march 2011 board packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING MARCH 15, 2011

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

March 15, 2011Plain Community Branch Library

Canton, Ohio 5:00 p.m.

I. Public Comments Page

II. Board President Comments

III. Main Library Friends Comments

IV. Staff ReportsA. Executive Director Kent OliverB. Fiscal Officer Russ Humerickhouse

V. Consent CalendarA. Minutes of February 15, 2011 Meeting 5B. February Financial Report 9C. February Gift Report 16D. Monthly Training Report 18E. Monthly Human Resources Report 19

VI. Building and Grounds Committee ReportA. Facilities Update 20

VII. Human Resources Committee Report

VIII. Finance and Audit Committee ReportA. 2011 Permanent Budget Resolution 22

IX. New BusinessA. Linda Dahl - Marketing Plan

X. Executive Session

XI. Adjournment

Next Meeting April 19, 2011 at Perry-Sippo Branch Library

Statistical Overview ‐ February 2011Stark County District Library, Ohio

200000

250000

300000

350000

400000

Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Circulation

Year to Date630,617 2010578,610 2011

February313,563 2010277,738 2011

‐11.43%

140000

Library Visits

Y D F b

25000

30000

35000

40000


Computer Use

Year to Date62,585 201055,579 2011

February30,556 201025,936 2011

‐15.12 %

200000

250000

300000

350000

400000


Circulation

Year to Date630,617 2010578,610 2011

February313,563 2010277,738 2011

‐11.43%

80000

100000

120000

140000


Library Visits

Year to Date210,961 2010197,057 2011

February109,159 201089,984 2011

‐17.57 %

25000

30000

35000

40000


Computer Use

Year to Date62,585 201055,579 2011

February30,556 201025,936 2011

‐15.12 %

24 Month Trend Graph March 2009 ‐ February 2010 March 2010 ‐ February 2011

500

700

900

1100

1300

1500


New Cardholders

Year to Date1,493 20101,537 2011

February673 2010731 2011

8.62%

Statistical Overview ‐ February 2011Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date1,233 20101,412 2011

February679 2010685 2011

0.88 %

2000

12000

22000

32000


Program Attendance

Year to Date26,076 201028,351 2011

February13,767 201013,974 2011

1.50 %

25000

30000

35000

40000

45000


Website Visits ‐ Total

Year to Date71,833 201079,272 2011

February35,433 201038,044 2011

7.37 %

100

600

1100


Programs

Year to Date1,233 20101,412 2011

February679 2010685 2011

0.88 %

24 Month Trend Graph March 2009 ‐ February 2010 March 2010 ‐ February 2011

2000

12000

22000

32000


Program Attendance

Year to Date26,076 201028,351 2011

February13,767 201013,974 2011

1.50 %

February 15, 2011 - Board Minutes Page 1 of 4

Stark County District Library Board of Trustees

Minutes February 15, 2011

The Board of Trustees of the Stark County District Library met in regular session on Tuesday, February 15, 2011, at the Main Library. In attendance were board members Shawn O’Brien, Steven Pittman, Bert Nero, Wanda Young, Robin Austin and John Mroczkowski. Also in attendance were library employees Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Board member Susan Rodgers was absent. The meeting was called to order at 5:00 p.m. by President, Shawn O’Brien. Guests included Sally Whiston of the Main Friends of the Library and six library employees. PUBLIC COMMENTS

• None

BOARD PRESIDENT COMMENTS • It was noted that discussion of the Marketing Plan will be deferred until March due to

Linda Dahl’s illness.

MAIN FRIENDS OF THE LIBRARY COMMENTS • Sally Whiston reported that the FOL hosted Valentines Day cookies for the library staff. • The FOL book store will feature books by African-American authors for Black History

month. EXECUTIVE DIRECTOR’S REPORT

• Executive Director Kent Oliver reported that the Stark Community Foundation has tabled the library consolidation study for now.

• The Community Foundation’s Capital Campaign Committee will be meeting in March, and Mr. Oliver will discuss the Jackson project with them.

• Meetings have been held with county and state level elected officials. • New hours are in place for Main Library and larger branches. • Shelver positions are being filled. • Statistics regarding downloadables were shared. • The New York Times bestseller list also includes eBooks. • Overdrive now offers an app for iPads to download eBooks.


FISCAL OFFICER’S REPORT • Fiscal Officer Russell Hummerickhouse discussed details of his report.

ADMINISTRATIVE PROJECTS MANAGER JEAN MCFARREN

• Administrative Projects Manager Jean McFarren reported that grants are being sought to supplement the budget without competing with the capital campaign.

