magazine of employment correspondence
DESCRIPTION
You will find information and examples of the differet letters for Employment CorrespondenceTRANSCRIPT
INSTITUTO GUATEMALTECO AMERICANO
2012
Employment Letters Commercial English & Computación
Alejandra Zambrano 311- 22, Joselyn Juárez 305-10,
Maby López 305-13
It is an outline of all you have to offer a
new employer. It presents your
qualifications, background, and experiences
in a way that will convince a business
person to grant you an interview. It must
look professional.
CURRICULUM VITAE
PERSONAL INFORMATION Name: Fulvia Maruby López Ortiz Age: 17 years Nationality: Guatemalan Birth date: August 16, 1994 Address: 19 Avenue 23-00, Zone 5 Guatemala City Cellphone: 50997800 E-mail: [email protected]
ACADEMIC INFORMATION
High School 2010-2012 Instituto Guatemalteco Americano (IGA) Secretarial career Elementary 2001- 2009 Colegio Científico Americano Ninth Grade Certificate
Experience 80 hours of pre-practices made at IGA.
REFERENCES
Marisela Mejía 2364-1244 Julia Pineda 5337-4951 Sandra Zambrano 5489-2717
Is a sales letter in which you are both
salesperson and product. Its purpose is to
attract an employer’s attention and persuade her
to grant you an interview.
A letter of application serves as the cover
letter of your resume. It should be written with
flair, understanding, and professional care.
Avenida Hincapie 12-23, Zone 13
01013 Guatemala
April 26, 2012
Mrs. Julia Smith
TIVOLI TRAVEL AGENCY
Avenida Las Americas 12-36, Zone 13
01013 Guatemala
Dear Mrs. Smith:
I would like to apply for the position of executive secretary that you
advertised in Prensa Libre of Monday, April 14.
As you will see from my enclosed resume, I have taken courses in nearly
every aspect of the international industry. In addition, I have typing and
shorthand skills and a very good attitude to learn new abilities which will be
useful here at your company.
I hope to have the privilege of having a personal meeting with you to
discuss my qualification. For further information, please contact me at 5017-
9623.
Sincerely yours,
Alejandra Zambrano
Bilingual Secretary
A follow-up letter can be highly
effective. It should be courteous and brief.
It should merely thank the employer for
the interview and restate your interest in
the job.
Avenida Hincapie 12-23, Zone 13
01013 Guatemala
April 26, 2012
Mrs. Julia Smith
TIVOLI TRAVEL AGENCY
Avenida Las Americas 12-36, Zone 13
01013 Guatemala
Dear Mrs. Smith:
Thank you for letting me discuss personally my qualifications.
After our meeting last week, and having visited your company, I sincerely
hope to have the opportunity to work with you.
Enclosed is a copy of my transcript from the Bayer’s Company, along with
the letters of reference your requested. For further information, please
contact me at 5017-9623 during regular business hours.
Sincerely yours,
Alejandra Zambrano
Bilingual Secretary
A recommendation is an endorsement
while a reference is simply a report. A
recommendation is persuasive while a
reference verifies facts.
Both types of letters start out the
same. Each should include:
A statement of the letter’s purpose.
An account of the duties performed by the
applicant or of the applicant’s general
qualifications.
rEFERENCE TACA
Avenida Reforma 13-50, Zona 10
01010 Guatemala
May 7, 2012
Mrs. Julia Smith
TIVOLI TRAVEL AGENCY
Avenida Las Americas 12-36, Zona 13
01012 Guatemala
Dear Mrs. Smith:
Alejandra Zambrano worked with me during 2011 in order to
complete 80 hours of pre-practices. She was always an outstanding worker.
Ms. Zambrano demonstrated her abilities with the typewriter,
taquigrafia and shorthand, as well as her abilities with English language. She
was always on time. Moreover, she was an enthusiastic person and helped
to make any task I assigned to her. I am also very impressed of the
professionalism of Ms. Zambrano.
