lmu board meeting may, 11, 2016 agenda packet

8/17/2019 LMU Board Meeting May, 11, 2016 Agenda Packet

1/16

BROWN ACT:

Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed b

posted at least 72 hours prior to a regular meeting. The Corporation posts agendas with the City at 1 Frank H. Ogawa Plaz

#101. Action may not be taken on items not posted on the agenda. Copies of the agenda are available from the La

Merritt/Uptown District Association at 388 19th Street, Oakland, CA 94612. Meeting facilities are accessible to persons w

disabilities. If you require special assistance to participate in the meeting, notify our office at 510 238-1122 at least 48 hours pr

to the meeting.

L A K E M E R R I T T / U P T O W N C O M M U N I T Y B E N E F I T D I S T R I C T

388 19th Street

Oakland, California 94612Phone 510.452.4529 Fax 510.452.4530 [email protected] www.lakemerritt-uptown.org

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L A K E M E R R I T T / U P T O W N C O M M U N I T Y B E N E F I T D I S T R I C T

388 19th Street Oakland, California 94612

Phone 510.452.4529 Fax 510.452.4530 [email protected] www.lakemerritt-uptown.org


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6/16

LakeMerritt/UptownDistrictAssociatio

n

Y T D C a s h S u m m a r y - A p r i l 2 0 1 6

C a s h A v a i l a b l e

Y T D B u d g e t

A c t u a l

A n n u a l B u d g e t

P r i o r Y e a r R e s e r v e a n d A s s e s s m e n t I n c o m e

$ 1 , 2

6 5 , 1

9 2 . 0

8

$ 1 , 2

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4 3 . 3

0

$ 1 , 3

7 8 , 9

0 6 . 7

8

L e s s R e s e r v e

$ 7 7 , 3

9 2 . 7

7

$ 7 7 , 3

9 2 . 7

7

$ 7 7 , 3

9 2 . 7

7

$ 1 , 1 8 7 , 7 9 9 . 3 1

$ 1 , 1 7 7 , 1 5 0 . 5 3

$ 1 , 3 0 1 , 5 1 4 . 0

1

E x p e n s e s

D I S I

$ 1 7 , 8

3 3 . 2

8

$ 1 8 , 5

1 8 . 8

3

$ 5 3 , 5

0 0 . 0

0

O R G

$ 1 0 0 , 8

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8

$ 8 7 , 6

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2

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$ 3 2 0 , 7

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7

$ 3 1 7 , 0

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0

$ 9 6 2 , 1

6 4 . 5

9

T o t a l E x p e n s e s

$ 4 3 9 , 4 1 7 . 1 3

$ 4 2 3 , 1 6 7 . 8 4

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1

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$ 7 4 8 , 3 8 2 . 1 8

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0

N o n - A s s e s s e m e n t F u n d s - C o n t r a c t e d

S e r v i c e s

C u r r e n t C o n t r a c t

A m o u n t

Y T D A c t u a l

R e m a i n i n g F u n d s

F o x T h e a t e r S e r v i c e s ( 2 0 1 6

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b e p r o v i d e d f o r

s h o w s a t t h e F o x T h e a t e r . F u n d s

r e m a i n i n g f r o m 2

0 1 5 c o n t r a c t -

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T o t a l C a s h A v a i l a b l e

N o t e s


P l e a s e S e e A t t a c h e d

N o t e s

D i s b u r s e m e n t s f r o m t

h e C i t y t o

d a t e a r e $ 1 0 , 6 4 8 . 7 8 l e s s t h a n

b u d g e t e d .



7/16

4 / 2 5 / 1 6

C a s h B a s i s

LakeMerrittUptownDistrictAssociation

A p r i l 2 0 1 6 E x p e n s e s

C u r r . A c t u a l

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r r . B u d g e t C u r r . V a r i a n c e

P e r c e n t

Y T D A c t u a l

Y T D

B u d g e t

Y T D V a r i a n c e

P e r c e n t

A n n . B u d g e t

V a r i a n c e E x p l a n a t i o n

E X P E N S E S

1 , 9 7 2 . 5 6

3 , 5 4 1 . 6 6

- 1 , 5 6 9 . 1 0

5 5 . 7 %

1 1 , 0 1 8 . 8 3

1 4 , 1 6 6 . 6 4

- 3 , 1 4 7 . 8 1

7 7 . 7 8 %

4 2 , 5 0 0 . 0 0

I n c l u d e s p u r c h a s e o f F B a d s a n d d e s i g n a n d p r o d u c t i o n o f

A n n u

a l R e p o r t .

