www.qxfa.co.uk

Leverage smart resourcing and intelligent automation to transform your

F&A operations, increase the bottom line and gear up for the future.

Let’s transform finance &accounting, together

Castle Chambers

Off Mill Bridge, Skipton

North Yorkshire BD23 1NJ

Leverage our team of 330+ accounting, payroll and domainexperts to help you transform your F&A operations.

Visit www.qxfa.co.uk Or call 0845 838 2592for a free consultation.

of successfulpartnerships

YEARS 14 +

Working with 3 OF THE TOP 10 STUDENTACCOMMODATIONPROVIDERS in the UK

ISO 27001:2013CERTIFIEDfor information security

ISO 9001:201CERTIFIED qualitymanagement systems

Chosen5 OF THE TOP 10 HEALTHCARESTAFFING FIRMS in the UK-EU

GDPR compliance viaBSI 10012:2017 CERTIFICATION

TOP 100 GLOBALOutsourcing Firm

Since contracting QX in summer 2010 I have been really impressed with the “QX approach” towards client accounting services. I believe they are special because they work to achieve the objectives of the client and as part of the UK team rather than just being a support or cost saver. Our Management Reporting has come on a quantum leap since we engaged QX. I would personally like to thank our QX colleagues for their dedication and the quality of work which they have been able to deliver on-time and consistently. It's been a real pleasure working with QX.

David Tymms, iQ Student Accommodation

Modern businesses expect CFOs and finance leaders to help shape overall strategy and drive business growth. To focus on the future, the smartest accounting resources must be upskilled and freed from repetitive and time-consuming accounting functions like bookkeeping, payroll, payables, receivables, credit control and reporting.

Our comprehensive finance & accounting outsourcing services provide certainty to finance leaders and empower them to focus on the future. Backed by 14 years of experience and in-house technology expertise, we not only supply reliable and accurate services, but also partner with our clients to successfully implement operations transformation initiatives.

Our services help businesses transform F&A operations, improve efficiency and reduce costs via:

DIGITISATION AND AUTOMATION We drive and support initiatives for

digitisation & automation, helping our clients to replace paper-based

and people-driven systems with automated, process-driven systems.

PARTNERSHIP APPROACH We are committed to a ‘Partnership Approach’ and do not let ourselves

be limited by SLAs. We don’t just ‘do’ the accounts but give you feedback

and commentary, identify cost savings and suggest smarter ways of

operating.

FASTER, ACCURATE AND BESPOKE REPORTING

With our support, accounting departments can roll out various

financial reports faster, and with a higher level of accuracy. We deliver customised reports types in easily

digestible prestation formats.

CENTRALISED F&A BACK-OFFICE FUNCTIONS

Accounting departments spread across locations and working in silos

can often be inefficient and are difficult to scale. QX functions as a

centralised COE, delivering efficiency improvements and cost gains.

of successfulpartnerships

YEARS 14 +

Working with 3 OF THE TOP 10 STUDENTACCOMMODATIONPROVIDERS in the UK

ISO 27001:2013CERTIFIEDfor information security

ISO 9001:201CERTIFIED qualitymanagement systems

Chosen5 OF THE TOP 10 HEALTHCARESTAFFING FIRMS in the UK-EU

GDPR compliance viaBSI 10012:2017 CERTIFICATION

TOP 100 GLOBALOutsourcing Firm

Since contracting QX in summer 2010 I have been really impressed with the “QX approach” towards client accounting services. I believe they are special because they work to achieve the objectives of the client and as part of the UK team rather than just being a support or cost saver. Our Management Reporting has come on a quantum leap since we engaged QX. I would personally like to thank our QX colleagues for their dedication and the quality of work which they have been able to deliver on-time and consistently. It's been a real pleasure working with QX.

David Tymms, iQ Student Accommodation

Modern businesses expect CFOs and finance leaders to help shape overall strategy and drive business growth. To focus on the future, the smartest accounting resources must be upskilled and freed from repetitive and time-consuming accounting functions like bookkeeping, payroll, payables, receivables, credit control and reporting.

Our comprehensive finance & accounting outsourcing services provide certainty to finance leaders and empower them to focus on the future. Backed by 14 years of experience and in-house technology expertise, we not only supply reliable and accurate services, but also partner with our clients to successfully implement operations transformation initiatives.

Our services help businesses transform F&A operations, improve efficiency and reduce costs via:

DIGITISATION AND AUTOMATION We drive and support initiatives for

digitisation & automation, helping our clients to replace paper-based

and people-driven systems with automated, process-driven systems.

