Letter Writing• Letters can be formal or informal• In all kinds of letters there are six points of form to be attended to, namely:-1. The Heading consisting of (a) the writers address and (b) the date2. The courteous Greeting or Salutation.3. The Communication or Message – The body of the letter.4. The Subscription or courteous leave-taking or conclusion5. The signature6. The super subscription on the envelope• The date may be written in any of the following ways:-• 4 June 2001/4-6-2001• 4th June 2001/4.6.2001• June 4, 2001/4/6/2001• (To a British person this means the fourth of June: to an American it is the sixth of April because Americans put the month before the day)

• CLASSIFICATION OF LETTERS• Letters may be classified according to their different purposes:-1. Social Letters: including Friendly Letters and Notes of

Invitations2.Business Letters: including Letters of Application, Letters

to government officers and Letters to Newspapers• I) Social Letters– Friendly letter:-• Notes of Invitation (formal or Informal)• II) Business Letters• 1) To a tradesman/firm/professional men or private gentlemen• 2) Letters of Application• 3) Letters to newspapers• 4) More letters• Complaint letters• Reporting to a senior/ authority •• 1. Social letter i)Friendly letter (Parts of the letter)•   • 16 North Usman Road• (1) Chennai 600 017• 4 October 2001.• My dear friend/ suraj,(2)• (3) ----------------------------------------------------------------------

• With Love

• (4) From you loving friend• (5) XYZ• (6) Super subscription ••• MV Columbus• Port Said• January 1997.• Dear Alex• I am happy to hear you are going to join me on this ship next week. It is a new ship and the other ratings are all very friendly• On the day you arrive, the Captain and the Chief Engineer will check your papers. Then at 0800 hours the Bosun gives us the day’s orders• The Captain is Scottish. He is quite serious, but he is friendlier than our last captain! He has a beard and red hair, and he is very tall.• The Chief Engineer is from Ukraine. You will recognize him because he is bald but he has a moustache. He’s clever and I think most of the crew like him.• I don’t like the Bosun very much. He sometimes shouts at us when there’s a problem. He has dark hair and he’s small and thin. He’s not very nice but he’s good at his job.• My cabin mate, Marcus, is a really good friend. We work the same watch. He always makes me laugh.• Everyone likes him because he’s very funny.• When you come, stop by my cabin. I hope I have time to show you around the ship. Have a good trip!• See you soon,• Paul.

• (1) - Business professional/tradesmen:• 16 Church Street• Anaparthi 533 341• 14 Dec.2001• The Manager• Southern Agency• Rajahmundry 533 101• Sub: Request for Godrej furniture. • Dear Sir,• I shall be grateful if you will kindly supply the following items of Godrej furniture:• 1 almirah – model 2• 3 chairs – model 4• Please send them carriage forward to the above address and your bill will be paid on receipt.• Yours faithfully,• XYZ.• (2)- JOB APPLICATION• Milind patil• 10, Shivaji nagar• Pune – 411 005• 10 August 1994.•  • Modern Systems,• 1209, Shiva Estate,• Mumbai – 400 072.•  • Reference: Your advertisement in the Indian Express Dated 2 August 1994.• Subject: Application for the post of a typist.

• Dear Sirs,• With reference to the above-mentioned subject, I wish to apply for the post of a typist in your reputed concern.• I am a graduate from the University of Pune. I have passed the Type-writing examination of 40 w.p.m., conducted by the Board for Technical Education, Maharashtra. My bio-data is enclosed for your perusal.• Given an opportunity I promise to strive for your entire satisfaction.• Thank you, • Yours faithfully• Milind Patil• Enclosures:• Xerox copy of Degree Certificate• Xerox copy of Type-writing exam, certificate • Bio-data.

Letters to newspapers

• The Editor • “The Hindu”

• Sir,

• Our Municipality wants waking up; and, as private appeals to their office have had no effect, perhaps a little publicity will do no harm. For the last month Chetty Road has been almost impassable. The surface is badly broken up by he heavy rains, and on a dark night it is positively dangerous for motors or carriages to pass that way . Moreover, there are heaps of road metal on both sides of the road, which leave very little room in the middle . It is scandalous that we should be inconvenienced in this way for weeks, and I hope the public will bring pressure to bear on those responsible so that the road may be put in thorough repair without further delay.

• Yours faithfully,• Indignant/Interested-• 4 Bazar Road.

