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Minutes of Board of Trustees Meeting held April 14 and 15, 1994 1

MINUTES OF BOARD OF TRUSTEES RHODES COLLEGE

April 14 and 15, 1994

4-94-1 The regular meeting of the Board of Trustees of Rhodes College was held in the Edmund Orgill Room, S. DeWitt Clough Hall, on the campus, at 1:30 p.m., Thursday, April 14, 1994 pursuant to written notice. The meeting was called to order by the Chair, Mr. Frank M. Mitchener, Jr.

The meeting was opened with prayer by Mr. Frank Norfleet.

4-94-2 The roll was called by the Secretary, Mr. Kenneth F. Clark, Jr. Members present were:

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TRUSTEES Dunbar Abston, '96 Marion S. Adams, '96 John A. Austin, '94 Edgar H. Bailey, '94 Jack A. Belz, '96 Jack R. Blair, '95 Bayard Boyle, Jr., '96 Robert H. Buckman, '94 Kenneth F. Clark, Jr., '95 J. Lester Cram, '95 Tommie S. Dunavant '95 Bryan M. Eagle, '95 Donald H. Farris, '96 Ted M. Henry, '95 Nancy J. Huggins, '94 W. Neely Mallory, '94 Michael McDonnell, '96 William J. Michaelcheck, '95 Frank M. Mitchener, Jr., '94 Joseph Orgill III, '95 Harry J. Phillips, Sr., '96 James H. Prentiss III, '96 K.C. Ptomey, Jr., '94 Vicki G. Roman, '94 John C. Sites, '94 James A. Thomas III, '94 John M. Wallace III, '96 Mary R. Wardrop, '95 David D. Watts, '95 Spence L. Wilson, '96

LIFE TRUSTEES Winton M. Blount L. Palmer Brown Paul Tudor Jones Robert D. McCallum

HONORARY TRUSTEES Robert W. Amis Mertie W. Buckman William S. Craddock, Sr. Frank M. Norfleet Charles R. Sherman

EX OFFICIO MEMBER James H. Daughdrill, Jr.

GUEST Douglass Alexander

FACULTY TRUSTEES Horst Dinkelacker, '96

STUDENT TRUSTEES Nina Choudhuri Elizabeth Knight Merryl Taylor

PRESENT BY INVITATION William D. Berg J. Allen Boone Arthur L. Criscillis Sherry J. Fields Brian E. Foshee David L. Harlow Marci A. Hendrix Paula S. Jacobson Kathleen Laakso Marshall E. McMahon N.P. McWhirter Helen W. Norman Thomas C. Shandley Karen A. Silien Loyd C. Templeton, Jr. Sally P. Thomason Debra M. Warren Arthur M. Weeden, Jr. David J. Wottle

The following Trustees were absent:

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TRUSTEES Bruce E. Campbell, Jr., '95 Bland W. Cannon, '94 George E. Cates, '94 John H. Crabtree, Jr., '96 W. L. Davis, '96 Billy M. Hightower, '95 C. Stratton Hill, Jr., '96 S. Herbert Rhea, '95 Arthur N. Seessel III, '95 Willard R. Sparks, '94

LIFE TRUSTEES Charles P. Cobb Margaret Hyde William C. Rasberry P.K. Seidman

FACULTY TRUSTEES Cynthia Marshall, '94 Marcus D. Pohlmann, '95

HONORARY TRUSTEES Emily Alburty Edward Jappe Harold F. Ohlendorf Lorna Reimers John B. Ricker, Jr. Nettie Schiffing Frances Tigrett Russel L. Wiener Alvin Wunderlich, Jr.

Mr. Clark declared a quorum was present. (See Exhibit A, pg. 10 for Board committee list.)


4-94-3 The Board approved as mailed the minutes of the Board of Trustees meeting held on January 20 and 21, 1994.

4-94-4 Mr. Mitchener recognized Paula Jacobson for her invaluable contributions during her tenure as Acting Dean of Development.

4-94-5 Mr. Mitchener called on President Daughdrifl for announcements.

4-94-6 President Daughdrill made the following recommendations.

I want to recommend two people, who have been appointed, for approval by the Board. Members of the Board of Trustees have been very active and have chaired each of the search committees that located these people.

First, as Dean of Academic Affairs, I recommend Dr. Mark McMahon. Mark is a graduate of the University of the South, a handicap, that he has marvelously overcome. He received a Ph.D. at Vanderbilt in economics. He has distinguished himself in many ways. He taught at Gettysburg College in Pennsylvania, came to Rhodes College as assistant professor of economics, has chaired the Department of Economics and Business Administration, has won the Clarence Day Teaching Award as the most outstanding teacher of the year, and has served as Associate Dean of Academic Affairs and as Acting Dean of Academic Affairs. He has done in each and every one of these positions a truly outstanding job, and I recommend to you for approval the appointment of Dr. Marshall E. McMahon as Dean of Academic Affairs.

4-94-7 The Board approved the appointment of Dr. Marshall E. McMahon as Dean of Academic Affairs.

4-94-8 President Daughdrill: The second person I recommend to you is Dr. Arthur Criscillis as Dean of Development. Arthur Criscillis is a native of Eastern Kentucky. He received a Ph.D. at Vanderbilt in education. He has been in higher education administration in several capacities: assistant to the president, dean of admissions, and has most recently headed the development effort at Centre College in Kentucky, and has done that very successfully—we follow Centre as one of our 50 peer colleges. Dr. Criscillis comes as highly recommended as anyone I have ever seen.

We met last night with Red Blount who chairs the Campaign. Walking back to our car Red said, "We've got a ten-stripe." Those on the search committee feel that way.

I recommend for approval by the Board the appointment of Dr. Arthur L. Criscillis as Dean of Development at Rhodes College.

4-94-9 The Board approved the appointment of Dr. Arthur Criscillis as Dean of Development.

4-94-10 President Daughdrill made two additions to the agenda.

1. I recommend that Dr. Marcus Pohlmann, Associate Professor of Political Science, be promoted to Full Professor.

2. As you see we are recommending seven professors for tenure, and there are two professors who are not being recommended for tenure.

But our evaluation system and tenure standards are now being questioned. I received a letter the other day from a lawyer charging that the way we evaluate teaching is not sound, and he's threatening a lawsuit.

I'm confident that we can win any such lawsuit, and I'm confident that our system is a reliable, fair, and excellent one. It has been used for over a decade to make decisions regarding salary, tenure, and promotion. Therefore, I jjll recommend this promotion and these seven professors for tenure.

If, on the other hand, an attack on our system should result in a decision that requires us to abandon the standards that we're determined to maintain, I wonder whether we could continue to make grants of tenure. We could be faced with a choice between our standards and the tenure system itself.

4-94-11 President Daughdrill: You have, in front of you, the minutes of the Faculty Professional Interest Committee which contains a motion. It was voted upon and approved yesterday by the faculty. It contains a request that I distribute to you a survey of faculty members at Rhodes and the results of that survey, which are before you. (See Exhibit F, pgs. 18-2 1).

Trustee: What are your reactions to the Faculty Professional Interest Committee's report?

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President Daughdrill: I just received it the day before yesterday, but my first reaction is that I would have asked different questions. I would have asked questions like: "Do you think it's important that perspective faculty members know that we have a 67% high goal of tenure?" The answer to that would be yes, in my opinion.

My second question, based upon faculty responsibility and empowerment, would be: "Did you or did anyone in your department inform perspective members of the faculty about that?"

The faculty and the Board voted to put in the 67% tenure cap. There was debate at the time whether it ought to be 50% or 75%; it was compromised at 67%.

4-94-12 President Daughdrill introduced four Rhodes seniors giving presentations about their recent internships. They were Missy Motichek from Houma, Louisiana, who told about being a White House Intern; Robert Browning of Jackson, Tennessee who worked over spring break in East St. Louis; Ben Scott from Wayne, Pennsylvania who studied in Bishkek, Kyrghyzstan; and Caroline Lenac from Tucker, Georgia, who spoke about being a surgeon's aid in Croatia.

4-94-13 Mr. Mitchener announced that in the next few months, he will be naming a committee to examine the tenure system to see if it is still viable.

4-94-14 Before adjourning to committee meetings, Mr. Mitchener asked Mr. Don Farris to serve as Acting Chair of the Committee on Faculty and Educational Programs.

4-94-15 The Board adjourned to committee meetings at 2:30 P.M.

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Friday. April 15. 1994

4-94-16 The Board of Trustees resumed its meeting on Friday, April 15, 1994 at 8:30 A.M. in the Edmund Orgill Room on campus.

The meeting was called to order by the chair, Mr. Frank M. Mitchener, Jr.

The meeting was opened with prayer by Dr. K. C. Ptomey.

Secretary Clark called the roll. Members present were:

I TRUSTEES Dunbar Abston, '96 Marion S. Adams, '96 John A. Austin, '94 Edgar H. Bailey, '94 Jack R. Blair, '95 Bayard Boyle, Jr., '96 Bland W. Cannon, '94 George E. Cates, '94 Kenneth F. Clark, Jr., '95 J. Lester Cram, '95 Bryan M. Eagle, '95 Donald H. Farris, '96 Ted M. Henry, '95 Nancy J. Huggins, '94 W. Neely Mallory, '94 Michael McDonnell, '96 William J. Michaelcheck, '95 Frank M. Mitchener, Jr., '94 Joseph Orgill III, '95 Harry J. Phillips, Sr., '96 James H. Prentiss III, '96 K.C. Ptomey, Jr., '94 Vicki G. Roman, '94 John C. Sites, '94 James A. Thomas III, '94 John M. Wallace III, '96 Mary R. Wardrop, '95

David D. Watts, '95 Spence L. Wilson, '96

LIFE TRUSTEES Winton M. Blount L. Palmer Brown Paul Tudor Jones Robert D. McCallum

HONORARY TRUSTEES Robert W. Amis William S. Craddock, Sr. Frank M. Norfleet Charles R. Sherman

EX OFFICIO MEMBER James H. Daughdrill, Jr.

GUEST Douglass Alexander

FACULTY TRUSTEES Horst Dinkelacker, '96 Marcus D. Pohlmann, '95

STUDENT TRUSTEES Nina Choudhuri Elizabeth Knight Merryl Taylor

PRESENT BY INVITATION William D. Berg J. Allen Boone Arthur L. Crisciffis Sherry J. Fields Brian E. Foshee David L. Harlow Marci A. Hendrix Paula S. Jacobson Kathleen Laakso Marshall E. McMahon N.P. McWhirter Helen W. Norman Thomas C. Shandley Karen A. Silien Loyd C. Templeton, Jr. Sally P. Thomason Debra M. Warren Arthur M. Weeden, Jr. David J. Wottle

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The following Trustees were absent:

TRUSTEES Jack A. Belz, '96 Robert H. Buckman, '94 Bruce E. Campbell, Jr., '95 John H. Crabtree, Jr., '96 W. L. Davis, '96 Tommie S. Dunavant, '95 Bffly M. Hightower, '95 C. Stratton Hill, Jr., '96 S. Herbert Rhea, '95 Arthur N. Seessel III, '95 Willard R. Sparks, '94

LIFE TRUSTEES Charles P. Cobb Margaret Hyde William C. Rasberry P.K. Seidman

FACULTY TRUSTEES Cynthia Marshall

HONORARY TRUSTEES Emily Alburty Mertie W. Buckman Edward Jappe Harold F. Ohlendorf Lorna Reimers John B. Ricker, Jr. Nettie Schilling Frances Tigrett Russel L. Wiener Alvin Wunderlich, Jr. I

4-94-17 Mr. Clark declared a quorum was present. (See Exhibit A, pg. 10) for Board committee list.

Minutes of Board of Trustees Meeting held April 14 and 15, 1994

4-94-18 Mr. Mitchener, on behalf of the Board, thanked Jim and Nancy Thomas for the lovely

dinner party. 4-94-19 Dr. Winton M. Blount gave the following Campaign report:

Yesterday was a very special day for Carolyn and me with the unveiling of the break-the-mold portrait that some of you have seen. It culminated an active several months for me, and I want you to know I'm well and I appreciate your good wishes and prayers. We are ready to start moving ahead on this Campaign.

We ended our trustee campaign in December enthusiastically and successfully. We exceeded our goals and reached almost 100% trustee participation in the priority projects and received some very significant and generous gifts. We all know that trustees are the "family" and we're "supposed" to give. The task now is to add new members to this family and solicit major gifts from alumni and parents and friends of the College, and that will be a bit more challenging.

In our Campaign Executive Committee yesterday, we discussed and reaffirmed our plans. Our goal is to encourage a few people to make major commitments totaling at least $2 million in order to launch the final challenge phase of our Campus Life Center. Obtaining that $2 million has become even more critical because of the possibility of getting a $750,000 grant that we have requested from the Kresge Foundation. It is crucial that we get that grant favorably in our direction. We told them we would raise $2 million dollars between January and May and to date we have only raised $250,000 toward this goal, including $125,000 from Federal Express. I'm convinced we will not be awarded this grant if we don't raise most of the goal in pledges in the next seven weeks. This is our immediate challenge.

I commit myself to provide leadership in this effort and to get $2 million by May and I'm appointing a special subcommittee of the Campaign Executive Committee to focus our efforts on receiving pledges in the next few weeks. Jim Thomas and Lester Cram will head up that committee. Others will be added to it so that we can keep the momentum going.

