Kitsap 911 Executive Committee Meeting September 23, 2020 ~ 1:00 PM to 3:00 PM

A G E N D A

1. Call to Order (Chair) 2. Additions to Agenda (Chair) 3. Public Comment (limited to 2 minutes per speaker) (Chair) 4. Approval of Payment of Claims- Fund 89822 (Operating Fund) (Chair)

a. A/P Warrant Numbers 3716 through 3764 Total $68,931.08

b. Payroll Dated: 09/04/2020 Total:$ 304,716.81

c. Electronic Payments: Dates 08/01-08/31/2020 Total: $31.50

5. Ratification of Executed Contracts (Kirton) 6. K911-039, ADCOMM Engineering, Professional Service Contract, $19,800.00 Expires 3

months after execution

7. 2021 Budget (Kirton/Rogers)

8. Discussion Items & Reports a. Finance Report (Rogers) b. Staffing Report (Jameson-Owens) c. 2020 Goals and Tech Project Updates (Wecker)

9. Additional Agenda Items (If any) a. _______________________________ ________ b. _________________________________________________ c. _________________________________________________

10. Good of the Order 11. Adjourn

Kitsap 911AFFIDAVIT FOR PAYROLL ISSUE

Pay Date: 09/04/2020Pay Period: 08/17/2020 to 08/30/2020

Net Payroll [1] 151,009.00$ 941 Tax (Withholding, Social Security & Medicare) (S) 56,705.98 Unemployment 816.43 Labor & Industries 1,079.35 PFMLA 883.97 PERS 2 & PERS 3 [2] 45,185.41 Washington State Deferred Comp [3] 2,297.24 ICMA Deferred Comp [4] 1,185.00 AFLAC 948.07 Guild Dues [5] 1,545.00 Total Payroll (S) 261,655.45$

ItemEmployee Portion

Kitsap 911 Portion

Total

PPO 100 3,626.04$ 30,592.78$ 34,218.82$ Kaiser HMO 792.39 4,490.14 5,282.53 Delta Dental 436.18 2,553.44 2,989.62 Life Insurance 99.00 314.23 413.23 Oregon Payroll Taxes 129.50 27.66 157.16 Total Health Care & Other Benefits/Deductions 43,061.36$

Payroll Amount Approved: 304,716.81$ Transferred to Payroll Account 261,655.45$

Prepared By (Kitsap 911) DATE

Authorized Signature (Kitsap 911) DATE

Executive Committee Chair DATE

Pay Detail - 89822Item Amount

Healthcare & Other Benefits/Deductions - Paid from Accounts Payable or by EFT

I, the undersigned, do hereby certify that the payroll for the period listed above is just, true and correct; that the persons whose names appear thereon actually performed labor; that the amounts are actually due and unpaid, and the salary warrants and related benefits warrant shall be issued.

Filing Period: August 31, 2020 Due Date: September 25, 2020

Filing Frequency: Monthly

604-008-144KITSAP 911 PUBLIC AUTHORITY

Combined Excise Tax Return

State Sales and UseTax Classification Gross Amount Deductions Taxable Amount Tax Rate Tax Due

Use Tax 350.00 0.00 350.00 22.750.065000

22.75Total State Sales and Use

Local City and/or County Use Tax/Deferred Sales Tax

Location Taxable Amount Tax Rate Tax Due1801 - BREMERTON 350.00 8.750.025000

8.75Total Local City and/or County Use Tax/Deferred Sales Tax

Total Tax 31.50Subtotal 31.50

Total Amount Owed 31.50

Prepared By: Steve RogersE-Mail Address: srogers@kitsap911.orgSubmitted Date: 9/11/2020Confirmation #: 0-016-060-649

Payment Type: ACH Debit/E-CheckAmount: $31.50Effective Date: 9/11/2020

Prepared by:_________________________________ Date:_________________Steve Rogers, Finance Manager

Reviewed by:_________________________________ Date:________________Richard Kirton, Executive Director

Approved by:_________________________________ Date:________________Executive Board Committee Member

09/11/2020

KITSAP 911

CONTRACT REVIEW SHEET (Kitsap 911 Governing Directive #60 -Purchasing and Contracting)