Sincerely yours,
Otto Munson
Manager
Copy
Alejandra Z.
TACA
Avenida Reforma 13-50, Zona 10
01010 Guatemala
May 7, 2012
Mrs. Julia Smith
TIVOLI TRAVEL AGENCY
Avenida Las Americas 12-36, Zona 13
01012 Guatemala
Dear Mrs. Smith:
Alejandra Zambrano worked with me during 2011 in order to
complete 80 hours of pre-practices. She was always an outstanding worker.
Ms. Zambrano demonstrated her abilities with the typewriter,
taquigrafia and shorthand, as well as her abilities with English language. She
was always on time. Moreover, she was an enthusiastic person and helped
to make any task I assigned to her.
Therefore, I can recommend Ms. Zambrano, without hesitation, for the
position of executive secretary in your travel agency.
Sincerely yours,
Otto Munson
Manager
Copy
Alejandra Zambrano
rECOMMENDATION
It is a courteous, discreet letter
declining a job. By doing so, you will
preserve a potentially valuable business
contact and leave open the possibility of
future employment.
Avenida Hincapie 12-23, Zone 13
01013 Guatemala
April 26, 2012
Mrs. Julia Smith
TIVOLI TRAVEL AGENCY
Avenida Las Americas 12-36, Zone 13
01013 Guatemala
Dear Mrs. Smith:
Thank you very much for offering me the position of Executive Secretary in
your company. It was a difficult decision to make, but, I have accepted a
position with another company.
I sincerely appreciate you taking the time to interview me and to share
information on the opportunity and your company.
Once again, I'd like to express my gratitude for the offer and my regrets that
it didn't work out. You have my best wishes in finding someone suitable for
the position.
Sincerely yours,
Alejandra Zambrano
Bilingual Secretary
It is a personal letter explaining specific
reasons for an applicant’s rejection; it is
professional and preferable, but a form
letter is more often used to reject, in
general terms, all the unsuccessful
candidates.
TIVOLI TRAVEL AGENCY
Avenida Las Americas 12-36, Zone 13
01013 Guatemala
May 13, 2012
Miss Alejandra Zambrano
Avenida Hincapie 12-23, Zone 13
01013 Guatemala
Dear Mrs. Zambrano:
Thank you for your recent application for employment with Tivoli
Travel Agency.
We regret to inform you that there are no openings in our firm at this
time. While we know this is disappointing news, we would like to retain your
application whether a position becomes available in the future.
We shall to inform you and arrange a convenient time for testing.
Once again thank you for your interest in working for our company.
Yours truly,
Mrs. Julia Smith
Human Resources
Copy: File
Joselyn J.
Resignations must convey a negative
message as positively as possible. You
may be delighted to be leaving or feel
hostile toward your former boss, but your
letter of resignation should express regrets,
not anger.
Avenida Hincapie 12-23, Zone 13
01013 Guatemala
April 26, 2012
Mrs. Julia Smith
Manager-Human Resources
TIVOLI TRAVEL AGENCY
Avenida Las Americas 12-36, Zone 13
01013 Guatemala
Dear Mrs. Smith:
This is to inform you that an opportunity has presented itself that will enable me to work in
the area of my stated preference, which is Administration. I never thought I would ever leave such a great company as Tivoli Travel Agency,
but when the opportunity arose to manage my own organization, which as you
know has always been a lifelong dream for me; I simply had to take advantage of
it.
I cannot say enough wonderful things about this Tivoli Travel Agency, about all the
people I have encountered in my years of service with the company, and
especially about you and all the others on the sales team. Your leadership has
taken all of us to new levels, and I have appreciated all your personal and
professional advice over the years.
It's my hope that we will stay in touch as I begin this new chapter in my life. If you
have any questions, please ask. Thanks again for everything.
Sincerely,
Alejandra Zambrano
Bilingual Secretary