magazine letters

Confirmations are frequently made by telephone,

but a form letter or postcard also effectively

transmits clear correct and complete information

particular when the type of business requires

large numbers of confirmations as is often the

case however a letter written to a specific

individual can turn that customer into a regular

customer y adding personal touch.

FUISON CONTRACTORS, Inc.

444 Western Avenue

Boulder, Colorado 80301

March 27, 2012

Mr.

Justin Michaels:

I would like to confirm our lunch that will be at traitorous di

Marco, at the corner of tenth street and western Avenue, on

April 7 at 1 p.m.

Trattorios dii Marcos service is very good.

Cordially yours,

Nancy Carson

Architect

A N A C K N O W L E D M E N T S H O U L D B E W R I T E N

W H E N Y O U R E C E I V E M E R C H A N D I S E , M A T E R I A L ,

M O N E Y , O R I N F O R M A T I O N . S U C H A L E T T E R I S A

C O U R T E S Y L E T T I N G Y O U R R E A D E R K N O W S T H A T

H I S C O M M U N I C A T I O N H A S R E A C H E D I T S

D E S T I N A T I O N .

POLLITOS, INC.

2000120 Oak Terrace

Lake Bluff, Illinois 60044

March 22, 2012

Mr. Gus Andrea

Quality Industries

1876 Magnolia Boulevard

Detroit, Michigan 48233

Dear Mr. Andrea:

We the signed contract that will be useful during the next three

years this will be placed in a safe immediately.

The care of our machines is very important to provide a service

and have happy employees. I suspect you will be hearing from

us soon.

Sincerely yours,

Katerinne Hernandez

Manager

Estefani R.

Business people often receive inquires that can

best answered by another person; in that case,

the correspondent must be directed elsewhere. A

letter of referral acknowledges receipt of the

inquiry and explains why and to whom it is been

referred.

LOS POLLITOS, Inc.


Detroit Michigan 48233

April 23, 2012

Mr. Maxine

Sportswear Manufacturing Inc.

New York

Dear Mr. Maxine

In reply to your request for information on wholesale prices on

sportswear, we cannot provide this information. However, it can

be best swered by one of our dealers.

I am, therefore, referring your letter to Mr. James Wong. He has

his office in 406 Lexington Avenue, New York WY 10077. I am sure

that he will help you.

Sincerely yours,

Wendy Monrroy

Manager

All inquiries should be answered, even those that,

for some reason, cannot be given a complete

response. An inquiry indicates interest in your

company, and an inquirer is potential customer.

The inquiry reply should not only increase that

interest, but also inspire the inquirer to action.

Hampshire School of Etiquette

1528 SE 3rd Avenue

Portland Oregon

April 19, 2012

Mrs. Cindy Jones

1234 NE Hancock drive

Woodiriville, Wa 98072

Dear Mrs. Jones

We appreciate, Mrs. Jones your interest in our Etiquette School.

At this moment we had an over whelming response. However we

can offer you a seminar called “Etiquette for Tweens” on

Saturday afternoon.

We are sending you a brochure of the class description and an

enrollment from this special program will give your daughter

confidence and poise in everyday and formal situations.

We hope to hear from you as soon you look over the materials

we sent you.

Sincerely yours,

Johanna Jame

AFTER A DECISION OR AGREEMENT HAS BEEN

MADE, EITHER AT A MEETING OR IN

CONVERSATION IT IS A GOOD IDEA TO SEND A

FOLLOW-UP LETTER TO ESTABLISH A WRITTEN

OF THE TRANSITIONS.

QUALITY INDUSTRIES



April 12, 2012

Pollitos Inc.

200012 Oak Terrance

Lake Buff, Illinois 6004

Dear Mr. or Madam:

Two weeks ago we sent the contract No. 3334 of service of our office

machines for the next three years.

We are worried because we have not heard from you at this time and we

would like to know when the service start and how much time wills the

service take.

We hope you can contact us as soon as possible to get everything

organized in the office.

Sincerely yours,

Gus Andrea

Manager

Estefani R.

SOME COMPANIES RESPOND TO ORDERS BY

IMMEDIATELY SENDING AN INVOICE, AND SOME

USE PRENTED ACKNOWLEDGMENT FORMS.

WALMART

2019 Long Street

Paramus New Jersey 70622

April, 2th 2012

BDRM Bedding Store

529 Eaton Avenue

Bethlehem, Pennsylvania 18115

Dear Mr. or Madam:

Thank you for your recent order, No. 528 of March 31 and would like to welcome

you as a new customer of Walmart.

We are sending you the so Beautyreat Euro square Rillows, 75 classic Reversible 3-

piece Bedding comforter sets, and 30 Timberland Quit sets and should be shipped

by DHC Express on April 15. It would be an extra charge for delivery the

merchandise, of $100.00.

Unfortunately the second consignment will be shipped approximately on April 30

because the twin and Queen Microfiber sheet sets are not in stock, so we have

put them on back order. The payment is by check to the name of Walmart we are

sending you the envelope.

Sincerely yours,

Wendy Monroy

Manager

Katerine H.

This letter should contain any information

regarding your order that is needed for the proper

crediting of your account.

QUALITY INDUSTRIES



April 9, 2012

Los pollitos, Inc.

1313 Boulevard Street

Philadelphia, P. A. 83253

Dear Ms. Hernandez:

We have enclosed the check No. 33998 for $5,550.00 to pay the

first installment of the contract No. 83253 of the machine service

that we have for three years.

Sincerely yours,

Gus Andrea

Management

Luisa M.

It let your customers know that the inquiry will

not be ignored and that it will be responded to as

soon as possible.

LAWSEN LINEN COMPANY, P. O.

Box 762, Bloomfield

New Jersey 07006

April 17, 2012

Mrs. Marianne Rollins

444 Ross Avenue, Caldwell

New Jersey 07006

Dear Mrs. Rollins:

In reply to your inquiry of your order No. 3333-D is been processing.

The moment the pillowcases company is on a strike and the

merchandise have been help

We assure that the negotiations are progressing and a settlement is

expected soon. We promises send your ship as soon as possible and a

special price for this delay.

Sincerely yours,

Ricardo Borrayo

There are many times when a businessperson

must say “no”. “When granting a favor, awarding a

contract, hiring an applicant, or making any

decision, saying “yes” to one person often means

saying “no” to another. The key, however, is to

say “no” gracefully. Here, as in all

correspondence, maintain goodwill is extremely

important.

Horizon technologies, Inc.

325 Bedford Highway

Nashua, WH 03051

April 28, 2012

Mr. Arthur Fedward

Pacific Growth Properties L.P

2785 Kimberly Melbourne

Australia

Dear Mr. Eduard:

Thank you for choosing to buy the scanning equipment that you use in your

company.

At this moment we cannot supply you the 25% volume discount that you

requested.

The reason of this is that we already provided you whole sale price but we

can give you the 5% discount. We hope we continue having a successful

working relationship.

Sincerely yours,

Luisa Mejia

Manager

magazine letters

Documents