PARTNERSHIP APPROACH We are committed to a ‘Partnership Approach’ and do not let ourselves

be limited by SLAs. We don’t just ‘do’ the accounts but give you feedback

and commentary, identify cost savings and suggest smarter ways of

operating.

FASTER, ACCURATE AND BESPOKE REPORTING

With our support, accounting departments can roll out various

financial reports faster, and with a higher level of accuracy. We deliver customised reports types in easily

digestible prestation formats.

CENTRALISED F&A BACK-OFFICE FUNCTIONS

Accounting departments spread across locations and working in silos

can often be inefficient and are difficult to scale. QX functions as a

centralised COE, delivering efficiency improvements and cost gains.

We work with all the major accounting and payroll software systems, including industry-specific systems.Our technology expertise and staff training facilities allow us to adopt new technologies and deliver with newsoftware within very short time frames. Some of the major software packages we use include:

Leveraging innovative technology, process excellence and skilled teams, we deliver cost-efficient, secure and quality end-to-end finance & accounts outsourcing services that bring measurable improvements to established and growing businesses.

Suite of offerings

• Bank reconciliations • Journal entry postings • Reconcile control accounts • Accruals and prepayments • Manage consolidation

GENERAL ACCOUNTING

• Supplier set-up and maintenance • Purchase order processing • Invoice and payment processing • Expense claim processing • Supplier statement reconciliation • Helpdesk support

ACCOUNTS PAYABLE

• Payment chasing and query resolution • Cash posting and allocation • Ageing report with comments • Customer account reconciliation • Liaise with legal compliance department • Bad debts reports

CREDIT CONTROL

• Customer set-up • Customer invoicing • Revenue reconciliation • Cash allocation

ACCOUNTS RECEIVABLE

• Management accounts • Commentary and variance analysis • KPI reporting • Decision and planning support • VAT and regulatory reporting

FINANCIAL REPORTING

• IR35 deemed payroll• Daily, weekly and monthly payroll • Statutory deductions • Customised payroll reports • RTI submission and statutory compliance • Pay & bill, deemed salary payroll and compliance• NHS direct engagement

PAYROLL | PAY & BILL

When you’ve not dealt with outsourcing before, the unknown is the biggest problem and that throws up concerns because you think you will lose control. I didn’t see as if there would be too many benefits really. Everybody spoke about the cost side of things and the savings but I thought we ran quite a tight ship with quite tight processes so I didn’t really see there was too much to gain from it.

Having then worked with QX, my opinion changed; what they do is review and then tighten up the processes, they do what they say they are going to do; they are dependable. So if you have something that needs to happen at the same time each week or whatever it might be, nothing is too much trouble.

As time has gone on and the relationship has built, QX takes on more and more responsibility for the day to day things and it is the reliability factor that really makes a difference.- Julian Barford, Finance Manager, YourWorld Recruitment Group

We work with the software youalready use

When we encounter a time-consuming, laborious and repetitive task, we strive to automate it to improve turnaround time and efficiency. The below are some of the bots, tools and software we have developed and deployed in-house for process optimisation.

Process optimisation software

It is the reliability factor that makes a difference

Replaces manual process of visiting websites to fetchtimesheet/invoice data. Automatically visits sites,downloads data, exports to set format, and places inrelevant folders.

VMS PARSING BOT

Calculates the pension amount for various NHS trustschemes. Can calculate as per different formulas andparameters; produces reports for direct upload topayroll software.

PENSION CALCULATOR

Receives queries directly from agencies or candidates,automatically assigns queries, enables file editing andconversion, and maps each query with individualpayroll professional.

TIMESHEET QUERYMANAGEMENT SYSTEM

Automatically extracts data from a high volume ofemails with same or similar templates based on setrules. Easy to configure, helps to automate theprocess of scraping data from emails.

EMAIL PARSING BOT

Web-based tool that automates calculation of thehours and payment for temporary workers based onshift data. Improves accuracy & TAT; helps track payrollstaff performance.

TIMESHEET CALCULATOR

Easy to integrate software that automates theordering process – helping clients to streamline anddigitise the payments process.

PURCHASE ORDER SYSTEM

We work with all the major accounting and payroll software systems, including industry-specific systems.Our technology expertise and staff training facilities allow us to adopt new technologies and deliver with newsoftware within very short time frames. Some of the major software packages we use include:

Leveraging innovative technology, process excellence and skilled teams, we deliver cost-efficient, secure and quality end-to-end finance & accounts outsourcing services that bring measurable improvements to established and growing businesses.

