LKCE16 - Agile Portfoliomanagement at scale by Jasper Sonnevelt

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  • Portfolio planning and prioritization at scale

    Jasper SonneveltTwitter: @jaspersonnevelt

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    1

  • Problem 1: Autonomy, entrepreneurship, alignment

    How to align Product Owners & teams to organizational goals

    without telling them what to do?

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    2

  • From (department) purpose to tasks

    3

    Team goals (kpis) (quarter - year)

    (multiple sprints)Epic

    Feature (< sprint)

    Why?

    Why?

    Why?

    Why?

    (hours)TasksUser story (days)

    Team purpose (~1 year)

    Goals (~1 year)

    Department purpose (multiple years)

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

  • From (department) purpose to tasks

    4

    Department purpose

    Team goals (kpis) (quarter - year)

    (multiple sprints)Epic

    Feature (< sprint)

    (hours)TasksUser story (days)

    Team purpose (~1 year)

    Goals (~1 year)

    (multiple years)

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

  • The Portfolio Wall

    Makes work visible for the next 3-12 monthsCreates focus on department goalsAligns teams and is used to manage dependencies

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    5

  • Portfolio wall - theoryA portfolio wall shows the work to be done, usually up to half a year ahead:

    The X-axis shows time, for instance in sprint numbers

    The Y-axis shows: in Product Development: teams

    o for the whole organisationo for a product, in a tribe, portfolio or business lineo or a single team/squad

    in Business: customer segments or product

    Purpose of a portfolio wall: Visually prioritizing and planning the work ahead

    Creating focus

    Adjusting the plan: changes, team estimates

    Coordination over teams or customer segments

    6

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

  • Goals for nowInformation sharingTransparencyBetter discussions and decision making

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    7

  • Lean Kanban Central Europe 2016 | @jaspersonnevelt

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    Portfolio walls are a great place to share information about what we are actuallypassionate about

  • Lean Kanban Central Europe 2016 | @jaspersonnevelt

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    Teams

  • Lean Kanban Central Europe 2016 | @jaspersonnevelt

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  • Lean Kanban Central Europe 2016 | @jaspersonnevelt

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  • Portfolio Market PlacePortfolio wall is updatedNew work is prioritized and addedChanges are discussedAt the end of the meeting everybody knows what to focus on

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

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    So what does this mean for my team?

    What could we swap it for?

    New market development! So new work!

  • Topics at the portfolio market placeShould we redistribute ourcapacity?

    Should we change

    which teams work on

    work items?

    Are we deliveringfastenough?

    What epics do we have prioritized toreach these goals

    Do we expect theright thingsto happen?

    Outcome Output Sourcing

    These are thegoals we are

    trying toachieve

    Status of KPIs / Goals

    Do we need toadjust?

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    13

  • Problem 2: alignment on shared objectives

    How to move from achieving oneteam purpose to making the whole

    department succesful?

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    14

  • Setting priorities

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    15

  • Setting prioritiesLean Kanban Central Europe 2016 | @jaspersonnevelt

    16

    Size:S = 1 weekM = 2 weeksL = 4 weeksXL = 8 weeksXXL > 10 weeks

    Valu

    e

    Size

  • Changing the portfolio wall

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    17

  • From (department) purpose to tasks

    18

    Department purpose

    Team goals (kpis) (quarter - year)

    (multiple sprints)Epic

    Feature (< sprint)

    (hours)TasksUser story (days)

    Team purpose (~1 year)

    Goals (~1 year)

    (multiple years)

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

  • From (department) purpose to tasks

    19

    Department purpose

    Epic

    Feature

    TasksUser story

    Team goals Team purpose

    Goals

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

  • Lean Kanban Central Europe 2016 | @jaspersonnevelt

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    DepartmentPurpose

    DepartmentGoal

    Team Goal Team Goal Team Goal

    DepartmentGoal

    DepartmentGoal

    PBIPBI

    PBIPBI

    PBIPBI

    PBIPBI

    PBIPBI

    PBIPBI

    TeamPurpose

  • Lean Kanban Central Europe 2016 | @jaspersonnevelt

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    Shifting the focus of the portfolio wall from a team to goals changes the conversation fromindividual contributions to collaborativewins

  • Lean Kanban Central Europe 2016 | @jaspersonnevelt

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    Goals

    Workin

    Teams

  • Lean Kanban Central Europe 2016 | @jaspersonnevelt

    23

  • Problem 3: alignment on shared objectives at scale

    How to sync teams acrossdepartments?

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

    24

  • Aligning portfolio wallsAcross departments

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

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  • Managing DependenciesLean Kanban Central Europe 2016 | @jaspersonnevelt

    26

  • Results

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

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  • Results so far Better descisions (significantly)Responsibility lower in the organizationTransparency: greater commitment to thegoalsBusiness Agility has increasedShift: business case -> internalentrepreneurshipProduct Owners have more than onedepartment/team focus

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

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  • Software Development Done Right

    Portfolio planning and prioritization at scale

    Jasper Sonnevelt

    Lean Kanban Central Europe 2016 | @jaspersonnevelt

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