mapoon aboriginal shire council · 2018-08-15 · mayor asked the councillors to resume actions to...

Council Ordinary Meeting Minutes for

meeting held in the council chambers on

20th January 2015

Mapoon Aboriginal

Shire Council -

Ordinary Meeting

Minute 20th January

2015

Mapoon Aboriginal Shire Council

Meeting Minutes: 17th February 2015

Meeting Held: MASC Council Chambers

1 | P a g e Signed: Mayor, Peter Guivarra

Day 1. 20th January 2015

Attendance

Councillor Peter Guivarra

Councillor Ricky Guivarra

Councillor Beryl Woodley

Councillor Pauline Smith

Councillor Aileen Addo

Staff

CEO Leon Yeatman

Corporate Services Manager Ron Young

09:00 Meeting opened and welcome by Mayor Peter Guivarra

Mayor thanked all present for their attendance and welcomed everyone to the meeting. Acknowledgements made to members not present and respect was paid to the Traditional Owners of the land on which we meet, to the elders past and present, to the councillors and employees present for the meeting. Councillor’s observed a minutes silence in memory of community members who have passed.

He reminded everyone about their roles and responsibilities for the meeting and particularly reminded the councillors about their obligations to declare their interest (material or personal) for matter presented to this meeting. Note matters presented at the meeting work on the principle of fair and equitable treatment and on matters which are unresolved Mayor acknowledged that we each bring our own interests to the table and our rights to agree and disagree.

Mayor called on council to observe a minutes silence for family and community members who have recently passed in honour of their memory.

[Minute silence observed 09:13]

Mayor informed the councillors about the upcoming state election – set for 31st January 2015 – and

encouraged everyone to ensure strong voter turnout for the polling. He then proceeded to redirect

focus to the meeting agenda and asked the councillors to review the minutes of the last meeting so

we can proceed with the confirming the minutes and identify any matters arising. CEO noted the

content of this meeting is small and welcomed pressing matters to be added to the agenda.

09:15 Confirmation of Minutes

Mayor asked the councillors to resume actions to review their copy of the minutes of the last

meetings.





Resolution 1. 20/01/15

The council resolved to endorse the minutes of the meeting as true and correct:

Ordinary meeting 16th December 2014

Motion Proposed: Councillor Addo Seconded: Councillor Guivarra

Motion Carried

09:20 Matters arising from Previous Minutes

Ordinary meeting 16th December 2014

Cr Guivarra – noted the LGAQ correspondence regarding

Cr Addo – queried action pertaining to outstanding action regarding the unauthorised removal of

fence. Instruction outstanding and needs to be addressed.

Queried actions regarding development of a new accommodation venture for Mapoon. At this time

action is only limited to research from other shires with similar issues – short stay. Councillors note

we are missing opportunities for people to stay in Mapoon. Consideration to be put toward the use

of the contractor donger’s and other new options as part of a proper business proposal. This is to be

a priority for 2015.

Fridges at the hall – note the number of fridges has reduced. Note the one remaining has the chord

cut. CEO is aware of the asset with a missing plug, but not about the other assets. Discussion about

the management of the Hall and serious consideration required to developing additional

accommodation facility. CEO made aware of PCYC underspend and urgent consideration required to

invest the monies into programs and infrastructure in Mapoon.

ANZAC park improvements noted. Main Park needs attention and unsafe items to be removed or

replaced. Shelter consideration to be factored into a plan and an appropriate structure to be

developed.

Unsafe dwellings in Mapoon – action required to address loose iron in yards. Instruction issued for

staff to remove loose items. Note insurance issued for known unsafe structures. A cost recovery

strategy required to ensure health, safety and removal of risk items.

Mayor advised the council of meeting with Aboriginal & Torres Strait Islander Affairs Minister, Nigel

Scullion, entourage and delegates from key Indigenous Agencies in at Weipa on Sunday 18th January

2015. The meeting incorporated dinner and provided opportunity for MASC to discuss priority issues

for Mapoon. Key reference from the meeting was the proposed changes to the RJCP in 2015 –

elements back to CDEP days.





