infinite campus teacher manual

8/4/2019 Infinite Campus Teacher Manual

1/33

A~ S T O M C O M P U l f R~ ) r [C IA l l~ T S , I~ ( '~ i ~ h t P r , o p l ~ ; R i ~ h t ~~~ul ts~

v..nfinite tfj[ u)C ......ampusTeacherManual


2/33


3/33

et.Inf in. i t . e . ~ ~ . . . . JC a m p

Version 2008.2.5This manual created by

Custom Computer Specialists, Inc.70 Suffolk Court

Hauppauge, NY 11788www.customonline.com

Copyright 2008Custom Computer Specialists, Inc.

All rights reserved
http://www.customonline.com/http://www.customonline.com/


4/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pInfinite Campus and Custom Computer Specialists, Inc.About Infinite CampusInfinite Campus is the nation's most advanced Education Process Management System(EPM), powered locally by Custom Computer Specialists, Inc. Infinite Campus is moredynamic than traditional Student Information Systems, combining the features ofmultiple data management programs into a single, integrated application.Infinite Campus is the result of more than 10 years of market research, productdevelopment and real-world experience. Designed from the ground up to be completelyweb-based, district-wide, and fully integrated, Infinite Campus has set a new standard foreducation process management solutions.Infinite Campus uses a single district-wide data warehouse. Its robust RelationalDatabase Management System (RDBMS) provides shared information across the districtin real time without having to perform tedious import/export procedures. Since theinformation is being shared throughout the district common data elements such as studentdemographic and enrollment information only need to be entered once, therebyimproving data accuracy.About Custom Computer Specialists, Inc.Headquartered in Hauppauge, NY, Custom Computer Specialists, Inc., is the leadingprivately held Long Island based technology solution provider. Celebrating its 27th yearin business, Custom delivers a wide array of technology services including: projectmanagement, on-site staffing and outsourcing, networking and wireless solutions,desktop installation, service and support, professional development and product sales andprocurement. Custom has been the recipient of a host of recent industry awards andrecognition including Top 200 Private New York Metro Companies (Crain's NYBusiness), #1 Technical Consultant (LIBN) and a prominent ranking on theVARBusiness 500.


5/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pTable of Contents

INSTRUCTION 1SELECTING A COURSE/SECTION 2ATTENDANCE 3Access the Attendance screens 3

Taking Attendance 4Taking Positive Attendance 5

GRADING 7Entering Grades 7Note on Composite Grading and the Gradebook 10Additional Note on Composite Grading 11

ROSTER 12DAILY PLANNER 14NEWSLETTER 15TEACHER COURSE REQUESTS 16SEATING CHART 17Loading students alphabetically or randomly 17

Loading students manually 18Printing options 19Lab Seating Chart 19

PREFERENCES 20

REPORTS 22GETTING HELP IN THE INFINITE CAMPUS SYSTEM 24

Description 24Context Sensitive Help 24Search Tab Help Option 25

Table of Contents 1


6/33


7/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pINSTRUCTIONDescriptionTeachers will use Infinite Campus to take attendance and grade their students. Thismodule reviews the Campus options to perform those functions. Additional informationis available for the Gradebook in the Lesson Planner and Gradebook manual.Target AudienceThis manual is intended for school teachers.ObjectiveThe purpose of this manual is to provide teachers with support in using the basic featuresof the Infinite Campus Instruction Module. Teachers will be able to use this manual tohelp them customize their seating charts, enter student grades, and run reports.VocabularyComposite Grading - The Composite Grading feature calculates the Course (or Final)grade based on Grading Tasks chosen and their % value (i.e., QI Grade - 23%, Q2 Grade- 23%, Q3 Grade - 23%, Q4 - Grade 23%, Final Exam 8%). This can be set up by eitherthe District or the teacher.Grading Scale - This is used by the system if the Gradebook & Lesson Planner areutilized. The Grading Scale is used to translate the result of the gradebook calculationinto a score (i.e., for a numerical score - the result of87.63 will equal an 88, for an alphascore - the result of87.63 will equal a B+). This can be set up by either the District orthe teacher.Grading Comments - This is a list of pre-determined comments that can be added to thereport card. They are set up at the School Level.Grading Tasks - The Grading Tasks (i.e., Quarter Grade, Final Grade, Final Exam) areused by teachers to score a student's performance. These print on the report card andtranscript. These are set up at the District Level.Score Group - The Score Group is used to house GPA values for each score. It is alsoused to calculate the Final/Course Grade if the Lesson Planner is utilized. The ScoreGroup also determines if the score will award the student credit(s) on the transcript ornot. The Score Group should MATCH the Grading Scale. The Score Group is set up atthe District Level.Term - In Infinite Campus, a 'term' is the equivalent of a 'marking period' for a course.

Instruction 1


8/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pSELECTING A COURSE/SECTIONDescriptionSince most teachers will be responsible for more than one course/section, they will haveto choose the course/section they need before performing a task (i.e., creating a seatingchart, taking attendance, choosing preferences).

1. The top bar will automatically display the current calendar year and school.When clicked, the Section field will display all the sections the teacher is assignedto.