• The Foundation Board met and made plans for their activities for the year. • New meeting room software will make reserving meeting space more efficient for

customers. • Some staff members in Reference will be able to provide notary service soon, to

supplement the existing Administrative and Circulation staff. CONSENT CALENDAR Resolution 2011-14 January Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Patrons $66.50 Restricted: Genealogy Department Penny Gembarosky 25.00 Restricted: Main Library Dottie Hockenberry 20.00 Restricted: Perry Sippo Branch - Memory of Ruth Shallenburger Monthly Total $111.50 Year To Date Total $111.50 MONTHLY TRAINING REPORT

Name: Tammy Long (season pass) & Russ Humerickhouse 2/10/11 Conference: PUCO & You: What the new rules mean for your Business Canton, OH Total $16.00 Stark County Safety Council

Name: Megan Johnson 2/16/11 Conference: Promoting Your Library in the Community Online Training Total $50.00 NEO-RLS

Name: Jean McFarren 2/23/11

Conference: The New Norm: What drives funder decision-making in

today's economy? Cuyahoga Falls, OH

Total $42.03 Association of Fundraising Professionals


Name: Aiesha Collins, Beth Bouchard, Kathy Wetmore, Lisa

Barcich & Carol Ann Shearer 2/25/11 Conference: Statewide Teen Summer Reading Program Wooster, OH

Total $286.39 NEO-RLS

Name: Renee Sheridan 2/28/11 Conference: Communication Skills for Women Akron, OH

Total $144.43 Career Track aka Fred Pryor Seminars

Name: Bill Muzzy 3/2/11 Conference: Ohio Pesticide Recertification Conference Akron, OH

Total $100.40 Ohio State University & Ohio Dept Agriculture

Name: Joyce Swad & Beth Queen 3/4/11 Conference: Summer Reading Program Cleveland Heights, OH Total $116.30 NEO-RLS

Name: Deborah Cooper 4/8/11 Conference: Virginia Hamilton Conference Kent, OH

Total $154.17 KSU & Akron-Summit Co Pub. Library

February $909.72 MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS 01/31/11 Lindsay Hill, Shelver, Jackson Township Branch, part time, 40 hours biweekly 02/07/11 Carrie Milkanin, Shelver, Circulation Services - Main, part time, 30 hours biweekly 02/09/11 Emily Cavalier, Shelver, North Branch, part time, 32 hours biweekly 02/09/11 Tyler Muckley, Skilled Maintenance, Maintenance - Main, full time, 80 hours

biweekly 02/14/11 Eileen Cox, Shelver, Perry Sippo Branch, part time, 40 hours biweekly 02/14/11 Amanda Cameron, Shelver, Perry Sippo Branch, part time, 40 hours biweekly 02/17/11 Lydia Carmany, Shelver, Circulation Services - Main, part time, 30 hours biweekly

DEPARTMENT/AGENCY/STATUS CHANGES None

RESIGNATIONS/RETIREMENTS/TERMINATIONS/LAY OFF TERMINATIONS 01/31/11 Janet Bailey, Library Assistant, Perry Sippo Branch, full time. 01/31/11 Byrun Reed, Library Assistant, Plain Community Branch, full time. 02/07/11 Amanda Wrataric, Librarian, Jackson Township Branch, full time.


NUMBER OF EMPLOYEES STILL ON LAY OFF 1 full time exempt employee Grade E1 1 part time bargaining unit employee Grade 1 Motion by John Mroczkowski to approve the consent calendar, Wanda Young seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT

• Patty Marsh reported that estimates have been received for the Technology Learning Environment. Plans now entail moving the periodical section to make the best use of space in Main Library.

• The Jackson Branch Fundraising Committee met last month, and they plan to meet every two weeks.

• Ms. Marsh updated the Board on the progress of the North Branch HVAC system. Trane has replaced both gas valves on the burner, and they will follow up with revised pricing for a new control panel. No sensor alarms have been received since the change was made.

HUMAN RESOURCES COMMITTEE REPORT

• Human Resource Manager Mike Barni pointed out the possibility of state legislation that could affect public employee bargaining units.

• Three employees who were on layoff have separated from service. • Human Resources committee meeting scheduled for Monday, February 28, 2011.

FINANCE AND AUDIT COMMITTEE REPORT

• Finance and Audit committee meeting is scheduled for March 7, 2011. • Kent Oliver updated the Board on the State Budget. Linda Murray of the Ohio Library

Council provided information on state legislation that may have an impact on public libraries.

• Mr. Oliver asked the board to contact federal lawmakers regarding the IMLS funding. • The board did not object to Mr. Oliver proceeding with taking a draft of changes to the

County PLF distribution formula to the County Budget Commission. ADJOURNMENT Motion to adjourn the meeting at 5:35 p.m. by Wanda Young, Steven Pittman seconded the motion; all voting yes. NEXT BOARD MEETING

• The next board meeting is scheduled for Tuesday, March 15, 2011 at the Plain Community Branch.

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR FEBRUARY 2011

FEBRUARY REVENUES

DESCRIPTION FUND 101 FUND 216 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL STARK COMMUNITY EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $672,511.85 $672,511.85TAXES PROP. (LEVY) 0.00 0.00TAXES (REIMB. P.P.) 0.00 0.00GRANTS 0.00 0.00PATRON FINES & FEES 19,234.89 19,234.89INVESTMENT INCOME 108.03 73.67 181.70SERVICE FEES 3,984.33 3,984.33DONATIONS 250.00 250.00MISC. REV. & REIMB. 2,364.72 2,364.72OTHER 3,310.11 3,310.11SUB-TOTAL 701,763.93 0.00 0.00 0.00 0.00 0.00 73.67 0.00 0.00 0.00 701,837.60TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $701,763.93 $0.00 $0.00 $0.00 $0.00 $0.00 $73.67 $0.00 $0.00 $0.00 $701,837.60

