MANAGING YOUR PROJECT

Project Manager’s Brown BagSponsored by PMG

January 2008

PM METHODOLOGY PHASES

Idea/Problem/Opportunity

Propose

Charter

Launch

Manage

Close

MANAGING THE PROJECT

The path to take is defined in your charter...

Tracking

Communicating

Managing activities/staff/risks and issues/changes

Organizing - Keeper of project information

Inspiring/Cheerleading/Begging/Pleading

Keeper of the end state vision

SCHEDULE

Tracking Planned vs Actual

Reporting/Communicating Planned vs Actual

Inspiring to complete actual

Evaluating Planned when Actual is not realized

Reworking / Communicating new schedule

WHEN AND WHY! SHOULD I USE A CHANGE CONTROL

FORM?

The project will not make a milestone as scheduled

The project will not complete a deliverable as documented

The project will not

complete as scheduled

The scope of the project has changed

PEOPLE

Communicating work to be completed, time line and expectations

Organizing staff and resources to complete activities

Getting and REPORTING status

Holding/Organizing team meetings/ TBs/ Etc.

ANTICIPATING RISKS...

Understand the skill sets you need and

can get; communicate the delta

Understand group dynamics; what do you need to be prepared for? How are your mediation skills?

Understand workings at the University; holidays,

closures, vacations, start of quarters, etc

Don’t assume anything!

Be clear in what you NEED to accomplish; stick to it!

COMMUNICATION

Status Reports

TBs, Project /Sponsor Meetings, Hallway

Technical Meetings

Client Meetings

Web page; news letters

Presentations

Issues/Risk Logs

ISSUE/RISK LOG

Why keep one?

Issues/Risks - What’s the difference?

To circulate or not to circulate?

Managing the log

When and how to escalate an issue

??

OTHER TOPICS FOR THE MANAGE PHASE?

PM RESOURCES

PM coaching and mentoring

Ann Berry-Kline

Chuck Greer

Leslie Geary

Marion Bashista

Mark Cianca

PM Status

Marion Bashista

IT Training and Development

Bonita Sebastian

THANK YOU