At the same time, I recognize the need to bring new members into our family, so the regional campaigns have begun. Committee members are involving many new friends in the life of the College. We may not see dollars pledged as quickly as the early phases, but each of these is important.

We now have in place a new Dean of Development whom you have met, Dr. Arthur Criscillis. I have spent a number of hours with him and I'm convinced he has the enthusiasm, knowledge, and commitment to help us succeed in this campaign and our total efforts in development. He is passionate and inspirational about what he is doing. We welcome him to the campus. Up to now, this Campaign has been yours, ours—the trustees. We have been the major contributors, the major solicitors. The continued success of this Campaign will not be those big-time gifts that we receive, rather it rests on all of us getting involved, broadening our base to bring in the supporters of the College in other areas.

4-94-20 Dean Criscillis reported further on the Campaign and the Kresge Foundation.

4-94-21 REPORT OF THE COMMITTEE ON DEVELOPMENT - Mr. David Watts '63, Chair. (Exhibit B, pg. 11)

Committee report received.

The Board approved the following resolution: That the Board of Trustees direct that a letter of commendation be sent, upon

the successful completion of the campaign on June 30, 1994, to commend the members of the 1993-94 Annual Fund Council for their outstanding efforts. These leaders are:

International Chair: W. Michael Doramus '72 Alumni Division: Lynn Reecer Sudderth '78

Brian Sudderth '77 Trustee Division: Mary Rodriguez Wardrop '55 Parents Division: Judy and David Crystal, H Friends Division: Ann and Dan Duncan Business Division: J. Bryan Miller Campus Division: Gary J. Lindquester Church Division: Paul Tudor Jones '32 Charles E. Diehl Society: John C. Sites '74 Red and Black Society: John A. Austin, Jr. '52


4-94-22 REPORT OF THE COMMITTEE ON BOARD DIRECTIONS AND LEADERSHIP - Mr. Bayard Boyle, Chair (Exhibit C, pg. 12)


4-94-23 The Board approved the following slate of officers for the 1994-95 session of the Board:

Chair: Frank M. Mitchener, Jr. Vice Chair: Bruce E. Campbell, Jr. Secretary: Kenneth F. Clark, Jr. Treasurer: S. Herbert Rhea

4-94-24 The Board adopted the following statement regarding responsibilities of Trustees:

RHODES COLLEGE TRUSTEES

• Trustees are enthusiastically committed to Rhodes. It is one of their top priorities.

• Trustees have significant influence in their areas of endeavor: business, profession, civic, church, etc.

• Trustees bring valuable experience to the work of the Board.

• Trustees have a real understanding and a commitment to quality church-related education in the liberal arts and sciences. They are committed to the values and teachings of the Judeo-Christian tradition.

• Trustees hire and support, or replace the President of the College.

• Trustees give to the College at exemplary levels of sacrifice and dedication to support campaigns or programs approved by the Board.

• Trustees take seriously their responsibility to raise money for the College.

• Trustees are faithful in their attendance at Board meetings, Committee meetings, and special College events. They prepare beforehand and participate actively in the work of the Board and its Committees.

• Trustees have a real vision for the College's future and are persuasive advocates in making the vision a reality.

• Trustees are among the College's best and most enthusiastic ambassadors.

• Trustees remain on the look-out for friends of the College who may serve as Trustees or in other areas of benefit to the College.

4-94-25 The Board was reminded that the Board meeting dates for 1994-95 are:

October 20 & 21, 1994 January 19 & 20, 1995 April 20 & 21, 1995

The Board approved the following meeting dates for 1995-96:

October 19 & 20, 1995 January 18 & 19, 1996 April 18 & 19, 1996

4-94-26 The following update was given on the Honorary Degree Candidates:


Those Who Have Accepted: Ferrol Sams, author of The Whisper of the River, Run With the Horseman, and When All the

World Was Young, Rhodes parent. Doctor of Literature. The Rev. Douglass Bailey, Calvary Episcopal Church, Memphis. Doctor of Divinity. Charles Murray, Fellow, American Enterprise Institute; Author of Losing Ground. Doctor of

Letters.Charles J. Ping '51, President, Ohio University. Doctor of Humanities.

Unable to ParticiDate: Maya Angelou, author, poet, playwright, actress, producer. Serves as a Reynolds Professor

of American Studies at Wake Forest University. Doctor of Fine Arts.

4-94-27 The Board approved the following election beginning with the 1994-95 term: that Mr. Jabie Hardin be invited to become an Honorary Trustee.

4-94-28 REPORT OF THE COMMITTEE ON STUDENTS AND CAMPUS LIFE - Ms. Nancy Huggins '74, Chair. (Exhibit D, pg. 13)


4-94-29 REPORT OF THE COMMUTEE ON ENROLLMENT - Mr. Don Farris, Acting Chair. (Exhibit E, pgs. 14-15)


4-94-30 REPORT OF THE COMMITTEE ON FACULTY AND EDUCATIONAL PROGRAM

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- Mr. Harry J. Phillips, Sr, Chair. (Exhibit F, pgs. 16-17)


4-94-3 1 The Board approved the following actions regarding tenure and promotion:

Dr. Marcus Pohlmann, Associate Professor of Political Science, be promoted to Professor of Political Science effective immediately.

Dr. Bette Ackerman, Assistant Professor of Psychology, be promoted to Associate Professor of Psychology effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Daniel Cullen, Assistant Professor of Political Science, be promoted to Associate Professor of Political Science effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Gary Lindguester, Assistant Professor of Biology, be promoted to Associate Professor of Biology effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Tern Lindguester, Assistant Professor of Mathematics, be promoted to Associate Professor of Mathematics effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Sandra McEntire, Assistant Professor of English, be promoted to Associate Professor of English effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Thomas McGowan, Assistant Professor of Anthropology/Sociology, be promoted to Associate Professor of Anthropology/Sociology effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Lynn Zastoupil, Assistant Professor of History, be promoted to Associate Professor of History effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

4-94-32 Attached is a copy of the faculty's response to Dean Marshall McMahon's "White Paper." (Exhibit F pgs. 22-32)


4-94-33 REPORT OF THE COMMITTEE ON FINANCE - Mr. Spence L. Wilson, Chair. (Exhibit G, pg. 33)


4-94-34 The Board approved the 1994-95 Operating Budget (See pgs. 34-39).

4-94-35 In order for the College to provide improved facilities through renovation, replacement and addition of equipment, the Board approved the following resolution:

That once the operating results for fiscal 1993-94 are determined, the College is authorized to distribute the surplus funds for the following items. (See Exhibit G, pgs. 40-43).

4-94-36 REPORT OF THE COMMITTEE ON INVESTMENTS - Mr. Michael McDonnell, Chair. (Exhibit H, pg. 44)


4-94-37 REPORT OF THE COMMITTEE ON BUILDINGS AND GROUNDS - Mr. Edgar Bailey, Chair. (Exhibit I, pg. 45)


4-94-38 REPORT OF THE COMMITTEE ON SPECIAL STUDIES - Mr. Jack R. Blair, Chair. (Exhibit J, pg. 46)


4-94-39 President Daughdrill: The announcements I have are personal items plus one reflection that I have been thinking about.

This year the preacher for Rhodes' baccalaureate service will be Dr. K. C. Ptomey. I invite those of you who can to join us in this baccalaureate worship service at Mississippi Boulevard Christian Church, a wonderful, large facility.

Trustee Frank Norfleet was recognized yesterday by the Tennessee Medical Association for his community service in the field of medicine in Tennessee. That was a very fine honor. Those who honor "ours" honor Rhodes. Frank, we congratulate you in receiving the Community Service Award.

I have sent to you information about the successes of Dr. Mark Pohlmann's work with the Mock Trial Team, a wonderful educational experience for our students. In winning "the nationals" they successfully competed against four other regional winners. Beating the University of Maryland in the national finals was a tremendous accomplishment. I wanted you to have the chance to congratulate him. (Applause.)

Finally, a reflection. We are seeing major and perhaps permanent shifts in higher education in the United States. I'm talking about the decline of some of the finest educational institutions in the nation. The most notable example is Yale.

Yale just received another engineering study which showed their deferred maintenance is now $1.5 billion. They recommended that Yale either take half of its endowment to rebuild its campus, or move to another location and rebuild.

Problems like this grow from small acorns. Yale's situation is heartbreaking, irresponsible and inexcusable. It proves that mis-management of just a small portion of the budget, what we call "Renovation and Replacement," can get an institution into trouble. Our R&R discipline is keeping us from having some of the major problems we see in higher education. I feel good about it, and I know you feel good about it too. We can take real pride in the way our stewardship of Rhodes has been handled.

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4-94-40

Mr. Mitchener recognized the following individuals:

Mr. Bland Cannon as newly elected honorary trustee; Mr. John Austin as his term on the Board ends; Ms. Nina Choudhuri as a senior whose term on the Board ends; Ms. Merryl Taylor as a senior whose term on the Board ends; Dr. Marcus Pohlmann as his term on the Board ends; Dr. Horst Dinkelacker who will be on academic sabbatical in 94-95; Ms. Karen Silien who has submitted her resignation as Associate Dean of Student

Affairs in order to pursue a doctorate in psychology.

4-94-41 The meeting went into executive session immediately following break at approximately 10:45 A.M.

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Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit A 10

BOARD OF TRUSTEES COMMITrEES FOP 194.%..q4

Board Dir. & L'ship ________________________ Faculty Member Student Member Staff (Non-Voting)

J. Bayard Boyle, Jr. Ch.* Winton M. Blount Ben W. Bolch Loyd C. Templeton, Jr. Dunbar Abston, Jr. L. Palmer Brown Helen W. Norman Robert H. Buckman * Charles P. Cobb W. Neely Mallory * Robert D. McCallum Frank M. Mitchener, Jr. * Frances Tigrett JohnC. Sites _________________________

Buildings& Grounds _______________________

________________________ ________________________ ______________________

Edgar H. Bailey, Ch. * Emily Alburty

______________________

Marcus D. Pohlmann #

_____________________

Elizabeth C. Knight #

____________________

Brian E. Foshee George C. Cates Margaret R. Hyde William D. Berg Billy M. Hightower Lorna A. Reimers C. Stratton Hill, Jr. Nettie Schilling K. C. Ptomey ______________________ _____________________ ____________________

Development ________________________ _______________________ ______________________

___________________

_____________________

David D. Watts, Ch. * Mertie Buckman Robert M. MacQueen Rossanna T. Punzalan Arthur Criscillis John A. Austin, Jr. Edward Jappe Paula Jacobson Kenneth F. Clark, Jr. * William C. Rasberry W. L. Davis, Jr. P.K. Seidman John M. Wallace, Ill MaryR. Wardrop _________________

Enrollment __________________________

___________________ __________________ __________________

________________________ ______________________ John H. Crabtree, Jr.Ch.* Robert W. Amis

________________________

Cynthia Marshall # Nilanjana Choudhuri # David J. Wottle Tommie S. Dunavant * Charles R. Sherman Arthur M. Weeden, Jr. Bryan M. Eagle Donald H. Farris James H. Prentiss Willard R. Sparks

Fac.& Educ. Program ____________________

Harry J. Phillips, Sr. Ch. *

_______________________

William S. Craddock, Sr.

______________________

Valerie Z. Nollan

_____________________

G. Michael Gonda Marshall E. McMahon Bland W. Cannon Paul T. Jones Kathleen Laakso Joseph Orgill Ill Frank M. Norfleet Vicki G. Roman Arthur N. Seessel Ill JamesA. Thomas Ill _____________________ ____________________

Finance ________________________

_______________________ ______________________

______________________ _____________________

Spence L. Wilson, Ch. * John B. Ricker, Jr.

_______________________

Horst R. Dinkelacker # Timothy C. Ballard J. Allen Boone Jack A. Belz Russet L. Wiener N. P. McWhirter Bruce E. Campbell, Jr. * Michael McDonnell William J. Michaelcheck

Students & Campus Life _____________________ ____________________

Nancy J. Huggins, Ch. *

_______________________

Harold F. Ohlendorf

______________________

Daniel E. Cullen Merryl H. Taylor # Thomas C. Shandley Marion S. Adams, Jr. Alvin Wunderlich, Jr. Karen A. Silien Jack R. Blair J. Lester Cram, Jr. TedM. Henry ___________________ ___________________

Investment_____________________ ____________________

_______________________

Michael McDonnell, Ch.* Robert D. McCallum Deborah N. Pittman J. Allen Boone Bruce E. Campbell, Jr. Ralph C. Hon N. P. McWhirter James A. Thomas Ill ______________________ _____________________

Audit ________________________ ______________________ _____________________

L. Palmer Brown, Ch. P. K. Seidman

_______________________

Rebecca Sue Legge N. P. McWhirter George E. Gates EdgarH. Bailey _____________________

SpecialStudies

________________________

________________________

_______________________ ______________________

_____________________

Jack R. Blair, Ch. *

_______________________ W. Larry Lacy

______________________

Sally P. Thomason Robert H. Buckman Mel G. Grinspan Kenneth F. Clark, Jr. Tommie S. Dunavant Arthur N. Seessel Ill ________________________ _______________________ ______________________ _____________________

Executive uommittee Member I-rank M. Mitchener, Jr., ex officio, all committees Hevised 2-23-94

# Elected by Faculty or Students * James H. Daughdrill, Jr., ex officio, all committees; * David L. Harlow, ex officio, all committees

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Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit B

REPORT OF '1HJ COMMITTEE ON DEVELOPMENT - Mr. David D. Watts '63, Chair - April 14, 1994

UChair David D. Watts '63 called the meeting to order at 2:30 p.m.