FEBRUARY EXPENSES

DESCRIPTION FUND 101 FUND 219 FUND 224 FUND 228 FUND 229 FUND 401 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL IRELAND, MY PERRY BRANCH SISTERS OF SCDL CAPITAL CAPITAL FUND- YOUTZ MCDONALD WISE

IRELAND RECOVERY CHARITY FDN. FOUNDATION PROJECTS PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $671,481.07 $671,481.07SUPPLIES 22,426.14 217.36 22,643.50PURCH. SERVICES 87,985.43 87,985.43LIBRARY MATERIALS 56,730.87 14.52 64.24 56,809.63CAPITAL OUTLAY 0.00 0.00OTHER EXPENSES 267.36 267.36TOTAL $838,890.87 $0.00 $14.52 $0.00 $217.36 $0.00 $0.00 $0.00 $0.00 $64.24 $839,186.99

ENCUMBRANCES $440,384.61 $0.00 $138.37 $5,000.00 $282.64 $3,501.36 $2,301.04 $49.61 $0.00 $0.00 $451,657.63

DISTRIBUTED TO BOARD OF TRUSTEES ON 3/15/11

REVEXPM11.XLS

STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11 2011 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $576,215.48 $672,511.85 $1,248,727.33 $7,022,281.00 17.78%1200 Taxes Property (Levy) 0.00 0.00 0.00 4,730,932.00 0.00%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 427,439.00 0.00%2000 Grants 0.00 0.00 0.00 142,000.00 0.00%3000 Patron Fines & Fees 18,280.64 19,234.89 37,515.53 226,000.00 16.60%4000 Investment Income 259.52 181.70 441.22 5,776.00 7.64%5000 Service Fees 8.50 3,984.33 3,992.83 47,500.00 8.41%6000 Donations 111.50 250.00 361.50 18,000.00 2.01%

8100-8700 Misc. Rev. & Reimb. 1,805.77 2,364.72 4,170.49 25,000.00 16.68%8900 Other 3,326.95 3,310.11 6,637.06 25,000.00 26.55%

TOTAL $600,008.36 $701,837.60 $0.00 $0.00 $0.00 $0.00 $1,301,845.96 $12,669,928.00 10.28%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL1000 Payroll/Benefits $636,898.47 $671,481.07 $1,308,379.542000 Supplies 12,133.59 22,643.50 34,777.093000 Purch.Services 90,478.77 87,985.43 178,464.204000 Library Materials 60,088.41 56,809.63 116,898.045000 Capital Outlay 20,397.02 0.00 20,397.02

7-8000 Other Expenses 1,580.25 267.36 1,847.61TOTAL $821,576.51 $839,186.99 $0.00 $0.00 $0.00 $0.00 1,660,763.50

PRIOR YEAR ENCUMBRANCES PAID IN 2011 (333,821.59)TOTAL CURRENT Y-T-D EXPENSES FOR 2011 $1,326,941.91

DISTRIBUTED TO THE BOARD OF TRUSTEES 3/15/11

REVEXP2011.XLS

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 2/28/11

2011 YTD 2011 YTD 2011EXPENSE ACCOUNT 2011 YTD YEAR 2010 YEAR 2010 CAPITAL, CURRENT YEAR GENERAL FUND

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES TEMPORARYALL FUNDS PAID IN 2011 AT 2/28/2011 FUND EXPENSES GENERAL FUND APPROPRIATIONS

1000 Payroll/Benefits $1,308,379.54 $181,597.92 $21,692.77 $0.00 $1,126,781.62 $2,169,000.002000 Supplies 34,777.09 9,935.59 11,956.17 217.36 24,624.14 40,500.003000 Purch.Services 178,464.20 52,486.91 36,896.15 0.00 125,977.29 400,000.004000 Library Materials 116,898.04 69,325.53 67,835.06 429.91 47,142.60 196,750.005000 Capital Outlay 20,397.02 20,325.64 6,752.07 0.00 71.38 80,000.00

7-8000 Other Expenses 1,847.61 150.00 0.00 0.00 1,697.61 14,100.00

TOTAL $1,660,763.50 $333,821.59 $145,132.22 $647.27 $1,326,294.64 $2,900,350.00

011BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/15/11

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 2/28/11

401 450 460 212 217 219 221 222 223 224 228 229 801 802 803CAPITAL PERMANENT PERRY BLDG. & EARLY CHILD IRELAND, PRAXAIR LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAPITAL RENOV. RES. CENTER MY IRELAND FOUNDATION FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2011 $948,288.31 $1,000.00 $2,301.04 $500.00 $211.82 $358.09 $0.00 $4,000.00 $2,190.36 $76,513.37 $5,130.77 $20,108.22 $11,311.23 $5,920.75 $1,525.09 $1,079,359.05

2011 REVENUE: 153.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 153.79

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 11- 0.00

2011 EXPENDITURES:

0.00 0.00 0.00 0.00 0.00 (74.95) 0.00 0.00 0.00 (89.03) 0.00 (217.36) (89.45) 0.00 (395.36) (866.15)