Complaint letter/More letters

• 35 Patel Street• Ahmednagar• 4 Jan. 2001.

• The Inspector of Police• Police Station II• Ahmednagar.

• Sub: A Report of the missing boy from School 

• Dear Sir,

• My son, Abdul Rashid, a ld twelve years old, is missing, and I am very anxious about him. As all my efforts to trace him have failed. I must appeal to you for help. He went to school this morning as usual, but although it is not nearly eight o’clock, he has not returned. He generally comes before 4-30 p.m., everyday. I have made inquiries at the school ( the Government High School), but the headmaster cannot throw any light on he matter. He says Abdul Rashid left school as usual about 4-15 p.m. and he was quite well. The only clue I can find is from one of his school friends ( a boy called Mhd. Hussein) who says he saw my son going along the canal bank at about 4-30p.m., with a a man whom he did not know. He cannot describe this man, but says he was wearing a white pagri and a brown jacket..• Abdul Rashid was wearing and red fez, a white coat and trousers. He is rather tall for his age, and walks with a slight limp.• I cannot think he has got into mischief, as he had always been a good boy and most regular in his habits. In view of the kidnapping case a few weeks ago, I am naturally very anxious lest he may have suffered from some foul play. Please do your best to trace him, and let me know a soon as you have anything to report

• Thanking You, • Yours faithfully,• XYZ.

LETTER REPORT (Problem faced)• DATE: 1845 Tuesday 2 June

• FROM: Lopezshipmanagers@wharf.com• TO: solstraII@mar.com• CC: All vessels• ATTN: Captain Xiao• SUBJECT: Lifeboat davit pivot points

• . Recent technical reports on two sister ships in the fleet have revealed faults in the pivot points of Lifeboat davits.)

• It is vital that all pivot points on lifeboat davits are rust-free and in good working order. (2.We require all vessels to check the pivot points prior to the next condition of the pivot points on your vessel within whether they need replacing. If your vessel does require new pivot points, please complete the standard order form and send it back to us along with your report). New pivot points will be sent immediately to those vessels requiring replacements.

• (3. Crews are reminded that all Lifeboats must be swung out during drill once a week) • Best regards.

PROBLEM SOLVING L ETTER: (Engineer’s solution to the problem of scheduling the davit check.)• DATE: 1500 Wednesday 3 June• FROM: solstraill@mar.com• TO: Lopezshipmanager@wharf.com• SUBJECT: Lifeboat davit pivot point inspection• I have received your e-mail regarding the problem of rust on the Lifeboat davit pivot points. I have been informed that there was no apparent problem with the davits during a routine drill last week although I acknowledge the need for an (1.immediate) and(2.thorough) check, given the age of this vessel. • The situation concerns me s we are due to have a safety audit in the next three days. I am aware that any (3.defect )in this area could lead to a detention order but I (4.assure) you that we have the matte in hand. • Unfortunately, we are unable to schedule the check within the(5. stipulated time) period for the following reasons:– We are preparing to enter port with a turn around time of 48 hours. All hands are required for berthing and cargo operations during this period.– We cannot (6.second) any crew members to carry out the check as four men are leaving the vessel and two are ill, leaving us(7. short-staffed )as it is.•  • The chief Engineer is looking into he problem and he(8.proposes) that we (9.postpone) the safety audit for one week. This will give us (10.sufficient) time to conduct a proper check of the pivot points and to obtain replacements from you, if necessary. We should be able to arrange the check as soon as we are at sea again before the regular lifeboat drill. • I trust that this is acceptable to you.  • Best regards

• Captain Xiao (A FORMAL STYLE UNDERLINED ABOVE IS MATCHED WITH SPOKEN ENGLISH))• I have received – I got• Regarding- about• I have been informed – Some one told me• I acknowledge the need for- I realize we have to • The situation concerns me – I am a bit worried about this• I am aware-I know-• We have the matter in hand- We’ve got the problem under control• Within the stipulated time period- at the time you said• I trust that this is acceptable to you- Hope this is OK• Immediate- Prompt-• Thorough-Complete• Defect-Fault• Assure-Guarantee• Stipulated-Stated• Second-Transfer (someone) temporarily• Short –staffed-Without enough employees-• Proposes-Suggests• Postpone-Delay• Sufficient-enough

APPRAISAL• He Works very hard: it shows how dedicated (Committed)• He’s very good at solving problems on his own .(resourceful)• He’s very careful and systematic (thorough) about all his work.• His training sessions always run smoothly because he’s efficient and well-prepared

(organized)• He’s always precise accurate) when he does the calculations• He’s a good trainer because he’s calm(patient) and he gives you time to do the work.• He’s a friendly (congenial/sociable) person and very popular with his colleagues.• He’s trustworthy (responsible/reliable). If he’s in charge; you know you can depend on him.• He’s not the type of person(he wouldn’t) let you down• In my experience he’s (I’ve found him to be), reliable• He’s often he tends to be) moody• I have a good relationship with him I get on well with him.• He gives an impression of being He comes across as being) moody at first• You can’t criticize his You can’t fault his) attention to detail.