Those members present were John A. Austin, Jr. '52, Kenneth F. Clark, Jr., John M. Wallace, III '75, Mary R. Wardrop '55, Mertie Buckman, David D. Watts '63, Robert M. MacQueen '60, Rossanna T. Punzalan '94, Arthur L. Criscillis, and Paula S. Jacobson. G. Douglass Alexander, Perry D. Dement '83, and Paul 011inger '91 were guests.

ANNUAL FUND UPDATE

To date pledges to the Annual Fund total $1,742,237, an 1% increase over this time last year. Areas showing greatest success are the alumni division (up 7.5%), and the Friends Division (up 10.4%). There has been a focus on major gifts solicitation, by reunion class chairs, by parent council members and by staff.

The successes in the gift clubs are especially impressive. The Charles E. Diehi Society pledges are 8.3% above last year. In response to the anonymous challenge offering $5,000 for each new membership and increased membership of a level, we have added 11 new members and 8 increased members. (These new members' gifts reflect a 508% increase over their giving last year.) The Society hopes to break the 100 member total and $800,000 this year. Thanks to John Sites for his aggressive leadership this year.

The Red and Black Society has 114 new memberships and their giving is a 404% increase over last year's giving. 39 new young Red and Black Society members gifts total $19,000. As you can see, we are seeing some strong results in our efforts to emphasize major gifts. John Austin is chairing this effort this year.

TRUSTEE GiVING

Trustee pledges total $512,926 toward the goal of $550,000. It appears that we will fall at least $10,000 short of our goal. On behalf of Mary Wardrop, this year's trustee division chair, I encourage all trustees who have not yet made their pledge to do so.

ACKNOWLEDGEMENT OF ANNUAL FUND LEADERSHIP

In your packet you have a motion acknowledging the work of our 1993-94 annual fund leadership. Many of you are in this room. (Read the motion and ask for approval. Motion is attached.)

FUTURE OF ANNUAL FUND

Annual Fund Director Perry Dement presented a chart showing the aggressive projected increases in the annual fund during the course of the Campaign. Over the past ten years, the annual fund has had a 7% compound rate of growth, and the goals during the Campaign reflect an 8% annual increase in receipts. Objectives reflect our adding $1 million to the annual fund totals by the end of the Campaign. This equals an additional $20 million in the endowment!

The committee discussed the priorities of the annual fund—participation versus major gifts. It will be important for trustees to focus on the annual fund and opportunities to reach these goals during the course of the Campaign.

PLANNED GiVING

I Dean Arthur Criscillis announced that immediate plans include a regular marketing of planned giving materials, even though planned gifts are not the urgent need in the Campaign.

The meeting was adjourned at 3:50 p.m.

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Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit C

REPORT OF THE COMMITTEE ON BOARD DIRECTIONS AND LEADERSHIP - Mr. J. Bayard Boyle, Jr., Chair - April 14, 1994.

The meeting was called to order in Room 300, S. DeWitt Clough Hall at 2:30 p.m.

Members present: J. Bayard Boyle, Chair, Dunbar Abston, Jr., Robert H. Buckman, W. Neely Mallory, Frank M. Mitchener, Jr., John C. Sites, Winton M. Blount, L. Palmer Brown, Robert D. McCallum, James H. Daughdrill, Jr., Loyd C. Templeton, Helen W. Norman, Ben W. Boich, and Sherry J. Fields. Absent Members: Charles P. Cobb and Frances Tigrett.

A motion was passed that the following slate of officers for the 1994-95 session be recommended to the Board for election: Chair, Frank M. Mitchener, Jr.; Vice Chair, Bruce E. Campbell, Jr.; Secretary, Kenneth F. Clark, Jr.; Treasurer, S. Herbert Rhea.

The Committee will recommend to the Board the following statement regarding a job description for Trustees with the following changes: (A.) The phrase "JOB DESCRIPTION" has been removed from the title, (B.) At the eighth dot, the word "meetings" is added after the word Board on the first line, and (C.) At the ninth dot, the word "winsome" has been replaced with "persuasive."

RHODES COLLEGE TRUSTEES

• Trustees are enthusiastically committed to Rhodes. It is one of their top priorities. • Trustees have significant influence in their areas of endeavor: business, profession, civic, church,

etc. • Trustees bring valuable experience to the work of the Board. • Trustees have a real understanding and a commitment to quality church-related education in

the liberal arts and sciences. They are committed to the values and teachings of the Judeo-Christian tradition.

• Trustees hire and support, or replace the President of the College. • Trustees give to the College at exemplary levels of sacrifice and dedication to support campaigns

or programs approved by the Board. • Trustees take seriously their responsibility to raise money for the College. • Trustees are faithful in their attendance at Board meetings, Committee meetings, and special

College events. They prepare beforehand and participate actively in the work of the Board and its Committees.

• Trustees have a real vision for the College's future and are persuasive advocates in making the vision a reality.

• Trustees are among the College's best and most enthusiastic ambassadors. • Trustees remain on the look-out for friends of the College who may serve as Trustees or in other

areas of benefit to the College.

Mr. Boyle reminded the Committee that the Board meeting dates for 1994-95 are: October 20 & 21, 1994, January 19 & 20, 1995, and April 20 & 21, 1995.

A motion was passed that the following meeting dates be recommended to the full Board for adoption for the 1995-96 session: October 19 & 20, 1995, January 18 & 19, 1996 and April 18 & 19, 1996.

The following update was given on the Honorary Degree Candidates: Those Who Have Accepted: Ferrol Sams, author of The Whisper of the River, Run With the

Horseman, and When All the World Was Young, Rhodes parent. Doctor of Literature. The Rev. Douglass Bailey, Calvary Episcopal Church, Memphis. Doctor of Divinity. Charles Murray, Fellow, American Enterprise Institute; Author of Losing Ground. Doctor of Letters. And Charles J. Ping '51, President, Ohio University. Doctor of Humanities.

Unable to Participate: Maya Angelou, author, poet, playwright, actress, producer. Serves as a Reynolds Professor of

American Studies at Wake Forest University.

A motion was passed that Jabie Hardin be recommended to the Board for election to Honorary Trustee.

12

Minutes of the Board of Trustees held April 14 and 15, 1994. 13 Exhibit D

REPORT ON THE COMMITTEE ON STUDENTS AND CAMPUS LIFE - Ms. Nancy J. Huggins, '74, Chair - April 14, 1994.

UThe committee on Students and Campus Life was called to order by Chairman Nancy J. Huggins at 2:30 p.m. in Voorhies Social Room. Members in attendance were: Marion Adams, Jack Blair, Lester Cram, Ted Henry, and Merryl Taylor; Ex-Officio members Thomas C. Shandley and Karen A. Silien. Present by invitation: Daniel Cullen, Clyde Henderson, Judy Roaten, and Sandi George Tracy. The following members were absent: Henry Goodrich, Harold Ohlendorf', and Alvin Wunderlich.

As a follow-up of the January 20 Board Meeting, Sandi George Tracy, Director of Career Services presented the final results of the "Class of '93 Senior Placement Survey" (results distributed). The overall response rate for useable surveys was 75% with 91% of the "Class of 93" reporting career-related placement (professional employment or graduate school). In response to other issues introduced in January, Ms. Tracy informed the committee of initiatives to expose students to employers outside of Tennessee and the upcoming pilot program of International Internships. This summer four students will receive internship opportunities made possible by the Mertie W. Buckman Foundation. Internships include costs of travel, living expenses, the cost of one side trip within the country and a stipend. Possible locations include Japan, Hong Kong, Singapore, Germany, France, Belgium, South Africa, and Spain. Eventually International opportunities will be expanded to include fifteen Rhodes students.

Karen Silien, Associate Dean of Student Affairs announced the upcoming changes for the Health Center. Beginning this fall, the Health Center will be staffed by third-year medical residents from the UT Primary Care Resident program for nine hours a week. The staff will include two residents and one attending, supervising resident. This will increase student contact hours from the present seven hours with a nurse practitioner to eighteen hours of contact with physicians. Rhodes will also be able to offer increased lab testing on site with equipment donated by UT Memphis. Other benefits include waived insurance deductibles, hospital, and follow-up care from the attending physician in case of hospitalization and no increase in budget to the Health Center.

Dean of Student Affairs, Tom Shandley presented an update on the planning progress for the Campus Life Center. Dean Shandley distributed floor plans and led the committee through the proposed Center. Ground breaking for the Campus Life Center is expected in spring '95.

Clyde Henderson, the newly elected president of Student Assembly, reported the results of a recent survey of academic and social concerns felt by faculty, staff, and students. Other current student concerns included: 1) The need for better diversification of the student body and faculty, which surfaced among some of the students after the recent tenure decisions; 2) The denial of recognition for the Gay-Straight Alliance. Discussion of these concerns followed. The Student Assembly report was concluded by commending the College for its handling of the "Ice Storm of '94."

Dean Shandley concluded the committee on Campus and Student Life by reflecting the tragedies and the victories of 1993-94. Together, all have strengthened and furthered the appreciation of the Rhodes Community.

There being no further business the meeting was adjourned at 3:45 p.m.

I

Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit E

REPORT OF THE COMMITTEE ON ENROLLMENT - Mr. Donald Farris, Acting Chair - April 14, 1994

The committee on Enrollment was called to order at 2:35 p.m. by Acting Chair Donald Farris with the following members in attendance: Mr. Robert Amis, Ms. Nina Choudhuri, Mr. Bryan Eagle, Mr. Jim Prentiss, Mr. Charles Sherman, Mr. Art Weeden, and Dean Dave Wottle.

ADMISSIONS REPORT

The meeting began with a rather lively discussion on a number of admission topics ranging from our efforts to generate interest in Rhodes to our efforts to enroll the class. Dean Wottle reviewed the most recent admissions status report with the Committee and, to date, we are having another excellent year in admissions. In many respects, this year is paralleling the great year we had in 1993-94. All-time highs were reported in inquiries (26,156, up 10% over last year's record) and campus interviews (1,085, up 2% over last year's record). Applications trailed last year's record number by only 5 students, 2,349 this year versus 2,354 last year. Also, a record number of acceptances (1,816) were sent this year. Enrollment deposits have currently been received from 109 students, compared to 99 last year on this date and 94 two year's ago. Our goal this year is 417 new students. While it is still too early to see a definite trend, our important indicators still look positive at this time.

The admission office is quite encouraged by the caliber of students accepted for admission this year, considering the large number of acceptances offered. Seventy-eight percent of our applicant pool has been accepted to date, one percent more than a year ago and ten percent more than two years ago. Of these students accepted, the average grade point average is 3.61 on a 4.00 scale. The average accepted student ranked in the top 12% of their graduating class, with an average SAT composite score of 1184 and 28 on the ACT.

Once again this year we have a well-qualified wait-list from which to draw should our yield on accepted students be lower than we expect. The number of minority inquiries, applications, and acceptance are fewer than a year ago and there is a strong possibility that deposits will be lower as well. The effects of financial aid on admissions and enrolling the entering class were also discussed.

There was a brief discussion on continuing to explore the possibility of arranging discount airfare for prospective students with Northwest Airlines.

FiNANCIAL AID REPORT

Packaging for the 1994-95 academic year is running ahead of last year. Packages for prospective new students have been extended to all students from whom we have received a need analysis. We have packaged awards for 125 more returning students than we had at the same time last year. Returning students will continue to receive their packages earlier this year. We should have a more clear picture of our financial aid situation at an earlier date this year.

For entering students the average grant for a student without a scholarship is $5,775 compared to $6,019 at this time, and the average amount of gift aid from Rhodes is only about $175 more than a year ago. Overall, the financial aid office feels very good about where they are this year.

The student employment system is being altered for the 1994-95 year. Our intent is: to improve the productivity of the student employees, to reduce costs where possible, and to provide a more meaningful work experience for the students by having better job descriptions and by having formal evaluations. Approximately one-third of Rhodes students are involved in the student employment program.

A differential wage scale is being implemented to allow for hourly wages to range from $4.25 up to $5.00 per hour for student employment. All student jobs will be classified according to skills, training, and experience required. Student employment for returning students will be opened up to allow all returning students to compete for available positions. New students will continue to be awarded student employment as a part of their initial student aid award. New students most likely will be placed in entry level positions. Initial response to the changes from students, staff, and faculty has been positive.

14

Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit E

With respect to new business, Mr. Farris indicated the need for Rhodes to explore new ideas that will enable the College to remain ahead of the competition. Ideas discussed by the committee revolved primarily around student loan programs involving local banks.

There being no further business, the meeting was adjourned at 3:55 p.m.

I

15

I

Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit F

REPORT OF THE COMMITTEE ON FACULTY AND EDUCATIONAL PROGRAM - Mr. Harry J. Phillips, Chair - April 14, 1994

Members Present were Mr. Phillips, Mr. Orgill, Ms. Roman, Mr. Craddock, Professor Nollan, Dean McMahon, Dean Laakso, Ms. Richardson, and Ms. Handwerker.

The meeting was called to order by Mr. Phillips.