A. GENERAL INFORMATION 1. Contractor ADCOMM Engineering LLC 2. Purpose Review simulcast timing for Kitsap 911 VHF Radio System 3. Contract Amount $19,800.00 Disburse x Receive 4. Contract Term 09/15/2020 until completion 5. Contract Administrator Richard Kirton Phone 3075800 Approved: Richard Kirton Date 09/15/2020 Executive Director B. ACCOUNTING INFORMATION 1. Contract Control Number K911-039 2. Fund Name Kitsap 911 Operations 3. Payment from-Revenue to CC/Account Nbr 528.32.41.04 4. Encumbered By Date C. RISK MANAGER REVIEW 1. Approved Not Approved Reviewer Date 2. Comments: No review needed used contract templete that was updated in 2020 D. ATTORNEY REVIEW 1. Approved Not Approved Reviewer Date 2. Comments: No review needed used contract templete that was updated in 2020 H. CERTIFICATION BY CONTRACT ADMINISTRATOR: THIS CONTRACT IS READY FOR CONSIDERATION BY THE AUTHORIZED CONTRACT SIGNER. (For contract signing authority, see Kitsap 911 Govening Directive # Purchasing and Contracting) _____________________________________________ ________________ Ratification by Kitsap 911 Executive Committee Chair Date

Resolution 2020‐Exhibit 1, Page 1 of 4

Executive Committee Draft 1

Proposed Amendment Pre-Covid Adopted Actual2021 2020 2020 2020 2019 $ %

1 Estimated Beginning Fund Balance 3,239,022 2 337.16.00.0000Emergency Communications Sales Tax 4,367,555 5,138,300 5,138,300 5,138,300 5,382,569 (770,745) -15.0%3 337.63.64.65 Telephone Excise Taxes (Wireline, Wireless, and VoIP) 2,535,066 2,532,717 2,532,717 2,532,717 2,539,763 2,349 0.1%4 342.80.50.0001Service Fees (County,Cities, Fire Districts, Tribes Base fee 2,054,669 2,054,666 2,054,666 2,054,666 2,225,355 3 0.0%5 342.80.50.0004Service Fees (Operating Surcharges ie i/leads, first due, M 237,804 229,498 229,498 229,498 80,404 8,306 3.6%6 342.80.50.0002Contract Revenues (Humane Society) 50,000 50,000 50,000 50,000 50,000 0 0.0%7 362.50.00.0000Tower Leases 361,213 312,215 312,215 312,215 340,653 48,998 15.7%8 342.80.40.0002Emergency Management Facility Maintenance Charges 65,835 65,835 65,835 65,835 45,520 0 0.0%9 334.01.80.0000State E911 CPD Contract KC (Wa State Military) 24,500 46,006 46,006 46,006 47,521 (21,506) -46.7%

10 361.11.00.0001 Investment Interest 16,800 31,773 31,773 31,773 95,117 (14,973) -47.1%11 Sub-Total (Operating Revenues) 9,713,442 10,461,010 10,461,010 10,461,010 10,806,903 (747,568) -7.1%12 369.91.00.0000Grants and Other Misc. Revenues 5,000 205,888 5,888 5,888 13,999 (200,888) -97.6%13 342.80.50.0000MCT NPRV Surcharges 72,653 51,031 17,610 17,610 72,653 21,622 42.4%14 342.80.50.0003Alerting Surcharges 250,000 250,000 250,000 250,000 249,482 - 0.0%15 Sub-Total (Special and One-Time Revenues) 327,653 506,919 273,498 273,498 336,133 (179,266) -35.4%16 Total Revenues 10,041,094 10,967,929 10,734,508 10,734,508 11,143,036 (926,834) -8.5%17 Total Revenue + Beginning Fund Balance 13,280,117

Proposed Amendment Pre-Covid Adopted Actual2021 2020 2020 2020 2019 $ %

18 528.32.10.0000Regular Salaries 6,195,683 5,999,721 5,999,721 5,774,598 4,855,141 195,962 3.3%19 528.32.10.0001Overtime Pay 459,380 446,000 446,000 446,000 663,891 13,380 3.0%20 528.32.10.0004Annual Leave Payout 15,000 20,000 20,000 20,000 6,769 (5,000) -25.0%21 528.32.10.0005Shift Differential Pay 3,089 3,078 3,078 3,078 3,200 11 0.4%22 528.32.10.0006Extra Help 45,367 59,451 59,451 59,451 34,458 (14,084) -23.7%23 528.32.10.0007Out of Class Pay 18,974 23,072 23,072 23,072 44,243 (4,098) -17.8%24 528.32.10.0008Miscellaneous Pay 125,896 105,862 105,862 105,862 54,399 20,034 18.9%25 528.32.20.0001Social Security 477,595 446,305 446,305 446,305 414,015 31,290 7.0%

Account DescriptionDelta (to 2019 Budget)