, = = - : - - : : : : : ! : V : : - , I School I Darin Middle School v I Section I 01) 0100-13 English for AllI I I To;rm Q1Index Search Help District Notin's 01) 0100-13 English for All~ Rosanne Administrator [ '1 '110812006 [ 03) 0300-1 Science Scenarios

II i 1 l student Information 04) 9090-1 Drama - DirectingIIC d Instruction 1 \, l eleoIne t To;rm Q2II~CensusII 1 , BehaviorIIl'Hea~hII-lli- AttendanceII~ SchedulingII~ Grading & standardsIIgAd Hoc ReportingI 1 I 1 : : l User CommunicationII[ij'System Administration

01 0100-13 En llsh for All03) 0300-1 Science Scenarios04) 9090-1 Drama - Directing

r-=:-:,-----:-::-:-:-:----------1 Term Q3scnooi Notices 01) 0100-13 English for All [DarinMiddlesc 11001[ 03) 0300-1 Science Scenarios

04) 9090-1 Drama - DirectingTo;rm Q4

01) 0100-13 English for All03) 0300-1 Science Scenarios04) 9090-1 Drama - Directing

The Grading Window is opecomments.

2. Click on the Course-Section to select it. If the same section is taught acrossmultiple Terms, the teacher can choose it in any term. However, if the teacher hasdifferent sections of the class, it will have a different section number for eachclass. Classes that are only available in certain terms must be chosen in thecorrect term.For example: Course 0557 - Art Sketching is taught by Mark Thackeray in theFall (Term 1& 2) - Section 3 and is taught by Mark Thackeray in the Spring(Terms 3 & 4) - Section 5. To choose the Roster, Preferences, Seating Chart forthe Fall class (Section 3), Mr. Thackeray must click on the Art Sketching class ineither Term Q1 or Term Q2.

2 Selecting a Course/Section


9/33

et.Infin, i t , e , ~ ~ . . . . JC a m pATTENDANCE

DescriptionTeachers take attendance by period. They can add comments as well. The attendance'events' are resolved (coding the reason for the absence or tardy) by the attendance staff.Attendance can be saved or edited anytime during the same calendar day. Although thestudents default to 'Present' unless marked absent or tardy by teachers (or theattendance staff), attendance must be saved for each course/section to properlyrecord that attendance was taken.

Access the Attendance screensTeachers can access the attendance screens two ways, by using the quick link on theinitial screen or by navigating to the module. After attendance is saved for a section, itwill disappear from the initial screen. It can only be accessed again (i.e., to change astudent marked 'absent' to 'tardy') by navigating to the Attendance module (see step 2below).

1. To take attendance using the quick link:a. Click the period link in your Process Inbox on the initial screen.

I:"KlI ..:IN-lh:~. i \ \ - elcom e to Innnit~ (:mnl~:-':I"II~N-III-:t::i

r .~ U . 0 ( 0 ( 0 : . . .. .. , . . . .. . , , ,1'. 1. " .. . .. .rroc~~, i l t - : o KII~ m . . I~-. 1......1_: L. A I _ . . . :..o.j_: : : : : : : . . . , , _ . - - ~ -~"'!..---:' : : ~ t ~ ~ :: :: : : : : : : ~ ~ ~ :: : . , , _ . - - ~ -~"'!..---:

2. To take attendance from the Index pane, navigate to Instruction> Attendance.a. The attendance screen will display, with tabs to separate the classes by

period.b. Click on the correct tab for the period to take (or edit) the attendance.

Period 01 I P'er;,,,d ' 1 1 1 3 . I[ I i i i l Save ~ Disp lay S ta n d ard Seatin g l Ch art ~ D isp lay Lab Ch a rt

" Q, V bm I~ 1 OOc13 IE n g: li sh f or A l l07 Amato" Shannon S 0 0 0

@ 0 00 0 0

Io ~ B a rbier l , Ch r l s tin a n I07 Bauman, W ,enxin Z I

Attendance 3


10/33

et.Inf in. i t , e , ~ ~ . . . . JC a m pTaking Attendance

1. Navigate to the attendance screen using one of the methods listed previously. Theattendance screen can be displayed using the Display Standard Seating Chart orDisplay Lab Chart as other options. Note: If Use Seating Chart for Attendancewas chosen in Preferences, the teacher will see the seating chart even if they havenot set it up. (See the special note on page 5). If Use Seating Chart forAttendance is in use, there is an option to Display Section Roster on theattendance screen.

2. For all absences, click on the A radio button. For all tardies, click on the T radiobutton.

3. Enter comments in the Comments box if appropriate. District policy usuallydetermines whether teachers enter comments.

4. Click on the button.5. A message will display, indicating that attendance has been saved. Click on the

button to finalize the attendance.

Je$ Special Note:If a student's radio buttons are gray, the attendance staff has alreadyresolved the absent event. These cannot be edited by the teacher. Someexamples include:

Students marked for a 'Field Trip'.Students marked 'Sick' for a day. Teachers in later periods will seethe student already 'Absent'.Students marked for 'In School Suspension'.

01 00 \. 13 lEnQ l li s h fa r Al l

Ifthe buttons are gray, thestudent cannot be edited by ateacher.An excuse code will display.

Period 1111 Pieriad 013,Ir i i l I Sa.y le ~ D isp lay S tanda rd Seating l ;a rt : D iS ;Y =_~07 Amato, Sha.nnon S 0 9VV Icz

IE - I9 B a rb ie ri, C h ris tin a . D07 Bau man , We n xin Z o 0 I1 1 5 m in u te s la te7 Buc kley , M ic hael A

Enter comments- whereappropriate.

Click on the appropriatebutton to mark thestudent Absent or Tardy.

4 Attendance


11/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pJe$ Special Note:If the attendance screen displays without students, either there are nostudents rostered in the class, or the teacher chose to take attendance usingthe Seating Chart and did not set up a Seating Chart for that course/section.In that case, click on the button. The defaultAttendance Roster will display (pictures on previous pages) and attendancecan be taken. This should be corrected as soon as possible as it will displayincorrectly until fixed.