Dean McMahon explained the criteria for tenure and the process involved in making a positive tenure recommendation. He noted that seven of the nine candidates for tenure met those criteria and after a brief discussion, the committee received the recommendation of the President that:

Dr. Bette Ackerman, Assistant Professor of Psychology, be promoted to Associate Professor of Psychology effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Daniel Cullen, Assistant Professor of Political Science, be promoted to Associate Professor of Political Science effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Gary Lindquester, Assistant Professor of Biology, be promoted to Associate Professor of Biology effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Tern Lindquester, Assistant Professor of Mathematics, be promoted to Associate Professor of Mathematics effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Sandra McEntire, Assistant Professor of English, be promoted to Associate Professor of English effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

Dr. Thomas McGowan, Assistant Professor of Anthropology/Sociology, be promoted to Associate Professor of Anthropology/Sociology effective with the 1994-9 5 contract and be granted tenure effective with the 1995-96 contract.

Dr. Lynn Zastoupil, Assistant Professor of History, be promoted to Associate Professor of History effective with the 1994-95 contract and be granted tenure effective with the 1995-96 contract.

The Committee moved and seconded that the recommendation be approved and presented to the Board for approval.

Dean McMahon explained the criteria for promotion from Associate Professor to Professor and stated that Professor Pohlmann met those criteria. After a brief discussion, the committee received the recommendation of the President that:

Dr. Marcus Pohlmann, Associate Professor of Political Science, be promoted to Professor of Political Science effective with the 1994-95 contract.

The Committee moved and seconded that the recommendation be approved and presented to the Board for approval.

Dean McMahon distributed information about the newly hired faculty for 1994-95 and noted that of the seven positions filled one is tenure-track; five are 3-year term appointments, with renewal in the second and third years being contingent upon teaching, scholarship, and service criteria being met and the need for the position at the time of renewal; and one is a one-year appointment. Dean McMahon mentioned that there were searches underway for one-year sabbatical replacements in Anthropology, German, English, Psychology, and Theatre.

Since the discussion of new faculty appointments included some tenure information, Dean McMahon continued the discussion with the faculty's response to the white paper on tenure presented at the January Board of Trustees' meeting. The committee took a few minutes to read the Faculty

16

Minutes of the Board of Trustees held April 14 and 15, 1994. 17 Exhibit F

Professional Interests Committee's survey, which was distributed at the plenary session after which the discussion on tenure concerns continued. Professor Nollan noted that the faculty's response to the white paper was a significant collaborative effort that should be given appropriate attention. "The main point made in the faculty's response to the white paper is that the faculty are opposed to abolishing tenure because tenure allows a faculty member the academic freedom to present alternative points of view, to do research in perceived controversial areas. Tenure legitimizes faculty, equalizes perceptions of vocations, and affords faculty more credibility and respect."

Dean McMahon explained the origin of the Hill-Mellon grants, mentioned the criteria for the grants, and said that two had been awarded this year. The recipients of the Hill-Mellon grants for 1994-95 are Professors Patricia Gray and Tom McGowan. Professor Gray will be working to integrate computers and modern technology into teaching music. Once her program is in place, Rhodes music students will be able to communicate with other music students internationally. Professor McGowan will develop a way of evaluating off-campus experiential learning in order to improve teaching outcomes.

There being no new business, the meeting was adjourned.

I

I

Minutes of the Boazd of Trustees held April 14 and 15, 1994. Exhibit F

Minutes 94-]. Faculty Professional Interest

The Faculty Professional Interest Oxrnittee rret on Marth 9, 1994 at. 3:00 p.m. with the following rrenbers present: Brady, McEntire, brtiner, Phisrann, Wetzel; Clay (chair) s abset.

The ocatmittee discussed responses to the survey drawn by Professor !.brtiirer ar distributed to rntenured tenure-track faculty asking thti to answer a questionnaire (cee attached questionnaire) aut their experieflC In relation to the projected 67% tenure cap.

!'btion: The Faculty Professional Interest tnittee iroves that the attathed stve of rntenured tenure-track faculty be adopted for presentation to the Président. We further riove that the President be asked to nke this survey available to the Board of ustees for nsideration at the pril meetir.

RespectfUlly suitted,

41A Jennifer Brady, Secretary

18

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I


I Faculty Professional Interests Committee Report on a Survey of Nontenured Tenure-Track Faculty

A questlortitaire was sent by the Faculty Professional Interests Committee to all nontentired Rhodes College faculty members occupying tenure-track positions. Of the 39 questionnaires sent out, 30 completed questionnaires were returned. The questions and the numbers of responses follow. Some questionnaires had written comments on them, and selected comments are included.

Questions and Responses

1. Prior to agreeing to join the Rhodes College faculty, were you told that

there is a 67% limit órt the percentage of the faculty that can be tenured?

yes: 4 no: 23 don't remenber 3

Note: Two of the four faculty memberc who were tolc . f the limit stated that the dean assured them that the college was far from the limit, and that it

would not affect them.

2. Who told you about the 67% tenure limit? department chair: 2 dean: 7 president: 0 faculty member. 5

3.

Prior to agreeing to join the Rhodes College faculty, were you told how close the college is to the tenure limit? (cirde one)

yes: 4 no: 24

4. Who told you how close the college is to the tenure limit? department chair: 2 dean: 12 president: 0 faculty member: 2 Note: The persons who responded to this question included both those who were informed of the limit before coming to Rhodes and some of those who were informed later.

5. If you were informed about the tenure limit prior to agreeing to come to the college, how did knowledge of the tenure limit affect your decision to come to Rhodes?

it made me more it made me less

no effect: 3 willing to come: 0 willing to come: I

6. If you were informed about how dose the college is to the tenure limit, how did knowledge of this fact affect your decision to come to Rhodes?

it made me more it made me less

no effect: 2 willing to come: I willing to come: 1

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page 1

Minutes of the Board of Trustees held April 14 and 15 1994. ExhibitF 20

informed about the tenure limit before agreeing to come to 7. If you were not the coUege, when did you find out about the tenure limit?

alter agreeing to came but before arriving here: 0 when talking with other faculty member(s) after arriving: 9 at the first faculty meeting you attended: 2 other. 12 (several years after corning: 5; at a later faculty meeting: 6)

8. If you were not informed of the tenure limit before agreeing to come to the college, how woü knowledge of the tenure limit have affected your decision?

it would have made me it would have made me no effect: 7 more willing to come: 0 less willing to come: 17

9. Indic'áte your agreement with the statement Given the present tenure percentage in the college, the existence of the tenure limit is a poeltive influence on the academic quality of the cbflege strongly strongly agree: 0 agree: 0 neutral: 3 disagree: 10 disagree: 17

10. Indicate your agreement with the statement: Given the present tenure percentage in the college, the existence of the tenure limit improv the overall pezformance Of nontenured members of the faculty. strongly - strongly agree: 0 agree: 5 neutral: 1 disagree:7 disagree:17

11. Indicate your agreement with the statement: The closeness of the tácuity to the tenure limit increases the possibility that members of the faculty who otherwise would deserve tenure will have to be denied tenure. strongly strongly agree: 18 agree: 10 neutral: I disagree: 1 disagree: 0

12. Indicate your agreement with the statement: The closeness of the faculty to the tenure limit increases the possibility that nontenured members of the -' faculty will voluntarily leave the college before being considered for tenure. strongly strongly agree: 16 agree: 9 neutral: 5 disagree: 0 disagree: 0

13. Indicate your agreement with the statement: The policy of not allowing any department to be fully tenured would increase the possibility that members of the faculty who otherwise would deserve tenure will have to be denied tenure. (cirde one) strongly strongly agree: 25 agree: 5 neutral: 0 disagree: 0 disagree: 0

pdge2


14. Indicate your agreement with the statements. The policy of not allowing. any department to be fully tenured would Increase the possibility that. nontenured members of the faculty will voluntarily leave the college before being considered for tenure. (circle une) strongly -. strøngly

agree: 18 agree: 9 neutral: 3 disagree: (i disagree: 0

Selected comtents: . ... .. .. "Because our department now considers itself fully staffed, if this policy

holds, then I can't get tenure!" "But it' (thE tenure liniiti was inisrepresesited - I was told we were far.

away and it would not affect me." . "I no longer know what 'tenure track' means at Rhodes and have

decided to treat my position as non-tenure track (i.e. limited). I hare decided to get my ducks in order to go on the 'job market."

"Although I can't recall when I became aware the tenure % limit, I assumed that there was such a limit. Other schools at which I've taught have had similar limits."

"I feel demoralized by the tenure limit. I'm looking elsewhere. Thank you for doing this survey."

"I would not have even applied for this f ff ic not ocen advertised as tnu re-track. E feel that it was false advertising. I was not. told of

this limit before £ arrived and we did not receive of copy of the handbook until after we arrived on campus. This limit makes one feel that the school is looking for 'n excuse , to get rid, of one."

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page 3


RHODES kiLCOLLEGE:1

FOLNDEL) I.4..

Dep3rtment of Biology

21 March, 1994

To: President James Daughdrill From: Faculty Committee on Tenure and Promotion Re: Faculty Motion CC: VP David Harlow, Dean Mark McMahon

President Daughdrill:

At its last meeting (March 16) the faculty discussed a response to Dean McMahon's "White Paper" on tenure at Rhodes, prepared by the Faculty Committee on Tenure and Promotion. The faculty unanimously passed the following motion:

Motion: The Faculty Committee on Tenure and Promotion moves that the attached response to Dean McMahon's "white paper on tenure be adopted for presentation to the President. We further move that the President be asked to make this document available to the Board of Trustees for consideration at the April Board meeting.

I am including with this cover letter the document endorsed by the faculty and it is our hope that this will be considered at the next board meeting when responses to the "tenure crisis" are considered.

Thank you for your attention,

Sincerely,

(J John Olsen, Chair Faculty Committee on Tenure and Promotion

I ..\' rth r:irk-i ;'h;.. 12•i"k - Tikrhn tO"- 5


Faculty Response to the Dean's White Paper on Tenure

The faculty of Rhodes College acknowledges the concerns expressed by the Dean, President Daughdrill and the Board of Trustees regarding tenure. It is indeed a matter of concern if a college faculty becomes disproportionately aged. We are in complete agreement with any statement that suggests the faculty should ever be improving itself. The high ideals of scholarship to which we have dedicated ourselves demand nothing less.

We acknowledge as well that the system of tenure is unique to higher education and thus can be confusing to those outside academe. In the pages that follow, we will provide an explanation for the existence of the tenure system in general, as well as respond to specific questions pertinent to the tenure system at Rhodes College.

Tenure

Higher educational institutions of stature in the United States have subscribed to the tenure system for decades--and for good reason. As the American Association of University Professors (the standard professional organization for college and university faculty), noted in 1940, "institutions of higher education are conducted for the common good and not to further the interest of either the individual teacher or the institution as a whole. The common good depends upon the free search for ttuth and its free exposition."

The system of tenure exists to protect and promote academic freedom, as well as to offer a degree of economic security sufficient to auract into the profession of college teaching men and women of ability. As the AAUP concLuded in 1940: "Freedom and economic security, hence, tenure, are indispensable to the success of an institution in fulfilling its obligations to its students and to society."2 In 1973, the AAUP added: "The system of tenure does not exist as subordinate to convenience and flexibility. The protection of academic freedom must take precedence over the claimed advantages of increased flexibility."3

Rhodes College (both historically and currently) respects and endeavors to meet AAUP guidelines on hiring and retaining faculty. The College seeks to recruit the most highly talented scholars. It promises to evaluate them rigorously and to recognize their accomplishments appropriately. Granting tenure to probationary faculty members who have satisfied Rhodes' demanding criteria guarantees the College not only that its senior faculty will be a highly distinguished group of scholars, but also that the College will continue to compete successfully against colleges and universities of equal stature in recruiting junior faculty.

l"1940 Statement of Principles on Academic Freedom and Tenure with 1970 Interpretative Comments," AAUP Policy Documents & Reports, 1990 edition (Washington, D.C.: American Association of University Professors, 1990), p. 3.

2 AAUP, "1940 Statement," p. 3; emphasis added.

U 3 "On the Imposition of Tenure Quotas," AAUP Policy Documents & Reports, p. 38.


A_Crisis in Tenure?

The white paper on tenure prepared by Dean McMahon points out that Rhodes College may soon face the prospect of reaching its self-imposed tenure ceiling of 67%. The exact timing of this event is subject to some debate, given that no hard data exist on when faculty will choose to retire now that the mandatory retirement age restrictions have been removed. If the percentage of faculty with tenure increases beyond 67%, will this constitute a "crisis"?

At most schools within the group of fifty colleges to which Rhodes compares itself, there would be no hint of a crisis. Most of the "nifty fifty" do not have tenure caps. For example, Colorado College, one of the most highly regarded schools in the nation, has a faculty which is over 80% tenured. Franklin and Marshall College has no cap and is at present adding new tenure lines. Macalester College has no cap and is adding over 30 new tenure lines to reduce the student/faculty ratio to 10/1. The schools in our geographic region with whom we compete, such as Vanderbilt, Sewanee, Centre and Hendrix, do not have tenure caps.

In addition, the AAUP, "while recognizing the concerns that motivate such [tenure] quotas, opposes them." In its 1973 statement on tenure quotas, the AAUP concluded: "They are an unwise solution to the problem they purport to solve, and can have grave consequences for the institutions that adopt them. Moreover, they are not compelled, for there are other more nearly satisfactory alternatives available."4

Certainly no college would wish to be composed entirely of senior scholars; having junior colleagues acquainted with the most contemporary trends in graduate education enlivens any faculty. But it is ultimately senior faculty members who contribute the most to the College's national reputation. Scholars do not begin to make a name for themselves until after they have established a significant record of research and publication. Only after the first book (or major article, depending upon the field) is published and has received favorable reviews, does a scholar's name begin to be recognized. Only then does the scholar receive invitations to speak and contract offers for new projects. Only then does the college or university that employs the scholar benefit significantly from its association with that faculty member. Such benefits and recognition typically accrue to scholars after they have achieved tenure, not before.

