managing peoples & organizations(part1)
TRANSCRIPT
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05/01/2023By: Masoud khojastehfar
Managing People and Organization
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05/01/2023 By: Masoud khojastehfar
What is the meaning of organizing?
• Organizing is about to establishing order in our interactions with others
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05/01/2023 By: Masoud khojastehfar
What is Organization ?
• Organizations are groups of people who have come together to achieve a particular
goals
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05/01/2023 By: Masoud khojastehfar
Perspectives about goals:
• Unitarist
• Pluralist
• Radical or Marxist
• Which one is better?
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05/01/2023 By: Masoud khojastehfar
Organizations are means to achieve specific goals
and
organizational design is a technical matter and the rational
so
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05/01/2023By: Masoud khojastehfar
*Is Rational Approach the best way to slip
into Unitarist?
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05/01/2023 By: Masoud khojastehfar
BUT
1- rational approach assumes that there is only one way of making sense of problem or situation
2- emphasis on rationality leads to missing the importance of emotions and feelings
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05/01/2023 By: Masoud khojastehfar
The importance of emotionsemotion is a subjective, conscious experience characterized primarily by psychophysiological
expressions, biological reactions, and mental states
• Most of the time, we do not perform most of activities associated with organizing in a cool and rational way
Rather
• We have feelings about many such activities• Emotions are more important in services sections like airlines
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05/01/2023 By: Masoud khojastehfar
Understanding human behavior
• 1-We can start from bottom –up by studying individuals behavior and to find definitions for them. This method should be done by psychology tools.(ie: interview)
• 2- we can start from a macro view and to individuals. This method is mostly based on sociology approach
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05/01/2023 By: Masoud khojastehfar
Risks of studying organizations
• 1- organization is nothing more than mental structure and it has no dimension like objects
• 2- organizations are surrounded by economical, political, technical, social and natural environment and could not be studied in isolated conditions
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05/01/2023 By: Masoud khojastehfar
What is Management?
• 1- To achieve goals through other people
• 2- The ability to define reality for others
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05/01/2023 By: Masoud khojastehfar
Management Functions
ManagementFunctions
Planning Organizing
LeadingControlling
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05/01/2023 By: Masoud khojastehfar
Where Managers WorkOrganizationA consciously coordinated social unit, composed of two or more people, that functions on a relatively continuous basis to achieve a common goal or set of goals.
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05/01/2023
BY: M A S O U D K H O J A S T E H FA R
MANAGEMENT FUNCTIONS (CONT’D)
PlanningA process that includes defining goals, establishing strategy, and developing plans to coordinate activities.
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05/01/2023
BY: M A S O U D K H O J A S T E H FA R
MANAGEMENT FUNCTIONS (CONT’D)
OrganizingDetermining what tasks are to be done, who is to do them, how the tasks are to be grouped, who reports to whom, and where decisions are to be made.
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05/01/2023
BY: M A S O U D K H O J A S T E H FA R
MANAGEMENT FUNCTIONS (CONT’D)
LeadingA function that includes motivating employees, directing others, selecting the most effective communication channels, and resolving conflicts.
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05/01/2023
BY: M A S O U D K H O J A S T E H FA R
MANAGEMENT FUNCTIONS (CONT’D)
ControllingMonitoring activities to ensure they are being accomplished as planned and correcting any significant deviations.
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05/01/2023 By: Masoud khojastehfar
Management SkillsTechnical skillsThe ability to apply specialized knowledge or expertise.
Human skillsThe ability to work with, understand, and motivate other people, both individually and in groups.
Conceptual SkillsThe mental ability to analyze and diagnose complex situations.
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05/01/2023 By: Masoud khojastehfar
In theory, theory and practice are the same.In practice, theory and practice are different.
From “LEADERSHIP ... with a human touch ”20 October 1998
Theory provides a sound basis for action BUT
if the action is to be effective the theory must
be adequate and appropriate to the task and
to improved organisational performance
MANAGEMENT THEORY
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05/01/2023 By: Masoud khojastehfar
Emphasis on purpose, formal structure, hierarchy of
management, technical requirements and common principles of organisation.
This perspective was concerned with structuring organisations effectively.
Two major sub-groupings of this approach are:
Scientific Management (sometimes categorised as an approach in its own right)
Bureaucracy
MANAGEMENT THEORY CLASSICAL APPROACH
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05/01/2023By: Masoud khojastehfar
SCIENTIFIC MANAGEMENT
Emphasis on obtaining increased productivity fromindividual workers through the technical structuring ofthe work organisation and the provision of monetaryincentives as the motivator for higher levels of output.
Major Contributor - FW TAYLOR (1856 - 1917) - heldthe view that there was a best working method by whichpeople should undertake their jobs.
