ERASMUS+KA2 - COOPERATION FOR INNOVATION AND THE

EXCHANGE OF GOOD PRACTICESSTRATEGIC PARTNERSHIPS FOR VOCATIONAL

EDUCATION AND TRAINING

KEEP LAB SAFETYKEEP YOU HEALTHY

2017-1-TR01-KA202-046148

START-UP REPORT February 2018

0Funded by the Erasmus+ Program of the European Union. However, European Commission and Turkish National

Agency cannot be held responsible for any use which may be made of the information contained therein.

START-UP REPORT

The project code “2017-1-TR01-KA202-046148” named “KEEP LAB SAFETY KEEP YOU

HEALTHY” officially started on 01.10.2017 and 6 main work packages (IP) and their sub-

work packages were realized.

Work Package 1: I. Project Meeting (December 2017)

A meeting was held for the evaluation of the work and operation within the scope of the

project and for the task sharing in the works to be realized (Picture 1). In this context, the time

schedules according to the total project duration (24 months) were examined in detail and

assessments and corrections were made (Figure 1). Task sharing was carried out until the next

meeting of the project team.

Picture 1

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Name of the project: [Keep Lab Safety Keep You Healthy]

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MONTHS M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M13 M14 M15 M16 M17 M18 M19 M20 M21 M22 M23 M24Project activity

A1 - Planning, Management and Monitoring of The Project x x x x x x x x x x x x x x x x x x x x x x x xA2 - Fulfilment of The Administrative Works of The Project x x x x x x x x x x x x x x x x x x x x x x x xA3 - Providing The Effective Communication With Partners and Subcontractors x x x x x x x x x x x x x x x x x x x x x x x xA4 - Total Quality Management of The Project x x x x x x x x x x x x x x x x x x x x x x x xO1- Initial Report x x x xO2- Needs Assessment Report x x x xO3- Book “Laboratory Biosafety Training'' x x x x x x x x xO4- Website x x x x x x x x x x x x x x x x x x xO5- Short Film about "Laboratory Biosafety Training" x x x x x xO6- Mobile Application about "Laboratory Biosafety Training" x x x x x xO7- Online Crossword Applications about "Laboratory Biosafety Training" x x x x x xO8- Training Slides x x x x xO9- Training Videos x x xO10- Province Based Training Reports (Ankara, Çorum, and Antalya) x x xO11- Closing Report x x xM1. First Transnational Project Meeting (Kick-off Meeting) in Turkey (Ankara) xM2. Second Transnational Project Meeting (International Field Trip) in Spain (Granada) xM3. Third Transnational Project Meeting (International Field Trip) in Portugal (Braga) xM4. Fourth Transnational Project Meeting in Spain (Granada) xM5. Fifth Transnational Project Meeting in Portugal (Braga) xM6. Final Project Meeting in Turkey (Ankara) xE1 - Pilot Training in Turkey (Ankara) xE2 - Training Seminar in Turkey (Ankara) xE3 - Training Seminar in Turkey (Çorum) xE4 - Training Seminar in Turkey (Antalya) xE5 - Dissemination Seminar in Spain (Granada) xE6 - Dissemination Seminar in Portugal (Braga) xE7 - Project Final Conference in Turkey (Antalya) x

PROJECT TIMETABLE

Figure 1

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Work Package 2: II. Project Meeting (14th January 2018)

The project was held in the meeting room of the Biotechnology Institute of Ankara University

(Ankara University, Hitit University, Akdeniz University and Gazi University) with the

participation of all of its national partners. The activities carried out are as follows.

W.P. 2.1. Initially, necessary accounts were opened for social media sharing within the scope of the propagation activities of the Project (Table 1).

Table 1

Action Task Date

1 Establishing the WhatsApp groupEu Lab Safety

Project20.11.2018

2 Obtaining the project's own e-mail addresseubiosafety2017@g

mail.com14.01.2018

3Signing up for a social media (facebook)

accounteubiosafety2017 14.01.2018

4Signing up for a social media (twitter)

accounteubiosafety2017 14.01.2018

5Signing up for a social media (instagram)

account

Eubiosafety

Cansaran14.01.2018

6 Establishing the Google groupBiosafetyinlab@go

ogle.group.com

14.01.2018

7Skype conversation with our overseas

partners14.01.2018

8 Doodle with our overseas partners

It was created to

hold a kick-off

meeting between

1st-19 th February

2018

14.01.2018

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W.P.2.2. Skype negotiation with both of our international partners in the project team and

detailed evaluation of the date and content for the kickoff meeting were made.

W.P.2.3. The outline of the Start-up Report was outlined and related officials were identified

according to job distribution.

W.P.2.4. A survey is planned to be made on the needs of the target organization, which will

form the content of the Needs Assessment Report. The time for the next meeting is set for the

preparation of the questions.

W.P.2.5. The titles of the content of the book to be prepared as training materials have been

determined and preparations for the content have been started.

W.P.2.6. Opinions about how the website should be in terms of shape, visuality and content

have been exchanged and evaluated.

