Login/Enter Scores/Run Reports 2013-2014 School Year

www.presidentialyouthfitnessprogram.org Purpose of the teacher software training for PYFP

funded schools: login/enter FG scores/print reports. What is covered in the training for PE teachers?

◦ How to log into the FG software ◦ Create the FG test event and enter student scores ◦ Print reports ◦ Who to contact for information

Training documents and webinar recording to be located on the PYFP site.

Emphasizes health-related fitness vs athletic performance

Core areas: ◦ Assessment: Fitnessgram ◦ Professional development ◦ Recognition

What each funded school receives (3 years): ◦ Assessment: FG software site license; web hosting;

technical support ◦ Professional development training ◦ Awards for approx 50% of student enrollment

Web-based software application that will capture the fitness scores of students.

For PYFP, software is hosted by The Cooper Institute, creators of FITNESSGRAM®.

To alleviate time burden of data entry, we are asking your IT to import the data relationships for teachers/classes/students into the software.

Congratulations to all PYFP funded schools, and thank you for your dedication to your students!

Assessment must be completed by June 30, 2014

Year 1 report information submitted by July 31, 2014

URL—https://www.fgontheweb.com/PYFP/XXXX Accessible anywhere you have an Internet

connection. Remember that this is a public web site.

Please keep that in mind as you enter in student information.

Safeguard your login—user name and password. Do not give out your login to anyone.

There are web browser requirements for all users of Fitnessgram. Please make sure your school or home computer meets these requirements so that you can work effectively in FG. Internet Explorer 7 - 9 Firefox 3 Fitnessgram 9 does not support Safari nor Google Chrome

Remember, you can access FG anywhere there is an Internet connection. We recommend that you have a secure, stable, and fast connection.

All teachers need user name and password. This information should be provided by your IT staff.

Need both user name and password to access your FG installation.

What if my login does not work? If your login does not work correctly, then we

recommend you try it again making sure you have selected the correct state, district, and school and that the CAPS lock is not on. Still not working? Contact HK technical support.

First point-of-contact: All teachers refer to this PPT or the webinar recording to see if your question is answered before contacting HK technical support.

If you do contact HK support, then please identify your school, your name, and that you are a PYFP funding recipient. ◦ support@hkusa.com ◦ 800-747-4457, option 2

If you are at school and cannot get to your FG site, but you can get to another web site (e.g., CNN), please contact HK tech support.

If you are at school and cannot get to your FG site nor any other web site, then this is a connectivity issue for your IT staff to resolve. Please contact your IT staff.

If you are at home or another venue outside school and you cannot get to your FG site, but you can get to another web site, please contact HK tech support.

If you are at home and you cannot get to FG 9 site nor any other web site, then you need to contact your Internet provider.

Will I have to manually enter all my students in FG 9?

Hopefully not. We have asked your IT staff to be responsible for establishing and maintaining all data relationships of teachers/classes/students for all schools of the PYFP funding. If so, you will not be allowed to add, edit, or delete students or classes.

If you notice that all of your classes and/or all of your students are incorrect or missing, please contact your IT staff who did the import.

All teachers will be responsible for creating the FG test event, entering scores, and generating relevant reports.

At the FG login screen, do the following: 1. Select your

state 2. Select your

district 3. Select your

school 4. Enter your User

Name and Password

5. Click the Log In Now button

Your URL: https://www.fgontheweb.com/PYFP/XXXX

This is the main screen: 1. Your name

should be at top left with your school and security level. Most of you will have ‘Teacher’  as  your security level.

2. Click on the My Classes icon at top left. The light green area is dynamic and

can display messages.

My Classes

In My Classes, you should see all your classes and student rosters. If your IT is importing this information, you should NOT add/edit/delete class names or students. Hopefully, your IT staff will maintain this information. Contact your IT staff if you do not see your classes or student rosters.

If your IT is not importing your classes and student rosters, then you will need to create them. 1. Go to My

Classes 2. Click the

Create button.

