MANAGER DEVELOPMENT SERVICES- PLANNING

MANAGER DEVELOPMENT SERVICES-PLANNING (Ref No: 063/DTDS)

Newman- 3 Year Contract

Remuneration Package-up to $163,000 per annum

The Shire of East Pilbara is a well-established Local Government Authority in Western Australia, which services the town sites of Newman, Marble Bar and Nullagine.

We now seek to employ a proactive and results orientated Manager to this multidisciplinary role and this integral position holds considerable responsibility on statutory and strategic town planning matters, and with the accountability to also develop and strengthen the Local economy through delivering and monitoring approved economic and tourism development strategies.

Applicants will need to evidence high level interpersonal skills and work ethics, with the ability to foster, encourage and develop a participative team environment, and it is likely that the person appointed would already proven themselves at a similar level and have confidence to effectively bring meaningful results within the area of responsibility.

Relevant tertiary qualifications in urban and regional planning are essential requirements and formal studies in Business/Marketing or related disciplines will be highly regarded.

In addition to a competitive salary package, we also offer subsidized housing, a motor vehicle for private use within Western Australia, a rewarding superannuation scheme, salary sacrificing, generous annual leave and other options, which are described in the information kit.

The Information Package along with the Position Description can be obtained from our website www.eastpilbara.wa.gov.au and candidates are encouraged to review this document before applying for the position. Further details on the position can be obtained by contacting David Kular, Manager Human Resources, on (08) 9175 8000 during office hours.

Applicants are requested to submit written applications in a sealed envelope marked “Private and Confidential” quoting the relevant reference number and addressed to:

The Manager Human Resources Shire of East Pilbara PMB 22 NEWMAN WA 6753 or via email to hro@eastpilbara.wa.gov.au

Applications close 4:00pm, Monday 20 July 2015. Canvassing of Councillors will disqualify. Allen Cooper Chief Executive Officer

OUR VISION

The Shire of East Pilbara is an economic hub for our region, a place where ancient landscapes and vibrant local centres connect people and communities, making us proud to call it home.

OUR OBJECTIVES

The Shire’s objective is to develop and implement strategies that support:

CIVIC LEADERSHIP

The Shire of East Pilbara seeks to deliver high quality corporate governance and demonstrated accountability to its constituents. All decisions are informed by community engagement – leading to the effective allocation of the Shire’s resources – that deliver optimum benefits to the community.

SOCIAL

The Shire of East Pilbara seeks to foster harmonious communities that acknowledge a shared heritage; develop strong community connections, and have access to relevant and affordable community services and well-managed community infrastructure.

ECONOMIC

The Shire of East Pilbara seeks to support the economic development of its communities through the establishment of partnerships with industry, local business, government agencies and the tourism sector.

ENVIRONMENT

The Shire of East Pilbara seeks to effectively manage and maintain its iconic Pilbara environmental assets by reducing ecological footprints and developing clean, green towns.

OUR KEY PRIORITIES

In working to develop the amenity and sustainability of its towns, the Shire of East Pilbara is committed to advancing the following priorities:

ECONOMIC DEVELOPMENT

Implementation of the Economic Development and Strategy Development of a more balanced economy with diversity and choice in employment Investigation and development of the airport enterprise precinct

COMMITMENT OF THE SHIRE OF EAST PILBARA

LAND RELEASE AND AFFORDABLE ACCOMMODATION

Continued advocacy for affordable housing and land, including mixed business and commercial land release

Investigation of Short stay accommodation

ASSETS ENHANCMENT AND REPLACEMENT

Development of Civic Centre Precinct through strong community consultation to produce an iconic building that will serve the council into the future

Development of a Recreation Precinct to accommodate the predicted growth of the Shire

Airport, airside and landside upgrades to accommodate the ever increasing growth of the airport numbers

MEDICAL/ HEALTH

Continued advocacy for increased medical facilities and services to meet the needs of the community

CIVIC LEADERSHIP/ ADVOCACY/ REGIONAL COLLABORATION

Continued collaboration with neighbouring Council’s, through the Pilbara Development Council, for the benefit of the region as a whole

Continued stewardship of the Shire’s vision and plans Continued advocacy for the increase in government services in the East Pilbara to

support the community.

