mabas statewide mobilizations - fireelectronics.com statewide mobilizati… · sop for mechanical...
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MABAS Statewide
MobilizationsCompany Officer Orientation2013@ MABAS‐Illinois
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1. Preparation 2. Activation3. Mobilization4. Deployment5. Employment6. Demobilization7. After Action Activities
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To provide the Company Officer or Single Unit Supervisor an overview, awareness, and guidance of what can be expected, why certain things occur, and how they can optimize this experience for their crew and themselves.
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Getting Ready to GoPersonal, Departmental, DivisionalMind, Body, SpiritEquipment, Expendables, SuppliesCredentials, Typing, CertificationsMission‐Based MindsetOne Mission, One Team, One FightIFERN Mobiles and PortablesStarcom – If Issued – Portable or Mobile
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Individual readiness checklistCIMS and Tier 2 credentialsFF II‐FO I (or equivalent)Special Team roster72 hour self‐sustained individualsClothing, underwear, food, waterPrescriptions and unique maintenance itemsPersonal cashSleeping bag and/or bedding & air mattressEmotional & physical staminaAcceptance of conditions – 2 week deploymentFamily at home needs & stabilityDrivers license
What not to bring:Cell phonesFirearmsDrugs & AlcoholFireworksOffensive Material
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Department support checklistCIMS, Tier 2, equipment typingMobility support personal bagsTeam support mobility bagsWater, food, MREs – 72 hour capabilityEMS supplies Equipment mobility kitEquipment and apparatus readiedEquipment and apparatus safety checksDeployed member family support programContingency plans for 2 week deploymentDepartment credit card
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Predetermined department assignmentsStatewide Special Operations Team rostersDivisional CIMS, Tier 2, typingDivisional dispatch center expertiseDivisional expedient shelter trailerDivisional support equipment (ATV, light tower, etc.)Divisional family support program rolePrepared for a 2 week deploymentSingle person contact as Divisional mobilization coordinator Divisional credit card
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Statewide mobilization plan – CADIEMA – SEOC staffingMRC‐MCC 24/7 staffing for deploymentIC for activation through employmentIC for return convoy to reconstitution at home baseCoordination with RED CenterCoordinating point paperwork, documentation, reimbursement & & audit preparationRecognition awards earned and delivered
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Statewide plan activation – HQ MRC MCCDivisional & regional – limited HQ involvementIn state & out of stateNon‐declaration activationDeclaration of DisasterIEMA authorized (in and out of state)EMAC‐NEMA authorized (out of state)FEMA‐NRF authorized (in and out of state)
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Self activationSelf dispatchedFreelance responseSelf generated endorsementTelephoning RED, MRC, MCC, IEMAGood old boy phone call activationAll – no pay, no insurance, no pension, no workers comp
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IEMA directed – MABAS MCC assignedRED Center facilitated – Divisions taskedMission numberProbably validation code issuedState reimbursed, insured, workers comp (IEMA Act)OT/BF applicable (State IEMA Act)Stafford Act applicable (Federal/FEMA)Division tasks departments
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Understand their losses –sensitivityPhotography and “pride” shots Be compassionate & respectfulSmile and be approachableUnderstand their customs, courtesiesUnderstand their FD SOPs and differencesAccept taskings with honorStrive to accomplish taskings with care & qualityQuarters – it’s their house
Convert your way of doing business to their way of doing businessDo the right thing at the right time for the right reasonsSay thank you when appropriateThe host is the IC – the bossRespect the rank and position assignments of localsIntegration of forcesIf there’s disagreement – let the bosses figure out the middle ground solution if deadlockedFood sources – safe and credible
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From the host department–Division to RED CenterFrom the host community emergency manager to IEMABoth of the aboveMABAS leadership notified by REDRED enters resource parameters in CADRED consults with IEMA – mission number issuedRED evaluates and activates CAD (3 rounds)MABAS HQ staff activates MCC & consults with RED
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RED enters CAD parameters for eventCAD produces tasking recommendation by DivisionCAD notifies all Divisions of activation – 1st roundCAD notifies tasked Divisions for mission acceptance – 2ndroundNotification of Tasking Automatic from CAD – 3rd RoundCAD advises Divisions accepting mission of report time and reception site locationDivisional resources assemble at their POD for reception site travelDivisional resources given validation code by RED via telephoneDivisional resources travel to reception site
