lixil asia performance management program (pmp) year-end review … · 2020-03-31 · contents 2 1....
TRANSCRIPT
Copyright © LIXIL Group Corporation. All rights reserved.
Human Resources
Updated as at April 1, 2020
LIXIL ASIA Performance Management Program (PMP)
YEAR-END REVIEW USER GUIDE
CONTENTS
2
1. Performance Management Program (PMP)
2. ePMP System & User Access
3. Year-End Review Process Guide:
• Employee’s Self Year-End Review
• Solid Line Manager’s Approval of Year-End Review
• Dotted Line Manager’s Confirmation of Year-End Review
4. Useful Tips
3
Section 1 Performance Management Program (PMP)
4
PERFORMANCE MANAGEMENT PROGRAM
- Evaluate each objective to confirm annual performance
- Assess LIXIL Behaviors demonstrated in one year
- Evaluate final performance result
- Review annual performance and get alignment(+calibration of results)
- Track mid year performance against annual objectives
- Adjust the objectives as per business needs
- Evaluate 1st half year’s achievement and strengthen 2nd half year’s focus
- Set annual objectives
- Confirm working priority and focus by setting weightage
- Align Objective between employees and managers & dotted line managers
- Set Individual Development Plan
Objective SettingMid-Year
Performance ReviewAnnual Year-End
Performance Review
1 2 3
Note: New employees are required to set their Objectives within 1st month of employment.
April-June October March-April
5
PERFORMANCE MANAGEMENT PROGRAM - PROCESS
Ind
ivid
ual Employee
input annual
Objectives and IDP
Submit
Employee
self-evaluate progress
& update Objectives
Submit
Employee
self-evaluation
Submit
So
lid
/Do
tted
Lin
e M
an
ag
er Review & approved
by Solid Line
Manager 1
Review & approved
by Solid Line
Manager 2
Review the progress
and approved by
Solid Line Manager 1
Review and approved by
Solid Line Manager 2
Review & approved by
Solid Line Manager 1 (Performance & LIXIL Behaviors)
Review & approved by
Solid Line Manager 2(Performance & LIXIL Behaviors)
Close Objective
Setting & IDPClose Mid-Year Review
Input
comment
by
Dotted
Line
Manager
Evaluate
progress
and input
comment
by Dotted
Line
Manager
Evaluate
annual
performance
and LIXIL
Behaviors,
and input
comments by
Dotted Line
Manager
Calibration
by management(Annual Performance Rating)
Close Year-End review
Objective Setting Mid-Year Review Year-End Review
6
Section 2 ePMP System & User Access
7
Key Features
ePMP SYSTEM~ an online system for objective setting and performance review
System prompt is text-based; shows the status, or remind Usersto complete a requiredaction step.
Secured Access - login via User ID & Password;- “Reset Password” upon
User request.
Support Multi-Browser such as Chrome, IE, Microsoft Edge etc.
No Time-Outsystem will keep the login status until User closes the browser.
Easy To Key In from different devices, screen size auto-fit for easy readability.
Poka Yoke – “mistake-proofing” features to prevent missing information or mistake.
Pop-out window when User selects an option, to input/edit data for an objective.
8
To access ePMP System:
1) For LIXIL/AS users (with VPN) via office intranet access:
http://cnshhqweb11.lixil.lan/AsiaPortal/PMP
2) For Grohe and LIXIL/AS users (without VPN) via internet access:
http://www.ascc.com.cn/AsiaPortal/PMP
ePMP SYSTEM – USER ACCESS
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ePMP SYSTEM – USER ACCESS
Performance Management Program
1) For LIXIL/AS users (with VPN) via office intranet access: http://cnshhqweb11.lixil.lan/AsiaPortal/PMP
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ePMP SYSTEM – USER ACCESS
Input your
(1) User ID- LIXIL/AS ID (1*******) or- Grohe ID (g******)
(2) Password
1******* or g******
2) For Grohe and LIXIL/AS users (without VPN) via internet access: http://www.ascc.com.cn/AsiaPortal/PMP
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ePMP SYSTEM – USER ACCESS
Steps to find your Log-on User ID(for those using older Windows
version):
Input cmd in windows search at left bottom of your taskbar. Then click “Enter” 2
3
1
This set of 8-digit number “1xxxxxxx”is your log-on User ID.