0 . 0 0

8 3 . 3 4

- 8 3 . 3 4

0 . 0 %

0 . 0 0

3 3 3 . 3 6

- 3 3 3 . 3 6

0 . 0 %

1 , 0 0 0 . 0 0

1 , 9 7 2 . 5 6

3 , 6 2 5 . 0 0

- 1 , 6 5 2 . 4 4

5 4 . 4 2 %

1 1 , 0 1 8 . 8 3

1 4 , 5 0 0 . 0 0

- 3 , 4 8 1 . 1 7

7 5 . 9 9 %

4 3 , 5 0 0 . 0 0

S p e c i a l E v e n t s

A r t s & C u l t u r e

0 . 0 0

4 1 6 . 6 6

- 4 1 6 . 6 6

0 . 0 %

5 , 0 0 0 . 0 0

1 , 6 6 6 . 6 4

3 , 3 3 3 . 3 6

3 0 0 . 0 1 %

5 , 0 0 0 . 0 0 E v e n

t t o b e h e l d i n A u g u s t . W / i n a n n u a l b u d g e t .

0 . 0 0

4 1 6 . 6 6

- 4 1 6 . 6 6

0 . 0 %

2 , 5 0 0 . 0 0

1 , 6 6 6 . 6 4

8 3 3 . 3 6

1 5 0 . 0 %

5 , 0 0 0 . 0 0 I n c l u d e s B i k e t o W o r k D a y S p o n s o r s h i p . W / i n a n n u a l b u d g e t .

T o t a l S p e c i a l E v e n t s

0 . 0 0

8 3 3 . 3 2

- 8 3 3 . 3 2

0 . 0 %

7 , 5 0 0 . 0 0

3 , 3 3 3 . 2 8

4 , 1 6 6 . 7 2

2 2 5 . 0 %

1 0 , 0 0 0 . 0 0

1 , 9 7 2 . 5 6

4 , 4 5 8 . 3 2

- 2 , 4 8 5 . 7 6

4 4 . 2 4 %

1 8 , 5 1 8 . 8 3

1 7 , 8 3 3 . 2 8

6 8 5 . 5 5

1 0 3 . 8 4 %

5 3 , 5 0 0 . 0 0

N o n - p e r s o n n e l e x p e n s e s

A c c o u n t i n g E x p e n s e s

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2 5 0 . 0 0

- 2 5 0 . 0 0

0 . 0 %

0 . 0 0

1 , 0 0 0 . 0 0

- 1 , 0 0 0 . 0 0

0 . 0 %

3 , 0 0 0 . 0 0

C o m p u t e r S e r v i c e & S u p p o r t

0 . 0 0

4 1 . 6 6

- 4 1 . 6 6

0 . 0 %

6 7 3 . 1 3

1 6 6 . 6 4

5 0 6 . 4 9

4 0 3 . 9 4 %

5 0 0 . 0 0

I n c l u d e s I T s u p p o r t f o r o f f i c e c o m p u t e r s . E x c e e d s a n n u a l

b u d g e t .

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1 6 6 . 6 6

- 1 6 6 . 6 6

0 . 0 %

0 . 0 0

6 6 6 . 6 4

- 6 6 6 . 6 4

0 . 0 %

2 , 0 0 0 . 0 0

F e e s & P e r m i t s

- 5 4 . 2 0

1 6 6 . 6 6

- 2 2 0 . 8 6

- 3 2 . 5 2 %

5 7 0 . 6 7

6 6 6 . 6 4

- 9 5 . 9 7

8 5 . 6 %

2 , 0 0 0 . 0 0

I n s u r a n c e

D i r e c t o r s & O f f i c e r s

0 . 0 0

0 . 0 0

0 . 0 0

0 . 0 %

1 , 2 8 5 . 0 0

1 , 3 0 0 . 0 0

- 1 5 . 0 0

9 8 . 8 5 %

1 , 3 0 0 . 0 0 P a i d

i n f u l l .

G e n e r a l L i a b i l i t y

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0 . 0 0

0 . 0 0

0 . 0 %

3 , 9 4 5 . 0 0

4 , 5 6 9 . 0 0

- 6 2 4 . 0 0

8 6 . 3 4 %

4 , 5 6 9 . 0 0 P a i d

i n f u l l . I n c l u d e s c r e d i t f o r o v e r b i l l i n g .