As an Equal Opportunity Employer it is the Shire’s intention to appoint the most suitable person to a vacant position. To achieve this, the Shire’s recruitment, selection and appointment process is based on the following standards:

Bias free documentation describes the job to be performed and specifies the relevant selection criteria.

The job is advertised as widely as is appropriate.

The applicant’s skills, knowledge and abilities relevant to the job, are fairly assessed.

Selection methods and their application are free from bias, patronage and nepotism.

Policies are documented, equitable, applied consistently and accessible to all employees in the organization.

Decisions and processes embody the principles of natural justice.

Appropriate confidentiality is observed.

OUTCOME: THE BEST AVAILABLE PEOPLE ARE APPOINTED

RECRUITMENT, SELECTION AND APPOINTMENT STANDARDS

ECIENT, SELEC AND APPOINTMENT STANDARDS

Thank you for your interest in the advertised vacancy.

This documentation provides information to assist you in preparing your written application and to plan for the selection interview. Also enclosed is a Job Description Form.

Selection involves a written application, an interview and reference checks. Shortlisted applicants will also undergo a medical examination. A national (Federal) police clearance certificate is also required.

The essential selection requirements (Selection Criteria) are described in the Position Description Form and please apply only if you meet the essential requirements for the position.

Please ensure the Shire of East Pilbara receives your application by the closing date in the advertisement. Late applications will not be accepted unless prior arrangements have been made with the Manager Human Resources.

Your application should comprise of the following documents.

1. Covering Letter – A summary of your background and suitability for the position should be addressed in the covering letter, without over emphasising or going into too much detail.

2. Resume (Curriculum Vitae) which comprises of

A summary of your employment history starting with the most recent position. Please include dates, name of employer, position title and give brief details of the tasks that were required in each position.

Include any relevant training courses you have attended in the last 2 to 3 years.

A photocopy of any relevant qualifications.

Any activities you have undertaken outside of work which are relevant to the position you are applying for.

3. Referees

Provide the names and contact details of two work related referees.

Describe nature of working relationship with referee.

Referees should be contacted for approval before nominating them.

It is preferable that one of your referees is your current supervisor. (This is optional)

Only referees who can comment on your work experience should be listed.

INFORMATION FOR APPLICANTS

4. Preparing for the Interview

All interview questions will be work related – that is they will relate to the selection criteria for the position you have applied for.

The same questions will be asked for every interviewee.

To prepare you for the interview questions consider the following:

Re-read the Position Description Form and the selection criteria.

Focus on the Selection Criteria and think of examples of work situations where you applied the relevant skills and abilities.

Focus on the duties of the position and think about how you would carry them out. Think about any problem you might encounter and how you would resolve them.

If the position has a supervisory role, think about your special responsibilities as a supervisor.

If you have any relevant reports or other work you have done which will provide examples of your skills and abilities, you should organise examples for presentation at the interview.

5. The Interview

The following points are recommended:

Don’t assume that panel members know your suitability for the job even though you may have worked with them or have previous experience in the position you have applied for.

Answer questions fully without unnecessary details.

Where possible, relate your answers to direct experiences you have had. Feel free to ask questions to the panel.

1. Position Identification

Your application must be marked as follows:

Private & Confidential Attention: Manager Human Resources

Your application may be submitted as follows:

Post: (In a sealed envelope) Shire of East Pilbara PMB 22 NEWMAN WA 6753

Hand Deliver: (In a sealed envelope) Shire of East Pilbara

Kalgan Drive

NEWMAN WA 6753

Office Hours - (8.30am to 4.30pm)

Fax:

(08) 9175 2668

Email:

hr@eastpilbara.wa.gov.au

CLOSING DATE Applications must reach our office by 4.00pm on the closing date. The acceptance of late applications will be at the discretion of the Manager Human Resources. FURTHER INFORMATION Further information regarding this position or the recruitment process is available by contracting the Manager Human Resources on (08) 9175 8000.