In the displayed form, you will need to enter the information in the required fields. 1. Class name 2. Class ID—this

must be unique for every class and every teacher in the installation.

3. Start and End dates should reflect the SY.

4. Click Create Class to save.

Once you have created your classes, then you are ready to add students. 1. Check the

box of the class.

2. Click the Add Students button.

NOTE: You can only manually add your students after you have created your classes. Click the Students Add New button.

The student form is displayed. Note the required fields. You will need all this information in order to create your students: 1. Name: first

and last 2. Date of birth 3. Grade 4. Gender 5. Student ID 6. User name

and password

Click Save when done.

1. Click on the Fitnessgram icon on the left.

2. Make sure you select the right class at top of screen.

3. Click the Create button (in green).

4. A form will appear.

Fitnessgram icon

Follow the THREE steps on the form: Step 1: Name your test event such as

Fall Pre-Test or Spring Post-Test.

Enter the date of the test event. Step 2: Select your test items for

aerobic capacity, muscular strength/endurance, and Flexibility. Use scroll bar on right to see entire form.

Step 3: Make your selections

here regarding printing body comp information or printing the student/parent reports in Spanish instead of English for this class.

Click the Save button when completed.

1. Once you have created the test event, click on the FG icon again.

2. Select the checkbox of the test event you just created.

3. Click on the Scores button to enter student results.

Using your TAB or ARROW keys on your keyboard, you can enter scores across the grid for a student or down to enter scores for a specific test item. Because Internet connectivity can always be an issue, remember, to use the SAVE button and save often.

The FG app for entering scores into FG software is available: ◦ iPad/iPhone = iTunes ◦ Android smartphone = Android market

Cost is $4.99 App is only for entering scores

◦ You must first create all Fitnessgram test events for your classes.

◦ App is only for entering scores; it is not the FG software.

Click on the Reports icon on the left. 1. Details and Stats

offer a variety of reports for students, parents, and teachers. Samples are provided.

2. Data Overviews contains data aggregate reports. Samples are provided.

Click on the Details and Stats button.

Details and Stats 1. These reports

provide information regarding individual student performance.

2. Report Wizard guides you through the process.

3. Begin by selecting the scope of your report.

Details and Stats 1. Select desired

teacher or teachers from the list.

2. If logged in as teacher will only see your name.

Details and Stats 1. Select desired

report from list of over 20 reports.

2. You may click on any of the links to see a sample to a report.

Details and Stats 1. Indicate if report

should print in Spanish.

2. Indicate what type of paper you will be using.

3. If emailing these reports, you should select blank paper.

Details and Stats 1. Enter date range to

be included in the report.

2. To print two test dates on the report, date range must include both test dates.

Details and Stats 1. Indicate your

printing option. 2. Press the Generate

Report button.

Click on the Data Overviews button.

Data Overview 1. These reports

provide information about groups of students.

2. You may look at data in many ways:

By class, school, district

By grade or range of grades

By test component 3. There is an

Achievement of Standards report.

4. An administrator can report percentage of students tested.

Data Overview 1. You will be guided

through this process by a Report Wizard.

2. Samples of the reports are provided in the software.

Event Timeline

Participate in FG software training Sept 24 or 25

Complete virtual training courses 1 and 2: Essentials of the PYFP and FG Online Course

By February 28, 2014

Complete FG testing of students By June 30, 2014

Enter scores and submit Year 1 report to PYFP

By July 31, 2014

Review the PPT slide if you have questions regarding Internet connectivity.

Contact HK technical support for software questions and for any issues related to access for the two online courses for PYFP.

Remember, before you contact HK technical support with questions, be sure to review this power point or webinar recording first. ◦ support@hkusa.com ◦ 800-747-4457, option #2 ◦ Identify your name, school, and that you are PYFP.

For PYFP questions, contact Jane Wargo, PYFP program director: jane@presidentialyouthfitnessprogram.org