kick off meeting island of san servolo - venice, italy 11th to 13th february 2008

1© EURIDICE Consortium 2008

Kick Off Meeting

Island of San Servolo - Venice, Italy11th to 13th February 2008

Dissemination and outreach (WP33)

Jens Schumacher


Agenda● Objectives● Activities strategy and plan● EURIDICE Portal● eNewsletter● EURIDICE brochure and presentation● Publication of technical and specialized articles● Banners and posters● Booth● Seminars and workshops


Objectives (1)● Critical mass and commitment from different stakeholders● Results (concepts, models, techniques, solutions) from all

domains should be disseminated to widest possible community

● In coordination with WP32 a continuous programme will be established

● Encourage project members to disseminate results and participate in different events


Objectives (2)● Actions taken

● Regulary newsletter● Organize and participate in conferences, workshops and seminars● Important scientific results will be published in international scientific

journals● Publish articles in relevant magazines, journals and at conferences

(e.g. Case oriented)● Collaboration with other relevant projects outside EURIDICE (for

mutual benefit)● All actions aim to reach people from different countries interested in

EURIDICE and establish a living community around the project


Activities strategy and plan● Based on information available● Events organized

● Technical● Logistics● Administrative● Research● Approval mechanism needed

● Monthly information request about actual activities and progress

● Analysation of dissemination for steering purposes● Support for targeted dissemination activities


Activities strategy and plan● Success indicators for project and measurement of activities

and dissemination● Publications

● Planned● Submitted● Accepted

● Training activities● Case orientation● Completed, ongoing, planned

● Project events● Completed, planned

● Contributions by all partners!


Activities strategy and plan

T331 Activities strategy and plan Effort 5

Output generated Date

Dissemination methodology and implementation plan, including dissemination strategy, definition of target groups and event list.

Month 6 1

Dissemination activities planning, periodically updated to adapt plans and event list to evolving target groups and dissemination opportunities.

Continous 2

Dissemination activities monitoring, including quantitative and qualitative measures based on dissemination performances indicators.

Continous 2


EURIDICE Portal● Set up Community interested in results of project

● Group of organisations and professionals● Community support through Portal

● Website● Content is dynamic and should be up-to-date => active maintained● Informations about project results, events, link to other projects, etc.

● Public area● Promotional information on results, web log, discussion forum

● Restricted area for project members● For internal knowledge exchange

● Steps● Community set up● Community advertisment● Community maintainance● Community sustainment


EURIDICE Portal

T332 EURIDICE Portal Effort 7


EURIDICE portal. Month 6 5

Portal maintenance and update. Continous 2

Expected impact (CHECK)

Number of contacts per month. 10 - 15

Site popularity on search engines. Under the first 10 entries

Number of discussions activated in public area 50

Number of messages per discussion 20

Links to EURIDICE site on relevant sites per target group

Target group Referring sites

Logistic services providers 15

Industry community 15

Scientific community 30

Authorities and infrastructures

10


eNewsletter● Quaterly Newsletter

● Available on public area of website and for eMail distribution● General Information about project● Technical achievements● General events● Training events● Community news● New downloads


eNewsletter

T333 eNewsletter Effort 9


EURIDICE newsletter. Quaterly Issue

9

Expected impact

Number of newsletter copies downloaded/sent per target group

Target group Number of copies

Logistic services providers 70 - 100

Industry community 70 - 100

Scientific community 100 - 150


50 - 100


EURIDICE brochure and presentation● Development of common presentation material and

brochures● Available first at month 6● Updated versions at months 18 and 24● Translation to different languages by different parties of EURIDICE

● Key issue to reach audiences like small logistic service providers● Published material should be distributed at conferences, workshops

and other related events to the project● Invloved parties should also actively distribute available material