M i s c

- 2 2 . 1 0

1 6 6 . 6 6

- 1 8 8 . 7 6

- 1 3 . 2 6 %

4 2 1 . 0 8

6 6 6 . 6 4

- 2 4 5 . 5 6

6 3 . 1 7 %

2 , 0 0 0 . 0 0

O c c u p a n c y e x p e n s e s

R e n t

3 , 5 4 9 . 0 0

3 , 6 5 6 . 9 0

- 1 0 7 . 9 0

9 7 . 0 5 %

1 4 , 0 8 2 . 4 3

1 4 , 6 2 7 . 6 0

- 5 4 5 . 1 7

9 6 . 2 7 %

4 3 , 8 8 2 . 8 0 I n c l u d e s r e n t a n d H V A C r e p a i r s f o r 3 8 8 1 9 t h S t r e e t .

O f f i c e f u r n i t u r e & e q u i p m e n t

- 1 1 1 . 4 2

1 2 5 . 0 0

- 2 3 6 . 4 2

- 8 9 . 1 4 %

8 9 7 . 9 3

5 0 0 . 0 0

3 9 7 . 9 3

1 7 9 . 5 9 %

1 , 5 0 0 . 0 0

I n c l u d e s p u r c h a s e o f n e w o f f i c e c h a i r s t o r e p l a c e d a m a g e d

c h a i r s a n d d e s k r i s e r s . W / i n a n n u a l b u d g e t .

P o s t a g e , s h i p p i n g , d e l i v e r y

0 . 0 0

4 1 . 6 6

- 4 1 . 6 6

0 . 0 %

5 0 . 5 0

1 6 6 . 6 4

- 1 1 6 . 1 4

3 0 . 3 1 %

5 0 0 . 0 0

P r i n t i n g & c o p y i n g

- 3 0 . 1 7

2 5 0 . 0 0

- 2 8 0 . 1 7

- 1 2 . 0 7 %

6 6 8 . 7 0

1 , 0 0 0 . 0 0

- 3 3 1 . 3 0

6 6 . 8 7 %

3 , 0 0 0 . 0 0

S u p p l i e s

- 4 0 . 3 0

2 5 0 . 0 0

- 2 9 0 . 3 0

- 1 6 . 1 2 %

6 0 3 . 2 4

1 , 0 0 0 . 0 0

- 3 9 6 . 7 6

6 0 . 3 2 %

3 , 0 0 0 . 0 0

T e l e p h o n e & t e l e c o m m u n i c a t i o n s

2 0 5 . 4 4

1 2 5 . 0 0

8 0 . 4 4

1 6 4 . 3 5 %

5 4 9 . 7 7

5 0 0 . 0 0

4 9 . 7 7

1 0 9 . 9 5 %

1 , 5 0 0 . 0 0 W / i n

a n n u a l b u d g e t .

T o t a l N o n - p e r s o n n e l e x p e n s e s

3 , 4 9 6 . 2 5

5 , 2 4 0 . 2 0

- 1 , 7 4 3 . 9 5

6 6 . 7 2 %

2 3 , 7 4 7 . 4 5

2 6 , 8 2 9 . 8 0

- 3 , 0 8 2 . 3 5

8 8 . 5 1 %

6 8 , 7 5 1 . 8 0

O R G / S p e c i a l P r o j e c t s

A n n u a l B r e a k f a s t M e e t i n g

0 . 0 0

4 5 8 . 3 4

- 4 5 8 . 3 4

0 . 0 %

0 . 0 0

1 , 8 3 3 . 3 6

- 1 , 8 3 3 . 3 6

0 . 0 %

5 , 5 0 0 . 0 0 E v e n

t m a y b e h e l d i n e a r l y f a l l .

0 . 0 0

4 1 6 . 6 6

- 4 1 6 . 6 6

0 . 0 %

0 . 0 0

1 , 6 6 6 . 6 4

- 1 , 6 6 6 . 6 4

0 . 0 %

5 , 0 0 0 . 0 0 P a y m

e n t p e n d i n g e x e c u t i o n o f c o n t r a c t .