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Stricken Division GPS longitude/latitudeStricken Division type of incidentStricken Division/department resources requestedCAD aligns resource response by closest to farthest longitude/latitude to stricken areaCAD applies 80/20 ruleCAD auto task notification to selected assisting Divisions until resource request is filledDivisional dispatch centers have tasking approval authority unilaterally
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CAD searches CIMS database for type specific resource being requestedCAD selects Divisions with greatest quantity of resources/types requestedCAD recommends to RED dispatcher the Divisions selected as greatest quantity of resource/type requestedRED dispatcher may apply 80/20 type ruleRED dispatcher approves CAD recommendation as adjustedCAD auto notifies through three (3) roundsOut of state response is resource available based versus geo location based
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Send the correct resource as requested and typedSend qualified and certified personnelAssure all the Divisions chiefs are notified and awareIdentify a Divisional mobilization coordinatorNotify local elected officials of activationPrepare for subsequent possible mission taskingsMaintain contact with MABAS HQ MCC
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Select vehicles that are mechanically dependable and have reasonable MPG for convoys The Divisional dispatch center has minutes to respond in accepting a tasking –Executive boards must preauthorize their Divisional dispatch centers on options and actionsDivision units tasked might include a team approach for an engine with two (2) people and chase car towing expedient shelter with two (2) people – be prepared for possibilitiesDivisional/department direction reference convoys – no one drives more than four hours – rest stops and rotate driversMABAS Division’s critical job duty is to maintain accuracy and status of resources in CIMS on MABAS web – CAD data for activation!Department chiefs must keep Tier 2 card issuance completed with a recommended 20% staff issued cards excluding statewide Special Team rostered membersDump booster tanks during road travel, or limit to one engine in convoy with full booster tank
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Selection of departmentsLocal mobilization checklistDeployment support equipmentPOD in DivisionResources assigned – single/multipleLast chance compliance checkMobilization and Deployment “Coloring Book”
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Primary apparatus & support vehicleExpedient shelter trailerGenerator light towerATV with trailerTwo apiece vehicle assignmentDriver rotation – four hours ‐ rest
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Qualified FF II – FO ITier 2 cardWater – 72 hoursFood (MREs) – 72 hoursSleeping bags – air mattressesPersonal hygiene suppliesChanges of clothesPersonal needs (prescriptions, etc.)Bug spray, sunscreen, band aids, etc.
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Deployment basics checklistCash – credit cardsUse of cell phones/camerasDeployment area hazardsDeployment area environmentDeployment area customs and proceduresTimelines and report time complianceNIMS ‐ ICS 214 form
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When ready to depart Division PODTelephone RED CenterIFERN not to be usedObtain validation codeIdentify location receptionGroup integrity – multiple unitsIdentify group leaderAdvise RED of your Division’s assigned department, vehicle type and number, & personnel names via fax or email before you leave the station!
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Validation codePre‐completed resource roster (ICS 214)Receive MSU check‐in timeAll personnel with Tier 2 cardReceive convoy assignmentObtain convoy leader’s name/agencyProcess & receive “rapid tag” receiptReport for supply issue stepReport to convoy marshaling areaReceive EMAC Req A copy
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Accountability and documentationDaily rapid tag processingHandheld units on deploymentData in cloudsData sent to IEMA (rosters & coverage)Daily data sent to MCC & IEMADocumentation through daily IAP (in the clouds)Document – injury, illness, equipment issues, other situations as needed
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Issued as neededWater, MREs, hygiene kit, parkasCollapsible bunkTowels, soap, bug sprayAs indicated (issued on an as‐needed basis)Accountable items – signature of issue
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Briefings – last chanceRouting & fuel stopsGroup integrity of convoyStaggered push outsVehicle safety inspectionsFuel top offConvoy commander assignedStarcom useVHF freq useFireground MABAS freqsIFERN freq – not a playerStarcom and MCCDriver rotations – 4 hour max
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MCC operationalRED Center operationalCell phone welfare checksRouting, mapping and progress reportWork rest rotation stopsRefueling stops – directionsLocal & State law enforcement awarenessConvoy fleet mechanics and fuelSOP for mechanical problems with vehicleSOP for roadside assistance, accidents, etc.