A faculty with high tenure standards, as is currently the case at Rhodes, that is over 67% tenured may be an advantage, not a disadvantage. Our opinion, like that of many colleges and universities (appendix 1), is that this will not constitute a crisis.

If one chooses to interpret the tenure situation at Rhodes as a crisis, the question remains: what is the best way to respond to the perception of crisis?

Possible Resr,onses to Exceedin g the Tenure Ouota

Again, it should be pointed out that the tenure quota to which we are responding is self-imposed and not based on general practice at other institutions. If the quota is something that we must live with it is reasonable to ask how best to go about responding to the prospect of exceeding the quota without harming the overall quality of the teaching faculty. We suggest that there are several options that should be explored.

4 "On the Imposition of Tenure Quotas," AAUP Policy Documents & Reports, p. 37. I


i.Remove or raise the quo. 2. Early retirement 3. Phased retirements 4. Terminal contracts for tenured faculty 5. Faculty exchanges 6. Visiting Distinguished Professors

1. The quota is a problem only because we have declared it to be meaningful. The obvious solution is to re-think this, follow suit with a number of other institutions and remove any quota. If removal is not possible, then raising the quota above the arbitm-ily chosen 67% is the preferred option.

2. Early retirements: One possible solution is to extend the option for early retirement to faculty within a certain range of age. This has been done once in the past and resulted in some age restructuring of the faculty, in fact, it probably contributed to the current situation.

3. Phased retirements: Creative use of options such as faculty leaves (providing benefits, but no salary) or reduced teaching loads over a couple of years with substitution of part-time appointments.

4. Terminal conu-acts for tenured faculty: Some faculty who have prepared for retirement at a particular age may be willing to give up their tenure in return for a contract of fixed length prior to retirement. The result would be one less "formal tenure", although the term contract would guarantee emplpyment. The real gain would be that this would allow the hiring of another faculty member to a tenure track position instead of a term appointment (the drawbacks to term appointments are listed below).

5. Faculty exchanges: Facilitating faculty exchanges, perhaps between consorrial institutions (ACS), would serve to bring new blood to the college. One argument that has been employed with regard to highly tenured faculties is that they tend to stagnate without the influx of new scholarship. The ACS may be able to provide a mechanism that would facilitate the exchange of faculty between member institutions.

6. Visiting Distinguished Professors: One alternative to allow the influx of new blood and remove the stigma associated with term appointments is to make use of more Distinguished Visiting, Professor appointments. This will allow us to bring established scholars to Rhodes without increasing the number of tenured positions.

Undesirable O ptions for Denim! with Exceedin! the Tenure Ouota

The one option that has been most often mentioned is to convert tenure track positions to non-tenure track positions as they become "available". Estimates have been as high as 20% for the number that could be converted

A number of undesirable consequences will result if current tenure lines are converted to term appointments. I (1] Term appointments will require frequent recruiting. Every new appointment consumes hundreds of hours of faculty time and costs the College thousands of dollars. Frequent recruiting is not cost efficient.

25


[2] Junior scholars aspire to tenure tmck appointments. If they are hired on a term connact, they will not wait until the last year of the term to begin looking for employment elsewhere. Rather, they will begin looking immediately; and they will leave as soon as they find a tenure nack job. Thus, tenured faculty will be continuously engaged in recruiting junior scholars for term appointments. The cost to the College in terms of faculty hours ] to scholarly activity (where the College receives national recognition and prestige) will be of major consequence.

(3] The College will be able neither to auract nor keep the nation's best scholars with term appointments.

[4] Term appointments will not enhance the College's reputation. Faculty on term appointments will soon leave; their scholarly accomplishments will be associated with the schools that provide them permanent employment, not with Rhodes.

(5] The conversion of tenure track lines to term appointments will be done willy nilly, as tenured faculty leave the College or as candidates for tenure are denied. Academically, this poses a danger, as some departments will be forced to shoulder disproportionate numbers of these term appointments. This will not allow consistency in the departmental offerings and may jeopardize major areas of study.

[6] Students are poorly served by term appointments. How can term appointment faculty, here for only a portion of a student's career, serve as mentors? Who will write recommendations for students, either in their senior years or in the years to come, as students justifiably expect faculty to do?

(7] Alumni are poorly served by term appointments. Alumni ties to the College may be weakened if the faculty members they remember and cherish are rio longer associated with the College or if up to 20% of their faculty exposure is only to term appointment faculty. Alumni who do not perceive the College as loyal to them do not typically give generously to the annual fund.

[8] Faculty on term appointments have no incentive to serve as advisors or do the other administrative work of the faculty. Faculty burdens currently shouldered by the entire faculty will be shifted to 80% of the faculty—with a coiresponding loss of scholarly productivity arid morale.

(9] Women and minority candidates are proportionately underrepresented among the present tenured faculty. Converting tenure track lines to term appointments will only perpetuate that' underrepresentadon among the tenured faculty.

Finally: occasionally it has been suggested that the use of part-time appointments could help substitute for the loss of tenure lines. Part-time positions are problematic for all the reasons listed above. In addition, it is even less likely that we can find local faculty talent which can substitute for the quality that we demand in our full time positions.

Conc'usions

In the first place, we urge the friends and Trustees of the College not to assume that Rhodes is in a crisis over tenure. As we have indicated above, the only "crisis" that exists is one of our own making. It was the College's decision to impose a 67% tenure cap. At that time, the decision

Minutes of the Board of Trustees held April 14 and 15, 1994. 27 - Exhibit F

Ihelped to ensure that high standards would be observed. In the present situation, a decision to loosen the 67% cap may do the same thing.

Second, we ask that friends and Trustees of the College not assume that the Rhodes faculty is unwilling or unable to take responsibilty for regulating itself. Rhodes College faculty do not recommend tenure lightly. There is no incentive for a department to retain a faculty member who does not meet the rigorous standards that Rhodes demands of candidates for tenure. Department chairs in recent years have not hesitated to issue negative recommendations for candidates who did not measure up. The faculty as a whole is not enhanced by tenuring scholars who do not measure up to our rigorous standards either. Recent recommendations of the Faculty Committee on Tenur. and Promotion have not hesitated to reject candidates who did not meet the standards of excellence that Rhodes demands.

Third, we ask the President and the Trustees to think very carefully before converting tenure track slots to term appointments. For the nine reasons listed in the preceding section, we believe that such an action would have negative consequences for the College. So many people—Trustees, faculty, staff, alumni, and, not least of all, President Daughdrill—have labored faithfully to make Rhodes a nationally excellent institution. Converting the present tenure lines to term appointments will make Rhodes less competitive in hiring faculty and less attentive in serving our students. Colleges typically make such decisions when confronted by financial exigency, not when devising strategies to improve their national status.

Fourth, if having more than 67% of the full time faculty is perceived to be a problem, we urge the President and the Trustees to consider alternative methods of reducing the percentage of tenured faculty. Arnuctive early retirement programs, the possibility for senior faculty members to scale down their workload to 2/3 or 1/2 or faculty exchanges might accomplish this without damaging morale and lowering the overall quality of the faculty.

Fifth, we ask the President and the Dean of Academic Affairs to work with the faculty in creating systems of evaluation that will accomplish two ends. The first end is that the College wiil nurture faculty members (senior and junior) so that they may ever improve upon their teaching effectiveness. In addition to computerized student evaluation forms such as the S.I.R.s, we ask that systems that are more educative and interactive--such as peer review (including classroom visitations, evaluations of exams and syllabi, the creation of teaching portfolios, and discussion of teaching techniques)—be established. The second end is that we work to ensure that both faculty and administrators trust the evaluation processes of the College. To further these ends, we urge that the College study carefully the national project on teaching evaluations conducted by the American Association for Higher Education and funded by the William and FLora Hewlett Foundation and the Pew Charitable Trusts.5

Finally, we remind all of those associated with the College that granting tenure is not an act that threatens Rhodes. Just the opposite. When the College recruits the best junior faculty to join its ranks; when the College nurtures those faculty members so that they learn to teach effectively in Rhodes' demanding environment; when junior faculty members give of themselves to serve the College; when junior faculty members begin distinguished publishing careers; then everyone at Rhodes has reason to rejoice. The system has worked!

I5 project is described in the Feb. 9, 1994, edition of The Chronicle of Higher

Education, which we attach to this document.

Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit F 28 -

"The good," said President Diehi, "is ever the enemy of the best" Our goal is to recruit, hire, and retain the very best faculty in the nadon—indeed, in the world. The tenure system exists to ensure that Rhodes will achieve that goal.

I

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IMinutes of the Board of Trustees held April 14 and 15, 1994. Exhibit F

APPENDIX 1 The following list provides data on the existence of tenure caps (quotas) at Colleges and Universities we have been able to survey:

29

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Allegheny College Appalachian State Augustana (Ill.) Baylor U. Bowling Green U. Bradley Carleton College Centre College Clemson Colgate Cornell College Davidson Florida Slate U. Franklin and Marshall Furman Grinnell College Gustavus Adolphus Hendrix Hofstra Ithaca College James Madison University Kenyon College Lafeyette College (PA) LSU Michigan State U. Northeastern State U., (OK) Ohio Norther University Pepperdine Reed College Ripon Roanoke College Sangamon State U. SaNanee Skidmore Southern Methodist U. St. Olaf College Stonehill College Texas Tech U. U. Baltimore U. California, Santa Barbara U. Kansas U. Maryland, Baltimore Co. U. Scranton University of Virginia Ursinus College

No cap No cap (eliminated in 1980's) 70% No cap No cap No cap No cap No cap No cap 65% No cap No cap No cap No cap No cap No cap No cap No cap No cap Cap 68% No cap No cap (eliminated in 1988) No cap No cap No cap No cap No cap No cap No cap No cap No cap No cap No cap No cap No cap 65% No cap No cap (eliminated in 1988) No cap No cap No cap No cap No cap No cap


Valparaiso U. No cap Vanderbilt U. No cap Washburn U. No cap William Paterson No cap

30

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.;2 Th c;zricIe of Hig4er Educano's Fr&ruac 9. 1994

Report to Focus on Standards for Assessing What Professors Do

31

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By Dvnise K. Magner

NEW ORLEANS IGHT AFTER Ernest L. Boyer

proposed a broader defirti-don of scholarship to in.

dude teaching and service, he found himself inundated by callers. That's a fine idea. they said, but the real issue is how exactly to evaluate faculty work in all of its forms.

Without clear and widely accept. ed standards for assessing teaching and service, their status will never receive the same respect given to a scholar's research and publica-tions, the critics told Mr. Boycr. president of the Carnegie Founda-tion for the Advancement of Teaching.

Framing such standards is the theme of a forthcoming report from the foundation to be called "Schol-arship Assessed." Mr. Boyer gave a preview of it during a conference here on faculty roles and rewards.

"Scholarship Assessed" will be a sequel to Mr. Boyer's widely read 1990 report. "Scholarship Re-considered: Priorities of the Pro-fessoriace." That document helped spark a national debate that contin-ues today about the need to pro-vide better rewards for teaching and service.

In his 1990 report. Mr. Boyer proposed that scholarship be de' fined as having four equal and in-terlocking components: the discov-ery of new knowledge. the intera-tion of knowledge. the application of knowledge, and teaching,

The new report. which is expect-ed to be released by the fall, will outline four major principles that should guide the evaluation of fac-ulty work:

• Faculty evaluation should fo-cus initially not on the standards or procedures of assessment, but on the professional characteristics of the scholar. such as honesty. per-sistence. and courage.

• The evaluation of scholarly work can be successfully accom-plished only if academe has agreed-upon standards of faculty perform-ance.

• The evidence of a scholar's re-search, teaching. and outside ac-tivities must be "broad and rich and varied." including setf.evalua-tion. peer review, and student opinions.

• Faculty members must have confidence in the evaluation proc-ess.

'sorr AND SENTIML'4TAL'

"it's one thing to broaden the definition of scholarship." Mr. Boyer said in an interview. But the next concern is. how to evalu-ate it all in a legitimate way. With-out standards. people are afraid we'll be soft and sentimental. They want to know. 'Well, what's a good teacher?'

In preparing the report. Mr. Boyer said, the foundation exam-ined dozens of faculty handbooks and teacher-evaluation forms. The authors also talked with the heads of 31 scholarly journals and 58 scholarly presses about the criteria they use in evaluating manuscripts. The report will identify and discuss six standards that are commonly mentioned in the handbooks and evaluation forms and used by the presses and journals to evaluate faculty performance.

The first five standards say that a scholar's work must reflect a thor-ough knowledge of the field, have a well-defined objective, employ ap-propriate methods and procedures. use resources effectively, and communicate well.

The sixth standard. Mr. Boyer said, is that scholarship. in all of its forms, must ultimately be judged on the significance of its results: Did it make a difference?

Mr. Boyer's ideas struck a nerve among the conferees here. The meeting on faculty roles. spon-sored for the second straight year by the American Association for Higher Education. attracted about 590 faculty members and adrninis-trators. Many have been struggling on their campuses to lessen the dominance of research and publi-cations in determining whether a faculty member is tenured. They spoke of mixed results.