12
ePMP SYSTEM – USER ACCESS
Steps to find your Log-on User ID(for those using Windows 10
version):
Input cmd in windows search at left bottom of your taskbar. Then click “Enter”
2
3
1
This set of 8-digit number “1xxxxxxx”is your log-on User ID.
13
ePMP SYSTEM - TO OBTAIN OR RESET PASSWORD
Input yourUser ID and click“Reset Password”
Mailbox
Click “OK”Click “OK”
321
4
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ePMP SYSTEM - TO RESET PASSWORD
When employee clicks on URL LINK from the email:
Input new password& click on “Change” button
Click on “OK” buttonLogin with your User ID & new Password
5
6
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ePMP SYSTEM
Click to select the
Performance periodeg. PMP for FY2020
(2019.4.1 – 2020.3.31)
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Process Steps:
• Employee’s Self Year-End Review• Solid Line Manager’s Approval of Year-End Review• Dotted Line Manager’s Confirmation of Year-End Review
Section 3 Year-End Review
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Click on “2020 AnnualPerformance Review”
EMPLOYEE’S SELF YEAR-END REVIEW
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EMPLOYEE’S SELF YEAR-END REVIEW
TIP:If a new objective needs to be included for the year-end review, User can click “Add” in order to input a new objective, and complete the self evaluation.
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EMPLOYEE’S SELF YEAR-END REVIEW
TIP:• A reminder that the weightage for all the objectives
must total up to 100%.• User can click “Edit” to update the weightage for the
objectives.
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EMPLOYEE’S SELF YEAR-END REVIEW
Click “Edit”
2
Select the Objective to review, by a tickin the box.
1
Update:- Rating (from drop-down list)*- Employee feedback
3Click “Save” & “Close”
for this objective
4
Complete the year-end self-evaluation for all the objectives.
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EMPLOYEE’S SELF YEAR-END REVIEW
Input Performance Assessment comments by Employee
System prompton successfulsubmission.
8
5
Click “Save”
6
Click “Submit” to Solid Line Manager 1 for approval.
7
22
Process Steps:
• Employee’s Self Year-End Review• Solid Line Manager’s Approval of Year-End Review• Dotted Line Manager’s Confirmation of Year-End Review
Section 3 Year-End Review
23
Click on “2020 AnnualPerformance Review”
SOLID LINE MANAGER’S APPROVAL OF YEAR-END REVIEW
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SOLID LINE MANAGER’S APPROVAL OF YEAR-END REVIEW
Tip: Solid Line Manager can “search” for employee and “export” the data into excel spreadsheet.
Click on:“Solid Line Status Waiting for Solid-LineManager 1 Approve”.
25
SOLID LINE MANAGER’S APPROVAL OF YEAR-END REVIEW
Click “Edit”
2
Select the Objective to review, by a tickin the box.
1
Click “Save” & “Close” for this objective
4
Update:- Rating (from drop-down list)
- Solid Line Manager Input
Note: Separate input box for Solid Line Manager 1 and 2.
3
Complete the year-end rating for all the objectives.
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SOLID LINE MANAGER’S APPROVAL OF YEAR-END REVIEW
Input Performance Assessment comments by
Solid Line Manager 1 and 2.
Click “Save”
8
Click “Approve”
9
5
Input LIXIL Behaviors Assessment comments by
Solid Line Manager 1 and 2.
6
Input Annual Performance Rating by selecting from drop-down list.
7
27
Process Steps:
• Employee’s Self Year-End Review• Solid Line Manager’s Approval of Year-End Review• Dotted Line Manager’s Confirmation of Year-End Review
Section 3 Year-End Review
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Click on “2020 AnnualPerformance Review”
DOTTED LINE MANAGER’S CONFIRMATION OF YEAR-END REVIEW
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DOTTED LINE MANAGER’S CONFIRMATION OF YEAR-END REVIEW
Tip: Dotted Line Manager can “search” for employee and “export” the data into excel spreadsheet.