Operating Appropriations

Account DescriptionDelta (to 2020 Budget)

Revenues

Resolution 2020‐Exhibit 1, Page 2 of 4

Executive Committee Draft 1

26 528.32.20.0002PERS Retirement 800,435 785,263 785,263 785,263 717,145 15,172 1.9%27 528.32.20.0003Medical Insurance 1,029,937 1,073,860 1,073,860 1,073,860 827,080 (43,923) -4.1%28 528.32.20.0004Dental Insurance 79,484 81,298 81,298 81,298 56,877 (1,814) -2.2%29 528.32.20.0005Life Insurance 8,892 8,853 8,853 8,853 6,630 39 0.4%30 528.32.20.0008Unemployment Compensation 24,964 72,926 72,926 72,926 66,465 (47,962) -65.8%31 528.32.20.0010Personnel Benefits - - - - 1,496 32 528.32.20.0011 Industrial Insurance 36,325 36,963 36,963 36,963 22,444 (638) -1.7%33 528.32.20.0012PFMLA 9,237 8,634 8,634 8,634 2 603 7.0%34 528.32.20.0013Oregon Payroll Taxes 798 - - - - 798 0.0%35 528.32.10.0009Salary/Benefit Attrition (334,227) (360,187) (360,187) (360,187) - 25,960 -7.2%36 Operating Wages, Salaries, and Benefits SubTotal 8,996,830 8,811,099 8,811,099 8,585,976 7,774,255 185,731 2.1%37 528.32.31 Office/Operating Supplies 45,099 43,424 43,424 43,424 34,018 1,675 3.9%38 528.32.32 Fuel Consumed 10,735 9,638 9,638 9,638 7,355 1,097 11.4%39 528.32.35.0000Small Tools & Equipment 15,336 24,511 24,511 24,511 31,541 (9,175) -37.4%40 528.32.35.0001Computer Software 67,402 137,036 137,036 137,036 141,458 (69,633) -50.8%41 528.32.35.0002Small Computer Equipment 40,896 30,639 30,639 30,639 30,781 10,257 33.5%42 528.32.35.0003Small Telephone Equipment 201 585 585 585 121 (384) -65.7%43 528.32.41.0000Engineering & Architectural 5,112 5,107 5,107 5,107 685 5 0.1%44 528.32.41.0001Medical Background checks 11,923 9,006 9,006 9,006 15,214 2,917 32.4%45 528.32.41.0002Management Consulting 28,000 28,999 28,999 28,999 53,206 (999) -3.4%46 528.32.41.0003Legal Services 15,143 13,968 13,968 13,968 17,565 1,175 8.4%47 528.32.41.0004Other Professional Service 58,696 54,354 54,354 54,354 77,666 4,342 8.0%48 528.32.41.0005Advertising 3,833 3,829 3,829 3,829 3,713 4 0.1%49 528.32.42.0000Telephone 34,652 34,107 34,107 34,107 34,963 545 1.6%50 528.32.42.0001Cellular Telephone 12,592 10,978 10,978 10,978 14,882 1,614 14.7%51 528.32.42.0002Postage 2,561 2,788 2,788 2,788 3,030 (227) -8.2%52 528.32.43.0000Mileage 4,030 4,078 4,078 4,078 1,479 (48) -1.2%53 528.32.43.0001Travel 15,000 31,035 31,035 31,035 26,074 (16,035) -51.7%54 528.32.43.0002Per Diem 5,000 12,298 12,298 12,298 4,293 (7,298) -59.3%55 528.32.43.0003Non-Employee Mileage 247 388 388 388 - (141) -36.3%56 528.32.43.0004Non Employee Travel 160 825 825 825 - (665) -80.6%57 528.32.45.0000Operating Rentals & Leases 180,028 206,156 206,156 206,156 117,396 (26,128) -12.7%58 591.32.45.0000Lease Expense 51,191 199,274 199,274 - - (148,083) -74.3%59 528.32.46.0000 Insurance 151,228 136,570 136,570 136,570 141,693 14,658 10.7%