SUBMITTING YOUR APPLICATION

To enhance the quality of our community by using strong and innovative leadership

POSITION DESCRIPTION

1.

Title Manager Development Services - Planning

Award/Agreement Contract Level: Manager

Directorate: Technical and Development Services

Section: Development Services

Date Effective June 2015

Position No: 063/DTS

To provide Council and the general public with the highest quality advice on statutory and strategic town planning matters and process applications for planning and other planning matters within the guidelines of accepted town planning practices, the Shire of East Pilbara Town Planning Scheme and the Council's policies and practices.

To develop and strengthen the local economy through proactively delivering and monitoring approved economic and tourism development strategies.

Specific Responsibilities

Assess, report and recommend action (refusal, approval, modification) on land

development and other land use applications.

Perform other town planning functions of Council.

2. Primary Function of Role

1. Position Identification

3. Key Duties and Responsibilities

Development Control

Assess planning and other applications to ensure compliance with Council's Local

Planning Scheme and other relevant legislation, including Council Policy.

Assess the impact and implications of planning applications on surrounding land and

uses thereon and (if applicable) on Council's identified future development areas.

Advise landowners’ affected by a proposal seeking comments for assessment.

Negotiate and liaise with clients/applicants and/or government and service bodies

on applications to achieve preferred resolution.

Follow-up progress of development (during construction) to ensure compliance with

issued approval and subsequently correspond/liaise with applicant/client concerning

any inconsistencies noted.

Statutory Planning

Assess and coordinate planning proposals for Council's consideration.

Prepare, assess and report on amendments to councils Local Planning Scheme.

Attend on behalf of the Shire at the State Administrative Tribunal as

required/directed.

Conduct compliance activities as and when required.

Assess report and make recommendations on applications to Council on a scheduled

monthly basis as required.

Address the decisions of Council or actions as required.

Crown Land, Environmental and Mining Matters

Respond to correspondence from Western Australian Planning Commission on

subdivision / amalgamation applications.

Consider and respond to all correspondence relating to crown land from Department

of Lands.

Consider and respond to various Government Agencies on matters associated with

pastoral and mining matters.

Economic & Tourism Development

Undertake economic development and tourism implementation and actions

Develop initiatives to support the Shire of East Pilbara feasibility reports and reviews

associated with economic development and tourism.

Liaise with Regional, State and Commonwealth government agencies on projects

nominated and provide advice on funding and programs.

Liaise with major business and organisations in order to achieve economic

development and tourism objectives.

Provide support to The Executive of the Shire of East Pilbara to assist strategic

development initiatives.

Assist business and strategic development identified in the Economic Development

and Tourism Strategy and action plans for Mable Bar and Nullagine.

Operational Responsibilities

Provide best practice customer service to all stakeholders.

Attend to general correspondence as required.

Undertake special tasks and projects as directed by the Director Technical and

Development Services.

Ensure that the records associated with mining matters are appropriately kept and

updated as required.

Establish effective working relationships with team members and apply sound

communication skills to resolve issues.

Assist with implementing and improving town planning application procedures.

Support and promote the Shire's Code of Conduct within the team.

Undertake site inspections and report on observations.

Administration and Customer Service

Transcribe data into the computer system for planning matters and other related

items as necessary.

Maintain up to date planning filing system.

Initiate correspondence and prepare reports on planning matters.

Liaise with other Statutory Authorities and Council departments.

Compile reports for Council when required.

Ensure the efficient and effective conveyance of Council decisions to customers.

Financial and Budgeting Responsibilities

Ensure the effective management of resources in area of responsibility and prepare

and monitor financial and budgeting requirements of the section.

Plan, implement and complete programmes and works relating to areas of specific

accountability with set budgets.

Other Duties

Performs all other duties within the scope of the position as required by the Director

Technical and Development Services.

Organisation

Responsible for the effective and efficient delivery of high quality services to the

Shire of East Pilbara.

Responsible for the provision of professional expertise to Council and Management.

Section

Proactively contribute to the overall effectiveness and efficiency of the section.