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24 hour phone & radiosMRC‐MCCNIMS organizational structureDeployment‐mobilization backstopDaily conference calls with deployed commandersLiaison with IEMA, EMAC, hostIntel gathering and sharingIT data systemMapping – geospatial supportField needs – supply/logisticsMedical field support – EMS
Security needs coordinationIAP development/coordinationTent city mattersMCC is IC during mobilizationBug out – relocation contingenciesPersonnel emergencies –evacuationsSituation status and monitoringDemobilization and reconstitution
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Host operations will know you are comingMay be sent for just in time restMay be sent to tent city for integration within systemOperational assignments will be provided to you at tent cityIdentify time, location, and functional assignment of newcomers in‐brief and pre/post daily ops briefings
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Learn encampment rulesTent city check‐in is formal processTier 2 cards may be neededBilleting assignment given to companyCompany integrity importantSecurity briefing probableROEs for daily feedings, R&R time, activitiesIdentify ROEs for sick call & injuriesIdentify logistics re supplyIdentify fueling ROEsIdentify command and mission support staff at tent city –point of documentation
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Be present at ops briefingIdentify assignment, mission, goals for operational periodIdentify objectives assigned to your task assignmentObtain and review copy of IAPDetermine following:◦ Operational section/branch assigned to◦ Location of operational mission – maps◦ Assigned frequencies◦ Safety requirements and special interest areas◦ Requesting EMS assistance – injury/illness◦ Your crew’s direct supervisor◦ Operational work period assigned◦ Feeding and break times◦ Integration of teams – who & where◦ Key ROEs within operational area◦ Identify how & who can get you help and assistanceDocumentation – handhelds – rapid tag receiptsDaily equipment safety checks – ROEs for OOSHealth requirements matched to potential risks – threats ‐ prevention
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Professionalism and duty expectedRespect and mannersHonesty and truthfulnessDirectives and deployed forces code of conductDiscipline and corrective actionsRules and regulations while deployed
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SafetyAlcohol and drugsMedia contactsSexual harassment and intimidationsTheft and dishonestyCell phone use and accessCameras and photosTent city quiet timesSmoking areasFightingSocial media (Twitter, Facebook)Others as needed
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Company Officer Actions◦ Responsible for assigned department‐division personnel◦ Issues of non‐assigned personnel should be dealt with by immediate section or branch chief Company Officer’s responsibility to immediately stop inappropriate action and gain control of situation – neutralize the event and report it to their direct supervisor
Issued by Section/Branch Chief/Convoy Commander◦ Oral reprimand with or without documentation to record◦ Recommendation to MABAS IC or Deputy IC for written reprimand or release from deployed assignment
◦ Confinement to quarters (tent city) pending corrective actionIssued by MABAS IC or Deputy ICs – Consult with MABAS CEO before any official actions are taken◦ Written reprimand with copy to owning chief◦ Dismissal and release from deployment◦ Arrest – by local authorities for felony
Let local law enforcement do their job – hands off by MABAS IC/Deputy IC
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IC written reprimands should be copied to MABAS CEO and provide a briefing over the phone ASAPDecisions to release a deployed person or company must be agreed to by the MABAS CEO before the action is takenMABAS HQ/CEO will advise owning fire chief of all reprimands and releases experienced and circumstances of same Owning fire chiefs are responsible for follow up on punitive discipline occurring from a deployed corrective action
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Employment phase includes all aspects where you are assigned to an IC or Area Command that is directly dealing with mitigation and prevention of the disaster incidentWhether assigned to a cold, warm, hot zone or in a rest and rehab cycle in a Tent City you are “employed” and assigned to the Incident Commander and operations until officially released to a different phaseWhile “employed” absence from duty or an inability to report to duty caused by an unacceptable reason could be considered a violation of your “oath” to serve.
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Release is a formal processIC & IAP documentedRelease and close out tent city billetsOutprocessing requirement◦ Documentation – Tier 2 – rapid tags◦ Medical – injuries – illness◦ Missing & damaged equipment◦ Return convoy schedulingPre‐rest period mandatory before drivingOutprocessing – last chance documentationOutprocessing impacts◦ Pay & reimbursements◦ Costs – equipment damage/replacement◦ Injuries/illness – workers comp◦ Pension matters – disabilityCopies hand carried from outprocessing
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Methods & Convoy◦ Plane, train, automobile◦ Flatbed fire trucks (ESF1)◦ Inventory affirmation◦ Convoy‐movement schedulesConvoy Movement – Back to Home Base◦ Briefings on proceedings, safety, communications◦ Apparatus inspection◦ Notify MCC & RED upon departure◦ Work rest requirement – 4 hours max driving◦ Routing & refueling defined◦ Overnight stay – rest – no driving straight through if more than 16 hours◦ Welfare checks – phone – MCC to convoyBack in Host Division/Department◦ Notify RED & MCC◦ Documentation to agency lead◦ Equipment full maintenance routine◦ Reimbursement documentation & forms◦ Not critical follow up matters
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Maintain daily log of eventsIdentify good and not so goodDivision initiatedMABAS HQ coordinatedCritical matters for follow up◦ Injury/illness◦ Workers comp claim◦ Significantly damaged/lost equipment◦ Disciplinary actionsUnderstand reimbursement guidelines and deadlines for submission
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Borrow from 41 things ppt.
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Questions
Discussion
Closure
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