Phrases for describing people’s aptitude:- • He’s not the type of person to let you down(he wouldn’t)• In my experience, he‘s reliable.(I have found him to be)• He is often moody.(Tends to be)• I have a good relationship with him.(Get along) • He gives an impression of being moody at first.(He comes across)• You can’t criticize his attention to detail.(Fault)

NOTES (SAMPLE) (Notes the Chief Engineer writes after his meeting with the Master.) Meeting with Captain – Wed. 3 June

1. problem with pivot points on some sister ships.2. Change of four crew members in port

3. safety inspection before we set sail at 1300 hours 4. captain wants solution by late afternoon today

• (For message omit articles- a, an, the)

Current Staff Appraisal-Comments• 3RD Engineer Laurence has worked on this vessel for six weeks now. During this time he has proven to be a danger to himself, the vessel and the crew for the following reasons. • He has a poor safety record. He has caused several accidents in the engine room as a result of bad housekeeping practice.

• His time-keeping is poor and he regularly sleeps in, meaning that he is often late for his watch.

• He makes no effort to get on with the other men and has been rude to superintendents in two occasions. • The 2nd Engineer has reported that he frequently fails to carry out orders. • Memo • To: All crew members• From: The International Institute • for Research in Industry• Re: Young people in seafaring today.• Does seafaring appeal to young people today? We need your views in order to find out whether the industry can continue to recruit the number of new seafarers it needs.• Our researcher will visit your vessel to record seafarers speaking about the issue of attracting young people into seafaring in their countries. Crew members who are interested in the survey should be prepared to give a short talk based on their own experiences. We would like you to include some of the following points in your talk:• Does your country have a history of seafaring?• What is the public’s image of seafaring in your country?• Is seafaring an attractive career option for school leavers? (why/why not?)• Would you recommend seafaring as a career? why/why not)• What other industries do most young people in your country choose to work in ? (why?)• What recommendations would you make for increasing the number of young people in seafaring?This information will be a key part of our survey. Thank you for your interest.

INCIDENT REPORT FORM • Vessel Name:………………………………………………………………………. • Position of Vessel: At anchor, 2 km off the port…………………………………..

• Incident Details:……………………………………………………………………..• The vessel was at anchor overnight, while we were waiting for permission to enter the port. Two Officers of the Watch were patrolling he deck but they did not notice anything unusual. They did not realize that while they were on watch, to stowaways were hiding in the lifeboat. One man escaped by jumping overboard while the other climbed down a rope ladder. Later, I received a phone call from the Coastguard at the port. He said that two men from my vessel were swimming towards the shore. He called the police and ordered a rescue boat to pick up the men. When the rescue boat went out, it picked up only one person. The other was nowhere to be seen. As yet, I have no further information about the two stowaways………………………  • Further Action:……………………………………………………………………………….• The vessel will remain in port until the Port Authorities have searched the vessel and given clearance to depart. I am awaiting instruction from the immigration authorities about the procedure

for repatriating the stowaway who is n police custody at present. The police are still searching for he missing stowaway………………………….

 • SIGNED:…………………………………………………………………………………….. • Date:……………………………………………………………………………………….. 

A LETTER TO HEALTH & HYGIENE COUNCIL

DATE: 23 JuneFROM: AURELIE@OCEANCURISE.med.comTO: HEALTH&HYGIENE@council.com

SUBJECT: SUSPECTED CONTAMINATION OF FROZEN MEAT PRODUCTS

I am writing to you regarding he announcement on the radio today. Although I did not hear it myself, I have been informed that there is a possible danger of food poisoning from contaminated frozen meat products bought from the local wholesale supplier.

This situation concerns me greatly as we purchased some supplies of meat there when we docked in port two days ago. As Captain on a cruise ship with 200 passengers on board. I have full responsibility for ensuring that nether the crew nor our passengers are at risk from illness spread by contaminated food.

