Living Well with Chronic Conditions

Telling our Story with Data

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What we’ll cover today

• Why do we collect and report data?• Overview of the process• Data reports and what they tell us– Statewide report (published in June)– County-specific reports (any day now!)– Organization-specific reports (in the works)

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Why Collect & Report Data?

• We can get credit for our good work– Show who we’re reaching with programs & where– Estimate program impact in the community

• We can track trends and patterns– Are we reaching the people we intend to?– Are we reaching those who can benefit most?– What are the gaps?– Sometimes results are surprising/unexpected

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Process for Gathering and Entering Stanford Program Data

• OHA is told a workshop will occur – Susan tracks• Data mailed or faxed to OHA within two weeks

after a workshop ends• Data entered into two databases– Oregon database– Administration on Aging online database

• Books sent to organization that mailed or faxed data forms

• In January all data from the prior year entered and quality checked

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Data Collection Process

• Forms– The forms we use

• Program Summary• Attendance Log• Participant Information Sheets

– Download off website under “Report via Fax/Mail” at: http://public.health.oregon.gov/DiseasesConditions/ChronicDisease

/LivingWell/Pages/

reportprograminfo.aspx

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Reporting• Annual statewide report; Between

1/1/2006 - 12/31/2012:– Participant data• 9,773 people participated • Almost 2,000 in 2012• 70% attended at least four sessions

– Program data• 961 workshops in 32 counties

– Leader data• Almost 900 leaders trained• 59% of those trained led a workshop

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Reporting• Example county report; Between

1/1/2006 - 12/31/2012 (Deschutes):– Participants• 714 people participated• 61% attended at least four sessions

– Programs• 76 workshops in four cities

– Leaders• 89 leaders trained• 63% of those trained led a workshop

– County contacts included at endPage 9

An Upcoming Opportunity:Licensed Organization Data

• How can it be useful?– Reduce time & paperwork for coordinators• Track program & leader activity, participant retention,

delivery sites

– Check accuracy of data for state & county reports– Identify strengths & challenges• Program efficiency• Program quality/fidelity• Program sustainability

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Plan for Organization-Specific Reports

• OHA will report your organization’s data back every 6 months

• Your data worksheet will contain:– # completed workshops– Overall average # participants per workshop series – # active leaders– Average # completers per leader– Average # completers per program at each site

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Plan for Organization-Specific Reports

• Webinars and/or group or individual calls to reflect on data – What do the data tell you?– Context is key

• Every organization is different – you know your leaders and your communities

• Different solutions for different challenges

• Organization-level information will be de-identified if shared outside your organization

• OHA will share averages, high & low points for comparisonPage 12

An Example ReportOrganization:

Blackberry County Council of Governments

Report period: January-June 2013

• 6 completed workshops• Average of 15 participants per

workshop series • Average of 11 completers per workshop

series

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An Example Report, cont’d– Four active leaders:

• Norma Newby = 2 programs• Ned Niceguy = 2 programs• Elizabeth Enthusiast = 5 programs• Michelle Mastertrainer = 2 programs

– Average # completers per leader• Norma Newby = 6• Ned Niceguy = 12.5• Elizabeth Enthusiast = 10.5• Michelle Mastertrainer = 15

– Average # completers per program by site:• Blackberry Senior Center = 15• Central Hospital Health Ed Center = 12.5• Village Church = 6

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Questions? Comments?

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