EURIDICE brochure and presentation

T334 EURIDICE brochure and presentation Effort 3


Brochure and presentation 1st version Month 6 1

Brochure and presentation 2nd version Month 18 1

Brochure and presentation 3rd version Month 24 1


Publication of technical and spezialised articles● List of relevant publications will be kept up-to-date

● Periodical information of involved project members● All papers will be accessable via Portal

● Common acknowledgement● Papers must be written as part of the European Project EURIDICE

● Content of a paper has to be submitted 1?? week before submission

● Papers related to a specific case or technical data need permission by the owner of the information

● Publish papers and articles in relevant magazines


Publication of technical and spezialised articlesT335 Publication of technical and specialised articles Effort 12


Articles for relevant journals and conferences Continous 12

Expected impact

Number of conference presentations per target group Target group Publications

Logistic services providers 12

Industry community 12

Scientific community 25


8

Number of journal publications per target group Target group Publications

Logistic services providers 4 – 6

WE COULD REFER TO TARGET JOURNALS AS EXAMPLES

Industry community 4 – 6

Scientific community 6 – 8


3 - 6


Banners and posters / Booth● Objectives of the project● Should be latest available by month 6 and are updated as

required● Distributed to partners

● For publication in participating companies and at events● Booth layout needs to be defined by September 2008 in order

to meet dates of important events


Banners and posters / BoothT336 Banners and posters Effort 1


Banners and posters 1st version Month 6 0.5

Banners and posters 2nd version . Month 24 0.5

T337 Booth Effort 2


Booth layout and preparation Month 6 0.5

Booth deployment at key events Continous 1.5

Expected impact

Number of EURIDICE Booth presences Target event Presences

European Commission events (ICT, e-Challenges, Cluster meeting)

6

Logistics Industry event (e.g., Transport Logistics Munich 2009, SITL Real Time International Logistics Solution Show)

8

European Logistics Association conference 4


Seminars and workshops● Most relevant conferences need to be identified

● Proposing of seminars and workshops to be held● Organisation of training seminars and workshops for input from

external parties● A dedicated big event needs to be organized at the end of the

project● In conjunction with an international conference● Addressing academic and industry world● EU Conference


Seminars and workshopsT338 Seminars and Workshops Effort 30


Seminars and workshops planning Continous 2

EURIDICE workshops organization Continous 6

Session organization at target conferences Continous 6

Workshops and conferences attendance Continous 8

EURIDICE main event preparation Continous 8

Expected impact

Number of EURIDICE Booth presences Target group Events number

Workshops organized by EURIDICE Regional logistic networks (e.g., Friuli-Carintia-Slovenja, Bremen area, Greece)

15

Workshops organized in conjunction with other EU projects

Transport and logistics research community (e.g., PROMIT, Freightwise)

4

ICT community (e.g., Active,Traser,etc.) 3

Tracks organized at scientific conferences Logistics research (e.g., International Symposium on Logistics, International conference on dynamics in Logistics)

4 – 6

ICT research (e.g., IASTED, ICIW, MMS) and ICT applied to transportation (ITS, AATT)

3 – 6

Tracks organized at market-oriented events Logistic service providers and industrial users (e.g., Transport Logistic, SITL, CeMAT, national logistic fairs of various European states)

3 – 6

Public Authorities and Infrastructures (e.g., ECEG, Forum PA)

2 – 4

Co-sponsored EURIDICE conference (e.g., in conjunction with EUROLOG European Logistic Association Conference)

Logistics and ICT for Transport research communities, key industry practitioners (e.g., members of the EURIDICE Business Forum).

2 – 3


Conclusion● Ambitious Dissemination Programme● A cooperation of all partners is required● Implementation of an extensive reporting system● The Euridice Role in the newly created CA needs to be

clarified● Euridice needs to make best used out of the Commission

Conference (early involvement is required)● Dissemination is an important element in the impact creation


Thanks for your attention!Questions?

kick off meeting island of san servolo - venice, italy 11th to 13th february 2008

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