KSIS/Infinite Campus

Kentucky Department of EducationKIDS – Division of Enterprise Data

Update

KSIS/Infinite Campus Spring Update

AGENDA: EOY Training – Coming Soon! Food Service Reminders Safe Schools Extract Changes Kindergarten Readiness Data Standards Assessments Update Data Quality Data Sharing On the Horizon

End of Year (EOY) Training TopicsEOY Training Materials available soon – late April.

Attendance Calendar Wizard Census English Language Learners (ELL) Enrollment EOY Checklist Gifted & Talented Graduation Codes Health Reporting Homeless Data Collection and Reporting Safe Schools Extract SAAR Special Education Title I EOY Processing for Graduate and Retention

Training:• Available on-line at

Infinite Campus University

• Recorded sessions• Frankfort in person

Food Service RemindersEOY Processing – Reminder to change year Time to Change Year to SY 13-14! Must be changed in

Campus and POS system. Instructions will be provided.

New Mapping for Data Import of POS Meal Status Campus update of FRAM module requires a new POS

data import mapping for SY 13-14. Follow the instructions provided with 2/11/13 KSIS

Notification to create a new POS data import mapping. Posted on-line here.

Release E.1310 includes changes to the Safe Schools reports for compliance with KRS 158.444. Requirements aren’t new; however change is required for compliance. Separates extract into sub-reports:

o SS1: Assault or Violenceo SS2: Possession of Guns or Deadly Weaponso SS3: Possession/Use or Distribution of a Controlled Substanceo SS4: Bullying or Harassmento SS5: Resolutions of Suspension, Expulsion or Corporal Punishment not reported in SS1-

SS4 SS1-SS4 sub-reports produce records on events that include the specified law/board violation

regardless of resolution. Resolutions of INSR (In-School Removal) will now generate records on the extract. All data is shared with Kentucky Center for School Safety (KCSS) and Office of Education

Accountability (OEA) each year. Safe Schools data will continue to be published each year in School Report Card. Training and documentation will be available on the Safe Schools website by April 5th.

For questions regarding this significant enhancement, please contact Windy Newton at (502) 564-2116.

Safe Schools Extract Changes Coming

Kindergarten Readiness Schools:

1. Administer the assessment.2. Enter prior settings data into Infinite Campus. (Once the custom tab is

available, 2012-13 data can be entered).3. Enter assessment data into OMS within 30 calendar days of the 30th

instructional day. Note – do not enter data on students not retained.

4. Improve data quality. Common errors include test dates out of screening window, improper entry of student first name/last name and duplicate SSIDs.

BRIGANCE:1. Processes data from schools.2. Provides data files to KDE.

KDE:1. Loads BRIGANCE data to Infinite Campus.2. Loads prior settings and BRIGANCE scores into CIITS

Data Standards - Reminder Data Standards are available on-line here -or- search KDE

website – keyword, “data standards.” The standards are available in two formats - individual

documents by topic or a single document that includes all topics.

The standards are updated when:• state/federal reporting requires change• data quality issues are identified • new functionality is added to Infinite Campus

A KSIS Notification is sent to districts when any major change is made to a standard.

Following the guidelines contained in these documents helps to ensure data quality, consistency and comparability across districts.

YOUR INPUT IS WELCOME!!!!!

Data Standards – What’s New Enrollment Data Standard – March KSIS & More Newsletter

provided guidance on entering dual last names. Grades Standard – End of Course (EOC)

Link to instructions on EOC Assessment set up for calculating final grade.

Works well for those that do post final grade, but not so well for those that post term grades.

Reminder – Districts that don’t include EOC as 20% of final grade are required to report that to the Commissioner of Education.

Teacher of Record – stress need to ensure teachers and students are properly aligned. Includes: Elementary schedules Contributing professionals Long-term substitutes

Assessments Update

What’s New: 2012-13 PLAN and EXPLORE assessments have been

imported into IC and pushed down to districts. Kindergarten Readiness and Self-Help/Social

Emotional scores have been pushed down to districts. 2011-12 Assessments Loaded – ACT,

Explore, Plan, KPREP, EOC, CCR and Growth 99.6% match on state assessments

when importing into IC Files for the .4% errors/mismatches will

be sent to districts to resolve errors.

Data Quality

School Report Card - Expect data to have to be validated by August for 2012-13 card.

Health Condition flag cleanup needed for end-of-year reporting and grant submission. Reference 3/18 email sent by Cheri Meadows to DPPs and health coordinators.

A new state-published transportation code ad hoc was made available on 2/19 to assist districts in finding students with missing transportation codes.

A new Combine Person tool was made available in Campus to combine duplicate student records (documentation coming soon).

Selective Sync tool now available to sync one to multiple person or enrollment records to State Edition. See Campus Community for documentation on using this tool.

KSIS Data SharingStress Data Quality—Data is being used in many ways.

CIITS Weekly files – Staff & Student Daily files – existing staff only Grade book data Assessment level detail Roster verification – Fall 2013

P20 & other researchers ASSIST – School & District Level Data School Report Card – new data to be added in 2013

More on the Horizon…2013

• eTranscripts• Alternative Program Changes• Restraint & Seclusion• Student Voice

• 2012-13 School Report Card

• Common Core Standards

• Keep up with KDE News App

Open Discussion

and

Questions