Resolution 2020‐Exhibit 1, Page 3 of 4

Executive Committee Draft 1

60 528.32.47.0001Water 5,365 6,627 6,627 6,627 4,365 (1,262) -19.0%61 528.32.47.0002Sewer 2,266 2,327 2,327 2,327 3,499 (61) -2.6%62 528.32.47.03,04Electricity 128,508 125,283 125,283 125,283 122,651 3,225 2.6%63 528.32.47.0005Waste Disposal 4,007 3,800 3,800 3,800 3,879 207 5.4%64 528.32.47.0006 Internet and Cable TV (backup internet connection) 5,030 929 929 929 3,330 4,102 441.7%65 528.32.48.0000Repairs & Maint-Building 130,000 100,626 100,626 100,626 142,508 29,374 29.2%66 528.32.48.01,02Repairs & Maint-Equipment 99,376 86,376 86,376 86,376 64,656 13,001 15.1%67 528.32.48.0003Repairs & Maint-Comp Equip 395,979 383,402 383,402 383,402 333,420 12,577 3.3%68 528.32.49.0000Dues/Subscriptions/Members 9,652 6,022 6,022 6,022 9,860 3,630 60.3%69 528.32.49.0001Bank & Credit Card 1,227 1,226 1,226 1,226 1,164 1 0.1%70 528.32.49.0002Printing & Binding 2,556 2,553 2,553 2,553 2,510 3 0.1%71 528.32.49.0003Registration & Tuition 10,000 19,479 19,479 19,479 10,878 (9,479) -48.7%72 528.32.49.0004Other Miscellaneous 30,672 25,533 25,533 25,533 14,245 5,140 20.1%73 528.32.41.0013KCIS Charges (Network & Security) 116,156 111,383 111,383 111,383 54,798 4,773 4.3%74 528.32.41.0016KCIS Charges (GIS) - 23,500 23,500 23,500 120,078 (23,500) -100.0%75 528.33.35.0000Small Tools and Equipment(MCT System) - - - - - - 0.0%76 528.33.35.0001Computer Software (MCT System) 2,729 332 332 332 300 2,397 722.0%77 528.33.35.0002Small Computer Equipment (MCT System) 15,336 15,320 15,320 15,320 15,316 16 0.1%78 528.33.42.0001Cellular Telephone (MCT System) 174,731 171,141 171,141 171,141 167,573 3,591 2.1%79 528.33.48.0002Repairs & Maint- Equipment (MCT System) - 939 939 939 - (939) -100.0%80 528.33.48.0003Repairs & Maint-Comp Equip (MCT System) 101,455 122,619 122,619 122,619 54,880 (21,164) -17.3%81 528.33.41.0011KCIS Charges (I/Leads) 159,807 157,363 157,363 157,363 92,748 2,444 1.6%82 Operating Supplies and Services Subtotal 2,153,918 2,366,372 2,366,372 2,167,097 1,979,789 (212,453) -9.0%83 Total - Operating Budget Appropriation 11,150,748 11,177,471 11,177,471 10,753,073 10,196,599 (26,722) -0.2%

Proposed Amendment Pre-Covid Adopted2021 2020 2020 2020

84 1 MCT NPRVs 72,653 51,031 51,031 17,610 85 2 Backup Center (Complete Phase 1) - 140,000 140,000 35,000 86 3 Multi-Factor Authentication - 10,000 10,000 - 87 4 Alerting* 521,181 478,819 478,819 - 88 5 ASAP to PSAP - 150,000 150,000 - 89 6 NG911 Geospatial Routing - - - -

Account Description

Technical Enhancements/Special Project and Capital Appropriations

Resolution 2020‐Exhibit 1, Page 4 of 4

Executive Committee Draft 1

90 7 Closest Fire Unit Dispatching - - 5,000 5,000 91 8 Virtual Desktops for Dispatch Floor - - 25,000 - 92 9 Backup Center (Phase 2) - - - - 93 10 Technology Monitoring System - - 70,000 70,000 94 11 Tower Site Upgrades - 26,000 26,000 26,000 95 12 ACOM Replacement - 82,522 82,522 - 96 13 Replace DC Plant at all sites except Carver and Gold - - - - 97 14 Furnishings upgrades/replacements - 2,500 2,500 - 98 15 Data Interoperability, Phase 1 - - 200,000 - 99 16 Radio Interoperability- Mason County - - 20,000 -

100 17 Equipment Room Cooling - - - - 101 18 JACE Replacement for HVAC 15,000 - - - 102 19 Server Virtualization and Cyber Security 55,000 55,000 110,938 110,938 103 20 Microwave and Radio System Design/Prep 100,000 70,000 45,000 45,000 104 21 Simulcast Tuning - 25,000 - - 105 22 Remote 911 - 394,925 - - 106 23 First Due Annual Maintenance 11,316 - - - 107 24 Admin/Tech Remote Work - 10,384 - - 108 25 - - - - 109 26 - - - - 110 27 - - - - 111 28 - - - - 112 29 - - - - 113 30 - - - - 114 31 - - - - 115 Sub Total - Supplies and Services 775,150 1,496,181 1,416,810 309,548 116 Total Technical Projects Appropriation 775,150 1,496,181 1,416,810 309,548 117 1 Election Costs for SB5272 150,000 - 150,000 150,000 118 Total - Other Non-Operational Projects 150,000 - 150,000 150,000 119 Total Appropriation 12,075,898 12,673,652 12,744,281 11,212,621 .120 Estimated Ending Fund Balance* 1,204,219