2011 BOARD OF TRUSTEES

APPROPRIATION 11- 0.00

BAL. AT FEB. 28, 2011 $948,442.10 $1,000.00 $2,301.04 $500.00 $211.82 $283.14 $0.00 $4,000.00 $2,190.36 $76,424.34 $5,130.77 $19,890.86 $11,221.78 $5,920.75 $1,129.73 $1,078,646.69

ENCUMBR. AT 2/28/11 $3,501.36 $0.00 $2,301.04 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $138.37 $5,000.00 $282.64 $49.61 $0.00 $0.00 $11,273.02

CAPTRST11.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 3/15/11

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT FEBRUARY 28, 2011

BALANCE @ 1/31/11 BALANCE @ 2/28/11 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $193,969.43 $186,690.35 ($7,279.08)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 21,107.64 25,017.79 3,910.15

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .11% @ 2/28/11 ) 849,479.99 849,553.66 73.67HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .12% @ 2/28/11 ) 1,483,135.49 1,320,753.61 (162,381.88)

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 2,548,387.55 2,382,710.41 (165,677.14)OUTSTANDING CHECKS (249,153.90) (220,826.15) 28,327.75CASH BALANCE $2,299,233.65 $2,161,884.26 ($137,349.39)

CSHALL11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/15/11

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2011

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage $0.00

0.000.000.000.00

Stark 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 0.000.000.000.000.00

Summit 0.000.000.000.000.000.00

Y-T-D at 2/28/11 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Levy Taxes Received 2011 $0.00Collection and Election Expenses 2011 $0.00

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/11 thru 12/31/11 $0.00Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

RETAXBO11.XLS Distributed to Board of Trustees 3/15/11

STARK COUNTY DISTRICT LIBRARY Page 6PERSONAL PROPERTY TAXES/BOND RETIREMENT FOR 2009

DATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES STATE OF IN LIEU UTILITY/ PERSONAL TREASURER & 5723 EXPENSE DELINQUENCY DEPOSIT

OHIO OF TAX OTHER TAX FEESPortage $0.00

0.00Stark 0.00

0.000.00

Carroll/Brown Twp. 0.000.00

Summit 0.000.00

Y-T-D at 4/30/09 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.002008 CARRYOVER 566.35TRANSFERRED TO GENERAL FUND 101 (566.35)BALANCE AT 4/30/09 $0.00

R.E. Taxes(Net) $11,490,831.99Payoff Notes (10,931,686.66)

Transferred to General Fund 101 in 2002 (517,137.78)Transferred to General Fund 101 in 2004 (40,244.16)Transferred to General Fund 101 in 2005 (579.21)Transferred to General Fund 101 in 2006 (926.75)

Tax Receipt in October 2007 (Net) 205.95Tax Receipt in October 2008 (Net) 102.97

Transferred to General Fund 101 in 2009 (566.35)Book Bal. @ 4/30/09 ($0.00)

RETAXBO9.WKS Distributed to Board of Trustees 5/19/09

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 2/28/11

SPECIAL PERRY 2010GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUND FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2011 $1,441,442.75 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,520,801.80 $2,207,335.62REVENUE

1000 Taxes (PLF) 1,248,727.33 1,248,727.33 1,139,505.501200 Taxes Property (Levy) 0.00 0.00 4,607.761200 Taxes (Reimb. P. P.) 0.00 0.00 0.002000 Grants 0.00 0.00 0.003000 Patron Fines & Fees 37,515.53 37,515.53 40,318.754000 Investment Income 287.43 153.79 441.22 358.545000 Service Fees 3,992.83 3,992.83 192.926000 Donations 361.50 361.50 25,406.15

8100-8700 Misc. Rev. & Reimb. 4,170.49 4,170.49 12,786.658900 Other 6,637.06 6,637.06 6,418.08

TOTAL REVENUE Y-T-D 1,301,692.17 0.00 153.79 0.00 0.00 0.00 1,301,845.96 1,229,594.35

EXPENDITURES1000 Payroll/Benefits 1,308,379.54 1,308,379.54 1,351,283.742000 Supplies 34,559.73 217.36 34,777.09 30,125.223000 Purch.Services 178,464.20 178,464.20 200,279.044000 Library Materials 116,249.25 163.98 484.81 116,898.04 167,545.185000 Capital Outlay 20,397.02 20,397.02 120,340.13

7-8000 Other Expenses 1,847.61 1,847.61 4,793.86TOTAL EXPENDITURES Y-T-D 1,659,897.35 381.34 0.00 0.00 0.00 484.81 1,660,763.50 1,874,367.17

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT FEBRUARY 28, 2011 $1,083,237.57 $108,631.29 $948,442.10 $1,000.00 $2,301.04 $18,272.26 $2,161,884.26 $1,562,562.80OUTSTANDING CHECKS 220,826.15 220,826.15TOTAL ACCOUNTED FOR AT 2/28/11 $1,304,063.72 $108,631.29 $948,442.10 $1,000.00 $2,301.04 $18,272.26 $2,382,710.41

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 186,690.35KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 25,017.79STAR OHIO-INVESTMENT ACCOUNT 849,553.66HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,320,753.61TOTAL ACCOUNTED FOR AT 2/28/11 $2,382,710.41