Suite of offerings

• Bank reconciliations • Journal entry postings • Reconcile control accounts • Accruals and prepayments • Manage consolidation

GENERAL ACCOUNTING

• Supplier set-up and maintenance • Purchase order processing • Invoice and payment processing • Expense claim processing • Supplier statement reconciliation • Helpdesk support

ACCOUNTS PAYABLE

• Payment chasing and query resolution • Cash posting and allocation • Ageing report with comments • Customer account reconciliation • Liaise with legal compliance department • Bad debts reports

CREDIT CONTROL

• Customer set-up • Customer invoicing • Revenue reconciliation • Cash allocation

ACCOUNTS RECEIVABLE

• Management accounts • Commentary and variance analysis • KPI reporting • Decision and planning support • VAT and regulatory reporting

FINANCIAL REPORTING

• IR35 deemed payroll• Daily, weekly and monthly payroll • Statutory deductions • Customised payroll reports • RTI submission and statutory compliance • Pay & bill, deemed salary payroll and compliance• NHS direct engagement

PAYROLL | PAY & BILL

When you’ve not dealt with outsourcing before, the unknown is the biggest problem and that throws up concerns because you think you will lose control. I didn’t see as if there would be too many benefits really. Everybody spoke about the cost side of things and the savings but I thought we ran quite a tight ship with quite tight processes so I didn’t really see there was too much to gain from it.

Having then worked with QX, my opinion changed; what they do is review and then tighten up the processes, they do what they say they are going to do; they are dependable. So if you have something that needs to happen at the same time each week or whatever it might be, nothing is too much trouble.

As time has gone on and the relationship has built, QX takes on more and more responsibility for the day to day things and it is the reliability factor that really makes a difference.- Julian Barford, Finance Manager, YourWorld Recruitment Group

We work with the software youalready use

When we encounter a time-consuming, laborious and repetitive task, we strive to automate it to improve turnaround time and efficiency. The below are some of the bots, tools and software we have developed and deployed in-house for process optimisation.

Process optimisation software

It is the reliability factor that makes a difference

Replaces manual process of visiting websites to fetchtimesheet/invoice data. Automatically visits sites,downloads data, exports to set format, and places inrelevant folders.

VMS PARSING BOT

Calculates the pension amount for various NHS trustschemes. Can calculate as per different formulas andparameters; produces reports for direct upload topayroll software.

PENSION CALCULATOR

Receives queries directly from agencies or candidates,automatically assigns queries, enables file editing andconversion, and maps each query with individualpayroll professional.

TIMESHEET QUERYMANAGEMENT SYSTEM

Automatically extracts data from a high volume ofemails with same or similar templates based on setrules. Easy to configure, helps to automate theprocess of scraping data from emails.

EMAIL PARSING BOT

Web-based tool that automates calculation of thehours and payment for temporary workers based onshift data. Improves accuracy & TAT; helps track payrollstaff performance.

TIMESHEET CALCULATOR

Easy to integrate software that automates theordering process – helping clients to streamline anddigitise the payments process.

PURCHASE ORDER SYSTEM

Our best processes and expertise can benefit any SME, publicly-listed business, or government sector organisation.Over the years, we have engaged extensively with the below-listed industries and excel at delivering payroll and F&A services for these sectors.

Reduced processingcosts - up to 50%

Qualified accountants andpayroll specialists

Insights for smarterbusiness decisions

Consistently high level ofaccuracy with quick turnarounds

Increased efficiencythrough process rigour

Detailed reportingtailored to your needs

Experience of working withvarious payroll and accounting

software systems

Get more time to focuson core business

and high-end tasks

Managementaccounts produced

Cash transactionsprocessed

Accounts payableinvoices processed1,300 178,000 131,000

Timesheets processed1,000,000Sales invoices

processed368,000Reconciliationscompleted41,000

+ + +

+++

*Note: Approximate annual figures to 31st March 2018

Recruitment Healthcare

Retail &Wholesale

SoftwareDevelopment

Media &Publishing Hospitality

StudentAccommodation

Manufacturing

GDPR compliantBS 10012:2017On 26 April 2018, we became India's first GDPR compliant accounts outsourcing company via the BSI 10012:2012 framework. It is the only code of conduct, developed by the British Standards Institution, which aligns to the principles of GDPR.

Quality assuredISO 9001QX is ISO 9001:2015 registered through the BritishStandards Institution (BSI), Certificate No. FS 557506, expiry date 12 May 2019.

Our Quality Management System was first approved to the 9001:2008 standard on 24 May 2010, helping us manage our business processes efficiently and demonstrating our commitment to quality and continual improvement. On 27 April 2017, we upgraded our Quality Management System to be complaint with the latest edition of ISO 9001:2015.