'BASIC 8UTL.DtNC BLOCXS'

"We have to think hard about how to assess the new scholar-ship." said Barbara E. Walvoord. a professor of English as the Uni-versity of Cincinnati and one of three leaders of a project there to improve the rewards for teaching. "11 you can't assess it and you can't reward it. all the talk is in vant.'

She added: 'Boyer is trying to set forth some basic building blocks."

That 'is also the objective of a national project on teaching an-nounced here by the American As-sociation for Higher Education. Faculty members are accustomed to having colleagues assess their research. but peer review is not a common method of evaluating teaching. In fact, most institutions continue to rely solely on student evaluation forms to assess a pro-fessor's work in the classroom.

The new project is trying to change that. Twelve universities are expected to take part in the $470,000 effort to develop methods of peer review to assess teaching. The project is being financed by grants from the William and Flora Hewlett Foundation and the Pew Charitable Trusts.

Peer review of teaching makes many faculty members nervous.

• _,_t.__•.o. ,.L c,..o-.c&

ErnestL Boyer of the Carnegie Foundation: His reportwill outline four major principles that should guide the evaluaon of faculty work.

Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit F 32

I

said Pat Hutchings. director of the AAHES Teaching Initiative. "The tradition is that teaching is a pri-vote activity.' she saic. When the idea of peer review of eachina comes up. most peoie think of having a colleague sit in on their class. "Thot makes them nervous. and for some it raises issues of aca-demic freedom." she said.

C!assroom obse-vation. howev-er, is not the only method of peer review. The project wiil explore al-ternatives. such as having faculty members evaluate a pcer's course materials or having professors cre-ate a "teaching pur.foiio' that could include thirios like a video-tape of their teaching.

Among the institutions that are participating are Northwestern and Temple Universities and the L'ni-versities of Wisconsin at Madison and North Carolina at Charlotte.

EAperimets to raise the status of teaching are under way at many institutions, educators said here. Far less progress has boen mude in rewarding the service activities of professors. Such as work in :he:r Communities.

One mujor study dexcr'ced at the

conference is examining academic decanments and what it is about their struc:ure that relegates un-deraraduate teaching to the side-lines on most cam p uses. Hundreds of facult y members are being inter-viewed as part of the project. which is bein conducted by Wil-liam F. Massy. a professor at Stan-ford Lniversiry and director of the Stanford Institute for Higher Edu-cation Researth. and Andrea K. Wii g r, projec: coordinator at the institute.

So far. the researchers have vis-ited roughl y Ofl academic deoart-merits at more :hzxn a dozen institu-tions and in:crviewed at least 300 professors. The news is discourag-ing. Their early ñndings show that most faculty members feel ' isolat-ed and atomized" in their depart-ments and that few departments support effective teaching.

CEN ER.ATIONAL SPUTS

The interviewS have revealed generational splits between junior and senior professors. tensions over personal politics, and resent-ment over salary differences, par-ticularly the perception that deci-sions affecting compensation are too often related to race, gender. or "hotness" of field.

"Most institutions we visited have initiatives to better reward teaching, but faculty remain skep-ticaL." Mr. Massy said. "Our in-terviewees have found no real changes in the reward systems as a result of those initiatives."

In only 6 of the 90 departments they have visited so far did the se-searchers find what they called "authentic collegiality." Those were departments where people collaborated closely on decisions relating not just to research. but also to teaching and service.

The final results of the study may be available in the fall.

Some people at the conference urged Mr. Boyer and others con-sidering standards for faculty eval-uation to proceed cautiously. One such person was Charles H. Karel-is, director of the Education De-partments Fund for the Improve-ment of Postsecondary Education.

Whatever is done about fculty evaluation needs to take full ac-count of the pattern of litip-don and the very close scrutiny that these decisions receive," Mr. Kare!is said. "An administrator doesn't want the decision to seem like his or her personal. subjective reaction." U

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Minutes of the Board of Trustees held April 14 and 15, 1994. 33 Exhibit G

REPORT OF THE COMMITTEE ON FINANCE - Mr. Spence Wilson, Chair - April 15, 1994

The meeting of the Committee on Finance was called to order by Mr. Spence Wilson, Chair, at 2:30 p.m. Thursday, April 14, 1994, in the Hill Board Room, Palmer Hall. Other members in attendance were: Mr. Michael McDonnell, Mr. Bill Michaelcheck, Mr. Jack Belz, Dr. Horst Dinkelacker, Mr. Tim Ballard, Dean Allen Boone, and Mr. N.P. McWhirter.

The first topic of business was a discussion of the current operating budget and results for the first nine months ending March 31, 1994 (attachment #1). Mr. McWhirter pointed out that overall, the year-to-date picture was very favorable. Total income-to-date was at 93%, slightly better than the same period a year ago. Special Studies and the annual fund were lagging slightly but higher than expected enrollment is generating higher than budgeted tuition revenues. Total expenses-to-date are at 76.11%, slightly better than last year's 78% experience. The most significant factor on the expense side of the ledger is that our financial aid expenditures are within budget. Last year there was a significant over-run in this category. With careful budget management, it appears that Rhodes will end the year within the budget and that sufficient R & R funds will be available. We should also be in a position to augment our reserve accounts (Health Fund, etc.).

Mr. McWhirter briefly reviewed the progress made this spring in selling various real estate holdings. Several more Parkway House condominiums were sold, bringing the total down to 11. In the past two years we have sold 12 units. In addition, Rhodes has recently sold a parcel in West Virginia and its interest in the Winchester Square Apartments which had been in our possession for many years. Several other parcels are on the market and we expect steady progress toward liquidating our holdings. The Committee asked if any properties had potential environmental problems. It was pointed out that the Rozelle property, which Rhodes owns with eight other charities, has been a site for illegal dumping in the past. The Committee requested Mr. McWbirter to work with the other charities in alleviating the problem, possibly testing the site and hopefully disposing of the property.

Dean Boone reviewed the proposed 1994-95 operating budget (attachment #2) which was preliminarily adopted at the January '94 meeting. The total income and expense figures have not changed at all. There have been a few adjustments within certain line items. The primary assumptions include a slight enrollment increase from an average of 1330 FTE to 1345. Residence Hall occupancy is expected to remain stable at 1030 students. With regard to student charges, the rates for tuition, room, and board will increase 3%, 0%, and 3% respectively for an average 2.6% increase. The total increase in operating expenditures is 3.8% over the current year. The budget was approved unanimously as recommended.

Dean Boone then reviewed the proposed Renovation and Replacement budget (attachment #3). With the expected year-end results, the college should be able to allocate resources for approximately 55 items on the list, in addition to various reserves. The proposed R & R budget was adopted as recommended.

Dean Boone discussed the process for analyzing the merits of contract management of the Rhodes Bookstore. After a detailed request for proposals (RFP) was prepared, Rhodes received two qualified proposals (one from Barnes & Noble and the other from Follett). After extensive research and contacts with schools similar to Rhodes, the College has made the decision to contract with Follett, a large national chain operating in about 500 schools across the country. Follett will guarantee an annual lease payment plus a percentage of sales above a certain threshold. In addition, Follett will purchase our inventory and hire all of our full time employees. All in all, the relationship with Follett promises to significantly increase our efficiency while providing comparable service to the Rhodes community.

There being no new business, the committee adjourned. I

Minutes of the Board of Trustees held April 14 and 15, 1994. 34 Exhibit G

I TO: Committee on Finance

FROM: James H. Daughdrill, Jr.

DATE: April 14, 1994

RE: 1994-95 Operating Budget

I recommend the following operating budget for 1994-95:

Budget Budget 1993-94 1994-95

ThTCOtE: Tuition $19,098,549 $19,860,358 Fees 1,531,550 1,506,313 Room & Board 4,752,255 4,813,183 Gifts & Grants 2,116,800 2,152,500 Endowment 4,392,101 4,887,221 Other Income 1,798,704 1,757,200

Total Income $33,689,959 $34,976,775

Compensation 15,204,111 16,195,865 Non-Compensation 18,485,848 18,780,910

$33,689,959 $34,976,775

I

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Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit G

I

93-94 %CH.ANGE 94-95

BUDGET ASSUMPTiONS:

Tuition Rate $14,758 3.0% $15,200 Room $2,696 0.0% $2,696 Board $2,012 3.0% $2,072 TOTALS: $19,466 2.6% $19,968

Fall Enrollment (FTE) 1330 1345 Dormitory Occuoancy 1030 1030

INCOME BUDGET: 93-94 94.95

TUON AND FEES: Tuition " $18,942,007 4.2% $19,736,558 Tuition-Summer Sciool U $12,000 0.0% $12,000 Tuition. MSIAcctng. $88,542 -31.3% $60,800 Summer WrttingfSchoiars $56,000 -8.9% $51 .000 European Studies $371 .890 -0.6% $369,600 Student Activity Fees $210,140 1.1% $212,510 Applied Music Fees $30,000 -13.3% $26,000 Speoal Course Fees $25,000 0.0% $25,000 Application Fees $61,200 30.7% $80,000 Extra Hours $4,000 25.0% $5,000 Graduation & Misc. Fees $35,000 0.0% $35,000 Registration & Transcripts $4,000 12.5% $4,500 Special Studies $583,650 -8.4% $534,660 Micro Center $12,000 8.3% $13,000 Music Academy $194,670 3.3% $201,043 TOTAL: $20,630,099 3.6% $21,366,671

ROOM & BOARD: Room $2,721,342 0.0% $2,721,342 Board $2,030,913 3.0% $2,091,840 TOTAL: $4,752,255 1.3% $4,813,183

35

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36

1

GIFTS AND GRANTS: Church

$55,000

-32.7%

$37,000 Annual Support Program $2,061,800

2.6%

$2,115,500 TOTAL: $2.1 16.800

1.7%

$2,152,500

ENDOWMENT INCOME

$4,392.1 01

11.3%

$4.887.221

OThER INCOME: Theater

Bookstore Interest Income Swimming Pool

lndIrct Cost Recovery Mlsceflaneous Income Traffic Fines

OMdends.Royallies.Commisslons College Work-Study Athletic Income

Restilated Scholarships Telephone Parkway House

$1 g,604

$845,000 $280,000 $44,750

$16,700

$2,000 $1 7,000

$60,000 $125,000

$2,650 $196,000 $90,000

$100,000

2.0% 3.6%

.10.7%

0.0% .100.0%

-75.0% 0.0%

15.0% 0.0%

0.0% 0.0%

2.6% -35.0%

$20,000 $875,000 $250,000

$44,750

so $500

$17,000 $69,000

$125,000

$2,850 $196,000

$92,300 $65,000

1 TOTAL: $1,798,704 -2.3%

$1,757,200

TOTAL INCOME BUDGET: $33,689,959

3.8%

$34,976,775

EDUC. & GENERAL:

Art Religious Studies English Foreign Languages Lanousne Center

Theater/Med Arts

SearchNatues Course Summer W,ItinglScholars Music Academy European Studies Anthro a Sodoiogy Economics & Business

onal Studies Science

Bioiogy Chemist,y Mathematics & Comp. Sd. Physics

Summer School

Interdiscpllnary Humanities

Computer Center

Library Research & Faculty Devel. Media Center

American Studies

Mien Studies

Urban Studies

Women's Studies

Dun Academic Affairs

BUDGET:

1993-94 I 1994-95

COMPENSATiON NON-COUP. COMPENSATiON NON-COUP. (SAL,BENEF1TS) EXPENSES TOTA (SA,BENEFiTS) EXPENSES TOTAL

$187,509 816.478 $204,077 $207,659 817.433 $225092 $623,071 814.055 $637,126 $649,103 $14,055 $663,158 $668,176 $20,745 $688,921 $670,607 821.045 $691,652 8680.300 $20,280 $700,580 8762.853 821.870 8784.723 $30,738 $2,567 $33,305 $32,275 $2,567 $34,842

$323,590 $23,773 $347,363 $348,266 $23,941 $372,207

$200,094 $3,325 $203,419 $209,070 83.325 $213,295 $227.851 $30,299 $258,150 8253.184 830.799 $283,883

$0 $6,250 $6,250 $0 86.250 $6,250 $25,102 $30,815 $55,917 $26,357 825,829 852.186

$176,023 $13,600 $190,523 $183,084 $13,850 $196,934 $46,032 $325,858 $371,890 $50,005 $310,646 $360,651

8166.267 $11,600 $177,057 $190,975 $11,450 $202,425 8652.078 820.744 $672,822 $735,083 820.219 $755,302

$13,200 $13,362 826.562 816.748 $13,408 $30,156 $51,006 $4,195 $55,201 $53,556 84.105 $57,751

$488,016 816.128 $505,044 $512,965 $16,128 $529,093

$338,135 $15,058 $354,003 $372,284 $15,788 $388,072

$324,653 $17,310 $341,972 8351,551 810.260 8369.820 $336,838 $14,250 $351,008 $368,317 $13,750 $302,067 $495,854 $40,405 8536,349 8527.342 $40,905 $560,337 $341,963 835,440 $377,411 $360,327 $35,273 $305,600

$351,405 $13,761 $365,166 $368,824 $13,061 $302,785 $317,935 $13,529 8331.464 $331,726 $13,907 $345,633