BOTCTRE11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 3/15/11

FEBRUARY GIFT REPORT RESOLUTION 11- BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR AMOUNT DESIGNATION Genealogy Patrons $225.00 Restricted: Genealogy Department Stephanie Rosselli 25.00 Restricted: Main Library - Education MONTHLY TOTAL $250.00 YEAR TO DATE TOTAL $361.50

COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 $6,785,305.85MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %09 January $652,111.85 10.37% $652,111.85 10.37%09 February $777,269.11 12.36% $1,429,380.96 22.73%09 March $437,272.53 6.95% $1,866,653.49 29.68%09 April $504,374.97 8.02% $2,371,028.46 37.70%09 May $799,628.46 12.71% $3,170,656.92 50.41%09 June $609,982.54 9.70% $3,780,639.46 60.11%09 July $620,253.77 9.86% $4,400,893.23 69.97%09 August $444,369.34 7.07% $4,845,262.57 77.04%09 September $456,639.01 7.26% $5,301,901.58 84.30%09 October $537,874.01 8.55% $5,839,775.59 92.85%09 November $510,249.35 8.11% $6,350,024.94 100.97%09 December $446,299.40 7.10% $6,796,324.34 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 7.77% $545,451.13 7.77%10 February $594,054.37 8.46% $1,139,505.50 16.23%10 March $369,543.05 5.26% $1,509,048.55 21.49%10 April $450,514.20 6.42% $1,959,562.75 27.90%10 May $727,260.47 10.36% $2,686,823.22 38.26%10 June $527,301.95 7.51% $3,214,125.17 45.77%10 July $585,107.11 8.33% $3,799,232.28 54.10%10 August $464,426.35 6.61% $4,263,658.63 60.72%10 September $482,965.48 6.88% $4,746,624.11 67.59%10 October $575,230.54 8.19% $5,321,854.65 75.79%10 November $531,813.90 7.57% $5,853,668.55 83.36%10 December $490,665.62 6.99% $6,344,334.17 90.35%

COUNTY CERTIFIED ESTIMATED FOR 2011 $7,022,281.23MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 8.21% $576,215.48 8.21%11 February $672,511.85 9.58% $1,248,727.33 17.78%11 March $0.00 0.00% $0.00 0.00%11 April $0.00 0.00% $0.00 0.00%11 May $0.00 0.00% $0.00 0.00%11 June $0.00 0.00% $0.00 0.00%11 July $0.00 0.00% $0.00 0.00%11 August $0.00 0.00% $0.00 0.00%11 September $0.00 0.00% $0.00 0.00%11 October $0.00 0.00% $0.00 0.00%11 November $0.00 0.00% $0.00 0.00%11 December $0.00 0.00% $0.00 0.00%

PLF2011.XLS

Stark County District Library Staff Training Report March 15, 2011

Name: Bryan Harris 1/17/1/20/2011Conference: BICSI Winter Conference & Exhibition Orlando, FLTotal $1,647.29 Bicsi

Name: Mike Barni 2/6-2/8-11Conference: Managing Chaos: True Stories, Sound Solutions Newark, OHTotal $610.40 OHPELRA

Name: Kent Oliver 2/16-20/11Conference: Public Library Directors' Symposium San Francisco, CATotal $1,595.24 Public Library Directors

Name: Kent Oliver 2/22/11Conference: 97th Annual Dinner: A Night with the Governor Canton, OHTotal $85.00 Stark County Chamber of Commerce

Name: Jennifer Welsh 2/24/11Conference: OLC Membership Committee Meeting Columbus, OHTotal $0.00 OLC

Name: Rosemary Hayes 3/4/11Conference: Summer Reading Program Cleveland Heights, OHTotal $30.00 NEO-RLS

Name: Mike Barni 3/10/11Conference: Safety Council Luncheon: Energy Drinks + Your Employees Canton, OHTotal Season Pass Stark County Safety Council

Name: Russ Humerickhouse 3/15/11Conference: Stark County Safety Council Annual CEO/Sr Mgt Breakfast Canton, OHTotal $20.00 Stark County Safety Council

Name: Delores Rondinella 3/23/11Conference: Online Patron Training: A Project Review Webinar

Total $0.00 Web JunctionName: Jean McFarren 3/24/11

Conference: Seminar on Planned Giving Akron, OH

Total $30.97Leave a Legacy & Center for Nonprofit Excellence

Name: Delores Rondinella 3/29/11Conference: Developing Online Patron Tutorials WebinarTotal $0.00 Web Junction

Name: Renee Sheridan 4/9/11Conference: Literacy Celebration Canton, OHTotal $60.00 Malone University

Name: Marianna DiGiacomo 28-AprConference: OLC North Chapter Conference Independence, OHTotal $120.80 OLC

Name: Greg Burlingame 7/29-31/11Conference: Overdrive Digitalpalooza 2011 Cleveland, OHTotal $159.00 Overdrive

Name:Conference:Total

March $4,358.70

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

March 15, 2011

APPOINTMENTS 02/28/11 Karen Ball, Substitute, Youth Services- Main, hours as worked. 02/28/11 Dawn Brunkalla, Substitute, Jackson Township Branch, hours as worked. 02/28/11 Mark Villono, Substitute, Circulation Services - Main, hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES 01/31/11 Jesse Peek, Shelver, Youth Services - Main from 30 hours biweekly to 32 hours

biweekly. 01/31/11 Seth Thompson, Shelver, Circulation Services - Main, from 22 hours biweekly to 30

hours biweekly. 02/28/11 Marianna DiGiacomo, Youth Services- Main, full time, from Librarian to Literacy &

Events Coordinator.

