larp communications and web pages elliott mccrory fermilab april 26, 2006

LARP LARP Communications and Communications and

Web PagesWeb PagesElliott McCrory

FermilabApril 26, 2006

E. McCrory/Fermilab/AD 226 April 2006

OutlineOutline Official and supported

Web Page: uslarp.orgLARP Document Management: LARP DocsWeb-based communications: Webex

Delineations Descriptions Demonstrations

• Time permitting


Memo Sent on Web & Docs Memo Sent on Web & Docs (12/16/05)(12/16/05)

Jean Slaughter, John Konc and EM Approved by Steve Peggs, Vladimir Shiltsev and others

Conclusions/recommendations of that

note Everyone in LARP should use Fermilab’s DocDB.

USLARP.org (Plone) should be official LARP web site.

The April collaboration meeting at LBL should be

managed by the LARP DocDB.

LARP management should declare support of these

recommendations.


Document ManagementDocument Management “LARP Docs” Document database

http://larpdocs.fnal.gov• This web site issues a certificate• Username and password protected

– We all share a single username/password

Support• Officially supported by Fermilab

– Eric Vaandering, Vanderbilt U.; Independent contractor

• Available from Sourceforge.net– Lookup “DocDB”

Widely accepted at Fermilab


Discussion: LARP DocsDiscussion: LARP Docs Smashing success at Fermilab

Last count: 11K documents in all instances at FNAL BTeV: 4000+ documents Accelerator Division: 2249 and counting

• ∴ Anyone can be taught how to use DocDB LARPDocs: 193 and counting

Features Any type of file

• Multiple files per “document” Versioning Access control Event management

Not an EDMS E.g., no sign offs But do we need EDM?


DocDB Instructions (From DocDB Instructions (From web)web)

Entering or Updating a Document Getting more help What do you want to do? Preparing your

document for upload • Multiple file uploads • Archive uploads

Upload methods Filling in the form Advanced options

Special Cases Documents for events Conference talks and

proceedings Publications in refereed

journals

Preferences and E-mail Notification Setting preferences Setting e-mail

notification Advanced Users

Referring to your document and its files

Referring to groups of documents

Final Words Archive vs. Catalog What is a document? Notes on file formats

https://larpdocs.fnal.gov/LARP-private/DocDB/DocDBInstructionshttps://larpdocs.fnal.gov/LARP-private/DocDB/DocDBInstructions


http://docdb.fnal.gov/instances.htmlhttp://docdb.fnal.gov/instances.html

Demonstration of Demonstration of LARPDocs Database: LARPDocs Database:

Finding a documentFinding a documentAdding a documentAdding a document


Event ManagementEvent Management LARP Docs database: “Events”

Documents for event are stored in LARP Docs• Same versioning, access control, etc.

What you plan for the agenda and the live agenda are the same thing

Clean & smooth electronic presentations

Management of Agenda

• Anyone can/may do it, but should be “convener” or session chair

• No need to keep agenda externally Talks/documents

• The speaker is responsible for maintaining the integrity of his/her document

Demonstration of Demonstration of Event Management in Event Management in

DocDB: DocDB: Adding your document Adding your document

Changing an agendaChanging an agenda


Web PagesWeb Pages USLARP.org web site

Uses Plone• A widespread wiki implementation

I’m working on making this site useful• Jump point to other web resources

Anyone can modify the content/layout• You have your own username/password

There are lots of LARP web sites LBNL BNL Fermilab

• AD & TD SLAC

• ?


Discussion: PloneDiscussion: Plone Plone is a very general tool

Can do document management• But missing some necessary “document

management” features, like – Document versioning– Complex searches

• Plone’s definition of “document” is “web page”

Some Plone features require user training• E.g., search by author

Many people can manipulate Plone site Everyone probably will not learn the

manipulations.

Demonstration of Demonstration of USLARP.orgUSLARP.org


(Time Permitting) Webex(Time Permitting) Webex


WebexWebex Fermilab has license for using Webex BNL was looking at Pay-as-you-go Really, really easy and effective

100% compatible with PC/Internet Explorer• Active X

~98% compatible with Mac or with Firefox• Java

You should try the live, online demo~30 minuteshttp://www.webex.com


Conclusions/SummaryConclusions/Summary Document and event management

Larpdocs.fnal.gov

Main LARP web site is USLARP.orgSomeone from each lab should work a

couple of hours/month to keep it up to date and relevant

WebexTry it, you’ll like it

larp communications and web pages elliott mccrory fermilab april 26, 2006

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