MANAGEMENT THEORY CLASSICAL APPROACH
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05/01/2023By: Masoud khojastehfar
TAYLOR’S PRINCIPLES1-the development of a true science for each person’s
work. (separate planning from doing)
2-Each task scientifically analysed and the most efficient way found for doing. (job analysing)
3-the scientific selection, training and development of the workers. (job assignment)
4-co-operation with the workers to ensure work is carried out in the prescribed way and pay as per production rate.(payment method)
MANAGEMENT THEORY CLASSICAL APPROACH
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05/01/2023By: Masoud khojastehfar
For Management:Increasing productivity, to have expert for each task,
save time not to switch workers from on job to another.
For Workers:Higher wage for additional productivity
Advantages of (Taylorism)
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05/01/2023By: Masoud khojastehfar
1-Specific goal is to get more output from the workers2-Incentive system would dehumanise the workplace
3-Inadequate views of employee motivation4-Result in work that is boring and meaningless
5-There is no opportunity for workers to think how they may be improved.
6-Disruption production due to considerable interdependence between workers
7-Ignoring emotions8-insisting on the one best way
9-ignoring workers interactions (psychological needs and capabilities of workers)
Disadvantages of Taylorism
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05/01/2023By: Masoud khojastehfar
MANAGEMENT THEORY CLASSICAL APPROACH(BUREAUCRACY)
Major Contributors:
Henri FayolLinda UrwickMax Weber – mostprominent of the three.
Weber proposed a bureaucratic form of structure that he believed would work for all organisations.
Embraced logic, rationality, efficiency.
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05/01/2023By: Masoud khojastehfar
MANAGEMENT THEORY CLASSICAL APPROACH(BUREAUCRACY)
Classical management considered that there is one, best organizations structure ; the principles are
1 -functional division of work2 -hierarchical relationship
3 -bureaucratic forms of control4 -narrow supervisory span
5 -closely prescribed roles
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05/01/2023By: Masoud khojastehfarMANAGEMENT THEORY CLASSICAL APPROACH(BUREAUCRACY)
Weber’s Ideal Bureaucracy(1864-1920)
1-Job Specialisation2-Authority Hierarchy
3-Formal Selection and promotion4-Recording
5-Formal Rules and Regulations6-Impersonality and impartiality
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05/01/2023By: Masoud khojastehfar
WEBER’S IDEAL BUREAUCRACY(1864-1920)
Positive consequences
1-produces efficient, repetitive2-clarify who is in command
3 -most appropriate person appointed to a position4 -creates an organization history that is not dependent on
individual memory5 -employees know what is expected of them
6 -fosters efficiency, reduce bias
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05/01/2023By: Masoud khojastehfarWEBER’S IDEAL BUREAUCRACY(1864-1920)Negative consequences
1 -prevents employees recognizing , caring about problems not in their domain1 -inhibits job rotation and flexible use of personnel
2 -prevent employees to contributing to decision 2 -allows errors to be hidden
3 -can restrict the psychological growth of the individual in their job3 -individuals throughout the company are promoted to their level of incompetence
4 -employees come to see record-keeping as an end in itself rather than means to an end4 -recorded precedents stifle attempts at company innovation; inhibits flexibility, adaptability
and responsiveness
5 -introduces delays; stifle initiative and creativity5 -leads to individual and sub-unit goals replacing organization objective; rules define
minimum levels of acceptable performance.
6 -dehumanizing prevents responding to unique features of clients who are treated as standard case
6 -creates a climate of alienation through the firms as employees come to see themselves as small cogs in a wheel
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05/01/2023By: Masoud khojastehfar
Average employee is lazy,dislikes work, and will try to doas little as possibleManager’s task is to superviseclosely and control employeesthrough reward andpunishment
Employees will do what is goodfor the organization whencommittedManager’s task is create a worksetting that encouragescommitment to organizationalgoals and providesopportunities for employees tobe exercise initiative
Other theories
Mary Parker Follett- Human side The “Hawthorne Effect” Douglas McGregor:
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05/01/2023 By: Masoud khojastehfar
MANAGEMENT THEORYHuman Relation Approach
• The Hawthorne Effect: (George Elton Mayo)
• The tendency of people being observed to behave differently than they otherwise would
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05/01/2023 By: Masoud khojastehfar
MANAGEMENT THEORYHuman Relation Approach• The Hawthorne Studies results
• 1- the motivating effect due the selection and involvement in the experiment • 2- the effect of participation as the women were consulted and informed by the
experimenters• 3- the effect of observers friendliness intensive which improved their morale• 4- a different and less intensive form of supervision which reduced their stress
while increasing their productivity • 5- the self-selected nature of the group creating higher levels of mutual
dependence and support for group working
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05/01/2023 By: Masoud khojastehfar
Organizational BehaviorOrganizational behavior (OB):A field of study that investigates the impact that individuals, groups, and structure have on behavior within organizations, for the purpose of applying such knowledge toward improving an organization’s effectiveness.
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05/01/2023 By: Masoud khojastehfar
Studying Organizational Behavior