Team

Promote a positive workforce environment and culture through visible and positive

team culture.

Human Resource Management (HRM)

Participate in the performance management review process, including annual

performance and development reviews and performance management.

Adhere to the Council’s grievance management policy, ensuring all grievances and

disputes are effectively managed and resolved.

Occupational Safety and Health (OSH)

Ensure all team members actively comply with statutory and legal requirements in

the areas of risk management including Occupational Safety and Health.

4. General Duties and Responsibilities

Ensure all injury management processes and legislation are followed correctly

including the direct reporting of injuries, accidents and near misses.

Ethical Behaviour

Ensure all actions and activities demonstrate adherence to the Council’s Code of

Conduct in all internal and external dealings.

Actively promote the Council’s code of conduct including maintaining appropriate

levels of confidentiality and decorum.

Alignment of individuals’ and the teams’ behaviour with the desired organisational

culture, including educating team members in the Council’s policies and procedures.

Equal Employment Opportunity

Demonstrate a positive commitment and compliance with all relevant Equal

Employment Opportunity legislation, covering all forms of workplace discrimination,

harassment, victimisation and bullying.

Ensure compliance with the Council’s EEO Policies, and any breaches are addressed

as per the Council’s grievance management policy.

Promote a workplace that actively seeks to include, welcome and value unique

contributions of all people as per Shire of East Pilbara policy.

Encourage people with disability, Aboriginal Australians, young people and people

from culturally diverse backgrounds to apply for employment as per Shire of East

Pilbara policy.

Customer Service

Participate in and promote a strong customer service culture, ensuring a service

delivery approach that is responsive within reasonable timeframes to address the

issues and requests of stakeholders.

Maintain positive working relationships with all key stakeholders contributing to the

overall development and continuous improvement of the Council.

Ensure practices and procedures reflect excellence in the provision of internal and

external customer service by the team.

Ensure the Organisation’s customer service activities are professional and that all

correspondence is dealt with in a professional and timely manner

Records Management

Ensure all documents are recorded in accordance with the Council’s Record Keeping

Plan and electronic document records management policies and procedures.

Ensure confidentiality is maintained when handling all applicable Council documents.

RESPONSIBILITY

Responsible to: Director Technical & Development Services (Immediate Supervisor)

Number of Staff Positions: 1 (Directly Supervised) Number of Staff Positions: - (Indirectly Supervised)

Internal: Management, All Council Staff, elected members

External: Western Australian Planning Commission / Department of Planning, other Government Departments, Service Authorities, developers, consultants, general public and stakeholders.

Operates under the limited direction of the Director Technical & Development

Services in accordance with statutory provisions of the Local Government Act and

other legislation and established guidelines, procedures and policies of the Shire.

Perform all other duties as required and in accordance to classification level.

5. Internal and External Liaison

6. Extent of Authority

1. Qualifications and/or Training and/or Licences Essential Desirable

1.1 Degree in Urban and Regional Planning (or similar qualifications

recognised by the Planning Institute of Australia);

1.2 At least under graduate qualifications in Economics/ Community

Development or related field and /or equivalent experience.

1.3 Current Federal Police clearance

1.4 Current WA ‘C’ Class Driver’s Licence

2. Experience and Knowledge Essential Desirable

2.1 Excellent knowledge of Town Planning, Environment, Land

Administration and Heritage Legislation;

2.2 Excellent knowledge of the planning and development matters and

Local Government processes.

2.3 Previous planning experience in examining and processing subdivision

and development applications, town planning scheme amendments and

policy.

2.4 Working knowledge of Building, Engineering and Environmental

Health related legislation.

2.5 Experience in completing Economic Development and Business

Specific Strategies, identifying key elements and completing initiatives

3. Skills and other Attributes Essential Desirable

3.1 Highly developed interpersonal skills, including written and verbal

communications, customer service, decision making and negotiations.

3.2 Highly developed self-management, organisational and time

management skills.