Taking Positive AttendancePositive Attendance is used to calculate the minutes a student was present in classes.This is primarily used in districts where the state requires the exact number of minutesthe student attended classes. It can also be used for classes where a student will receive acertificate and must attend a specific number of minutes to qualify. For example, it canbe used to calculate time attending an internship.

1. Navigate to Instruction> Positive Attendance.

Click on the PeriIDdOl~ Peri~d031 to display %ourse(s): 0 1 1 0 1 } Englishfor Allthe default 1/ IAttendance .screen. 1 1I8

C lg(!l

2. The current date will display on the screen. Change the date if necessary byentering the new date in the field, or clicking on the calendar icon to display thecalendar.

3. Minutes can be entered by entering the Time In and Time Out, or by entering theTime.

a. Time In and Time Out can be entered either as regular time (i.e., 800) ormilitary time (i.e., 1300). For regular time, the system will automaticallyadd the colon and convert any time up to 12:00 as 'am' and any time after12:00 as 'pm'. (i.e., 100 will display as 1:OOpm).

b. Time can be entered instead of Time In and Time Out as minutes present.

Attendance 5


12/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pl ime w il l auto, calcu late i f Inano Out t ime a re entered.

Entered as '800' to' 915'O~Barbieri" Christina [! ~0 7 B a u m a l i l' , I t' 'L l 'e n . x: ir a ~ 753M ~ 14:15

SaOAr. ! i,g 13:0nSOOAr. ! ~ 1@PM

07Buckley. Michael A

Entered as Time onlyEntered as '1300' to '1415'Entered as '800' to '1300'Entered as '800' to '100'

4. Enter comments in the Comments box if appropriate. District policy usuallydetermines whether teachers enter comments.

5. Click on the button.

6 Attendance


13/33

et.Infin. i t . e . ~ ~ . . . . JC a m pGRADINGDescriptionIf teachers are not using the Gradebook to calculate the grades for each quarter, they willenter the grades using either the Grading by Task, or Grading by Student modules.The procedures are almost identical; the only difference between the two modules is thedisplay and the teacher has the option in Grading by Task to fill the students with thesame score. If the teachers are using the Gradebook, they will post the grades in theGradebook and navigate to these modules to add Report Card comments. Grading by Task will display all the students for the Grading Task chosen (i.e., Q1- Quarter Grade, Q2 - Quarter Grade, Q4 - Course Grade, Q1 - Progress Report).

Grading by Student will display all the grading tasks for the Student chosen (i.e.,all the grades for James Abbate).

Je$ Special Note:Regardless of which module is chosen, grades can only be entered or updatedwhen the grading task is active. Usually a district will activate a grading task for ashort time to allow the grades to be posted. Then, they will close the task andprint the report cards. If grades need to be changed after the task has been closed,only staff members with special user rights will be able to make those corrections.Teachers will be able to view the grades, but not change them.

Entering Grades1. Select the course/section needed (refer to page 2).2. Navigate to: Instruction> Grading by Task. (These examples are showing

Grading by Task. Grading by Student screen print is on page 10.)3. Choose the Grading Task from the Please Select A Task drop down box. All

grading tasks set up for the course will display. If the grading task does notdisplay, contact your school administrator.

lUll !~ 1~Grading By TasklPlease Select A Task ~"f-Q1 - Progress ReportQ1- Quarter GradeQ2 - Progress ReportQ2- Quarter Grade03 - Progress ReportQ3- Quarter GradeQ4 - Progress ReportQ4- Quarter GradeQ4- Course Grade

Grading 7


14/33

et.Infin. i t . e . ~ ~ . . . . JC a m p4. All the students will display. Grade the students as follows:5. Percent - if Composite Grading is being used for this course (determined by the

district), enter the numerical score that will be used to calculate the Final orCourse Grade. For example, the Course Grade might consist of all 4 quartersmeasured equally (25% each). This is set up on the course level by the School orDistrict administrators. However, the system needs a number in the Percent fieldto calculate it. If the Gradebook is used, please refer to the note on page 10.

6. Score - choose the student's score from the drop down list. This list is created bythe School or District administrators. If the score needed is not on the list, notifyyour school administrator. This is the score that will print on the report card ortranscript.

07.AllaIll0, Ronaltlo ~ ~#60089847 L : '_ '_ _ __ _ __ _ _j ~

For numerical scores,the Percent and theScore are usually thesame.

Name Percent Score

7. Alternately, students can be graded using the Fill Scores feature. This is oftenused to enter the 'Progress Report' grade for the Progress (or Interim) report cardwhere students are receiving no true grade, just comments on their currentprogress. Since comments will not print without a grade, a 'placeholder' grademust be entered for all students. This grade will be available on the drop downlist.

a. Choose the Score.b. Click the to fill all students' Score field with the drop down

grade. Use the button to only fill those Score fields that arecurrently empty.

Q1- Progress Report ~v. l

Tsak I score I110.1- Progre." Report ~v I I PR~v j [Fill All [ Fil l Empt y I

h

07Amato, Shannon S c = J a 121306009 Barbier i, Chris ti rna, D c = J a D201

8. Comments - Click on the notepad icon (~) to the right of the Comments sectionto choose comments from the list. This list is created by the School or Districtadministrators. Comments can be added by clicking on the checkboxes or typingthe comment codes (separated by commas). More than one comment may beselected. After all comments are chosen, click on the button.Note: Use Canned Comments must be turned on prior to use or the notepad iconwill not appear (refer to page 20).

8 Grading


15/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pThe teacher can enter custom comments in the Comments field as well.These comments can be 'spell checked' by pressing --.Note: The district has the option to tum the ability to enter customcomments off for teachers, so it may not be available in all districts.Many districts have custom report cards. Since space for comments willbe limited on these cards, the district may impose a 'character limit' oncomments.