121 Reserved Stabalization Fund 1,204,219 122 Unreserved (0) 123 Total Appropriation + Ending Fund Balance 13,280,117

2021 Budget Working FileAgency Allocations & Funding Formula

Agency AllocationsTotal

Agency 2021 Allocations 2020 Allocations $ %Kitsap County 633,733.71$ 624,964.00$ 8,769.71$ 1%Kitsap Coroner 9,155.77 7,769.00 1,386.77 18%Poulsbo PD 95,380.00 97,468.00 (2,088.00) -2%Bainbridge Island PD 139,873.92 146,313.00 (6,439.08) -4%Port Orchard PD 162,801.28 162,460.00 341.28 0%Suquamish PD 55,215.46 58,607.00 (3,391.54) -6%Pt. Gamble PD 34,281.58 23,081.00 11,200.58 49%Bremerton PD 352,255.70 357,454.00 (5,198.30) -1%Bremerton Fire 243,374.06 243,704.00 (329.94) 0%North Kitsap F&R 82,933.40 82,565.00 368.40 0%Port Gamble Fire 7,150.56 6,845.00 305.56 4%Central Kitsap F&R 228,987.30 225,545.00 3,442.30 2%South Kitsap F&R 286,024.80 285,666.00 358.80 0%Poulsbo Fire/FD18 112,384.61 113,390.00 (1,005.39) -1%Bainbridge Island Fire 98,921.00 98,334.00 587.00 1%

Total 2,542,473.13$ 2,534,165.00$ 8,308.13$ 0.33%

2021 / 2020 Delta

Resolution 2020-XXX

Exhibit 2, Page 1

Classification Grade 2021 2020Administrative Specialist Admin1 2 2Deputy Director M4 1 1Executive Director ED 1 1Finance Manager M1 1 1Human Resources Manager M1 1 1Assistant Director for Operations M2 1 1Operations Program Manager OP9 0Professional Standards Program Manager OP9 1 1Public Safety Communications Assistant Supervisor OP6 6 6Public Safety Communications Supervisor OP8 4 4Public Safety Systems Analyst T7 1 1Public Safety Systems Engineer T8 3 3Public Safety Systems Master Technician T6 2 2Public Safety Systems Senior Technician T4 1 1Public Safety Systems Technician T2 2 2Public Safety Telecommunicator 1 OP2 12 12Public Safety Telecommunicator 2 OP4 37 37Public Safety Telecommunicator Trainee OP1 0 0Technical Services Manager M2 1 1Training Program Manager OP9 1 1Total 78 78

Kitsap 911 Authorized Regular FTE Positions

1

Executive Summary Kitsap 911 Board of Directors

Summary: For the eight months ended August 31, 2020 (66.67% of the year elapsed), revenues continue to track as anticipated, while non-labor operating expenditures have surpassed year to date expectations. Capital expenditures exceeded budget primarily due to multi-year projects that were previously approved but not incorporated into our 2020 annual budget due to the timing of when our budget was approved, as well as projects related to COVID-19. A mid-year budget amendment has been prepared for board action. Revenues: As of August 2020, we have received approximately $7.4M (68.72%) of projected annual revenues, exceeding our year-to-date goal of $7.1M (66.18%) by approximately $273K (2.54%).

We have received approximately $3.5M (67.83%) of the total projected sales tax revenues, which was slightly above our year-to-date goal (65.38%), only exceeding expectations by approximately $0.1M (2.45%). We have received approximately $1.7M (67.99%) of the total projected excise tax revenues, which was slightly above our year to date goal (65.38%), only exceeding expectations by less than approximately $66K (2.61%). Other revenues received were $2.2M (70.82%), which was slightly above our year to date goal of $2.1M (68.17%), only exceeding expectations by less than approximately $82K (2.65%). Fluctuations in MCT hardware purchases and the timing of related reimbursements routinely cause fluctuations in this category. For August 2020, fluctuations in user agency fee revenues was the primary driver behind the fluctuation. According to the Economic and Revenue Forecast Council, the statewide economy has shown some signs of stability. While positive, Kitsap County’s economic position is noticeably weaker than the State’s. For example, the July unemployment rate (9.5%) is higher than the statewide average (8.4%) and the week preceding Labor Day was the County’s second consecutive week with an increase in unemployment claims since the County reached its pandemic low. Additionally, conditions are expected to worsen in the coming months as July was the last month in which supplemental unemployment benefits were received. We believe sales tax revenues will decline if meaningful economic recovery is not realized before business stimulus and unemployment benefits run out.

