management at program level -...
TRANSCRIPT
![Page 1: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/1.jpg)
1
– Management At
Program Level
![Page 2: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/2.jpg)
Monitoring multiple projects at program level
Sharing resources between multiple projects
Multiple projects monitoring through critical
milestone
2
![Page 3: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/3.jpg)
3
Consolidation Of
Projects
![Page 4: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/4.jpg)
Steps :
Open new Microsoft project file
Project – sub project
4
To consolidate works from different sources of files
(e.g: Stadium file & Padang Hoki file)
1
2
![Page 5: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/5.jpg)
Steps : From dialog box – select files to be consolidate - insert
5
![Page 6: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/6.jpg)
Result : Multiple project with different ID
6
![Page 7: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/7.jpg)
Steps : Save file
7
![Page 8: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/8.jpg)
Steps : To insert level 0 project
8
File – option – advance – select “show project summary task” - ok
![Page 9: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/9.jpg)
9
Monitoring multiple projects at program level
![Page 10: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/10.jpg)
10
Consolidation Of
Sub Projects Into
Master Project File
![Page 11: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/11.jpg)
Steps :
Open Master Project file (eg. Velodrom) & sub project file (eg.
Badminton)
View – arrange all
11
To consolidate works into same sources of files
![Page 12: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/12.jpg)
12
Master Project file
Sub Project file
![Page 13: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/13.jpg)
13
Highlight tasks which need
to consolidate into master
project file
![Page 14: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/14.jpg)
14
Drag tasks into master project file
Result : Continuity of ID & WBS
nos. with new tasks
![Page 15: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/15.jpg)
15
Master Project file with new tasks
![Page 16: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/16.jpg)
16
Sharing Resources
Between Multiple
Projects
![Page 17: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/17.jpg)
17
To share resources between multiple projects
Steps : Open file 1 (eg. Padang Hoki file ) with resources loaded
![Page 18: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/18.jpg)
18
Resources sheet …
![Page 19: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/19.jpg)
Steps :
Open file 2 (eg. Lapang Sasar file ) without resources
19
?
![Page 20: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/20.jpg)
Steps : Use Lapang sasar file : Resource – Resource Pool – Share Resources
20
To share resources in Padang Hoki into Lapang Sasar
![Page 21: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/21.jpg)
21
From dialog box, select :
1
23
![Page 22: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/22.jpg)
22
Result : Lapang Sasar with resources (same as Padang Hoki)
![Page 23: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/23.jpg)
23
Assign resources
Lapang Sasar file
![Page 24: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/24.jpg)
24
Result 1 : Padang Hoki files after sharing resources with Lapang Sasar
![Page 25: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/25.jpg)
25
Result 2 : Padang Hoki files after sharing resources with Lapang Sasar
Resources become overallocated
![Page 26: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/26.jpg)
26
Multiple Projects
Monitoring Through
Critical Milestone
Tracking (CMT)
![Page 27: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/27.jpg)
27
Category (milestone) Identification
1 Mandatory (contractual) 1. Site possession (conventional)2. CPC (conventional)3. CCC (Design & Build)4. sectional site possession5. Sectional completion
2 Deliverables - BQ items 1. preliminaries2. site clearance earthwork3. Structure sub-station
3 Project Mgt Practices 1. Planning2. Monitoring
4 JKR Project Life Cycle 1. Planning2. Design3. Procurement4. Construction5. Operation
![Page 28: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/28.jpg)
28
Category (milestone) Identification
5 Construction practices 1. For Bridge- sub-structure & superstructure2. For building- beam / column / slab
6 Change Request EOT, VO, VOP
7 External Dependencies e.g. land issues, local authority approval
8 Clients organisation process 1. Payment2. Reporting3. Audit4. Site meeting5. Provisional sum …..NSC
9 Client's Authority
![Page 29: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/29.jpg)
29
Category (milestone) Identification
10 Process interfacee.g. special equipmentcoordination works
1. Test material 2. procurement3. purchase4. delivery5. installation6. testing
11 Earned Value Techniques 1. Resources2. Fixed Formula3. Weighted milestone
12 Interim milestone 1. Work
29
![Page 30: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/30.jpg)
30
To monitor multiple projects through critical
milestone tracking
![Page 31: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/31.jpg)
31
Get standard JKR Project work programs
Establish standard pattern.
Come out with milestone schedule.
Decide critical milestone to be used in
monitoring.
Perform CMT at the high level (project –
program level)
31
![Page 32: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/32.jpg)
32
![Page 33: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/33.jpg)
33
Identify the pattern :
a. Show as Milestone Schedule
b. Set duration = 0
c. Insert start date or finish date
![Page 34: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/34.jpg)
34
![Page 35: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/35.jpg)
Refer steps in slide no. 4 – 9
35
![Page 36: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/36.jpg)
36
![Page 37: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/37.jpg)
Steps : Highlight all activities - view – outline – all sub tasks
37
![Page 38: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/38.jpg)
Steps : View – filter – milestones
38
File 1
File 2
![Page 39: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/39.jpg)
39
Result : Show only critical milestone activities
0 duration
milestone
symbolmultiple
projects
![Page 40: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/40.jpg)
40
![Page 41: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/41.jpg)
41
![Page 42: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/42.jpg)
42
42
![Page 43: Management At Program Level - epsmg.jkr.gov.myepsmg.jkr.gov.my/images/4/45/Folder11_Multiple_Project_Modul2r2_21Jan...Fixed Formula 3. Weighted milestone 12 Interim milestone 1. Work](https://reader030.vdocuments.site/reader030/viewer/2022040500/5e1e60734f98b67fb908c8bb/html5/thumbnails/43.jpg)
43