$22,694 $150 $22,844 $23,828 $150 $23,978

$13,843 $818 $14,661 $0 $0 $0

$303,270 $204,099 $507,368 $318,433 $204,009 $522,532

$458,126 $366,753 8022.079 8478,932 $308,794 $867,726

$80,297 $103,500 $191,797 892.711 $110,500 $203,211

$0 $5,250 $5,250 $0 $5,250 $5,250

$0 $1,000 $1,000 $0 $1,000 $1,000

$0 $1,300 81.300 $0 $1,000 $1,000

$0 $1,000 $1,000 $0 $1,300 $1,300

$0 $1,000 81.000 $0 $1,000 $1,000

$519,963 $162,375 $882,338 $550,268 $176,600 $726,868

$8,471,019 $1,572,169 $10,044,088 $9.047.233 $1 .508.646 $1 0,645,870

S CHANGE CCHANGE TOTAL S COMP. NON-COUP. CHANGE

10.7% 5.0'/. 10.3% 4.2/. 0.0% 4.1% 0.4% 1.4% 0.4%

12.1% 7.6% 12.0% 5.0% 0.0% 4.6% 7.6% 0.7% 7.2%

4.9% 0.0% 4.0% 11.1% 1.7% 10.0%

0.0% 0.0% 0.0% 5.0% .16.2% .6.7% 3.5% 1.8% 3.4% 6.GV. .4.7% -3.0%

14.0% -2.1% 13.7% 12.7% .2.5% 12.3% 26.0% 0.3% 13.5%

5.0% 0.0% 4,6%

4.9% 0.0% 4.8% 10.1% -1.1% 9.6% 8.3% 5.5% 8.1% 0.3T. -3.5% 8.8% 6.4% 1.2% 6.0% 5.4% .0.5% 4.0% 5.0% 1.5% 4.8% 4.3% 2.6% 4.3%

5.0% 0.0% 5.0%

-100.0% -100.0% .100.0%

5.0% 0.0% 3.0%

5.0% 6.0% 5.5% 5.0% 8.6% 6.0% 0.0% 0.0% 0.0%

0.0% 0.0% 0.0%

0.0% -23.1% -23.1%

0.0% 30.0% 30.0%

0.0% 0.0% 0.0%

5.8% 8.8% 6.5%

6.8% 1.7% 6.0%

Jr. ,-

L,. ci-i,..- CD ID) i4J 0

ci-CD

0

0

-

-.1

v

I. rt• CD

L-' I4)

0

0

'1

0

ig Pool IIn Center SeMces

OPER. & MAIN.:

COMPENSATION (SAL,DENEHTS)

$561 .720 $30,815

$122,780 $110,423 $452,043 $138,897 $1 66,042

$47,920 $258,428 $367,767

$0 $20,560

$0 835.778

$0

$2,314,091

COMPENSATION (SALsSENEFITS)

$744,480 $610,126

$0 8205.005

$31,844

$1,601,364

NON-COUP. EXPENSES

8341.770 814,219

$7,333 821.501

$389,821 $14,456 $57,070

$5,800 $74,170 $16,490

$120,200 $35,827

86.565 $29,093

$2,680

$1,146,003

NON-COUP. EXPENSES

$55,949 $175,329 $457,309

$40,082 88.000

$745,569

COMPENSATION (SAL,BENEFITS)

$505,140 $32,355

8128,028 $115,943 $474,645 $ 147,250 $175,280

$50,316 $271,349 $393,377

$0 $21,589

$0 $37,560

$0

82,4 43,758

COMPENSATION (SAL,BENEFITS)

$807,522 $670,081

$0 $222,260

$33,437

$1,733,300

NON-COUP. EXPENSES TOTAL

8343.570 $938,719 $14,210 $46,574

$7,333 $136,261 $21,918 8137.861

$397,415 $872,060 815.451 8162.701 $59,500 $234,789

$5,800 $56,116 $76,102 $347,451 $16,820 $410,107

$130,131 $130,131 $40,671 $62,260

$6,565 86.565 $30,833 $60,401

$2,741 $2,741

$1,169,069 83,612.027

NON-COUP. EXPENSES TOTAL

$55,940 $063,471 $175,320 $845,410 $467,436 $467,436

$40,082 $271,242 80,463 $41,000

8756.159 82.489,4 59

%CHANGE %CHANGE TOTAL % COUP. NON-COUP. CHANGE

59% 05% 3.9% 5.0% 0.0% 3.4/. 5.0/. 0.0% 4.7% 5.0/. 1.0% 45% 5.0% 1.9% 3.6% 6.0/. 6.0% 6.1% 5.0% 2.8% 4.A% 5.0% 0.0% 4.5% 5.0% 2.6% 4.5% 7.0% 2.0% 6.8% 0.0% 0.7% 0.7% 5.0% 13.5% 10.4% 0.0% 0.0% 0.0% 5.0'/. 6.0% 5.4•/. 0.0% 2.0% 2.0%

5.6% 1.0% 4.4%

%CHANGE iCCHANGE TOTAL S COUP. NON-COUP. CHANGE

8.5/. 0.0% 7.9% 8.2% 0.0% 6.4% 0.0% 2.2% 2.2% 7.0/. 0.0% 64/. 5.0% 5.8% 5.2%

8.2% 1.4% 6.1%

Plant

IMaltroom

Finandal Aid Office ChaplalnlKlnn.y Dean Of Students Campus Safety Student Activity Fund Residential Ute Multi-Cult. All. N.alth S.Mces Student Center

TOTAL:

TOTAL $003,400

$45,034 $ 130.122 8 131,024 8641,864 $153 .353 $224,012

$53,720 $332,598 $384 .257 $129,200

$56,387 $6,565

$64,871 $2,688

$3,460,804

TOTAL $800,438 $794,455 $457,300 $254,087

$30,044

$2,346,933

03

r

NJ o OENERALADM1NISTF1AT1OI4: COMPENSATION NON-COMP. COMPENSATION NON-COMP. %CHANGE %CHANGE TOTAL %

(SAL.BENEFITS) EXPENSES TOTAL (SAL.BENEFITS) EXPENSES TOTAL COMR NON-MP. CHANGE Administrative ServIces 8332.613 $ 147.449 8480.062 8349.244 8150.383 $499.62? 5.0% 2.0% 4.1% W Board of Trustees $0 856.121 856.121 $0 857.250 857.250 0.0% 2.0% 2.0% Pros.PianlorExceflence $0 8111.308 8111.308 $0 8113.591 $113,591 0.0% 2.1% 2.1% HiflIPres Mad DIs Fund $0 $46,884 $46,884 $0 $47,820 $47,820 0.0% 2.0% 2.0% PresIdent', 010cc 8278.544 $89,165 8367.709 8292.471 $90,950 8383.421 5.0% 2.0% 4.3% Executive Vice-Pies. 8193.463 891.035 8204.498 8203.137 $92,055 $295,992 5.0% 2.0% 4.0% Comptroller $364,801 881.625 $446,426 $383,041 $83,250 $466,291 5.0% 2.0% 4.4% Planng & Inst. AnalysIs 869.795 811.195 $00,990 873.285 811.195 $84,480 5.0% 0.0% 4.3% Development $722,500 8266.032 $908,540 $819,993 8256.008 81.076.001 13.5% .3.8% 8.8% College Relations $163,850 $78,545 8242.403 $172,051 $78,593 $250,644 5.0% 0.1% 3.4% Public information $141,924 $103,476 8245.400 $149,021 $109,417 - $258,438 5.0% 5.7% 5.3% lnstance $0 $244,100 $244,100 $0 $253,000 $253,000 0.0% 3.6% 3.6% Stall Trslnlng a Dove!. $0 $25,000 $25,000 $0 $25,500 $25,500 0.0% 2.0% 2.0%

TOTAL: $2,267,506 81.351.935 83.619,441 $2,442,243 $1,369,812 83.812.055 7.7% 1.3% 5.3%

AUXIUAflYEffEISES: COMPENSATION NON-COMP. COMPENSATION NONCOMP. %CHANOE %CHANGE TOTAL % (SAL,BENEFITS) EXPENSES TOTAL (SAL,BENEFfl'S) EXPENSES TOTAL COMP. NON-COMP. CHANGE

ResidencsHalls $63,694 $467,917 8531.611 $66,053 8476.222 8542,275 3.7% 16% 2.0% FoodSeMce $0 81,651,259 81.651,259 $0 81.712,351 $1,712,351 0.0% 3.7% 3.7% Spedsl.Studles $286,787 $277,045 $565,832 $256,691 8266.860 8523.551 -11.1% .3.7% '7.5% McCoylh.ater $0 $19,604 $19,604 $0 820.000 820,000 0.0% 2.0% 2.0% Bookstore 8136.632 $626,710 8763.342 8143.463 8670.000 8813.463 5.0% 6.9% 6.6% Pwkw.yHous. $0 8123.150 8123.150 $0 $106,050 8106.050 0.0% -13.9% -13.9% Telephone System $21,383 $177,000 $198,383 822.452 $177,000 $199,452 5.0% 0.0% 0.5% DebiSorvtcs $0 $1.010,655 $1,018,655 $0 81.039.000 $1,039,000 0.0% 2.0% 2.0% 005k-Top Publishing $38,735 $18,515 $57,250 $40,672 816.515 859.187 5.0% 0.0% 3.4%

TOTAL: $549,231 $4,379,855 $4,929,086 $529,331 $4,485,998 $5,015,329 -3.6% 2.4% 1,7%

STUDENTFItIANCIALAID: $0 $7,660,340 87.660.340 $0 $7,728,140 $7,728,140 0.0% 0.9% 0.9%

STUDENTWAGES: $0 $515,176 $515,178 $0 $515,176 $515,178 0.0% 0.0% 0.0%

BUDOETCNh1NQBCY: $0 $115,500 $115,500 $0 $120,000 $120,000 0.0% 39% 39%

RENO.&REPLACEMENT: $0 8998,499 8998,499 $0 81,037.908 $1,037,008 0.0% 3.9% 3.9%

GRANDTOTALS: $15,204,111 818.485,846 $33,660,959 $16,195,865 818,780,910 $34,076,775 6.5% 1.6% 3.8%

UHALWCAT!DBUDQET $0 -- $0


TO: Committee on Finance FFDit James H. Daughdrill, Jr. DATE: April 14,1994

Allocation of Renovation and Replacement Budget

in order for the College to provide improved facilities through renovation, replacement and addition of equipment, I recommend the following resolution:

Resolved: The Committee on Finance recommends to the Board of Trustees that once the operating results for fiscal 1993-94 are determined, the College is authorized to distribute the surplus funds for the following items:

ITEM DEPT PRIOfl1Y COST

ADMINISTRATIVE SERViCES

Briggs Chiller/Cooling Tower/AHU'S Phy. PInt 1 $75,000 Giasseli Hall Renovations Phy. PInt. 2 $55,000 Williford Hall Renovations Phy. PInt. 3 $52,000 Glassell Hall Furniture Phy. Pint 4 $100,000 Emergency Diesel Generator Phy. PInt. 5 $18,000 Fire Alarm Modernizations Phy. PInt. 6 $30,000 Computer/Misc Upgrades Finance Office 7 $6,000 McCoy Theater Condensing Unit/HW Coil Phy. Pint. 8 $20,000 Misc. Dormer Reairs Phy. Pint. 9 $20,000 Orgili Room Renovations Phy. PInt. 10 $12,000 Caulk/Seal F-J Deck Phy. PInt 11 $22,000 Misc Door Replacements Phy. PInt 1 2 $14,000 Austin Bldg. Furniture Personnel 56 $10,000 Feed Water Tanks/HVAC Treatment Phy. PInt 62 $12,000 Tuthill A/C Replacement Phy. PInt 63 $18,000 FJ Emergency Lights Phy. PInt. 69 $12,000 Parking Lot/Sidewalk Repairs Phy. Pint 75 $10,000 Misc Slate/Copper/Gutter Repairs Phy. Pint 76 $10,000 Tuckpoint Misc Parapets/Walls Phy. Pint 80 $10.,000 FJ AHU's Replacement Phy. PInt. 83 $65,000 Library Carpet Replacement Phy. PInt. 92 $35,000 New RoofslTown./TrezevantiWiliiford Connectors Phy. Pint 93 $1 8,000 Wiliiford Furniture Replacement Phy. Pint 94 $200,100 Robb Furniture Replacement Phy. PInt 95 $48,300 White Furniture Replacement Phy. PInt 96 $55,200 Bellingrath Furniture Replacement Phy. Pint 97 $172,500 RWE Steam/HW Conversion Phy. PInt 99 $65,000 HW/CW Insulation Program Phy. Pint 100 $10,000 Refectory Dishwashing Machine Phy. PInt 101 $65,000 Halliburton Tower 2nd Floor Renovations Phy. Pint 1 02 $65,000 West Hail Roof Replacement Phy. Pint 1 03 $45,000 FJ Amphitheater Repair Phy. PInt 104 $18,000 Replacement Window Units Phy. PInt 105 $15,750 Refectory Transformer Vault Roof Phy. PInt 106 $8,000 Williford Roof Phy. Pint 107 $35,000