Expected $ Actual $ Variance $Total Revenue 7.10 M 7.38 M 0.27 MSales Tax 3.36 M 3.49 M 0.13 MExcise Tax 1.66 M 1.72 M 0.07 MOther Revenues 2.09 M 2.17 M 0.08 M

Expected % Actual % Variance %Total Revenue 66.18% 68.72% 2.54%Sales Tax 65.38% 67.83% 2.45%Excise Tax 65.38% 67.99% 2.61%Other Revenues 68.17% 70.82% 2.65%

2

Operating Expenditures: As of August 2020, we have expended approximately $7.1M (65.81%) of our total operating expenditures appropriation, which was less than our annual goal of $7.2M (66.77).

We have expended approximately $5.4M (62.91%) of our total salaries and benefits budget, which was less than our year-to-date goal of $5.7M (65.81%) by approximately $249K (5.64%). We have prepared a mid-year budget amendment due in order to allocate the funds which were set aside for the implementation of the Collective Bargaining Agreement. We have expended approximately $1.7M (77.30%) of the total Operating Supplies, Services, and Inter-fund expenditures, which was more than our year-to-date goal of $1.5M (70.55%) by approximately $146K. Capital Expenditures: As of August 2020, we have expended approximately $751K (163.44%) of our total year appropriation of $460K, largely due to projects which were approved by the Board but were not included in our initial budget. We have prepared a mid-year budget amendment to add the critical and previously approved multi-year projects into the annual budget, recommendations for deferring or adjusting non-critical projects, and to address unanticipated costs resulting from COVID-19. Reserves: No reserves have been used year-to-date. Risks: The ongoing economic impact of the COVID-19 pandemic poses the single greatest risk to our revenues for two primary reasons. First, Kitsap 911’s main source of revenue is its share of Kitsap County’s sales tax, and second, we began the year with reduced reserves. Consequently, if current market conditions continue for the long-term, material instability in our financial landscape is expected. We expect the statewide cessation of commercial activity due to the COVID-19 pandemic to have a material impact on our tax revenues. In response to the anticipated economic deterioration, Kitsap 911 management immediately implemented limits on nonessential spending and are currently reevaluating capital projects in terms of their criticality. Notwithstanding our efforts, however, we anticipate an increase in unbudgeted expenditures in the short-term, especially in non-labor operating expenditures. The long-term impact is not yet completely quantifiable but is expected to be significant with a minimum of four months of revenue shortfalls.

Expected $ Actual $ Variance $Total Operating Expenditures 7.18 M 7.08 M 0.10 MOperating Salaries & Benefits 5.65 M 5.40 M 0.25 MOperating Non-Labor 1.53 M 1.68 M -0.15 M

Expected % Actual % Variance %Total Operating Expenditures 66.77% 65.81% 0.96%Operating Salaries & Benefits 65.81% 62.91% 2.90%Operating Non-Labor 70.55% 77.30% -6.75%

as of08/31/2020

NonspendableNone

Total Nonspendable -$ Restricted

Stabilization Fund 1,720,492.00$ Fire Alerting Project 476,305.04 Gold Mountain Lease 37,799.74 Flex Spending Account 10,833.75

Total Restricted 2,245,430.53$ Committed

Capital Projects and Technical System UpgradesBackup Center 315,000.00$ ASAP to PSAP 136,000.00 NG911 Geospatial Routing 15,000.00 Closest Fire Unit Dispatching 14,875.00 Virtual Desktops for Dispatch Floor 25,000.00 Technology Monitoring System 69,269.45 Tower Site Upgrades 22,572.20 Furnishings upgrades/replacements 10,000.00 Data Interoperability, Phase 1 200,000.00 Radio Interoperability- Mason County 20,000.00 Microwave Design/Prep 40,242.99 Server Virtualization and Cyber Security 20,062.94

Subtotal 888,022.58

OperationsAdditional Payroll Costs due to 2020-2022 CBA 225,123.55$ Election Costs for SB5272 150,000.00