As far as I am aware, there have no cases of food poisoning on board. However, I acknowledge the need for an investigation into the cause of contamination. Unfortunately, it is not possible to return the supplies to you within the stipulated time period as we are not due to return to port for another week, I can assure you that I have the matter in hand, however. After speaking to the Catering and Supply Officer, I have decided to isolate the meat products in a separate freezer until we return to port. I will contact you again to arrange return of the goods as soon as we arrive, I trust that this is acceptable to you.

Best rgds.

Affixes• Prefixes :- • The most common prefix for making opposites of adjectives negatives is un-.Other prefixes include in-, im-,ir-,il-, and dis- •  • Reliable unreliable• Honest dishonest•  • Patient impatient• Moral immoral• (im-is used with adjectives begins with m or p)•  

• Relevant irrelevant• (ir- is often used if an adjective begins with r)•  • Tactful tactless• Careful careless• Useful useless• (If the adjective ends in -ful , the suffix-less can sometimes replace –ful)•  • Moody not moody• Reluctant not reluctant• (certain adjectives uses only not)

• Letter to Training Institute • Place: New Delhi• Date:20-11-2006• From• ---------• To• ----------• Subject: Booking of one Seat for a Training Programme for Tanker Familiarizations• Dear Sir,• I have been advised by my company t undergo a training programme for tanker familiarization. I would like to book my name for the next program scheduled in the month of June 2007.• I will appreciate it if you can please advise me on the fee structure duration and the documents required for attending the programme.• Kindly confirm the schedule and my booking for the above programme at your earliest convenience please.• Thanking you,• Yours Sincerely• (XYZ)

• Letter of Request for early relief • From• ------• Subject: For early relieving from duties• Dear Sir,• This is with reference to my early sign off.• I have been suffering from chronic fatigue and stress for the last few days . As I am not able to cope up with the work pressure, and hence I request you to kindly relieve me of my duties ,as soon as possible.• My contract period finishes on 17th June 2007. I have already completed 5 months of my official contract of 6 months duration• I am looking forward to your assistance in the above matter.

• Thanking you.• Yours Sincerely• (Cadet XYZ)

• Place: New Delhi• Date: 20-05-2007THANKING LETTER

• To 12.07.2006• -----------• Sub: Thanking letter• Dear Schultz,• Thank you for your letter of enquiry about vacancies with our company. Many seafarers contact us everyday but I am sorry to say that there are no opportunities for new staff at the moment.

• However, we always keep a register of seafarers who apply to our company. All seafarers on the register have suitable qualifications and experience. If you would like to be on our register,

please send us full details of your experience and the names of two referees. Make sure this includes your full address and daytime telephone number as we sometimes have to call people at short notice. We also require copies of your medical certificates. If they are not up-to-date, please arrange a medical check-up. (Our seafarers usually go to Doctor Pederson. He has a surgery at 18, Breton Street.)

• If our Crewing manager decides that you are a suitable candidate, we will ask you to come in for an interview.

• Yours sincerely• Davide Manzomi

A REPORT• From: The 2nd Officer,XYZ• To: The Master,ABC• Date: 12th April 2006• Sub: Fight between the Boson and the Filter• Regarding the incident of the fight that occurred between Bosun and Fitter on 9th April 2006, I carried out an investigation and collected the following facts:

• (a) 75% of the crew believed that the Boson was responsible for the fight as he used foul language with he Filer while asking for some tools.• (b) 25% feel that the Fitter was responsible as he also replied back in the same tone and thus causing the fight.• © Even I witnessed that first the Bosun used abusive language and misbehaved with the Fitter and provoked him to reply back in a very unfriendly manner.• (d) As desire by you, I conducted a meeting with the crew and told them the importance of unity and team work and warned them that since such incidents affect the safety and security of the ship, a strict disciplinary action would be taken against the guilty.

• The crew members ave assured me that such an incident will never happen again and they will give their best to maintain a healthy and peaceful atmosphere on the ship.• 2nd Officer

Safety Circulars• M.T.ABC• Safety Circular No.4511

Date : May 5, 2006 The master desires all the members of the staff on board to observe

safety precautions within the vicinity of the ship. Cigarette butts and lighters have been seen lying in he non-smoking

zone. You all are requested to strictly follow all safety Regulations for the safe

and smooth sailing of the ship. Sd/- Master

Notices On Board• M.T. ABC• Notice No. 3200• Date: May 5, 2006

• This is to inform all on board that the ships clock will be put back retarded by one hour tonight.