RESIGNATIONS/RETIREMENTS/TERMINATIONS 03/04/11 Kathy Lewis, Library Associate, Perry Sippo Branch, part time. 03/05/11 Amanda Hexamer, Shelver, Jackson Township Branch, part time. 03/25/11 Bruce Williamson, Library Technical Assistant, Maintenance, full time.

NUMBER OF EMPLOYEES STILL ON LAY OFF 1 full time exempt employee Grade E1 1 part time bargaining unit employee Grade 1

STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE

February 15, 2011 MAIN LIBRARY Training Center- Status: Unchanged We have estimates for the work that will need completed in order to put a Training Center on the 2nd floor and to relocate the computers. Due to some changes with the periodicals collection, we are revising the plan of where things will be on the second floor. We are now able to move the periodicals into the section we were planning for computers and place the computers in the area where periodicals have been. This allows better sight lines to the computers, more direct access to customers needing help on the computers, and cost savings since the area does not need soundproofed. JACKSON BRANCH Status: Unchanged The building project is progressing. The Campaign Committee is meeting every two weeks with the most recent meeting being March 11th. NORTH BRANCH Status: Staff reports that the building is comfortable. Trane and K Company have been around regularly attempting to resolve the problems. Trane was there when we had a sensor failure alarm. They replaced both gas valves on the burner. After about 10 days alarms again went off. They believe it is a voltage drop that causes the problem. Apparently this does not interrupt the operation of the HVAC but Trane is working on the solution. With the recent thaw and rainfall, there has been flooding in the stairwell again. This is covered by warranty on the work we had done last summer. Pioneer has been in to look at the problem and will be extending the membrane especially around the footer.

STARK COUNTY DISTRICT LIBRARY ESTIMATED REVENUE BY FUNDFISCAL YEAR 2011

101 212-229 401, 450 & 460 801-803 ACCOUNT NUMBER/ GENERAL SPECIAL CAPITAL PERMANENT TOTAL ALL

SOURCE OF REVENUE FUND REVENUE PROJECTS FUNDS FUNDSFUNDS FUNDS

1000 TAXES (PLF) $7,022,281.00 $0.00 $0.00 $0.00 $7,022,281.001200 TAXES PROPERTY (LEVY) 4,730,932.00 0.00 0.00 0.00 4,730,932.001000 TAXES (REIMB. PER. PROP.) 427,439.00 0.00 0.00 0.00 427,439.002000 GOVT. GRANTS (E-RATE) 142,000.00 0.00 0.00 0.00 142,000.003000 PATRON FINES & FEES 226,000.00 0.00 0.00 0.00 226,000.004000 INVESTMENT INCOME 2,000.00 1.00 1,000.00 2,775.00 5,776.005000 SERVICE FEES 47,500.00 0.00 0.00 0.00 47,500.006000 DONATIONS 10,500.00 7,500.00 0.00 0.00 18,000.008000 MISCELLANEOUS 50,000.00 0.00 0.00 0.00 50,000.00TOTAL EST. 2011 REVENUE 12,658,652.00 7,501.00 1,000.00 2,775.00 12,669,928.00

2010 CARRYOVER 968,724.73 108,718.30 945,786.95 18,618.01 2,041,847.99

ESTIMATED TRANSFERS IN/OUT 0.00 0.00 0.00 0.00 0.00

ESTIMATED 2011 FUNDS $13,627,376.73 $116,219.30 $946,786.95 $21,393.01 $14,711,775.99

2011BGTREV-Board Packet (2).xlsx

2011 Annual Appropriation Resolution-Permanent 11-BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees, that to provide for the current expenses and other expendituresof said Board of Trustees, during the fiscal year, ending December 31, 2011, the following sums be and the same are hereby set aside andappropriated for the several purposes for which expenditures are to be made for and during said fiscal year, as follows, viz:

% CHANGE2011

2010 Final Permanent 2010 Actual 2011 Permanent Permanent/GENERAL FUND 101 Budget Expenses & Encumbrances Budget 2010 Actual1000 SALARIES AND BENEFITSSALARIES AND LEAVE BENEFITS $6,048,125.00 $6,044,650.00 $6,152,755.00 1.79%RETIREMENT BENEFITS 888,500.00 868,487.00 911,615.00 4.97%INSURANCE BENEFITS 1,432,500.00 1,425,693.00 1,494,270.00 4.81%OTHER EMPLOYEE BENEFITS 16,500.00 10,814.00 16,500.00 52.58%TOTAL SALARIES AND BENEFITS 8,385,625.00 8,349,644.00 8,575,140.00 2.70%% OF TOTAL GENERAL FUND 101 68.57% 72.03% 66.40%