Type in thecomment codes,separated bycommas or click onthe checkboxes forall commentsneeded per student.

1 Able to leaptall bui ldings ina single bound.r: Contr ibutes to all facets of the lesson.r: Doing well.r: Excellent student.r: Favors left side of brain.r: Great debater!hen, click on thebutton. [ Update Comment ][ Cancel I

9. Click on the button.Percent is used for Either click on theComposite Grading I). ~-=iI,k.ll~1 1 JJ t I;J!; -- F"Q .--.,...~I-..., - r . . .-II'w .. o .. - . r . - - - - I notepad icon toonly. ~ choose a 'canned'. _'. ::r. -. ~ . o J - ~ ~

(j.~L.:l~ ~ t __. I"v,~,u~..... ~-.:..I " ' , - , , , , , , U~.I.-...~ comment, or typeScore will print on ~"",'M _1__ ' ) r- a comment in thethe Report Card or Comments field.transcript.

Je$ Special Note:If the Grading Task is not active, you will see the rostered students, but not be ableto add/change the grade:

Example of a Grading Task after the grades were entered and the task closed07 .!'!Iagn~, Juli~#600928934 90.550 91 Contributes to all facets of the lesson. Excellent student.

07 Brown, Sanjula#66341 84.900 85 Pleasureto have inclass.

Example of a Grading Task before the task has been made active for gradingI I I E r r i : i : m mml limE1107Alagna, Julia#600928934

Grading 9


16/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pExample of Grading by Student

There is no option to 'Fill' scores when using Grading by Student.

I Arkly, Alan - #23456 v rTask Percent Score Comments

Term Q1 93% 93 Contributes to all facets of the lesson. Prior term tasks(closed tasks) willdisplay, but cannot bechanged.Term Q2 88% 88 Excellent student.

Term Q3 91% 91 Pleasure to have in class. Doing well.Current term tasks(active tasks) willdisplay and can begraded.ourse Grade .Term Q4 No grade has been gIVe!).

- ~final ham ~~Term Q4 l______j L______Lj

Note on Composite Grading and the GradebookIf the Gradebook is used, the Percent might need to be changed before CompositeGrading is used to post Final Grades to the student. Leaving decimals in the Percentfield can cause unusual results due to rounding in the Final Grade.For example, a student received a 90.550 for the Quarter Grade in the gradebook. Thesystem (using the 'Grading Scale') changed the Score to a '91' for the report card. If thestudent received the same score for three quarters and an 89.8 for one quarter, the gradesshe would receive on the Report Card are as follows:Ql: 91Q2: 91Q3: 91Q4: 90If manually calculating from the Report Card scores, the Final Grade would be '91'91 + 91 + 91 + 90 = 90.75 (round up to a grade of '91')

4However, the Composite Grading will add the unrounded numbers in the Percent field90.55 + 90.55 + 90.55 + 89.8 = 90.3625 (This will usually round to a grade of '90')

4

10 Grading


17/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pAdditional Note on Composite GradingIf a student drops a section of a course and adds a different section of the same course(i.e., changes teachers or periods for the same course) and the course uses CompositeGrading, the grades do not need to be moved to the new section. The system will use allgrades for the course, regardless of the section the student is rostered in.However, if a student drops a course after receiving a Quarter Grade and adds a differentcourse (i.e., drops 'AP English', adds 'Honors English'), the Composite Grade will onlyuse the grades listed in each course to calculate the Final Grades. This may have to bemanually adjusted.

Grading 11


18/33

et.Inf in, i t . e . ~ ~ . . . . JC a m pROSTERDescriptionThe Course/Section roster will display on the screen. It can be printed when needed. Theroster will display all active (and dropped students), any flags on a student (i.e., Allergies,Contact Information), and (if used in Campus) the IEPs for students.

1. Select the course/section needed (refer to page 2).2. Navigate to: Instruction >Roster.

0100-13 English for AlII Hover overTeacher: Thac keray, M ark the flag toI i l l l RO'5te. laPrin t ~- ImportantClick on a Name Student I.IIF Birth IOa.te Home Phone Addr,e~s ~"" studentstudent's name r - - - #i ' -~7Amato, 21306~ F 05 lW I1995 (555 )003-3043 50 M ILLBURY LN 'f D ttl information.to link to the I snannon 5 S O U T H S ET A U !< lE T, N YStudent I " - 11710-1137II I W B a ro ie ri , 201 F 0 5i W1 1Y 93 (. 55 5) GS :~ 22 9< 3 5 31 S UN FL OW ER R IO C >E 13Information> C hri s f rn:a ~ RO .rd M L AK E G RO V,E , N Y 1 17 55 -

18.7

3. The students display in alphabetical order with basic demographic information.a. Clicking on the student name will provide a link to the Student

Information> General, Summary Tab for that student.b. To view a flag, hover with the mouse over the student's flag (~). A box

will display all the student's flagged information. This information isentered by the Registration, General Office, and Health Office staff. Eachdistrict determines what information will display as a student flag, but thisgenerally includes health risks (i.e., allergies, asthma), and contactinformation (i.e., Check with office before releasing).

12 Roster


19/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pc. To view/print an IEP or PLP, click on the document button (D). The IEP

(or PLP) will open in Adobe Reader. It can be viewed, saved, or printed(but not changed). This button will only display if the student has an IEPor PLP created in Campus. If the teacher is not a member of the team, theIEP or PLP document icon will display (in grey), but the IEP or PLPcannot be viewed.

d. To view the gradebook as it will be displayed in the portal, click on thegradebook button (~). The view will open in a new browser - close itwhen finished.