• By Order• Sd/- Master• M.T. ABC• Notice No. 3201• Date: May 8,2006 • Change in Meal Timings• This is to inform all on board the meal timings have been changed with effect from May 9,2006 as per the following new schedule.• Breakfast 8.00-8.30 hrs• Lunch 13.30-14.00hrs• Dinner 20.00-20.30 hrs• By Order• Sd/-• Master

Report Writing

• A) What is a report?• A report may be defined as a document for the purpose of conveying information, findings, ideas, and for making recommendations. Report writing is a specialized form of written communication and thus the rules of written communications to be observed for best effects.• B) Why reports are required?• Save someone else’s time• Summarize available information• Collect and summarize information not available• Assist decisions• Assess situation• Propose a plan of action• Follow up action• Routine• Thus a report must be Clear, Concise, Complete, Correct, and Honest.• C) What Managers want to know?• What is the report about-purpose?• Who wrote it?• Read, route, or skip?• What are conclusions?• What are the recommendations/proposal?• What are the implications of proposals?• What are the implications of findings (changes)?

• Resources required• How the change can be implemented? (What, where, why, when who, etc)• Action ---- Benefits --- Costs ---- Risks• D) How should one start with a report?• i) Why is it needed? Purpose it is expected to serve.

• Ii) Who all are going to read it?

• Iii) By when it must be ready and sent out?

• Iv) Where is it to sent?

• V) Is there a required format?• E) Selection of a style• In the order in which the events occurred• In the ascending or descending order of importance• Putting like things with like things• Putting information in the increasing order of details• F) Selecting a format• G) Writing first draft, seeking opinion from one or two colleagues• H) Revising ,reviewing, completing• I) Printing and distributing it to the people concerned.STEPS• 1. Assemble the material • -Collect all relevant material- notes, documents etc.• 2. Plan the Report • -Consider the purpose of your report: whom is it fo, why does he /she want it, how will he/ she use it?• -State the aim and emphasis of the report briefly• -Decide what information is important and what is irrelevant• Arrange the points of information in a logical sequence and in order • 3. OPTIONS FOR A FORMAT OF A REPORT • Title Page (Title, prepared by, date, confidentiality,etc)• Table of Contents• Synopsis (sometimes before contents)• Main Body, comprising • =Introduction (background)• =Findings• =Discussions• =Conclusions• =Recommendation (optional or if required)• 4. References (sources of information, other reports ,etc)

• =Appendices (bulk of data, information)• 5.Conventional Format• =Introduction• =Discussions• =Conclusions• =Recommendations• 6.Inverted Format • =Recommendations• =Background (=introduction)• =Rationale (=Discussions)• =Conclusions

Incidents at Sea• FRONTIER SHIP MANAGEMENT COMPANY• Summary of Incidents at Sea• Last month there were 18 incidents at sea. These included 4 spills. There were no reports of personal injury• Two vessels grounded because of low water in port and no other 2 ships collided in foggy conditions. Six ships reported fires on board in 5 incidents the fire started when chemical containers exploded. There accounts 1 incident of a vessel which started power during ship maneuvering. Three vessels suffered cargo contamination when water leaked into the hold and damaged he cargo

Safety Manual• Rescue Procedure: Enclosed Spaces• A member of the emergency party must call the Officer of the Watch. All members of the emergency party must wear breathing apparatus when they enter an enclosed space. They must also carry an extra face mask. One person must carry the resuscitation equipment.• If the victim is breathing, the emergency party must help him leave the space.• If the victim is not breathing normally, the emergency party must not remove him from the space. They must apply a face mask and monitor his breathing.• If the victim is not breathing at all, the emergency party must begin resuscitation. A doctor must see the victim immediately.

