lingnan university library oct 2014 ivy kan – information service librarian email:...

LINGNAN UNIVERSITY LIBRARYOCT 2014

IVY KAN – INFORMATION SERVICE LIBRARIANEMAIL: [email protected] / TEL: 2616-8570

THE POWERPOINT CAN BE DOWNLOADED AT: HTTP://LIBGUIDES.LN.EDU.HK/IL_HANDOUTS

LIB170_1Using RefWorks: Basic

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By the end of this workshop, you will be able to:

create a RefWorks accountimport references into your RefWorks account

by direct import featureorganize your citations in folderssearch referencescreate a bibliography /reference list in

different citation formats such as APA, MLA, etc.

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Academic Writings and Citation Styles

In academic writing, whenever we use someone else’s works, ideas, theory, quotes, methods, data, etc. we must acknowledge the original source. You need to cite them properly by using one of the recognized citation styles

Citation styles are the rules that govern on how we format these citations

There are many different citation styles set up by different academic bodies or publishers. The commonly used ones include the APA style, MLA style and the Chicago style, etc.

Consult your lecturer on the required citation styles

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Examples of Different Citation Styles

APA Style Sample Chen, L. H. (2007). Choosing Canadian graduate

schools from afar: East Asian students’ perspectives. Higher Education, 54(5), 759-780.

MLA Style Sample Chen, Liang Hsuan. "Choosing Canadian Graduate

Schools from Afar: East Asian Students’ Perspectives." Higher Education 54.5 (2007): 759-780.

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What is RefWorks?

In short, RefWorks is a web-based bibliographic management software that helps you organize your citations and prepare your reference/bibliography lists: Create a personal database online Import citations automatically from Library catalogues,

online databases or web pages you find on the Internet Organize and manage references Generate in-text citations, bibliography/reference lists in

the citation style of your choice, including APA, MLA, Harvard, Chicago style and more

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Use it anytime, anywhere, any devices where there is internet access.Use it anytime, anywhere, any devices where there is internet access.

First Time User: Create Your RefWorks Account

1. Library Home Page Databases RefWorks Icon (http://proxy1.library.ln.edu.hk:2048/login?url=https://www.refworks.com/refworks2/?r=authentication::init&groupcode=RWLingnanUL)

2. Click Signup for an Individual Account on the Left Panel

3. Fill in required information – Must use Lingnan Email Address

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Create an Account 7

On-site register for a RefWorks account

Adding References to RefWorks by Direct Import feature

Direct Export from : Library Catalogue 1-Search Online Databases. e.g. LexisNexis Academic,

EBSCOhost, ProQuest, and more …

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Direct Export -- Library Catalogue (1) 9

Use the Export to RefWorks button at the full display of a library record:

Direct Export -- Library Catalogue (2)

If you have already logged into RefWorks , a RefWorks window will open and tell you the references were imported .

If you haven’t logged in, you will be asked to login first

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Last Imported Folder

The imported data will be first placed in the last imported folder

This folder only contains the latest imported records

All previously imported records are stored in the databases but not associated with any folders

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Direct Export – 1-Search (1)

Perform a search in 1-Search At the Search Results, select the items you are interested by clicking

the save this item icon

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Direct Export – 1-Search (2)

After you have chosen all the items you want to export, click the Saved Items (x) link at the button of screen

A new box will open, click RefWorks to export the item(s)

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Direct Export – 1-Search(3)

If you have already logged into RefWorks , a RefWorks window will open and tell you the references were imported .

If you haven’t logged in, you will be asked to login first

Remark: If you are using online full text, then change the “Source Type” to electronic (follow the last steps in the LexisNexis session below); if you need to get the full text from print copy, there is no need to change the “Source Type”

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Hands-on Exercise

Perform a search on social media marketing and Hong Kong in 1-Search

From the search results, select 5 recordsImport the records to your RefWorks account

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Databases withDirect Export Function

EBSCOhost ProQuest LexisNexis AcademicJSTOREmeraldGoogle ScholarScienceDirectAnd more …User guide: http://libguides.ln.edu.hk/content.php?

pid=434503&sid=3624425#13031283

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Direct Export -- LexisNexis (1)

1. Conduct a search in LexisNexis2. At the result list or article display screen in LexisNexis

Academic, look for the icon for Direct Export to RefWorks

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Direct Export -- LexisNexis (2)18

If you have already logged in to RefWorks, the results from LexisNexis Academic will be immediately transferred to RefWorks, otherwise, you will be asked to log in.•After import is completed, click the Edit Imported References. •Enter LexisNexis Academic as Database, type http://www.lexisnexis.com/ in Links field; then click Save Changes.