2000 SUPPLIESGENERAL ADMINISTRATIVE SUPPLIES 148,950.00 143,577.00 153,460.00 6.88%PROP. MAINT./REPAIRS, SUPPLIES & PARTS 51,540.00 51,540.00 52,540.00 1.94%MOTOR VEHICLE FUEL,SUPPLIES & PARTS 23,750.00 23,750.00 30,500.00 28.42%SUPPLIES PURCHASED FOR RESALE 12,760.00 10,502.00 12,500.00 19.02%OTHER SUPPLIES 0.00 0.00 0.00 n/aTOTAL SUPPLIES 237,000.00 229,369.00 249,000.00 8.56%% OF TOTAL GENERAL FUND 101 1.94% 1.98% 1.93%

3000 PURCHASED AND CONTRACTED SVS.TRAVEL & MEETING EXPENSES 32,185.00 22,113.00 35,000.00 58.28%COMMUNICATIONS, PRINTING & PUBLICITY 256,185.00 214,632.00 235,000.00 9.49%PROPERTY MAINT., REPAIR & SECURITY SVS. 866,717.00 775,788.00 904,615.00 16.61%INSURANCE 44,400.00 40,817.00 45,000.00 10.25%RENTS / LEASES 76,383.00 66,081.00 75,000.00 13.50%UTILITIES 265,535.00 254,995.00 265,535.00 4.13%PROFESSIONAL SERVICES 200,850.00 155,106.00 200,850.00 29.49%LIBRARY MATERIALS CONTROL SVS. 85,000.00 85,053.00 85,000.00 -0.06%OTHER CONTRACTS & PURCHASED SVS. 11,245.00 11,245.00 20,000.00 77.86%TOTAL PURCHASED AND CONTRACTED SVS. 1,838,500.00 1,625,830.00 1,866,000.00 14.77%% OF TOTAL GENERAL FUND 101 15.03% 14.03% 14.45%

4000 LIBRARY MATLS. AND INFORMATIONBOOKS & PAMPHLETS 669,955.00 669,953.00 700,697.00 4.59%PERIODICALS 128,701.00 128,701.00 137,000.00 6.45%AUDIOVISUAL MATERIALS 350,497.00 349,261.00 358,053.00 2.52%COMPUTER SVS. & INFORMATION 78,373.00 78,373.00 90,000.00 14.84%INTER-LIBRARY LOAN FEES 524.00 393.00 750.00 90.84%LIBRARY MATERIAL REPAIRS/RESTORATION 0.00 0.00 1,000.00 #DIV/0!LIBRARY MATERIALS-ALL OTHER 1,950.00 1,950.00 4,000.00 105.13%TOTAL LIBRARY MATLS. AND INFORMATION 1,230,000.00 1,228,631.00 1,291,500.00 5.12%% OF TOTAL GENERAL FUND 101 10.06% 10.60% 10.00%

5000 CAPITAL OUTLAYLAND 0.00 0.00 0.00 n/aLAND IMPROVEMENTS 0.00 0.00 0.00 n/aBLDG. IMPROVEMENTS 140,525.00 10,525.00 362,403.00 3343.26%BUILDINGS 0.00 0.00 0.00 n/aFURNITURE AND EQUIPMENT 252,475.00 105,033.00 225,000.00 114.22%MOTOR VEHICLES 0.00 0.00 0.00 #DIV/0!TOTAL CAPITAL OUTLAY 393,000.00 115,558.00 587,403.00 408.32%% OF TOTAL GENERAL FUND 101 3.21% 1.00% 4.55%

7000 OTHER OBJECTSDUES AND MEMBERSHIPS 41,450.00 40,487.00 41,750.00 3.12%TAXES AND ASSESSMENTS 1,250.00 708.00 900.00 27.12%JUDGEMENTS & FINDINGS 0.00 0.00 0.00 n/aREFUNDS AND REIMBURSEMENTS 1,750.00 1,628.00 1,800.00 10.57%OTHER MISC.EXPENSES 550.00 0.00 550.00 #DIV/0!TOTAL OTHER OBJECTS 45,000.00 42,823.00 45,000.00 5.08%% OF TOTAL GENERAL FUND 101 0.37% 0.37% 0.35%

8000 CONTINGENCYCONTINGENCY 100,000.00 0.00 300,000.00 #DIV/0!TOTAL CONTINGENCY 100,000.00 0.00 300,000.00 #DIV/0!% OF TOTAL GENERAL FUND 101 0.82% 0.00% 2.32%

TOTAL GENERAL FUND 101 $12,229,125.00 $11,591,855.00 $12,914,043.00 11.41%

generalfundpermbudget2011

Final Permanent 2010 Actual 2011 Permanent

Budget Expenses & Encumbrances BudgetSPECIAL REVENUE FUNDS 2000 SUPPLIESGENERAL ADMINISTRATIVE SUPPLIES-FUND 216 $1,750.00 $0.00 $1,000.00GENERAL ADMINISTRATIVE SUPPLIES-FUND 217 23.40 23.40 $30.00GENERAL ADMINISTRATIVE SUPPLIES-FUND 229 3,000.00 2,891.76 $1,500.00TOTAL SUPPLIES 4,773.40 2,915.16 2,530.00