Work Package 3: III. Project Meeting (29th January 2018)

III. The Project Meeting was held at the meeting room of the Biotechnology Institute of

Ankara University (Ankara University, Hitit University, Akdeniz University and Gazi

University) with the participation of all of the project's national partners. The activities carried

out are as follows.

W.P.3.1. The Meeting Agenda for the Kick-off Meeting was created and shared with partners.

W.P.3.2. The design and content of the “Participation Certificate” to be given after the Kick-

off Meeting are designed.

W.P.3.3. Participant Documents for the Kick-off Meeting were prepared.

W.P.3.4. We have had a telephone conversation with our international partners. It is

understood that our international Partners have some security concerns since Turkey was

currently in Syria to make "Olive Branch Operation”. These concerns have been tried to be

resolved, but their participation in the meeting has not been achieved. They were then given

the consent that they did not want to participate in the Kick-off Meeting.

W.P.3.5. The ground organization of the Kick-off meeting was provided and checked with all

national partners in place.

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Work Package 4. Organizing the Kick-off MeetingThe Kick-off Meeting within the scope of our project code "KEEP LAB SAFETY KEEP

YOU HEALTHY" started on 1.10.2017 was held on 05.02.2018 hosted by Ankara University,

Faculty of Biology Department in the seminar room of C between 9.30 am and 16.30 am.

The list of participants is given in Annex 1, and the content of the presentation is given in

Annex 2. The Start-up Meeting was continued with the agenda below.

Meeting Agenda09:30 – 10:30 Opening and Registration

10:30 – 11:00 Introduction speech

11:00 – 11:15 Break

11:15 – 12:30 Project Presentation

12:30 – 13:30 Lunch

13:30 – 14:30 Planning of Project Activities and Opinion Outputs

14:30 – 14:45 Break

14:45 – 16:00 Evaluation of Project Budget and Planning of

Project Expenditures

16:00 – 16:30 Evaluation and Closing

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After the start of the necessary registration phase of the participants, Prof. Dr. Sumer ARAS

started with the opening speech (Picture 2).

Picture 2

Then the information of the project is presented by Assoc. Prof. Dr. Demet Cansaran

DUMAN (Picture 3 and Picture 4).

Picture 3

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Picture 4

Prof. Dr. Ayşegül Taylan Özkan gave a presentation (Figure 5) for the planning of project

activities and the evaluation of intellectual outputs after the presentation of the project was

completed.

Picture 5

In the next part of the kick-off meeting, the second section titled Assessing the Project Budget

and Planning the Project Expenditures has been reviewed. In this meeting, budget items were

handled one by one and planned and the possible risks assessed (Picture 6).

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Picture 6

At the end of the Kick-off Meeting, evaluations were made and closing speech was realized

(Picture 7).

Picture 7

After the meeting, the certificate belonging to the participants was signed and included in the project file (Picture 8, Annex 3).

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Picture 8

Work Package 5: Propagation Event

On 06.02.2018, the scope and contents of our project were explained with a community of

approximately 15 people representing the target mass of our project. Then spreading activity

was organized on the content of the questionnaires that we created for the needs analysis and

the ideas were exchanged (Figure 9).

The signature of the event is given in Annex 4.

Announcements in the national media are included in Annex 5 (Ankara University) and Annex 6 (Hitit University) within the scope of the project's Propagation activities.

Picture 9

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Work Package 6: Future Planning

The joint decisions of the project's national partners (Ankara University, Hittite University,

Akdeniz University and Gazi University) and future plans and activities have been determined

and listed below:

Clarification of the questions of the questionnaire to be carried out for the needs

analysis and statistically evaluating the results obtained by applying the target group,

Full clarification of the subject headings of the Book content to be produced according

to the results of the Needs Assessment,

Determination of the content of the educational materials to be used in the trainings to

be realized and the standardized slide design,

Designing the project logo and using it in all social media accounts of the project,

The web site has been started to be created and in addition to this, the preparation of

standardized CVs of the project partners and the uploading of the standardized images

to the web site

Planning visits to international partners in order to see applications abroad and

exchange ideas on the preparation of the training content.

Annex 1: Kick-off Meeting Participant List

Annex 2: Kick-off Meeting Presentation

Annex 3: Participation certificate of the Kick-off meeting

Annex 4: Propagation Event Participant List

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Annex 5: Propagation Activity (Ankara University)

Annex 6: Propagation Activity (Hitit University)

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Annex 5

http://bultenler.ankara.edu.tr/dergiler/45/1095/sayi1095.pdf

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Annex 6

http://www.hitit.edu.tr/Haberler/2018/2/12/laboratuvar-guvenligine-uy-sagligini-koru-projesi-ab-tarafindan-desteklenmeye-uygun-bulundu

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NEWSPAPER: ÇORUM HABER

ÇORUM HABER GAZETESİ - www.corumhaber.net http://www.corumhaber.net/guncel/hitunun-projesine-avrupa-birligi-destegi-h77268.html

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