Councillors noted concern about general litter in Mapoon. Program required to proactively address litter removal in Mapoon. Support for program to be accommodated within our maintenance program to ensure there is a regular schedule of works to maintain the general cleanliness. Councillors asked for signage to be created and posted within the shire.

09:35 Operational Report - CEO

CEO presented his report to the council and covered the following operational issues:

Apunipima negotiations for Mapoon Community Centre – service improvements and

support for capital investment on land already cleared. Infrastructure which are outdated

need to be redeveloped or replaced;

ILUA meeting with Preston Law to be directed by MASC – date to be set for later January

2015;

Planning scheme maps need validation by council;

Contingency plan required for WCCCA aquatic centre project. Options required to secure

funding for appropriate project to enhance Mapoon. Option to include innovative and

nonconventional options (structures etc.) appropriate for families to retail links back to

Mapoon;

Trustee meeting required to finalise the EOI forms received. CEO advised copies are on I-

pads and they contain the initial assessment from the department. Once finalised, the

process to respond to council needs to be actioned – accept/reject.


Council resolved to endorse the CEOs report as read. Actions stemming from this report to be implemented before the next meeting.

Motion Proposed: Councillor Woodley Seconded: Councillor Smith

Motion Carried

11:20 Operational Report – Accountant

Accountant provided apology report not presented due to annual leave.

1125 Mayor and council dialled into Mr Peter Tregath HR advisor from LGAQ.

12:00 Mr Tregath ended the communication protocol.

12:00 Operational Report – Corporate Services Manager





Cr Woodley excused herself from the meeting to attend a doctor appointment and CSM joined the

meeting 12:00.

CSM read through his report and covered the following points:

Vandalism and theft – direction sought regarding transition housing. Query about damages

and cost recovery (who presses charges for damages). Council unhappy with the level of

crime associated with the tenants since the temporary relocation to lot 14. Direction given

to CSM to initiate action to remove tenants. Option to also seek position from the Justice

Group supporting action to make offenders accountable.

Training of staff.

Private works at the workshop. No private works.

New Local Government Award provisions applicable from 1/1/15. Note the penalty rates will

be fully applied. Impact potential will become evident as we start to engage in the process.

Councillor concur the changes will have impact on projects and diligent management

required for contract agreement.

Allowances – what are the tax implications of the allowances to the annual tax calculations?

Cr Woodley returned to the meeting 12:50

Cr Guivarra reminded the CSM about the AGM for Men’s Group and information pertaining

to the program is required for presentation at the meeting. Invitation sent to all men in

Mapoon to attend to assist with making the appropriate changes to the program and bring it

back on-line. Meeting to be held between 10:00 – 13:00.

Rental arrears queried – council advise the operational requirements for tenants who are in

default are to be addressed in accordance to options available. Councillors recall recovery

action being issued in the past and authorisation provided for this to proceed.

CSM departed meeting 1300.

Incident involving community members threatening Ranger Employees and caused the meeting to

adjourned 13:00. Police called as the scale of threat interfered with program operation. Due to level

of negative impact, tenants currently accommodated in transition accommodation to be issued with

a notice to vacate.

Meeting reconvened 1325


Council resolved to endorse the report as presented to the meeting by Corporate Services Manager.

Motion Proposed: Councillor Addo Seconded: Councillor Guivarra

Motion Carried





1330 Operational Report – Senior Administration Housing

Tabled. Councillors issued instructions for recovery actions relating to outstanding debts

accumulated for past tenancies.

Meeting adjourned 1332 to meet with the new Principal for Mapoon Campus Western Cape College

Mrs Jo Ross. Mayor welcomed the new principal and introduced her to all in the meeting. Mayor

advised about the fascinating history of Mapoon and there is sufficient historical reference being the

first Mission established in Queensland. Mayor referred to community meeting process and advised

that an invitation will be issued to make a formal introduction to the community. Jo provided

information about her background and past postings as Principal - Cherbourg, Mt Surprise, Coen,

Horn Island etc. family are from around Gatton.