Subtotal 375,123.55

Total Committed 1,263,146.13$ Assigned

Payroll Cashflow 803,013.19$ Unplanned Equipment Replacement -

Total Assigned 803,013.19$

Kitsap 911Fund Balance Detail

as of

Net Fund Position 08/31/2020

Temporary Investment Balance 2,054,338.43$ Cash Balance

Warrant Account 1,841,225.57 Payroll Account 603,013.19 Flex Spending Account 10,833.75 Petty Cash 400.00

Cash Subtotal 2,455,472.51

Total Cash and Cash Equivalents 4,509,810.94

Add: Outstanding Warrants 29,136.12 Less: Outstanding Receivables -

Net Fund Position 4,538,947.06$

as of

Cash and Investment Categories 08/31/2020

Fund BalancesNonspendable - Restricted 2,245,430.53$ Committed 1,263,146.13 Assigned 803,013.19 Unassigned 227,357.21

Total Fund Balance 4,538,947.06$

Definitions:

Restricted: Indicates the portion of cash and investments balance that is subject to externally enforceable legal restrictions (imposed by creditors, grantors, donors, other governments, etc.). The restrictions may also be imposed by law through constitutional provisions or enabling legislation.

Committed: Indicates the portion of cash and investments’ balance that represents resources whose use is constrained by specific limitations that the government imposes upon itself at the highest level of decision making (normally the governing body: e.g., board of commissioners, board of directors, board of supervisors, council, etc.) through a most binding formal action (e.g., resolution, ordinance, etc.) and that remains binding unless removed in the same manner. A motion, plan or stated management intent regarding how resources will be used does not meet the criteria.

Assigned: Indicates the portion of fund balance that reflects a government’s intended use of resources. These are amounts intended to be used by the government for specific purposes that are neither restricted nor committed.

Unassigned: This is the amount remaining in the fund after classifying amounts as nonspendable, restricted, committed, or assigned. Unassigned amounts are technically available for any purpose.

Warrants Outstanding: This is the sum of payments made to vendors which have not yet cleared the bank as of the date of this balance sheet. It may be comprised of expenditures paid for out of any of the fund categories.

Kitsap 911Fund Balance Summary

Nonspendable: These are amounts that according to laws or contracts cannot be spent. This category applies to items like permanent endowments when the donor stipulates that the principal amount of the contribution must be preserved and invested and only the earning can be used for governmental purposes.

$ % $ %

Sales Tax 5,138,299.96$ 3,359,464$ 65.38% 3,485,420$ $1,652,880 67.83% $125,956 103.75%Telephone Excise Tax 2,532,717 1,656,007 65.38% 1,721,953 810,764 67.99% 65,946 103.98%Other Revenues 3,063,492 2,088,280 68.17% 2,169,538 893,954 70.82% 81,258 103.89%Total Revenues $10,734,508 $7,103,751 66.18% 7,376,911$ $3,357,597 68.72% $273,160 103.85%

Operating Labor

Salaries 6,432,061$ 4,205,578$ 65.38% 3,827,719$ $2,604,342 59.51% ($377,859) 91.02%Payroll Taxes 564,828 381,259 67.50% 328,549 236,279 58.17% (52,710) 86.17%Benefits 1,949,274 1,299,516 66.67% 1,245,421 703,853 63.89% (54,095) 95.84%Budgeted Attrition (360,187) (235,507) 65.38% 0 (360,187) 0.00% 235,507 0.00%

Total Labor 8,585,976$ 5,650,846$ 65.81% 5,401,689$ $3,184,287 62.91% ($249,158) 95.59%

Operating Expenditures

Supplies 245,833$ 193,771$ 78.82% 324,988$ ($79,155) 132.20% $131,217 167.72%Professional Services 403,680 282,776 70.05% 239,929 163,751 59.44% (42,848) 84.85%Communications 219,015 155,408 70.96% 195,802 23,213 89.40% 40,394 125.99%Travel 48,624 33,989 69.90% 6,264 42,360 12.88% (27,724) 18.43%Advertising 3,829 2,925 76.39% 842 2,987 21.98% (2,083) 28.77%Operating Rents/Leases 206,156 119,728 58.08% 282,479 (76,323) 137.02% 162,750 235.93%Insurance 136,570 69,621 50.98% 0 136,570 0.00% (69,621) 0.00%Utilities 138,966 98,094 70.59% 88,080 50,886 63.38% (10,014) 89.79%Repairs & Maintenance 709,613 537,004 75.68% 523,666 185,947 73.80% (13,338) 97.52%Miscellaneous 54,813 35,654 65.05% 13,210 41,603 24.10% (22,445) 37.05%