Roster 13


20/33

et.Inf in, i t , e , ~ ~ . . . . JC a m pDAILY PLANNERDescriptionThe Daily Planner displays information that can be utilized by the teacher to assist inplanning the day and week's lessons. If the Gradebook is used, any assignments that aredue in the current week will display. In addition, all attendance events for the currentweek will display by date and course/section.

1. Navigate to: Instruction> Daily Planner.

AttendanceEventsdisplay byday andcourse -section.

Thurl!day Friday0610812006 0610912006 Assigmnentsdisplay on the

due date. Inthis example,the FinalPaper is dueon 6/7/06.

Dille: 106107I20061i!i I Refresh I

9090-'1 Drama - Directing ~ Arkly, Alan

Davis, F re ja MConnolly, Barbara JCastoro, Samara MBaranel lo , Ben jamin J ABennet t, J ames EDowling, Richard

AE Abbate, James J!aViS,r eja M0300-3 Science scenanos Freda, Robert RDOAngio, Dennise M2. Attendance events display as follows:

a. AU - all absent unexcused (in red)b. AE - all absent excused (in white)c. AX - all absent exempt (in green)d. A - all unknown absences (in yellow)e. TU - all tardy unexcused (in red)f. TE - all tardy excused (in white)g. T - all unknown tardies (in yellow)

3. To view a different week, input the date (any date in the week needed) in the Datefield and click on the button.

14 Daily Planner


21/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pNEWSLETTERDescriptionTeachers can create newsletters to display on the Parent Portal. These letters can becreated to start and end at specific dates and will be viewed on the portal through thestudent's schedule.

1. Select the course/section needed (refer to page 2).2. Navigate to: Instruction> Newsletter.3. Click on the button.4. Enter the Start Date of the letter. This will determine the first day the letter will

appear on the portal.5. Enter the End Date of the letter. This will determine the last day the letter willappear on the portal.6. Click the Publish checkbox to publish the letter to the Parent Portal.7. In the Text area, type the letter. The letter can be formatted using the options on

the screen (i.e., B for bold, Ifor italics).~Jew:!:lett,er liJietailtSbrt DateIO,~01 12 0 O ; : l Iii " lEn d D , at e10,~3>0120 O :S 6 1 Publ ish~

lihe Sci en:oe Fai r is t,ast ,appro.a;chirn:gl!!Tne d ea !dJ i ne fo r al l p mjeGts to be presented to t h e S c ie n ee Lab is r. ~ ;a ,y 1 5


22/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pTEACHER COURSE REQUESTSDescriptionTeachers can create course requests for students in their classes using the TeacherCourse Requests module (providing the district has set up the parameters). In order forthe teachers to request classes (usually Honors or AP classes), the students in their rostersmust be enrolled for the following school year. This is usually completed in MiddleSchools and High Schools during the late winter (January - March).

1. Select the course/section needed (refer to page 2).2. Navigate to: Instruction> Teacher Course Requests.3. All the students in the roster will display.4. Choose the course from the drop down list for any student needed. Only one

course can be chosen (the current course will display in the list as well as thefuture courses).0 1 1 0 0 - 1 , 8 Ernglish fOIi A U ITeacher: A ,d:mil i1. istratof'l lRosanli1.e[j'Teacher Couese Requests ~

f 1 i i i l Save

n 7 Ha.uman, Wenoci~I Z#1750S

Name future Course Request GE-09Darin Middle School

Choose the course torequest for the student.Current course will alsodisplay in the drop list.

o 7 Hai 'l 'em" J,e!nn 'i Ie 'r o il#20253 IZij1 HIEng.lish1o Honors

Cohen" Glenn M#4411>

Students not enrolled Jwill not have a drop list.07 Bravo, t.auren#46fi61'~100 Engilish for All

Ib",_-......:::=---------1 'ij150E.n 9 lishCo mpos~io n00>175ngdish- Shakesp ear,e2~1H IEng:lishW Honors


16 Teacher Course Requests


23/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pSEATING CHARTDescriptionA seating chart can be set up by individual sections. The seating chart can be used whentaking attendance. Itmust be set up under Instruction> Admin> Seating Chart Setupand in the Preferences module (refer to page 20). A separate seating chart can be createdfor the attached Lab if needed.Teachers can set up the seating chart by placing students individually or by allowing thesystem to load them alphabetically or randomly.Loading students alphabetically or randomly

1. Select the course/section needed (refer to page 2).2. Navigate to: Instruction> Admin> Seating Chart Setup.3. Seating Chart Dimensions - Enter the number of rows and columns in the

classroom. Then click on the button. If there aren't enoughseats for the students in the roster, an error message will display when attemptingto auto-load the students.

Rows:DColumns:DToggle Help OnlOff

Save DimensionSeilling Chart Dimensions

4. Before loading students, determine ifthere are any seats to be excluded. Often ateacher will 'save' a seat in the front so a disruptive student can be moved easilyduring the class. To save a seat and exclude it from the auto-fill, click on theExclude Seat checkbox in the Seating Chart.

5. Click on the auto fill button - either or .6. Click on the button.

. ...

IV! ! ' : ' I ' i " l : l . J o . I1 1 : -_ . : _ ,_ ..

~I

Exclude Seat boxes will notload with a student.

V I 1 [ 0 0 - . ""nil1 1 : - _ . : _ , _ . .