Mrs Ross departed the meeting 13:45. Meeting adjourned as the Mayor took Cr Guivarra to hospital.

Mayor returned to the meeting 1355.

Councillors discussed the disturbance created by community members and unanimously agree to

evict them from the transit house. Personal effects to be removed from the property ASAP.

Report tabled.

1410 Operation Report – HACC

Councillors tabled report as read.

Three clients advised they are not receiving service – complaints when assessed against the reported

figures do not calibrate. HACC Coordinator to provide a response against complaints and for

communication to happed directly with the clients of the HACC program. Time management issues is

of concern and clients concerned the productivity levels are not reflective of the work required.

Request for explanation of Coordinator role and what degree of work is provided outside of scope

for normal duties.

Level of client dissatisfaction is needs to be addressed – Program Coordinator to respond and issue

copies of complaints process to all clients. Councillors cause for concern – lack of appropriate

response to complaints around domestic assistance.

CEO to meeting with Coordinator and CSM. Coordinator to organise a meeting with clients to discuss

service issues.





1435 Operation Report – Environmental Health

Councillors tabled report as read. Councillors noted the training completed as part of Certificate 3 in

Environmental Health done through TAFE. Officer is commended for his focus on training and

studies and support given to assist with the next phase of the education program for the position.

Food safety assessments needs to be monitored monthly for all areas within Mapoon – food

preparation areas and selling points. Attention requested for the Mapoon Community Centre and

for this to be a regular programmed activity.

Councillors note a program required to identify trees which pose a risk. Note trees which pose a risk.

Cr Woodley has raised concerns continually about access to her property has been noted but no

action to date.

Cr Guivarra re-joined the meeting.

1445 Operation Report – Land & Sea Rangers

Councillors tabled report as read. Councillors reminded about the visitor management plan project

and the need to be familiar with the content. Date for next review will be in February 2015.

Council note the request for the local law advisor to do a session for staff. CEO to identify

appropriate officer to visit Mapoon and take all staff through the local laws. Councillors concerned

about the risks linked to animals in the town area. Community meeting schedule to be created for

2016 and this reflect proactive engagement of community.

1500 Operation Report – Store Managers Report

Councillors tabled report as read. Councillors support the positive performance of the store. Keeping

the shelves stocked should be prioritised and the incidents of items running out is not acceptable.

Management and staff need to be mindful of their break times and attention to be focused on the

management of supplies on the shelf. The experience with Toilet Papers running out is a real cause

for concern.

It is appropriate for Management and staff to be professional and to apply discipline options

available when confronted by disgruntled clients – not limited to barring of patrons from the store.

Council received information about policies within the store – no booking down of supplies (loan) for

any person. All purchases must be done through the till. Concern about family members loitering

around the shop – opportunity created for accusations and negative perceptions on staff. Staff must

be active in directing family members of their obligation to ensure separation of powers and to tell

family of the need to be active in the task of removing themselves from the transactions.





1515 Operation Report – Authorised Officers

Councillors tabled report as read. Council agree with the nomination of officers to add to the list of

Authorised Officers who are responsible for Local law enforcement.


Council resolved to endorse the recommendation as provided by the CEO to add the following names to the schedule of authorised officers of Mapoon Council. These names will join the list of personnel approved to administer MASC Local Laws:

Ranger Coordinator Louise Stone Senior Ranger Lawry Booth Ranger Nathan Newly Ranger Thomas Pitt

Motion Proposed: Councillor Smith Seconded: Councillor Addo

Motion Carried

Meeting adjourned due to arrival of police 1325hrs. Mayor and councillors provided statements to

the police about earlier disturbance.

Police departed meeting, meeting reconvened 1540.