Fraud preventionmeasures Our staff is trained in fraud awareness and prevention and we have in place standard processes to mitigate the risks of fraud, ensuring complete security. In combination with our best processes and trained staff, we have rock-solid IT security processes that deliver a high level of protection from online and offline fraud.

We are an ISO 27001 company, meaning we employ modern security methods and technologies to keep your data safe, whether on your server, working in the cloud or when you upload work to our secure FTP server.

Our Security Management System was first approved to the ISO 27001 standard on 5 April 2012 (certificate no. IS585119), and our scope of approval includes: appropriate safety control to securely protect information and intellectual property for QX Ltd. On 28 March 2018, we upgraded our Security Management System to be complaint with the latest edition of ISO 27001:2013.

Our Skipton office, where the scanning often happens, recently added the Cyber Essential scheme and ISO 27001 accreditation to its arsenal.

Secure client login

Firewall defenses Anti-virus/Spam/Spyware manager

24/7 manned entry points

Biometric systems

Disabled USB ports

Clear desk policies

Restricted internet access unlessthere’s a process requirement

Confidentiality agreementsigned by every employee

You deal with staff in Indiabut your contract is with a UK entity

We have PI insurancefor extra peace of mind

Security assuredISO 27001

Our best processes and expertise can benefit any SME, publicly-listed business, or government sector organisation.Over the years, we have engaged extensively with the below-listed industries and excel at delivering payroll and F&A services for these sectors.

Reduced processingcosts - up to 50%

Qualified accountants andpayroll specialists

Insights for smarterbusiness decisions

Consistently high level ofaccuracy with quick turnarounds

Increased efficiencythrough process rigour

Detailed reportingtailored to your needs

Experience of working withvarious payroll and accounting

software systems

Get more time to focuson core business

and high-end tasks

Managementaccounts produced

Cash transactionsprocessed

Accounts payableinvoices processed1,300 178,000 131,000

Timesheets processed1,000,000Sales invoices

processed368,000Reconciliationscompleted41,000

+ + +

+++

*Note: Approximate annual figures to 31st March 2018

Recruitment Healthcare

Retail &Wholesale

SoftwareDevelopment

Media &Publishing Hospitality

StudentAccommodation

Manufacturing

GDPR compliantBS 10012:2017On 26 April 2018, we became India's first GDPR compliant accounts outsourcing company via the BSI 10012:2012 framework. It is the only code of conduct, developed by the British Standards Institution, which aligns to the principles of GDPR.

Quality assuredISO 9001QX is ISO 9001:2015 registered through the BritishStandards Institution (BSI), Certificate No. FS 557506, expiry date 12 May 2019.

Our Quality Management System was first approved to the 9001:2008 standard on 24 May 2010, helping us manage our business processes efficiently and demonstrating our commitment to quality and continual improvement. On 27 April 2017, we upgraded our Quality Management System to be complaint with the latest edition of ISO 9001:2015.

Fraud preventionmeasures Our staff is trained in fraud awareness and prevention and we have in place standard processes to mitigate the risks of fraud, ensuring complete security. In combination with our best processes and trained staff, we have rock-solid IT security processes that deliver a high level of protection from online and offline fraud.

We are an ISO 27001 company, meaning we employ modern security methods and technologies to keep your data safe, whether on your server, working in the cloud or when you upload work to our secure FTP server.

Our Security Management System was first approved to the ISO 27001 standard on 5 April 2012 (certificate no. IS585119), and our scope of approval includes: appropriate safety control to securely protect information and intellectual property for QX Ltd. On 28 March 2018, we upgraded our Security Management System to be complaint with the latest edition of ISO 27001:2013.

Our Skipton office, where the scanning often happens, recently added the Cyber Essential scheme and ISO 27001 accreditation to its arsenal.

Secure client login

Firewall defenses Anti-virus/Spam/Spyware manager

24/7 manned entry points

Biometric systems

Disabled USB ports

Clear desk policies

Restricted internet access unlessthere’s a process requirement

Confidentiality agreementsigned by every employee

You deal with staff in Indiabut your contract is with a UK entity

We have PI insurancefor extra peace of mind

Security assuredISO 27001

www.qxfa.co.uk

Leverage smart resourcing and intelligent automation to transform your

F&A operations, increase the bottom line and gear up for the future.

Let’s transform finance &accounting, together

Castle Chambers

Off Mill Bridge, Skipton

North Yorkshire BD23 1NJ

Leverage our team of 330+ accounting, payroll and domainexperts to help you transform your F&A operations.

Visit www.qxfa.co.uk Or call 0845 838 2592for a free consultation.