3.3 Well developed skills in the usage of computer software packages.

3.4 Previous exposure to financial and budgetary issues

7. Selection Criteria

I agree that the details contained in this document are an accurate statement of the duties, responsibilities and other requirements of the job. I understand that this position description is indicative at this point in time and it is envisaged that the position may be reviewed as necessary in accordance to project needs and requirements.

Revised by: ________________________ ________________________

(Signature of Supervisor) (Signature of Employee)

Date: ______/______/_________

8. Certification

1 CONTRACT OF EMPLOYMENT:

This position is offered on a three year contract of employment.

2 SALARY:

The salary is negotiated within the range of $98,000 to $127,000 per annum.

3 HOURS OF WORK:

Flexible working hours apply for this role. However normal office hours are from 8am to 5pm with one hour lunch break, additional hours may apply as per operational requirements.

4 ANNUAL LEAVE:

For all intents and purposes annual leave provided will be five weeks per annum on completion of 12 months service.

5 EXECUTIVE DAYS OFF

Five executive days off are provided every 12 months for senior staff.

6 MOTOR VEHICLE

A fully maintained motor vehicle will be supplied for you for unrestricted private use within Western Australia.

7 LONG SERVICE LEAVE:

Thirteen (13) weeks after ten (10) years continuous Local Government service, transferable between Local Authorities within Western Australia.

8 DRIVERS LICENCE:

A current WA (Class C) Drivers Licence is an essential requirement.

9 SUPERANNUATION:

It is a condition of employment that you become a member of the WA Local Government Superannuation Plan. The Council makes superannuation contributions of 9.50% of the base salary plus matching contributions of up to 5% providing the employee makes voluntary contributions of 5% or more. The combined total of the Shire of East Pilbara contribution shall not exceed 14.50% of the specified salary.

Salary Package

10 ACCOMMODATION

Unfurnished accommodation is provided at a rental of $180.00 per fortnight. Air-conditioning and electricity is subsidised.

Rental charges may be subject to review as per Council policies on these matters.

11 RELOCATION ALLOWANCE:

The Shire will pay relocation expenses up to the value of $10,000 (Interstate applicants – up to $15,000). The successful applicant will be reimbursed 50% of the relocation expenses on completion of 6 months service, and the further 50% will be reimbursed on completion of 12 months service. Details will be discussed at interview.

12 TELEPHONE ALLOWANCE

You will be entitled to a telephone allowance for line rental and 50% for STD calls. All other calls will be your responsibility.

13 OTHER BENEFITS AND SERVICES

Discounts for staff for the use of recreation and aquatic center facilities as per council policy

Free health and fitness assessments by qualified staff at the recreation centre.

Professional development is encouraged and promoted by providing staff training as necessary and attendance at seminars/conferences is also supported.

The information below has been based on negotiated Managers Contract

CASH COMPONENT $98,000 Per Annum

$127,000 Per Annum

SUPERANNUATION

Council Compulsory @ 9.50% $9,310 $12,065

OTHER

Superannuation 5% – Contributing Member 5%

$4,900 $6,350

Motor Vehicle (for unrestricted private use in WA)

$17,795.00 $17,795.00

TOTAL PACKAGE

$130,005 Per Annum

$163,210 Per Annum

Additional information on the Shire of East Pilbara can be found on Councils’ website at

www.eastpilbara.wa.gov.au

1 POLICE CLEARANCE:

You will be required to provide a National Police Clearance Certificate before commencing employment. Expenses of obtaining this clearance will be your responsibility.

2 MEDICAL EXAMINATION:

Following the interview process, the successful applicant will be required to undergo a medical examination. Full documentation for the requirements of the position will be given to the medical practitioner prior to the examination and the medical examination costs are paid by Council. Existing illness will not necessarily preclude an appointee from the selection process.

3 PROBATIONARY PERIOD:

A probationary period of 3 months service will need to be completed. A performance review will be held at the end of the probationary period and continuing employment confirmed subject to satisfactory performance.

Should you not perform your duties for which you have been employed to the satisfaction of the Shire of East Pilbara, this Organisation may at its discretion extend the period for a further three months or terminate this contract of employment by giving you relevant written notice or paying you in lieu of the notice period.

Successful Candidates