1530 Department Justice & Attorney General – Holiday Act 1983



Council resolved to endorse the following events and dates for Special Holidays as per the Holiday Act 1983

Friday 17th June Cairns Show Regional Show Monday 20th July 2015 NAIDOC Day Community celebration day 21st September 2015 Mapoon Day commemorating

Motion Proposed: Councillor Addo Seconded: Councillor Woodley

Motion Carried

1545 Jardine Lloyd Thompson – Mapoon ASC Insurance Premium







Council resolved to authorise premium renewal payment to Jardine Lloyd Thompson Local government Insurance brokers , to cover tax invoice containing the following class of Insurance:

Policy Ref. Class of insurance Inception date Amount due 001317 Industrial special Risk 08/12/14 $157,356.05 001318 Motor Vehicle 08/12/14 $27,568.20 001320 Marine Cargo 08/12/14 $2,189.00 002793 Marine Hull Commercial 08/12/14 $70,313.66

Total: $194,126.91

Motion Proposed: Councillor Smith Seconded: Councillor Guivarra

Motion Carried

1550 Department of Public Works & Housing – Mapoon Tenancy Management summary September 2014


1555 Department Public Works & Housing – Mapoon Tenancy Management Combined Summary reports October & November 2014


1600 Department of Public Works H Housing – Tenant Allocation

Councillors tabled report as read. Mayor and councillors noted the confidential nature of the

information being read however noted the issues with the current list. Debate about appropriate

allocations to reflect the needs as known.






Council resolved to approve the following names for tenancy allocation:

Lot Tenant Type Lot 107 Latoya Hudson New (Bryant Construction) Lot 164 Slade Sellick New (Bryant Construction) Lot 167 Jessica Tabuai New (Bryant Construction) Lot 173 Tani Ling New (Bryant Construction) Lot 174 Margaret Mara New (Bryant Construction) Lot 68 Lena Pitt Vacant possession Lot 9 Brenton Ludwick Vacant possession

Councillors note the names listed above reflect the appropriate allocation of new and vacant properties in line with needs.

Property currently occupied by Mrs Margaret Mara to be allocated to Ms Sally Baker and her family as a ‘Temporary Allocation’ due to the property being a staff house – tenant to be allocated a new dwelling as time permits.

Motion Proposed: Councillor Smith Seconded: Councillor Addo

Motion Carried

1640 Minister for Public Works & Housing – Temporary Absence Policy

Councillors tabled report as read. General view is this policy is likely to be applied and we need to be

prepared for its application. Discussion about potential sites in Mapoon where policy could be

readily applied.

1647 Preston Law - Various

CEO advised the council about the request from Legal advisor to visit Mapoon to meet with council

and to register clear instructions regarding the ILUA.


Council resolved to endorse to invite Mr Andrew Kerr to Mapoon to meet with the council to register clear instruction for the Mapoon ILUA.

Motion Proposed: Councillor Guivarra Seconded: Councillor Addo

Motion Carried





1650 Department of Natural Resources & Mines Notice – Land Holding Act Leases

CEO advised about the correspondence and the notice which was attached – this has to remain

posted for a period of 18Months from 26th November 2014.

Community needs to exercise their interest and register according to the notice registered numbers.

1655 CEO Statutory Policy - Procurement

CEO presented the draft policy for council consideration and endorsement. Advised the policy is

current missing and the endorsement will bring us in line with our statutory obligation.


Council resolved to endorse the Statutory policy covering Procurement

Motion Proposed: Councillor Woodley Seconded: Councillor Addo

Motion Carried

1700 Inspector General Emergency Management – Mapoon Local Disaster

Management Plan self-assessment 2014

Noted.

1705 Councillor Report

Reports tabled.

Cr Guivarra asked for the formulation of an Events Committee.

Community Meeting date second Tuesday in February – 10/2/15 (agenda to be confirmed – start at

9:00am).

1705 Report Resolution






Council resolved to endorse all reports as presented to the meeting.

Motion Proposed: Councillor Smith Seconded: Councillor Woodley

Motion Carried

1705 Next Council Meeting

Date for the next meeting Tuesday 17th February 2014. Dates schedule to be created and issued to

the councillors for personal diaries.

1710 Meeting Closed

Mayor declared the meeting closed.

mapoon aboriginal shire council · 2018-08-15 · mayor asked the councillors to resume actions to...

Documents