T o t a l O R G / S p e c i a l P r o j e c t s

0 . 0 0

8 7 5 . 0 0

- 8 7 5 . 0 0

0 . 0 %

0 . 0 0

3 , 5 0 0 . 0 0

- 3 , 5 0 0 . 0 0

0 . 0 %

1 0 , 5 0 0 . 0 0

P e r s o n n e l & R e l a t e d

0 . 0 0

0 . 0 0

0 . 0 0

0 . 0 %

2 , 5 0 0 . 0 0

2 , 5 0 0 . 0 0

0 . 0 0

1 0 0 . 0 %

2 , 5 0 0 . 0 0

S t a f f P e r s o n n e l

1 5 , 2 9 0 . 4 8

1 6 , 6 7 4 . 8 0

- 1 , 3 8 4 . 3 2

9 1 . 7 %

6 1 , 0 8 1 . 0 9

6 6 , 6 9 9 . 2 2

- 5 , 6 1 8 . 1 3

9 1 . 5 8 %

2 0 0 , 0 9 7 . 6 2

0 . 0 0

3 3 3 . 3 4

- 3 3 3 . 3 4

0 . 0 %

3 1 9 . 4 7

1 , 3 3 3 . 3 6

- 1 0 1 3 . 8 9

2 3 . 9 6 %

4 , 0 0 0 . 0 0

T o t a l P e r s o n n e l & R e l a t e d

1 5 , 2 9 0 . 4 8

1 7 , 0 0 8 . 1 4

- 1 , 7 1 7 . 6 6

8 9 . 9 %

6 3 , 9 0 0 . 5 6

7 0 , 5 3 2 . 5 8

- 6 , 6 3 2 . 0 2

9 0 . 6 %

2 0 6 , 5 9 7 . 6 2

1 8 , 7 8 6 . 7 3

2 3 , 1 2 3 . 3 4

- 4 , 3 3 6 . 6 1

8 1 . 2 5 %

8 7 , 6 4 8 . 0 1

1

0 0 , 8 6 2 . 3 8

- 1 3 , 2 1 4 . 3 7

8 6 . 9 %

2 8 5 , 8 4 9 . 4 2

8 4 , 3 9 3 . 6 0

7 0 , 4 0 3 . 9 7

1 3 , 9 8 9 . 6 3

1 1 9 . 8 7 %

2 8 4 , 5 6 8 . 1 8

2

8 1 , 6 1 5 . 8 6

2 , 9 5 2 . 3 2

1 0 1 . 0 5 %

8 4 4 , 8 4 7 . 6 2 W / i n

a n n u a l b u d g e t .

2 , 4 0 9 . 2 5

2 , 5 0 5 . 5 8

- 9 6 . 3 3

9 6 . 1 6 %

9 , 6 3 7 . 0 0

1 0 , 0 2 2 . 3 3

- 3 8 5 . 3 3

9 6 . 1 6 %

3 0 , 0 6 6 . 9 7

M i s c S O B O e x p e n s e s

4 3 9 . 0 3

1 , 0 0 0 . 0 0

- 5 6 0 . 9 7

4 3 . 9 %

3 , 1 7 2 . 1 9

4 , 0 0 0 . 0 0

- 8 2 7 . 8 1

7 9 . 3 1 %

1 2 , 0 0 0 . 0 0 I n c l u d e s 5 0 % o f m o n t h l y p a r k i n g f e e s .

P R O W M a i n t e n a n c e

- 9 5 9 . 9 5

4 , 6 0 4 . 1 6

- 5 , 5 6 4 . 1 1

- 2 0 . 8 5 %

1 9 , 6 2 3 . 6 3

1 8 , 4 1 6 . 6 4

1 , 2 0 6 . 9 9

1 0 6 . 5 5 %

5 5 , 2 5 0 . 0 0

I n c l u d e s p a y m e n t s f o r h a n g i n g p l a n t p r o g r a m a n d s t r e e t l e v e l

p l a n t e r r e p l a n t i n g . W / i n a n n u a l b u d g e t .

0 . 0 0

1 , 6 6 6 . 6 6

- 1 , 6 6 6 . 6 6

0 . 0 %

0 . 0 0

6 , 6 6 6 . 6 4

- 6 , 6 6 6 . 6 4

0 . 0 %

2 0 , 0 0 0 . 0 0 N o e x p e n s e s t o d a t e .

8 6 , 2 8 1 . 9 3

8 0 , 1 8 0 . 3 7

6 , 1 0 1 . 5 6

1 0 7 . 6 1 %

3 1 7 , 0 0 1 . 0 0

3

2 0 , 7 2 1 . 4 7

- 3 , 7 2 0 . 4 7

9 8 . 8 4 %

9 6 2 , 1 6 4 . 5 9

1 0 7 , 0 4 1 . 2 2

1 0 7 , 7 6 2 . 0 3

- 7 2 0 . 8 1

9 9 . 3 3 %

4 2 3 , 1 6 7 . 8 4

4

3 9 , 4 1 7 . 1 3

- 1 6 , 2 4 9 . 2 9

9 6 . 3 %

1 , 3 0 1 , 5 1 4 . 0 1

D I S T R I C T I D E N T I T Y ( D I S I )

S O B O

T O T A L S O B O

C B D S p o n s o r e d E v e n t s

P u b l i c R e l a t i o n s

T O T A L ( D I S I )

C o n s u l t i n g & L e g a l E x p e n s e s

C l e a n a n d S a f e

D I S I P r o j e c t s

M a r k e t i n g

M i s c .