~II'""."..8 . ) I.. 8 '-.'. , ]1 " ' , .. .. . 8o-_-...~.- - r v. -~ - .. .. .. .. 0-_-...~.- - r v . - ~ . . . . . . . . . . . . 0-_-...~.-

V I 1 ' 1 ' ' ' ( 1 -1 1> . ...

I'''~" L ' ! ' J _,-h' ll.. l" '] ::_ . -,. ,JIH.' tilD---..~.- r v . - ~ . . . . . - . . . . . . . . D---..~.- r v . - ~ . . . . . . . . . . . . D---..~.-II k ot . .. [ OO -.H _ I~I ............ , v l I U o . L . . . . . l~1~ ...... I V i I." .L>.ov ~I

1 1 :-_':_'_00 ~.u::>.... 1 1 :-_':_'_00 ~ .. ~::>.... 1 1 : - _ . : _ , _ .1,D---..~.- L ! I ! J .- r v .- ~ - .. . . . . . ) I " . D---..~.- liI ,...... jl'''r v . - ~ . . . . . . . . . . . . 0-_-...~.-

Seating Chart 17


24/33

et.Infin. i t . e . ~ ~ . . . . JC a m p7. The students will auto-fill from the top, across the rows in order (i.e., Row 1, then

Row 2). This order can be changed to auto-fill from the bottom across the rows inreverse order (i.e., Row 6, then Row 5) (refer to the Preferences section, page 20).

8. Students can be changed manually (see next section), or to clear the entire seatingchart, click on the button. Then click on the button to save thenew (empty) chart.

Loading students manually1. Repeat steps 1- 3 from the Loading students alphabetically or randomly

section.2. Click the drop down list for a seat, and then click on the student's name to place

the student in each seat. It is not necessary to 'Exclude' seats, since the studentsare being entered manually. To reserve a seat, leave it blank.

I lw l Click on the student name>Mly,.Alan to place him/her in a seat.Sanders, Catherine3. If a student is already placed in another seat, the system will display an error

message. Click on the button to move the student to the new seat.

. . . . . . . . _

?~ II..,.. ~.......... . :0 . . .. . .. ":~I"'-i'r' ..... ":-r:._ :.:.. JI..J.W


18 Seating Chart


25/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pPrinting optionsThe Seating Chart can be printed with or without pictures. There are also options tochange the font size of the lettering or the picture height. If student numbers are printingon the seating chart (refer to the Preferences section, page 20), changing the font sizemay result in the number printing outside the boxes. It is recommended to view theseating chart before printing it if changing the font size or picture height.

~10l!l'J.:iEP!ftas~ seve modifications to th~ Mating cbort betore printing.FontSize:~ ~nt students' pictures Picture height:h pc v I/ - - - - -:Click on the drop down Click on the checkbox to print student

box to change the font pictures. Picture height can be changed bysize of the letters. clicking on the drop down box.

Lab Seating ChartIf the course has a lab attached, a separate seating chart can be set up for the lab.

1. Click on the button. Create the seating chart for the lab(refer to previous pages for instructions). /

!3'Seafing 'Chart Setup I /~ Print f 1 i i j f I SaY,e x : Clear ~ Auto Fill-Alpha ~ Auto Fill-Random ~ Display Lab Chart


Seating Chart 19


26/33

et.Inf in, i t , e , ~ ~ . . . . JC a m pPREFERENCES

DescriptionThe Preferences module allows a teacher to establish basic parameters for how theInstruction module works for each section that is taught. Preferences should be set up atthe beginning of every school year for all sections taught.

1. Select the course/section needed (refer to page 2).2. Navigate to: Instruction> Admin> Preferences.

0100-18 El1Iglish for AllTeacher: Ad:mililistrator'J Ros.a,nneCj'Preference'5 ~

I I i l I SaveTeacher PreferenceD Hide 'Dropped StudentsD snow Student Num!>ers


27/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pRemove percentage and calculations when using Standards - this option willremove the ability to use the Gradebook to calculate grades for Standards basedreport cards.Teacher Web Site URL - if a teacher has a web site and if the district allows thefield to display on the parent portal, entering the URL here will provide a link tothe web site for the parents.

4. Click on the button.5. To copy these preferences to other sections, click on the button.6. Click on each Course/Section by Term to choose the courses to copy to, or click

on the Check All checkbox to select all.0100-13 English for AUTeacher: lII~'ac~e'ray, Mark

!3'Preferences ~I I i l I SaveTeach er PreferenceD Hide Dropped StudentsD Sho,w Student Numbers~ Sho,w Student PicturesD l nver t Seat ing l Cha rt Auto-Placement [Star t f rom the bol tom)D Use Seating ' Chart far Attendance~ Use Can nen Co rrrnentsD R'emovpercentaqe and calcu la tions when using ' StandardsTeacher Web Site URL

1.1 ss Assi gn, to mu lt ip le e ta s s e s~Cile""AII'Q1ht~ 01) 0100c13 English for All~ (3) 0175-31English - Sh a kesp eare~ 04) 9090c1 Dra .ma - D irect ing~ 05 ) 0150c3 Eng li sh Compos it ion~ (f7) 01OOc1,BEnglish for All

' 0 2~ (1) 0100c13 Eng,lish for All~ 0.3) 0175-3 Eng li sh - Shakespeare~ (14 )90.g0c1 IDra.ma - o ireetinq~ (5) 0150c3 lEng ii sh Compcs lt ion~ 07) 0100cW Eng:lish for All

Choose the Check Allcheckbox to choose allclasses to copy thepreferences to.