Total Non-Labor 2,167,097 1,528,970 70.55% 1,675,259 $491,838 77.30% $146,289 109.57%

Total Operating Expenditures 10,753,073$ 7,179,816$ 66.77% 7,076,948$ $3,676,126 65.81% ($102,869) 98.57%

Capital Expenditures

Technical Projects 309,548$ 257,769$ 83.27% 749,026$ ($439,478) 241.97%Technical Projects Labor 0 0 0.00% 2,082 (2,082)Non-Technical Projects 150,000 100,000 66.67% 0 150,000 0.00%

Total Capital Expenditures 459,548 357,769 77.85% 751,108 ($291,560) 163.44%

Total Expenditures 11,212,621$ 7,537,585$ 67.22% 7,828,056$ $3,384,565 69.81%

Kitsap 911Monthly Financials for the Month Ended 08/31/2020

Description2020 Annual

Budget

August Expected 2020

Budget $

AugustExpected 2020

Budget %

August Actual 2020

Delta to Annual Budget Delta to YTD Budget

Revenues

Expenditures

Project/Initiative Due Status

2019 1 Equipment Room Cooling 1/31/2020 Complete2019 2 Multi-Factor Auth (Hardware/software solution) 4/30/2020 Complete2019 3 Rapid SOS (integration with CAD) 3Q 2020 Delayed2019 4 Informer for Mobile Responder 12/31/2020 Complete+2019 5 ASAP to PSAP (Implementation) 4Q 2020 On Track+2019 6 CAD Software Upgrade (CAD & Mobile MR6, windows 10 all CAD and MCT workstations) 2/28/2020 Compelte-2019 7 CALEA reaccreditation 12/31/2020 Complete2020 8 Document Current Radio System Footprint 4/30/2020 Complete+2019 9 Closest Fire Unit Dispatch 4Q 2020 Complete+2019 10 SharePoint migration 7/31/2020 Paused/COVID

2019 11 Technology Monitoring System (IT) 3/3/2020 Paused/COVID2019 12 Server Virtualization 6/1/2020 Complete2020 13 (RF) Technology Monitoring System (Plan) 3Q 2020 Paused/COVID2020 14 Add tinting to front windows 2020 Paused/COVID2020 15 Complete GIS Transition 4Q 2020 On track2020 16 Curb repair and parking lot striping 2020 Paused/COVID2020 17 Microwave System Design 9/15/2020 Paused/COVID2019 18 Backup Center Phase 1 (Bldg&Current Capabilities) & 2 (begin enhancing capabilities) 2021 Pending2019 19 ESChat 2Q 2021 Live2019 20 Alerting 4/30/2021 On Track2019 21 SUPPORT - RMS/JMS Replacement (Support KCIS) 3Q 2021 Pending2020 22 CAD Software Upgrade (9.4 or 9.5)/ Fault Tolerance Conversion (Plan) 5/15/2021 At Risk2020 23 Evaluate feasibility of bringing all IT functions in house 3Q 2021 Paused/COVID2020 24 Facilitate discussion with fire RE Fire RMS 2021 Paused/COVI2020 25 Facilitate discussions with LE re Data/Records/Report Writing Unit 2021 Paused/COVI2020 26 Replace Digital Persona Software 2021 Paused/COVID2020 27 Replace Helpdesk Software 2Q 2021 Paused/COVID2020 28 Replace Inventory Control Software 2Q 2021 Paused/COVID2020 29 Evaluate First Net 2022 On track2020 30 Evaluate how to manage incoming data and media (NG911, Cameras, etc.) 2022 Pending2019 31 Replace UPS TBD Pending2019 32 Data Interoperability, Phase 1 (CAD-to-Cad Interface with one other entity) Implement with Pierce 12/31/2022 Pending2020 33 Select Radio Design Team 3/15/2020 On track2020 34 Select Engineering Consultant 5/31/2020 Pending2020 35 Select Microwave Vendor 12/31/2020 Pending2020 36 Detailed Radio Design 12/31/2021 Pending

Kitsap 911 2020 Key Projects and InitiativesTechnical Projects

Proj/Task#

Project/Initiative Due StatusProj/Task#2020 37 Refresh 911 Telephone System 11/15/2021 Pending2020 38 Select MCT Replacement Evaluation Team (Agency Contacts) 12/31/2020 Pending2020 39 Establish Governance and Design CAD to CAD Interface (Pierce) 9/15/2021 Pending