NEW JERSEY SOCIETY OF

PROFESSIONAL LAND SURVEYORS ���

Managing Your Business & Your Projects

BILL BEARDSLEE PLS, PE, PP

Ma

Management

“What Got You Here Won’t Get You

There”

Marshall Goldsmith

Project Management ©copyright 2010 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Managing in a professional service organization may

mean:

Managing your business

Managing your projects

Managing your staff

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Managing Your Business

Have a game plan !!

Know what you don’t know !!

Know who knows what you don’t know !!

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Business Plans

A business plan is an essential roadmap for business

success.

This living document generally projects 3-5 years ahead

and outlines the route a company intends to take to

grow revenues.

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Essential Parts Of A Business Plan Executive Summary

Your executive summary is a snapshot of your business plan as a whole and touches on your company profile and goals.

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Essential Parts Of A Business Plan

Company Description

Your company description provides information on what you do, what differentiates your business from others, and the markets your business serves.

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Essential Parts Of A Business Plan Market Analysis

Before launching your business, it is essential for you to research your business industry, market and competitors.

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Essential Parts Of A Business Plan Organization & Management

Every business is structured differently. Find out the best organization and management structure for your business.

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Essential Parts Of A Business Plan

Service or Product Line

What do you sell? How does it benefit your customers? What is the product lifecycle? Get tips on how to tell the story about your product or service

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Essential Parts Of A Business Plan

Marketing & Sales

How do you plan to market your business? What is your sales strategy?

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Essential Parts Of A Business Plan Financial Projections

If you need funding, providing financial projections to back up your request is critical. Find out what information you need to include in your financial projections for your small business.

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Essential Parts Of A Business Plan Appendix

An appendix is optional, but a useful place to include information such as resumes, permits and leases.

http://www.sba.gov/category/navigation-structure/starting-managing-business/starting-business/how-write-business-plan

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Managing Your Business

Your business team may consist of:

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Managing Your Business

WHO IS YOUR SECOND ???

an official assistant to a contestant in a boxing match or

a participant in a duel

Management ©copyright 2014 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Managing Your Business

WHAT IS YOUR EXIT STRATEGY ???

Plan from the beginning

how you hope for it to end.

Management ©copyright 2014 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Managing Your Business

EXIT STRATEGIES

Pass business on to family

Sell and get out

Sell and phase out

Sell and stay on

Management ©copyright 2014 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Managing Your Projects

Your project team may consist of:

Business Partner Production staff

Administrative staff

Subcontractors

Management ©copyright 2014 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Project Management: Official Definition

A project is a temporary endeavor undertaken to create a unique product or service. It implies:

–  a specific timeframe –  a budget –  unique specifications –  working across organizational boundaries

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Project management is about organization

Project management is about changing people’s behavior

Project Management: Unofficial Definition

Project management is about decision making

Project management is about creating an environment conducive to

getting critical projects done!

Management ©copyright 2014 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Management

Why Projects Succeed!

•  Good project scope •  Strong project management •  The right mix of team players •  Good decision making structure •  Good communication •  Team members are working toward common goals

Project Planning and Implementation. by Abraham Shtub, Jonathan F. Bard, and Shlomo Globerson

Copyright © 1994 by Prentice-Hall, Inc.

Management

Laws of Project Management

•  When things appear to be going better, you have overlooked something.

•  No system is ever completely debugged. Attempts to debug a system inevitably introduce new bugs that are even harder to find.

•  A carelessly planned project will take three times longer to complete than expected

•  A carefully planned project will take only twice as long. •  Project teams detest progress reporting because it

vividly manifests their lack of progress.

Project Planning and Implementation. by Abraham Shtub, Jonathan F. Bard, and Shlomo Globerson Copyright © 1994

by Prentice-Hall, Inc.

Management

Major Process Groups

  Initiation

  Planning

  Execution

  Monitoring and Controlling

  Closing

Project Planning and Implementation. by Abraham Shtub, Jonathan F. Bard, and Shlomo Globerson

Copyright © 1994 by Prentice-Hall, Inc.

Management

Goal Setting

I want to be happy.

I want to be rich

I want to be a success

Project Management ©copyright 2014 by William E. Beardslee, P.L.S., P.E., P.P.

Management

S M A R T Criteria

S pecific

M easurable

A ttainable

R ealistic

T ime specific

[Time Management, Diamond Associates, N.J.S.P.L.S. Conference ’96, February 1996]

Management

S M A R T Criteria Specific I want to be president of the US

Measurable When I am elected

Attainable I am over 35 and born in the US

Time specific Will know on election day

Realistic I am 65 years old and blind with a 10th grade education

[Time Management, Diamond Associates, N.J.S.P.L.S. Conference ’96, February 1996]

Management

Managing Your Staff

Managing your staff may consist of:

Interview Skills

While you are evaluating them, REMEMBER

they are also evaluating you

Having Them Know The “Game Plan”

Don’t keep info from staff

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Management

Managing Your Staff

Constant Communication

As the project evolves,

so should the staff’s knowledge

Making Tough Decisions

It’s always hard to say goodbye

Management ©copyright 2013 by William E. Beardslee, P.L.S., P.E., P.P.

Seminars and in-house staff instruction available through

The Beardslee Group William E. Beardslee, PLS, PE, PP

Communication & Education Consultant

837 Seven Lakes North, West End, North Carolina 27376 910-673-2196 Email – billtbg4@gmail.com