Click on:“Dotted Line Status Waiting for Confirmation”.
30
DOTTED LINE MANAGER’S CONFIRMATION OF YEAR-END REVIEW
Click “Edit”
2
Select the Objective to review, by a tickin the box.
1
Click “Save” & “Close” for this objective
4
Update:- Rating (from drop-down list)
- Dotted Line Manager Input
3
Complete the year-end rating for all the objectives.
31
DOTTED LINE MANAGER’S APPROVAL OF YEAR-END REVIEW
Click “Save”
Input Performance Assessment comments
by Dotted Line Manager.
5
Input LIXIL Behaviors Assessment comments
by Dotted Line Manager
6
7
Click “Confirm”
8
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SUCCESSFUL COMPLETION OF YEAR-END REVIEW
Once Employee has completed year-end self-evaluation of all the Objectives,Solid Line Managers have completed the performance rating, and confirmedby Dotted Line Manager, the status will be “closed”.
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• To add a new objective during performance review
• To update an objective that is no longer valid
• To set IE Browser
• To load webpage faster
• To delete browsing history
• To include ePMP webpage as trusted site
• To access ePMP webpage when out of the office
• To unlock user ID due to wrong password input
• To request support
USEFUL
TIPS
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TO ADD A NEW OBJECTIVE DURING PERFORMANCE REVIEW
After all objectives are set, and if there is a need to add new objective during Year-End Review:
Step 1: Employee shall click on ‘2020 Annual Performance Review’
35
TO ADD A NEW OBJECTIVE DURING PERFORMANCE REVIEW
Step 2: At Employee’s annual performance review page, click on “Add” for adding new goal(s).
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TO UPDATE AN OBJECTIVE THAT IS NO LONGER VALID
At the annual performance review , click on “Edit” to change the weightage to “0%” and save it.
Step 1:Select the Objective that is no longer valid (by a tick in the box), and click “Edit”.
Step 2: Change the weightage to 0% and click “Save”.
37
TO SET IE BROWSER
Step 1:
• Go to Internet Options � ‘Advanced’ tab� within ‘Settings’ look for ‘Security” drop down list
• Uncheck ‘Enable integration Windows Authentication’
Step 2:
• In ‘Security’ tab � click ‘Custom Level’
• Select ‘Automatically logon with current username and password’
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Step 3:
• In ‘Security’ tab � click ‘Sites’
• Add URL require SSO to ‘Trusted Site’ list(URL: https://support.microsoft.com)
TO SET IE BROWSER
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TO LOAD WEBPAGE FASTER
1) Go to Internet Options � ‘General’ tab � Click “Settings”
2) Click “Every time I visit the webpage” to check for newer version, and click ‘OK’.
Click “Settings’1 Check ‘Every time I visit the webpage’2
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TO DELETE BROWSING HISTORY
1) Go to Internet Options � ‘General’ tab� Browsing History
2) Click to activate ‘Delete browsing history on exit’and click ‘OK’.
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Go to Internet Options � ‘Security’ tab � click ‘Sites’
TO INCLUDE WWW.ASCC.COM.CN AS THE TRUSTED SITES
Click ‘Sites’ to enter the ‘Trusted Sites’
1Add this website as a trusted site
2
42
UNCHECK ALL IF YOU ARE OUT OF THE OFFICE AND
ACCESSING THE WIRELESS INTERNET
Go to Internet Options � ‘Connections’ tab � click ‘LAN Settings’
Click ‘LAN Settings’1Uncheck these boxes – also applicable if you are accessing the website using your personal laptop outside the office.
2
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TO UNLOCK USER ID DUE TO WRONG PASSWORD INPUT
1) If you input a wrong password, system pops up a reminder.
2) If you input wrong password more than 5 times, user ID is locked.
3) To unlock, click ‘reset password’ again. Refer to page 13.
During user log on, if you input wrong password more than 5 times, user ID will be locked, how to unlock?
44
TO REQUEST SUPPORT