• Type of Container Type of Cargo• Sack = Coffee• Box = Electrical goods• Barrel = Vegetable Oil• Chest = Tea• Bale = Cotton• S OUTH AUSTRALIA FRANCE• Summer includes: December,January,February~ June,july,August• Autumn includes : March,April, May ~ Sep,Oct,Nov

• Winter includes: June,July,August ~ Dec,Jan,feb• Spring includes: Sep,oct,Nov ~ Mar,Apr,May

Ship’s Log Book• SHIP NAME -------LOG BOOK No – MASTER’S ADDITIONAL LOG ENTRIES 007

• 15 September 20 September• Left Nagasaki at 1100 DOCKED AT Chi-lung AT 0800• Sailed southwest across East China Sea Loaded 400 Cars• Carried ballast Loaded 286 containers of electrical goods

• 17 September• Arrived in Shanghai at 0900 21 September• Loaded 10,000 tones of rice Left for Manila at 0900• Headed south through the China Sea

• 18 September• Sailed for Chi-lung at 0800 22 September• There was a tropical Storm at 1300 Arrived in Manila at 1200• The storm passed at 1400 Unloaded 6000 tones of rice and 286• containers of electrical goods

• FORM 117

Voyage Report

• M.V.KARRIER VOYAGE REPORT• Last September the MV Karrier sailed from Japan to the Philippines. It stopped three times : at Shanghai, Chi-lung and Manila. The vessel carried ballast from Nagasaki to Shanghai. At Shanghai the crew loaded 10,000 tones of rice. On 18 September a tropical storm damaged part of the ship so a fitter repaired the life raft at Chi-lung . The ship loaded 286 containers of electrical goods and 400 cars. The vessel continued to Manila and arrived at 1200 on 22 September. In Manila the ship unloaded 6000 tones of rice and 286 containers of electrical goods.• Chief Officer’s Schedule

• Time Activity Place• 0800 he starts the forenoon watch (on) bridge• 1000 he meets the Master (in) Office• 1200 he keeps the watch (on) bridge• 1230 he has lunch (at) mess room• 1800 he watches TV (in) lounge• 2230 he goes to bed (in) cabin• ACCIDENT REPORT FORM • Type of accident: fire• Location: galley• Time: 1700• Cause: The Cook forgot to turn off the stove• Crew Members involved: The Cook• Action: He extinguished the fire with the fire blankets• Safety Equipment used: fire blanket.• Injuries: none• Damage: the frying pan• Risk Classification: minor

• Abbreviations in a telex

• Pls –please

• Fm –from

• Dist-distance

• HT-high tide

• Msg-message

• Km-kilometre

• No.-number

• NM-nautical mile

• ASAP-as soon as possible• Tks-tickets• Rgds-regards• ETA –estimated time of arrival• Recd-received• ETD-estimated time of departure• Bhp-brake horse power• Hr-hour• T-tonne• UTC-united time corrected• Abt-about

• C/P-charter party

• Approx-approximately

• LT-low tide

• Tlx-telex

• Est- estimated

• LW-long wave

• Yr-your

• Arr-arrive

• Temp-temperature• a/s-alongside• Dep-departure• FAO-for the attention of • Amt-amount• Rpt-repeat• The message in a telex is very short and simple • i) Words are made shorter by using abbreviations• ii) Sentences are made shorter by using only important words. This means that certain types of words are missing such as articles (a,an,the)/personal

pronouns (I,you,he,she)/verb to be (is,was--)• Eg: an injury to a crewman=injury to crewman

• I suspect a serious back injury= suspect a serious back injury• A crew man is badly injured=cewman badly injured.

TELEX• START-----------• 14 FEB 97 OUTGOING CALL. Msg No: 2312

• 135344 OCEA X• 8770 DEEP GN• 135344 OCEA X• 0800 OCEAN CORMORANT 14-02-97• FM: OCEAN CORMORANT• TO: DEEP SEA SHIPPING GENOA• ATTN: GIOVANNI ROCCO/DR D DOMINGO• SUBJECT: INJURED CREWMAN• 3/O BADLY INJURED• SUSPECT SERIOUS BACK INJURY BUT EXTENT OF INJURY UNKNOWN.INJURY RECD DURING HEAVY SEAS TUES 13/2 ABT 2200.• 3/0 UNABLE TO MOVE AT ALL AND IN GREAT PAIN. HAVE GIVEN MEDICATIN.• PLS ADVISE ASAP

• REGARDS • MASTER• OCEAN CORMORANT

• 135344 OCEA X• 8770 DEEP GN• 135344 OCEA X• END-----------------------------------------------------------------------

Reply letter from Dr. Domingo to the Master of the Ocean Cormorant• Genoa, 16 February• The Master• Ocean Cormorant