Click OK to confirm adding data to Electronic Source Related Fields in reference(s).

Direct Export -- LexisNexis (3) (Global Edit)19

Now click View Last Imported Folder and select Global Edit icon.

Global Edit

Direct Export -- LexisNexis (4) (Global Edit)

Select Source Type under Field to Add Data. Then choose All in List , set Source Type as Electronic and click Add Data.

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Direct Export -- LexisNexis (5) (Global Edit)

Click OK to confirm adding data to Source Type in reference(s)

A “Completed” message box will be displayed on the bottom right hand corner of the screen. Finally, you can click the “X” icon to close the Global Edit.

Type "EDIT ALL" in the box and then click Edit References to confirm that you wish to edit all references.

Hands-on Exercise

From LexisNexis Academic Do a search on China and education reformSelect 3 – 4 recordsImport the records to your RefWorks account

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Organize References in Folders

• Folders provide a good way of organizing your citations by project, topic, etc.• Each citation can be put in as many as folders

as you like.

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Create a Folder (1)24


You can create a number of different folders to organize your references

You can create a number of different folders to organize your references


A folder name will be shown to notate which folder each

reference is located in.

A folder name will be shown to notate which folder each

reference is located in.

Hands-on Exercise

Create a folder titled “Education in China”Under Education in China folder, create a sub

folder titled “Education Reform”Add some references to the Education Reform Rename the Education Reform to China

Education Reform

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Search References

As the number of references in your RefWorks account grows, you need know the ways to find specific references. Quick Search Box Advance Search Lookup by Author /Descriptor /Periodical

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Finding Duplicate References

References may be duplicated through importing from various database.

To locate duplicate records, from the View menu then choose Duplicates Exact Duplicates or Close Duplicates.

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In-class Quiz

Click here or type the following link to access the Quiz (LIB170_1)http://libguides.ln.edu.hk/quiz

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Create a Bibliography (1)

1. Click the Create Bibliography icon2. Select desired style from the Output Style

drop-down menu3. Under the Format a Bibliography from a List

of References, select desired format from the File Type drop-down menu

4. (Optional) Click the radio button of Specify Folder and select the desired folder from the drop-down menu

5. Click Create Bibliography

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Create a Bibliography (2) 32

Click the Create Bibliography iconClick the Create Bibliography icon1

Choose Output StyleChoose Output Style2



Select File TypeSelect File Type3

Create a Bibliography (5)35

Select Folder and Create Bibliography

Select Folder and Create Bibliography

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Select folder name in “References to include”. Then, click the Create Bibliography button.

Select folder name in “References to include”. Then, click the Create Bibliography button.

Create a Bibliography (6)36

Open the Bibliography in webpage Open the Bibliography in webpage 5

Click OK button to open the bibliography in webpage.

Click OK button to open the bibliography in webpage.


View BibliographyView Bibliography6

NOTE: If the bibliography does not pop up in a new window, read the instructions. Look for the message box displayed on the bottom right hand corner and click the link called click here.

Hand-on Exercise

Create a bibliography for all references using the APA 6th

Create a bibliography for references in one of your folders using the MLA 6th

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Helps and Tutorials

User guide: http://libguides.ln.edu.hk/refworksTraining videos on YouTube:

Learn to Use RefWorks in 20 Minutes: http://www.youtube.com/playlist?list=PLC1C8A11EB1895C3B

RefWorks Fundamentals: http://www.youtube.com/playlist?list=PL71114E7B2527DEE7

Information Desk: 2616-8571 [email protected]

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We would like to have your feedback on this workshop

Click here to access the online evaluation form of this Library Workshop, OR, type the following link :

http://libguides.ln.edu.hk/il_handouts (Click “ILP Library Workshops” under “Evaluation Forms”)

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Q & A

Thanks

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lingnan university library oct 2014 ivy kan – information service librarian email:...

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