T O T A L E X P E N S E

T O T A L O R G A N I Z A T I O N

W a t e r i n g

T o t a l D I S I P r o j e c t s

T r a i n i n g & P r o f . D e v e l o p .

S h u t t l e

O R G A N I Z A T I O N

L a n d s c a p i n g S t a f f P e r s o n

P a g e 1 o f 1


8/16

Property Maintenance: Bart 17th Street Gateway"#$%&'%( )*+ ,*)-

Schedule A

PROJECT APPROACH AND ORGANIZATION

ORGANIZATIONAL APPROACH

The project will operate as part of the already operating Oakland Ambassador Program. This successful

program already has the tools and resources necessary to complete the project. The Ambassadors that

are assigned to complete the job will be operating under the same supervisory structure that currently

exists on the ground.

Please note that while we intend to hire a professional glazer to repair the special laminated glass panels,

we must work out the details with the City of Oakland in terms of liability for repair.

The following graph illustrates how the management and supervision of the program will take place:


9/16


SCOPE OF WORK

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NOTIFICATION REQUIREMENTSThe Lake Merritt Uptown Association will notify city representatives if any of the areas outlined as part ofthis contract have been damaged or significantly altered in any way that may be the result of tampering,or purposeful malicious behaviors. If the damage relates to the art work we will make contact with theCity’s art department (Kristen Zeremba), if the damage is to the lighting, paving and glass we will notify(George Durney).


10/16


DEPLOYMENT SCHEDULE

The deployment schedule calls for 18 hours of total time spent on the site per week. This is meant to

serve as a weekly average as we will spend more hours in the beginning to bring the site up to a level of

standard found with-in the rest of our programs.

BART 17TH STREET GATEWAY UPTOWN INDIVIDUAL BUDGET


11/16

Property Maintenance for Parcel 4 Uptown"#$%&'%( )*+ ,*)-

SCHEDULE A

SCOPE OF SERVICE

PROJECT APPROACH AND ORGANIZATION





exists on the ground. The following graph illustrates how the management and supervision of the

program will take place:


12/16


WORK PLAN

"#$%#&$' ($%#&)$ *%$+,$-)&$./$.01-.&23$

45%67

8-&6&53

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4388%(

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L/61 =74436; 30#4/8%1 2%%10

D0% 2%%1 %/8%( 8# (%$% /44 $303'4% 2%%10 /

.0 2#(@ 30 =%(


13/16


DEPLOYMENT SCHEDULE

The deployment schedule calls for 16 hours of total time spent on the site. This is meant to serve as a

weekly average as we will spend more hours in the beginning to bring the site up to a level of standard

found with-in the rest of our programs.

B8::8C< /DEF(

PARCEL 4 INDIVIDUAL BUDGET


14/16

LANDSCAPE MAINTENANCE SERVICES FOR T5/T6

"#$%&'%( )*+ ,*)-

SCHEDULE A

SCOPE OF WORK

Project approach and organization





exists on the ground.

The following graph illustrates how the management and supervision of the program will take place:


15/16


"#$%&'%( )*+ ,*)-

WORK PLAN

"#$%#&$' ($%#&)$ *%$+,$-)&$./$.01-.&23$

45%67

8%%&956&1-

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DEPLOYMENT SCHEDULE

The deployment schedule calls for 9 hours of total time spent on the site per week. This is meant to

serve as a weekly average as we will spend more hours in the beginning to bring the site up to a level of

standard found with-in the rest of our programs.

BILLING RATES

We are aware that there are currently three RFPs out for bid with the City of Oakland. These RFPs

include Maintenance Services for the Bart 17th Street Gateway, Landscaping Maintenance at T5T6, and

Property Maintenance at Parcel 4 Uptown. As part of our budgeting process we’ve put together two

budget scenarios. These budgets are designed to show what the individual costs of operating each

program would be, and what the cost savings of a combined program would generate.

Because the Downtown Oakland Association and Block by Block would operate all of the programs within

our current scope of work, there is administrative cost savings and well as the sharing of resources. If we

are awarded all three contracts we will operate under the combined Program Budget.

T5/T6 UPTOWN INDIVIDUAL BUDGET

lmu board meeting may, 11, 2016 agenda packet

Documents