3000 PURCHASED & CONTRACTED SERVICESPROP. MAINT., REPAIR, SECURITY SVCS-FUND 212 500.00 0.00 500.00LIBRARY MATERIALS CONTROL SVS-FUND 217 0.00 0.00 0.00TOTAL PURCHASED & CONTRACTED SERVICES 500.00 0.00 500.00

4000 LIBRARY MATLS. AND INFORMATIONBOOKS & PAMPHLETS-FUND 217 211.82 0.00 181.82BOOKS & PAMPHLETS-FUND 222 4,000.00 0.00 4,000.00BOOKS & PAMPHLETS-FUND 223 1,690.36 0.00 1,690.36BOOKS & PAMPHLETS-FUND 224 48,000.00 3,374.16 44,000.00BOOKS & PAMPHLETS-FUND 228 0.00 0.00 0.00BOOKS & PAMPHLETS-FUND 229 5,500.00 0.00 0.00AUDIOVISUAL MATERIALS-FUND 219 75.00 74.95 0.00AUDIOVISUAL MATERIALS-FUND 224 22,000.00 654.68 21,000.00LIBRARY MATERIALS-ALL OTHER-FUND 228 502.68 371.91 5,130.77LIBRARY MATERIALS-ALL OTHER-FUND 229 500.00 0.00 0.00TOTAL LIBRARY MATLS. AND INFORMATION 82,479.86 4,475.70 76,002.95

5000 CAPITAL OUTLAYFURNITURE AND EQUIPMENT-FUND 221 35,000.00 35,000.00 0.00FURNITURE AND EQUIPMENT-FUND 224 5,581.51 0.00 11,293.99FURNITURE AND EQUIPMENT-FUND 229 3,018.98 0.00 18,608.22TOTAL CAPITAL OUTLAY 43,600.49 35,000.00 29,902.21

TOTAL SPECIAL REVENUE FUNDS $131,353.75 $42,390.86 $108,935.16

PERMANENT FUNDS 801, 802 AND 8034000 LIBRARY MATLS. AND INFORMATIONBOOKS & PAMPHLETS-FUND 801 $10,802.48 $2,170.25 $9,172.17BOOKS & PAMPHLETS-FUND 803 3,943.71 2,818.39 2,550.09PERIODICALS-FUND 801 0.00 0.00 0.00AUDIOVISUAL MATERIALS-FUND 801 2,800.00 414.39 3,750.00AUDIOVISUAL MATERIALS-FUND 802 5,920.75 0.00 5,920.75TOTAL LIBRARY MATLS. AND INFORMATION 23,466.94 5,403.03 21,393.01

TOTAL PERMANENT FUNDS 801, 802 AND 803 $23,466.94 $5,403.03 $21,393.01

BOND RETIREMENT FUND 3013000 PURCHASED AND CONTRACTED SVS.PROFESSIONAL SERVICES $0.00 $0.00 $0.00TOTAL PURCHASED AND CONTRACTED SVS. 0.00 0.00 0.00

9000 INTERFUND TRANSFERSTRANSFERS OUT 0.00 0.00 0.00TOTAL INTERFUND TRANSFERS 0.00 0.00 0.00

TOTAL BOND RETIREMENT FUND 301 $0.00 $0.00 $0.00

DEBT SERVICE FUND 3026000 DEBT SERVICEREDEMPTION OF PRINCIPAL $0.00 $0.00 $0.00INTEREST EXPENSE 0.00 0.00 0.00TOTAL DEBT SERVICE 0.00 0.00 0.00

TOTAL DEBT SERVICE FUND 302 $0.00 $0.00 $0.00

Final Permanent 2010 Actual 2011 Permanent

Budget Expenses & Encumbrances BudgetCAPITAL FUND 4015000 CAPITAL OUTLAYLAND IMPROVEMENTS $10,000.00 $0.00 $10,000.00BLDG. IMPROVEMENTS 225,000.00 125,636.00 225,000.00BUILDINGS 587,004.72 0.00 460,786.95FURNITURE AND EQUIPMENT 250,000.00 0.00 250,000.00MOTOR VEHICLES 0.00 0.00 0.00TOTAL CAPITAL OUTLAY 1,072,004.72 125,636.00 945,786.95

TOTAL CAPITAL FUND 401 $1,072,004.72 $125,636.00 $945,786.95

PERRY/SIPPO FUND 4605000 CAPITAL OUTLAYBLDG. IMPROVEMENTS $20,000.00 $20,000.00 $0.00BUILDINGS 0.00 0.00 0.00FURNITURE AND EQUIPMENT 0.00 0.00 0.00TOTAL CAPITAL OUTLAY 20,000.00 20,000.00 0.00

TOTAL PERRY/SIPPO FUND 460 $20,000.00 $20,000.00 $0.00

PERMANENT IMPROVEMENT FUND 4505000 CAPITAL OUTLAYBLDG. IMPROVEMENTS $0.00 $0.00 $1,000.00FURNITURE AND EQUIPMENT $0.00 $0.00 0.00TOTAL CAPITAL OUTLAY $0.00 $0.00 $1,000.00

TOTAL PERMANENT IMPROVEMENT FUND 450 $0.00 $0.00 $1,000.00

GRAND TOTAL ALL FUNDS $13,475,950.41 $11,785,284.35 $13,991,158.12allfundspermbudget2011

march 2011 board packet

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