40

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Campus Graphics Phy. Pint. 108 $25,000 Trezevant Furniture Replacement Phy. Pint. 1 09 $48,300 Townsend Furniture Replacement Phy. Pint. 11 0 $48,300 Voorhies/Townsend Furniture Replacement Phy. PInt. 111 $34,500 Voorhies Furniture Replacement Phy. Pint 11 2 $48,300 Robb/White Toilet Partitions Phy. Pint 11 3 $30,000 Bellingrath Toilet Partitions Phy. Pint 114 $18,000 Wiliiford Toilet Partitions Phy. PInt. 11 5 $16,000 Chipper/Muicher Phy. Pint 11 6 $15,000 Portable Man Lift Phy. Pint. 117 $10,000 Acoustical Tile FJ Phy. Pint 11 8 $30,000 Grounds Tractor Phy. Pint 119 $14,000 Briggs Fire Alarm Upgrade Phy. Pint 1 20 $10,000 Asbestos Survey Phy. Pint. 121 $1 8,000 FJRamp-FJ-C Phy. Pint. 122 $8,000 Misc.-Re-Key Phy. Pint 123 $10,000 Math Stair Treads Phy. Pint 1 24 $5,500 Paint Spray Lining Machine Phy. Pint. 1 25 $4,800 2 Utility Vehicles Phy. Pint 126 $12,500 Folding Tables & Chairs Phy. Pint 1 27 $7,500 Library Lane irrigation System/Landscaping Phy. Pint 1 28 $20,000 Window Blinds Various Residence Halls Phy. Pint 1 29 $20,000 Physical Plant Grounds Maintenance Bldg. Phy. Pint 1 30 $200,000 Central Chilier-TownNoor/Trez Complex

Total

Phy. Pint 1 31 $800,000

$2,880,550

ACADEMIC AFFAIRS

Pew Midstates Consortium Dean 1 3 $9,650 NSF Matching Grant Dean 1 4 $1 1 ,000 Ciough 319 Renovation Art 1 5 $25,000 Computer Upgrades Faculty Computer Center 16 $12,000 Dialup Server & Modems Computer Center 1 7 $8,500 Computer Upgrades Fac. Secretaries Computer Center 1 8 $9,200 Computer Upgrade Registrar Registrar 1 9 $1 ,500 Digital Line Printer Registrar Registrar 20 $6,000 515 Rhodes Tower Renovation Foreign Lang. 21 $6,100 Ciough 400 Renovation Foreign Lang. 22 $4,900 McCoy Theater Seating Theater 23 $26,000 McCoy Sound System Theater 24 $5,500 Misc Classroom/Office Upgrades Dean 25 $12,000 Misc Classroom Equipment Dean 26 $4,000 Palmer 128 Renovations Dean 27 $20,000 Microfilm/Fiche Printers/Readers Library 28 $20,000 Compound Microscopes Biology 29 $18,000 Ecology Lab Equipment Bioiogy 57 $6,500 Physical Chemistry Lab Update Chemistry 58 $7,400 Microscale Organic Lab Kit Chemistry 61 $17,300 Dye Laser System Physics 64 $13,000 isolation Air Table Physics 65 $6,000

41


Microscale Organic Lab Kits Chemistry 70 $1 1,000 Isolation Air Table Physics 71 $6,000 Slide Cabinets Art 72 $2,100 Tabletop Centrifuges Biology 77 $7,500 Infrared Spectrometer Update Chemistry 78 $7,000 Coming PH Meters Chemistry 79 $3,000 Power Tools Theater 81 $3,000 Greenhouse Biology 82 $50,000 E/M Apparatus Physics 84 $1,200 Computer Upgrades Physics 85 $2,400 HP 3395 Integrator Chemistry 86 $1,700 AV Equipment Psychology 87 $5,600 CORom Philosophy 88 $1,500 Theater Office Upgrade Theater 89 $3,700 Relief Printing Press Art 90 $2,000 Equipment & Trophy Case Political Science 9 1 $2,000

TOTAL $355,250

Special Studies

King Hall Canopy-West Side Special Studies 30 $1,600 Icemaker . Special Studies 31 $1 .600 Draperies-i 02 Special Studies 32 $1,500 Desk Special Studies 33 $2,500 Parking Lot Repairs Special Studies 34 $8,000

42

Total $1 5,200

Admissions/Financial Aid

IBM PC & Printer Financial Aid 35 $3,500

Laser Printer FinancialAid 36 $1,000

Various Office Equipment

Admissions 37 $,900

Total $8,400

College Relations Public information Desktop Publishing

Nikon Slide Scanner Col.Rel/Pub.lnfo. 38 $10,000

Laser Printer Col.ReVPub.lnfo. 39 $3,400

2 Mac LCii

Col.Rel/Pub.Info. 40 $5,000

Total $1 8,400 I


43

Development

Benefactors' CircleDevelopment 4 1 $3,000

Laserwriter Development 42 $2,600 LNO8 Printer Development 43 $4,000 Letter Folding Machine Development 44 $2,200 Planned Giving Software Development 45 $2,500 Dictaphones/Transcriber Development 46 $1,200 Macintosh Powerbook Development 47 $1,500 File/Storage Unit Development 48 $1,300

Total $18,300

Student Services

Residence Hall Single Access Hardware Campus Safety 49 $12,000 Williford Room Conversions Dean 50 $9,600 Athletic Uniforms Athletics 5 1 $7,600 Student Publications Equip. Dean 52 $2,400 Computer Equipment Student Affairs 53 $6,500 Outdoor Emergency Phones Campus Safety 59 $1 0,000 Equipment Athletics Athletics 60 $15,200 Portable Stage Dean 66 $3,200 Closed Circuit TV Campus Safety 67 $8,000 Furniture Recruiting Rooms Career Services 68 $800 Travel Equipme'nt Athletics 73 $4,000 Kitchen Renovation Glassell Dean 74 $2,000

Total $81,300

PresidentlEVp

Envelope Printer President 54 $1,100 Computer/Overhead Projector 55 $5,600

Total $6,700

Grand Total $3,384,100

I

Minutes of the Board of Trustees held April 14 and 15, 1994. Exhibit H

REPORT OF TIlE COMMITTEE ON INVESTMENTS - Mr. Michael McDonnell, Chair - April 14, 1994.

Michael McDonnell gave the following report: Mr. Chairman, my report is going to be matched approximately by the weather outside.

I agree with everything Spence just said in his report. It is the role of the endowment to look forward, and unfortunately I think the job of the people at the College is very likely to get harder, not easier.

Our reports from the Committee on Investments for this Board are often too close to the end of the quarter for all data to be compiled. In October, after the fiscal year end, we'll have a thorough presentation.

However, as all of you know, the first quarter was not kind. In the College's case, the managed funds lost 4.6%. This is not our worst nightmare, believe me, but it may be the canary falling off the perch. We have gone on record several times in the past three or four years stating that we are not getting enough new money placed in the endowment and that a large percentage of our fine performance and growth year-to-year is due to appreciation by the managed funds.

The effect of this, when evaluating the budget that you just approved, is that the tuition increase was the smallest we've seen in a long time. The biggest reason for that is the increase in money taken by the College from the endowment; this increase is approximately $500,000. Percentage wise the increase is 11%, by far the largest incremental change in the revenue side of the approved budget. That is approximately $370 per student in new tuition subsidy.

If the endowment stands still, if there are no new funds put in it, and if our managers are not skillful enough to manage any increases, then the tuition increase is going to have to be much larger. Looked at another way, it constitutes the lion's share of the R & R budget. Whatever we feel good about, it's coming on the margin from these endowment increases.

The drop of 4.6%, as you know, is magnified by the returns that we've had up until now, and I choose to think that we're just giving a little back. The warning, though, is that we have a significant drag in the management of funds due to the endowment's significant and expected contribution to our budget. A large portion of our endowment is controlled by the Bellingrath Trustees, and controlled well and in an extraordinarily conservative fashion. However, those funds were down 2.5%, so there is truly no safe harbor. I point out that there was a very good January mixed in the results in that quarter, thus the S & P 500 was down only 3.8% and we managed to beat that.

44

I

Minutes of the Board of Trustees held April 14 and 15, 1994. 45 Exhibit I

REPORT OF THE COMMIII'EE ON BUILDINGS AND GROUNDS - Mr. Edgar H. Bailey, Chair - April 14, 1994.

The meeting was called to order at 2:30 p.m. by Mr. Edgar H. Bailey, Jr., Chair. Committee members in attendance were: Mr.Edgar H. Bailey, Mr. K. C. Ptomey Jr., Ms. Elizabeth C. Knight, Mr. William D. Berg, and Brian E. Foshee.

Mr. Bailey welcomed members of the committee and asked Mr. Brian Foshee to proceed with the agenda items.

Mr. Foshee discussed the ice storm that occurred on February 11, 1994. Memphis, Light, Gas and Water electrical service to the campus was disrupted for approximately 68 hours. The College emergency preparedness plan was followed and worked very well. Generators were rented or purchased, allowing the Austin Building (established as the command center), Burrow Refectory, and three residence halls to be powered for heat and emergency lighting. Most trees on campus sustained major limb damage and falling limbs damaged several cars. Falling limbs did not damage any campus buildings, however some minor flooding occurred in the basements of several buildings due to no power to the sump pumps. Students were housed in crowded, but warm residence halls and they were served hot meals. The entire Rhodes community pulled together to make the best out of trying circumstances, many volunteering to help remove tree limbs, sweeping sidewalks, serving meals, and generally maintaining a positive attitude. Several days after the storm, a meeting was conducted by Executive Vice President Harlow to review the emergency preparedness plan and to discuss any improvements. The general consensus was that the plan worked well and the Rhodes community responded effectively.

Mr. Foshee reviewed twelve high-priority projects submitted for Renovation and Replacement budget funding. Major projects discussed were the replacement of the Briggs Student Center chiller and 4 air handling units; the renovation of Glassell corridors and the installation of new furniture in individual rooms on the 1st and 2nd floors of Glassell; complete interior painting and new floor treatment for Williford Hall, fire alarm upgrade in Voorhies Hall, and several HVAC and building upgrade projects.

Mr. Foshee discussed the status of the Campus Life Center. He stated that Hastings and Chivetta had completed design development drawings and are approximately 35% complete with construction documents. Mr Foshee reviewed the most recent set of construction drawings and also presented several color renderings of interior spaces. Hastings and Chivetta will meet with the Rhodes project team next week to review drawings, review proposed interior finishes and discuss the project budget based on 35% construction drawings. Final construction documents and bid specifications are scheduled for completion later this summer. Depending on financial aspects, construction could begin in March 1995.

There being no further business, the meeting was adjourned at 3:30 p.m.

I

Minutes of the Board of Trustees held April 14 and 15, 1994. 46 Exhibit J

REPORT OF TkIE COMMITTEE ON SPECIAL STUDIES - Mr. Jack R. Blair, Chair - April 7, 1994.

PROGRAMS

The two established one-day seminars presented this spring, the Institute on the Profession of Law and the C. Whitney Brown Management Seminar, achieved financial and attendance goals due in large part to the corporate and firm sponsorship and active involvement of the community advisory committees both of these programs enjoy. Approximately $10,000 will be added to the scholarship fund for a member of the Memphis Boys Club to attend Rhodes.

The "Lore of Literature" class led by Dunbar Abston and featuring six of our regular Rhodes faculty is our evening continuing education offering this spring. Kellogg's monthly international seminar and Baptist managers' leadership program are both in progress. The Institute for Publishing and Writing Children's Books scheduled in June is full and creating a waiting list.

We have had mixed success with the four open-enrollment international cross-cultural seminars scheduled this spring. Three hundred seventy-five people and companies doing international business were targeted for the initial mailing, and a follow-up mailing went to over 500. The first seminar was canceled because of insufficient enrollment, one on Mexico was held with outstanding evaluations, and it looks like the two scheduled for April will make.

MARKETING

Concerted marketing of the corporate leadership and cross-cultural programs continues. Since December we have met personally with over 140 business people either by bringing them to campus or visiting with them at their offices. Most of these people have had two or three phone or personal follow-up calls. This has resulted in two new contracts of tailor made programs—one in business ethics for Federal Express,and one on Mexico for Sara Lee/Jimmy Dean. Other good news—is some very strong interest at Federal Express in re-establishing on a long-term basis a program in trans-cultural education, and we are working closely with a task force of Federal Express people creating objectives, format, and funding for such a program.

On March 30 here at the College, Jack Blair hosted a group of Human Resource directors from major Memphis companies to tell them about Special Studies programs and ask them what they need that Rhodes could offer. One unanimously endorsed suggestion that would respond to a business need, is a general "cultural" orientation for new hires and their spouses when they first move to Memphis. A model program will be developed in this area. The group wanted to hear more specifics about our capabilities and agreed to serve as informal advisors for program development. Mr. Blair will host another breakfast in April for other Directors of Human Resources that were unable to come to the March breakfast.

In celebration of the 40th year of the Institute for Executive Leadership, a series of breakfasts to expose new companies who have never participated in the program is being planned. Past participants of the Institute will stage an actual mini-session of a discussion to demonstrate the dynamics and value of the program.

RHODES STAFF TRAINING

In planning for Rhodes staff training this year, a series of focus groups was held among employees and the greatest need voiced was for emergency and first aid training. This month a cadre of staff from throughout campus, so that each building will have two or three trained individuals, will receive first aid, CPR, and emergency training.

I

I

FINANCIAL FORECASTS I Currently, seven leadership or cross-cultural program proposals which have been requested by companies and tailored to their specifications are under consideration. All current programs, other than not-for-credit evening continuing education courses, have met income goals and are under expense projections. Elderhostel, which would have operated at a loss, has been canceled. During this transition year one vacated staff position will not be ifiled until income projections are met.