Preferences 21


28/33

et.Inf in. i t . e . ~ ~ . . . . JC a m pREPORTSThere are several reports available to teachers. All the reports (except the TeacherSchedule) will be produced based on the course/section chosen (refer to page 2). They arelisted below with a brief description of their features:Aligned Assessments: This report displays the assessment results for any test (usuallyDistrict or State test) connected to the course.Assignment Analysis: This report prints a bar chart reflecting the students' grades for aspecific assignment (from the Gradebook). It is used in conjunction with the LessonPlanner and Gradebook.Assignment Standard: This report lists the Standards associated with Standards-basedassignments. It is used in conjunction with the Lesson Planner and Gradebook.Attendance Register: This report displays (by term), each student's attendance by day(in grid form). The codes displayed are as follows:

A - Absent ExcusedU - Absent UnexcusedX - Absent Exempt? - Absent UnknownT - Tardy

Attendance Summary: This report displays each student's attendance (by term). Itprovides totals for Absent Excused, Unknown, Unexcused, Exempt, Total Absent, andTardy for each student by term.Blank Spreadsheet: This report provides a blank spreadsheet of the class roster for theteacher. The user can choose the number of cells (columns) to print as well as the line(row) height. The spreadsheet will print the student's name in the first column with blankcells (fields).Gradebook Export: This report allows the teacher to export the gradebook out ofInfinite Campus. File format options include - Comma Separated (recommended) [thisformat will allow the teacher to save the file into Excel], Tab Delimited, XML andHTML.It is recommended to open the file in Comma Separated format, then click on ,. Name the file and change the 'Save as type:' (on the bottom) to Excel.This will allow the teacher to open the file using Excel and make anychanges/calculations they need. The Gradebook can only be exported out of InfiniteCampus, no information can be imported into Campus from an outside source.Grades Report: This report prints the students' grades for the specified task (i.e.,Quarter Grade).Missing Assignments: This report displays missing assignments. It is used inconjunction with the Lesson Planner and Gradebook. Itwill print assignments that are

22 Reports


29/33

et.Inf in. i t . e . ~ ~ . . . . JC a m peither past their Due Date (without a grade entered) or marked in the Gradebook asrmssmg.Portal Usage Roster: This report prints a summary of student and parent portal accountsand weekly login activity for a monthly period.Roster Label: This report will print mailing labels for every student in the roster. Theyshould be printed on Avery 5160 labels (or the generic equivalent).Section Summary: This report displays per student, all the grades posted to theGradebook for assignments. It is used in conjunction with the Lesson Planner andGradebook. Itprints the assignment summary first, then all the students' grades byassignment.Student Assessment Summary: This report displays per student the results of selectedassessments taken. The report will only print the assessments in the same department asthe teacher. For example, an English teacher will only be able to see Englishassessments.Student Summary Report: This report displays per student, all the grades posted to theGradebook by group (not assignment). It is used in conjunction with the Lesson Plannerand Gradebook.Teacher Schedule: This report displays the teacher's schedule by period and term.

Reports 23


30/33

et.Infin, i t . e . ~ ~ . . . . JC a m pGETTING HELP IN THE INFINITE CAMPUS SYSTEMDescriptionInfinite Campus help is provided to give users a basic understanding of the module or tabthat they are viewing and what steps need to be done to modify that information.

Context Sensitive Help1. To access Infinite Campus context sensitive help - From the Index, navigate to

the area where you need help. If you want more information on enrollments forexample, navigate to Student Information> General> Search. Search for astudent then click on the Enrollments tab.

2. Click on the Help tab. The help tab is the last tab available on the left hand side,next to Index and Search. The Enrollments help and related articles will appearunder the Help tab on the left side of your screen.

'iI~:I:.lII5.ht&t.:.jjE:ord merns~""",,,"-,,

AbbBt ~ 'I ' J - BmeB J -,....11 .: }.lIIiLlf -:"~" 1 1 ..1 ~_~"1I"" I ~''ko.I ;:C.l~": i l l ".A r . . rn . .. . . . . : t = i ci,r,;i;.."li'!i'~rJ ~-. . 1 ' i 'U~:). 'i ,"I~!; :C'. ::i..,,1,' '-I ~""I r~r-r-..rl.r, J-oIlT

..... HI m I tii " " ' , v > o , I'~"'..p.I"IIiII'n I < > r " ' 1 ~":""n' IA': """"", I!~"o;o R.p......'I: : : t i ..." ,1 " :' ( .1 " ., . . 11:1111'1", ,1 ' .1 M ' " " ' " 1 .. .. 1 .1 . . 1 . - : ; i ' il . .. . . 1 .1 1 1 1' - 1 In .......".. -.I 'f,E "r .." lr1 1 . .... ....... 1 I :~ .r .i . . I-i.""......y. I~I".I t l H.' . 1.,1HJ.I"I;: -. ._

I ~~ c:.....J : . , ~ L " : . I I !. . . . .. . : . . .. . . . Ic - . : .:."oJ.'I:. 'Ll::."!:!i : _ ) = . ':;:',!'".I"L':i -'-'"0/90':. ' .1:..........'I.'....!1

i l ', i ' :I r , . . ~"!T"-J.I: M. I P J ~ .r.UJ rTM". i I ! f. " r ~~ . . ., r : ; ." r J :H"LM"""'" ",:t;o,.1 K'Tld1" i .=. .r;."lhJ: ..... tlPJ,,:,ri........... 11.': .... ".liIJ"~ " = ' , "m'ltI,I'L',,'ul JtL'' - 'm... ,IJLH; ";1.... ; . " 1 .. . .~IIL.P.i'''':'''': 1:.1 J"" J . . f'",m.... "I : .1 - . .1 . . .. . . 1 . .. . . . 1 ' -'1,"'?JIli'", J"'..I.~I, " ,I ! .! " , . . " I .1 ::vJ"'JJ'::I : :1 J '. '' 'I ! .. :. J .I I t. L 1. . lJ .' ~ I I .. .: :tlm.... ,bh' . . . k.l lk .:k.1,", ": 1- r": I~ ::-J I u ..: ' !.!II..:oJ lija:.; ~J"\.: : "L""t1 . 'LI.~ J .II VM'.. till; 'JLI.::~l',No 'TlII!!,. , i\l.W.nNLM L li I! I' l~ " t;o, 111! !X> "l1.......,"I r-.:,,-rr ..r t r, . . r"....... .. .. .. .. " . .. ..h"t i 'l ." , . .. .!