• Dear Sir,• Thank you for your telex, which I received today. We have discussed the situation regarding Third Office Victor and would advise you to alter course for Genoa as soon as possible.• You should get the injured man ashore as soon as possible. He needs to see a doctor. In the meantime, I advise you to make the patient comfortable. He must not move. You should continue o give him painkillers until we see him.• I can meet you when the vessel is alongside in Genoa. I have arranged for an ambulance to meet us for transfer to the nearest hospital.• Please advise the agent in Genoa to contact me with the estimated time of arrival.• Best regards,• Dr.Domingo

Converting the letter to telex• FM: DR. D. DOMINGO TO: MASTER ,OCEAN CORMORANT• SUBJECT: INJURED 3/O DATE: 16FEB

• TKS FOR YR TLX RCD TODAY.DISCUSSED SITUATION REGARDING 3/0 VICTOR.ADVISE ALTER COURSE GENOA ASAP.SHOULD GET 3/O ASHORE ASAP NEEDS DOCOR. ADVISE YOU MAKE HIM COMFORTABLE MUST NOT MOVE CONTINUE PAINKILLERS.• CAN MEET YOU WHEN VESSEL A/S GENOA.• HAVE ARRANGED AMBULANCE FOR TRANSFER TO HOSPITAL• PLS ADVISE AGENT CONTACT ME WITH ETA.• BEST RGDS.• DR.DOMINGO

POWER- PACKED WORDSAcquired LaunchedAdministered LecturedAdvised MaintainedAssisted ManagedBuilt MappedCompleted MonitoredConceived NormalisedConducted ObtainedConverted OperatedCreated OrganisedDemonstrated ParticipatedDesigned PerceivedDeveloped PerformedEliminated PlannedEnhanced PreparedEvaluated ProducedExecuted ProgrammedExpedited ScheduledGathered SolvedGenerated Stream-linedHandled StructuredIdentified SupervisedImplemented SupportedImproved TailoredInstalled TrainedIntegrated TransformedInvolved Upgraded/Validated/Worked

Resume Check-List Do’sAPPEARANCE; 1.Should be visually appealing and easy Easy to read To read.Scanner friendly 2. Spell check & grammar checkVisually clear 3. Check version no. for software againstCONTACT INFORMATION The date you have workedCurrent Address 4. Use power packed action words listed If 2 phone number (mention timings) Below & make your resume sound powerfulSKILLS 5. Limit your resume to 3 pagesConsistent wit the objective 6.Use verbs in past tenseMatch job requirements 7. Get your resume reviewed by yourfriendsUse of keywords 8. Highlight the skills that match the job EDUCATION requirementsMost recent degree 9. Use synonyms if you feel the same wordCertificates, courses, training Is being used multiple timesOBJECTIVE 10. Include all keywordsType of job 11. Keep a hard copyEXPERIENCE 12. Identify all key wordsRelative experience 13. Organise your resume with the most

Company name Recent experience first, followed by earlierClient name, duration, dates experiencesProject info & skills used 14. Sign your resumeResponsibility

Don’t’sDo not include irrelevant matterDo not staple your resumeDo not use same words or prases repeatedlyDo not cram your esume, It should be readableDo not include multiple tools of the same type.

RESUME OR CURRICULUM VITAE

NAME (BLOCK)ADDRESS,E-MAIL ADDRESSTELEPHONE NO.OBJECTIVEWORK EXPERIENCEEDUCATIONAL QUALIFICATIONTECHNICAL QUALIFICATION---------------------------------------------I PAGE

PROJECTSCERTIFICATE COURSES/DIPLOMASANY OTHER INFORMATIONEXTRA CURRICULAR ACTIVITIES -----------------------------------II PAGE

BIO DATA

NAME (BLOCK)DATE OF BIRTH,AGEFATHER’S NAMEMARITAL STATUSLANGUAGES KNOWNADDRESS FOR COMMUNICATIONTECHNICAL QUALIFICATIONEDUCATIONAL QUALIFICATIONEXTRA CURRICULAR ACTIVITIESAWARDSREFERENCES-NAME/PHONE NO.

HOW TO WRITE AN OBJECTIVE?OBJECTIVE = WHAT YOU WANT TO BE PROFESSIONALLY OBJECTIVE = INCLUDES FOUR POINTS

I) POST/POSITIONII) COMPANYIII) SKILLSIV) CHALLENGES

KEEP THE AD IN MINDUSE KEY WORDS FROM THE ADBE CLEAR ABOUT YOUR OBJECTIVESHOW WHAT SKILLS YOU WILL USESHOW WHAT CHALLENGES/TARGETS YOU WANT TO USE.