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Lesson BlueprintSeries: Benchmark Application: Access 2010 Level 1Chapter: 1 – Managing and Creating TablesChapter is taught in two sessionsPage number(s) in book: 3–21Third lesson in Week 1 (Class 3)Learning Objectives:

1) Open and close objects in a database2) Insert, delete, and move rows and column in a table3) Hide, unhide, freeze, and unfreeze columns4) Adjust table column width5) Preview and print a table

End-of-Chapter ActivitiesSee BM-Access2010-L1-Session04 for end-of-chapter activity information for Access Level 1, Chapter 1.Estimated Times (Note: Times will vary depending on student ability and typing speed.)Lecture/Demonstration: 45 minutes - flexibleChapter Projects: 2 hours (homework time needed will vary depending on length of lecture/demonstration)Concepts Check: 30 minutesSkills Check Assessments: 45 minutes–1 hourVisual Benchmark: 30 minutesCase Study: 1 hourStudent file(s) needed for chapter in order of occurrence:Projects: AL1-C1-SampleDatabase.accdb

AL1-C1-PacTrek.accdb

Assessments: AL1-C1-Griffin.accdbEquipment Check: Students need to copy the Access2010L1C1 subfolder to a storage device, such as a USB drive. These resources are the preferred storage medium in Access. The folder is located in the Access2010L1 folder on the CD. If the CD is not available, the files can be downloaded from the IRC (Internet Resource Center) at www.emcp.net/BenchmarkAccess10. Instructions for copying folders are printed on the inside back cover.

In advance of class, check the Access installation in the computer lab the students will be using to see which folder is the default folder for saving and opening database files. By default, Access uses the My Documents folder for the logged in user name.PowerPoint Slides Available: See the file named BM-Access2010-L1-C1-Presentation.pptx, Slides 1–27.

© Paradigm Publishing, Inc.

Lesson BlueprintSNAP Tutorials Available:1.1 Opening Access, Navigating, and Printing a Table

Benchmark 2010 Lesson PlanBM-Access2010-L1-Session03

Lesson BlueprintLecture/Demonstration Notes:This lesson is an introduction to using Microsoft Office Access 2010 to manage, work with, and create tables. In addition, an introduction to database terminology and concepts is included.

The model answer for Project 2 can be found on pages 4 and 5.

LESSON LEAD-IN DISCUSSIONDiscuss the importance of database management in today’s electronic business world by giving examples of everyday tasks that students will be familiar with that read and write data to a database such as:- withdraw cash from an ATM- check a book out of the library- look up a telephone number in a telephone book or online directory- register for a course- browse an online catalog- purchase merchandise using a credit card

Define Access as a database management software program. A database is a file comprised of a series of objects that allow you to organize, store, maintain, retrieve, sort, and print all types of data. At a minimum, a database will contain one object called a table. A table contains data organized into fields and records in a logical manner that is defined by the person creating the database. Define field and record.

Define properties as the set of characteristics or attributes applied to each field in a table. Properties provide the means with which you can control or validate the field’s contents to help ensure consistency and accuracy of data in records. As you work through creating a new table, more information about fields and properties will be provided.

Students with prior experience in Word or Excel will find that the environment in Access is quite different. Many features students have learned in other applications within the Microsoft Office suite operate in a similar manner in Access; however, the following differences need to be mentioned:- Only one database file is open at a time.- Working in a database involves opening, editing, and closing a series of

objects in a database window.- Saving data in a database occurs automatically as a record is added, edited, or

deleted.

- The Save command in Access refers to saving changes to the layout or design of an object.


Lesson Blueprint

If you have access to a computer connected to a video display projector, demonstrate the following tasks. If time is constrained due to previous discussion, focus the demonstration on the tasks preceded by an asterisk (*):- *Have on your storage medium the student data file AL1-C1-

SampleDatabase.accdb.- *Open Microsoft Access and open AL1-C1-SampleDatabase.- *Enable the content by clicking the Enable Content button.

- *Review the Navigation pane explaining tables, queries, forms, and reports.- *Click the All Access Objects button and then click Object Type at the drop-

down list. Explain the differences and advantages between the different views.


Lesson Blueprint

- *Open and close a table, a query, a form, and a report, explaining that a table is used to store the data, a form is use to enter the data, a query is used to retrieve specific data, and the report is used to present the data.

- Tell students that initially they will be working with tables. Explain that tables store all data and that queries, forms, and reports are linked to the data in the tables.

- *Close the database by clicking the File tab and then clicking the Close Database button.

- *Reopen the AL1-C1-SampleDatabase. Point out that the database is on the File panel or in the Recent tab.

- Tell students that when entering data, the information is automatically saved. You do not have to specifically save the information.

- *Open the Suppliers table and enter the information for Supplier# 05 shown below.

- *Close the table. Reopen the table and point out that the order of the records may have changed. It will sort the records according to the primary key.


Lesson Blueprint

- *Demonstrate deleting Supplier# 05 either by selecting the data and then clicking the Delete button in the Records group or by clicking the Delete button on the keyboard. Another method is placing the insertion point somewhere in the record, clicking the down arrow on the Delete button in the Records group, and then clicking Delete Record.

- *Click Yes at the following question. Explain that once a record is deleted the action cannot be undone. You do not need to save the table.

- Explain that you would like to keep information about the Contact for each company.

- *Insert a new Contact field by clicking in the first field below Click to Add heading. Type the name Brian.

- *Demonstrate how to move the new Contact field between the SupplierName and StreetAddress. Explain that the fields should be organized in a logical manner.

- *To delete the newly added field, click in the field and click the Delete button arrow in the Home tab. Click Delete Column. Click the Yes button. Remind the students that once the field is deleted, you cannot undo the action.

- *If the students have taken Excel, ask the students how to increase or decrease cell width. Demonstrate their suggestions.

- *To print the table, click the File tab and then click the Print tab. Tell the students if they want to just quickly print the table they should click the Quick Print option. If they need to make changes to the page setup, the printer, the number of copies, etc., they should click the Print option and then click OK. Explain the features of Print Preview.

- Remind the students to check to see if the data can be printed on one page


Lesson Blueprintand that the columns are wide enough to see all of the data in the records.

WRAP-UP CLASS DISCUSSION TOPICS – depending on time available, consider the following topic:Summarize that a database file is a series of objects and that a table is the first item in the list of objects. The students need to remember that when entering and deleting records, they do not need to save – their actions are recorded automatically. This also means that there is no Undo button. Once a record or a field is changed or deleted it is gone permanently from the database.Extra Tips for Students:Teach the habit of closing objects once students are finished viewing or editing data. Often, students leave objects open and this has the potential to cause problems in the future when they are attempting to change a relationship. If students learn at the start to close an object when they are done with it, this problem will be prevented.

If working on a USB device, the database should be closed before the USB device is removed. The database may be corrupted or lost if the USB device is removed before the database is closed.Possible Work for Advanced Students:Have the advanced students open AL1-C1-SampleDatabase.accdb and look at the Suppliers table. Have the students discuss what other information/fields they would like to see in this table.Individual Notes:(Instructor can record own notes here.)