1..- : : i . ..... "! i\,.. :-..wr ..r3 " i:~ ;- o . ' i i " o. ' i . ' 1 l " i . " ! 1 r t . r . I.iI i"Idl.~~.hOi"l"l~.:!:': ~~:.w. Wi i~U'i.'I;;O!' ..:~TI.~o.I!I.\It.';;,!. 11 ~ :~~"":::I~~.

J:'~~!~ . , . .. 1 " 1 .. .. .. . r:,'ii'sC'.i~"I,"J(i"}. J"'1.~W~f}.= ').I: '...~~}.J~

}.J..1....:lnl!! . ' -": t . -": :~ 'H= I "}. J"'1.~~ 'H "M.i".'~}.i1."

!'k"'';>;:~'!:.: '.!:'o'.:;.:.!'!'H

"}. J"'1.~~ '} ' . 'M.;:"~}.'~

}. J"'1. \W~'}. '} . '.!:'-~'!'!'

24 Help

~ i"ti'l ,"J(i ,'ii' I " i . . . . 1 1 J.~ :r ' . . .. : : . . .t , i " J i " , 1: : i " ! I;: ' : : i " ! I.;, roN . ." !M i '. - o :: . . . ." : . ' ! o 1 t.1i''N..-:r. (!i"~;:011,-:)1riM::.u, ::-.v.;::'',:-,U,~ (f( ...... i ' ' !M it ' .- o : . . . . '':.'.-!t.li''riI~(!i''fi;:oll '-:)I..M~,

!.~~ U./}.:;.o.~..,.,,r:.,.:.'I.....IJ.I;t::i"!I;:'::i"!I.;, ro 'f ' i" . ." ! M i' ( i: . .. . ":.'!o"!t.Ii''riI~(!i''~;:oII,-:)I. .iM' :.U,

: :i "! I; :' :: i" !I : ; . .. ..riM':.U, "y

: : - . v . ; : , : : - . u , ~ s , ~ .. . ....iM~, ...... ..':""


31/33

et.Infin. i t . e . ~ ~ . . . . JC a m p3. The Related Articles display at the end of the basic description of the module.

Click on the article needed and step-by-step instructions display. The article canbe printed if needed by clicking on the button.

Index - I" s e a r c ~ 1 Help I In~]' se.rc~1 Help I~ delefed Articles:. . Oef i Iilition of Re1ated A.rtTrll e s:Enrollment Items [E,d'J ~ lLtef i niti on ofEnrollment Items [Edrt)~ Enr ollment Types [E,d'l

~ Enrollment Types [E,drt).. Creating: an Enrollnilen~ r-- Click on any Related Article ~ ~creatinQ an 5nrdllme~ti story [Ed 'i and the Help panel will display f...--- H~story [E'di t) '0~ flotice of Change iF> additional help regarding the )((!j Print ArticleEn ro llmen t [E'd' i subject.~ lrnpact to other Are as - V Peth_"Sluaen! !nforma!jcJli! :;.-Student This article can be printed by General> Enrollmen!

~

En ro llmen t. [E,d' i clicking on the P E 1 ! J J , : CellS People >~ Ad:ding: f lew button. EnrollmenlEn ro llmen ts [E" 'I

The Enmllment His torv opt ion~ Addin .QI _ f lew a jows a dtst rt ct to ' en ter allEn:ro llmentto an Exist irng: enrojments ,astudent maystudent [Ed'l h av e t ro m p r ev lo us ; s ene 0 Is.

Thi s providesa w.ay for the.. Detailed Emrollrnent school to' trackpreviousInform at ion [Ed it ] 'gr,ad'es.

.. E,diting: Existingl l~ 1. Enter the Cal'emdarEnrollment. [Eo'J Nam 'e ' or SC hoo lname , 0 , 1 w h ere th e

~ Ending: s tu dent prevlo uslyEnrollments [E,dit] attended school.2. Enter the Gr~d:e' , 0 . 1

the 'enroIIment[Create New ArticleJ : iJ 3. Enter the Start 1' 1

Search Tab Help OptionThere are two ways to search for Help, using the 'Quick Search' and 'AdvancedSearch'.1. To search for help articles, click the Search tab on the left-hand side of the

screen.2. Select the Help option from the dropdown list.3. Quick Search - Enter a keyword that you want to search by. If the search field is

left blank all help articles available will be returned.

Hclp 25


32/33

et.Inf in. i t , e , ~ ~ . . . . JC a m pIndeK I Search I Help I

I Help' lvjl1'~nrOllm~nt II Go ~

Advan ced Search, >,.Search Results: 41 ~id 'd in gl l a, N ,e l'l , E n r o I Im en t t o, aA d 'd in gl Gra d u a tlon In to rrnat ioA d 'd in gl N ew l En r o l lm en ts

Advanced Search - Click on the button. The advanced searchoptions will display in the box on the right.

S~arch IAIIO;fH~IP'I

IHELP Se


33/33

infinite campus teacher manual

Documents