SAP Plant Maintenance2009
Key Points to Take Home
• Good file management skills
• Common server for documents
• Data Carrier for each document type
• Templates for each document type
• Document Manager / Admin (reports, batch processing)
• Business Process for each document linking method
• Make printing documents easy
• Make information accessible to all
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Mastering SAP Plant Maintenance2009
Questions ?
How to contact me…
Greg [email protected]://cvgo.com/
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Mastering SAP Plant Maintenance2009
Premier Partners: Proudly Supported by: Produced by: