BOARD OF DIRECTORS

METRO OFFICE

July 9, 2015

12:00 PM

Agenda

1. Welcome Members & Guests....Chris Roederer, Chair-Elect a. Jeff Eakins, Supt. Hillsborough County Schools b. Colonel Reggie Godbolt c. Missy McNabb d. Cy and JoAnn Spurlino

2. Check Presentation: Bemetra Simmons, BB&T Hillsborough Market President Tracey West, Valspar Championship Golf Tournament Director

3. Consent Items a. May 21, 2015 Meeting Minutes

b. May Financial Report

4. Hillsborough County Schools......................................................................Jeff Eakins

5. Resource Development Strategy.......Brian Best Rising Stars Steak Dinner | 9/29.............Collin Jotham

Cassandra Thomas

Major Gifts/Great Futures Breakfast............................Jennie Yingling

6. Youth Impact Strategy...............................................................................Jeff Ortmeier

7. Board Development Strategy.................................................................Chris Roederer Foundation Board Member

8. Economic Impact Study.............................................................................Chris Letsos

9. Community Relations............Ricky Gallon

10. Presidents Report...............Brad Baumgardner

11. Succession Planning..............................................................................Chris Roederer

Adjourn

Great Futures Start Here!

BOYS & GIRLS CLUBS OF TAMPA BAY

STEINBRENNER FAMILY WEST TAMPA CLUB

MAY 21, 2015 | 12:00 PM

MEMBERS PRESENT

Brian Best Larry Bevis, Adam Diasti, Luis Garcia, Oscar Horton, Scott Jacobsen, Collin

Jotham, Lori Liburdi, Jeff Ortmeier, Matt Pierson, Chris Roederer, Marc Spencer, Jenny

Swindal, Andrea White.

OTHERS PRESENT

Brenda Browning, Ricky Gallon, Chris Letsos, Cassandra Thomas, Jennie Yingling, Glenn

Permuy, Tai Ishia Robinson, Debby Erdahl, Barbara (intern) Konstantin Popkov and friend

Mohammed from Jordan, Marlene Spalten & Richard Rios.

Board Chair Marc Spencer called the meeting to order at 12:12 pm, thanked everyone for

attending then introduced our guests. Chris Letsos filled in for Brad Baumgardner, who was

unable to attend.

Marlene Spalten with the Community Foundation and Rick Rios, with South Shore Council

Community Foundation presented a check for $50K. Marlene reported that they have $190M

in assets, with 35% of the funds from donors. They trust us, we have a great reputation. Rick

Rios then spoke about the partnership they have with us and the school district and they want

to open a summer camp in Wimauma.

Chris Letsos thanked Marlene and Rick for all the work they do for us.

CONSENT ITEMS

Copies of the January 8th meeting Minutes and the March 2015 Financial Report were

provided to the members for their review prior to the meeting. A Motion to approve the

Minutes and Financial Report was made by Oscar Horton, Second by Chris Roederer, Motion

passed.

BE THE SPARK STRATEGIC PLAN

Jeff Ortmeier reported on Growth and Impact and our mission, that kids need us more than

we think. The Community Foundation funded our 8 week YES Program. Coca-Cola is under

new ownership and it is the first minority owner company. The new owner has developed a

good relationship with the Tampa Police Department, Jane Castor and new Police Chief Eric

Ward so well see how we can partner with the city.

Jeff also spoke about the YES Academy and a young man, Carlos Valenzia, that went on one

of the field trips to businesses and how those tours turned the light on for him, that he came

out motivated, is going to college and will be interviewing at Coca-Cola next week.

Brian Best reported on Resource Development, that the committee had some really good

discussions and what our expectations for 2015 should be. He stated that activities are

important and the main processes done in the past, we can still do today.

Chris Roederer reported on Board Development, that the committee will continue its board

assessment in early July and we are trying to fill in the gaps. He also announced we have a

new Corporate board member to vote on, Brian Gray. Brian had served on the board

CORPORATE BOARD MEETING

MAY 21, 2015

PAGE 2

previously, is with UBS Private Wealth Management and was recommended by Luis. Motion

to approve Brian Gray was made by Scott Jacobsen, second by Adam Diasti, Motion passed.

Oscar Horton reported on Talent Management and that we need to provide a world class

experience out of our referral program. Of our staff, 25% will go through training. We have

leaks in our training now. By training our staff, we want a 25% improvement of retention.

We need to beef up our social medial.

RESOURCE DEVELOPMENT

Brenda Browning reported on Yankees Luncheon, with it bringing in about $246K. She spoke

briefly about having the kids attend the event, showed a PowerPoint presentation that included

a video of our Youth of the Year, Lisbit Menendez speaking at the event. She thanked Jenny

Swindal, the Steinbrenner Family and the New York Yankees organization for all they do.

Collin Jotham reported on the Steak Dinner, that we are at $78K currently. The goal is $200K

with a budget goal of $175K. Trudy Carey will be our Community Hero. The committee is

looking at a new auction company and spoke with Jason, who was recommended by United

Way. He would be the auctioneer and MC. The speaker is still being worked on.

Jennie Yingling reported that the Golf Scramble at the Eagles was a success with a net of

$46K. On the major gift side, she is working with our national office on wealth screening and

they have provided powerful data.

She also reported that the Gaspiralla Race gives to 3 charities, BGC being one. We received

$30K in March, but will be receiving an additions $38K. Staff and our kids work the event,

getting up at 3:30 to start setting up for the run. Chris Letsos mentioned that Jennie was asked

to serve on their board.

Cassandra Thomas presented copies of the Annual Report to the members. We have 4 focuses

in the report, one being the YES Academy. We also focused on 4 individuals. The report is

also available online.

PROGRAMS & OPERATIONS

Chris Letsos asked for board approval to accept 2 checks from this years Lightning Heros. The first from Vicki Anzalone Where Love Grows for $29K, A Motion to accept the check was made by Brian Best, Seconded by Jeff Ortmeier.

The second check from T. L. Thomas Promise (for feeding kids) in the amount of $25K.

Motion to accept was made from Oscar Horton, Seconded by Matt Pierson. Motion passed.

Chris thanked Lori Liburdi for attending the Youth Awards and invited all board members to

attend the opening of the Lacoochee Club. Chris also thanked Luis for his help with the

school district for approving our application to the Childrens Board for $250K for Plant City.

CORPORATE BOARD MEETING

MAY 21, 2015

PAGE 3

Chris stated that we have 17 club sites and 5 in school programs. That is a 10% growth. Staff

members are the reason as they go above and beyond, working weekends and doing whatever

needs to be done for our kids.

COMMUNITY RELATIONS

Ricky Gallon gave a PowerPoint presentation and spoke of many of the events at various

clubs, the following are just a few:

ABA President, Paulette Brown, went to our Liberty Club to take a tour;

Best Buy went to Liberty with computers and a drone, that the kids loved;

Kiwanis Club completed a reading room at North Tampa;

PwC had 50-60 employees volunteer at the Garcia Salesian Club.

Marc thanked Glenn for his work on the golf tournament.

Before closing, Marc gave an update on the Succession Plan and stated Chris is a great

candidate. Deadline to receive resumes is June 15th

. The Committee will review the resumes

then start interviews via Skype in July and plan to have the successor in by the last quarter.

Marc adjourned the meeting at 1:05 pm.

Brenda Browning, Recorder

__________________________ ___________

Chris Roederer, Secretary Date

Boys & Girls Clubs of Tampa Bay, Inc. Memo

To: Board of Directors From: Deborah L. McCarthy, Chief Financial Officer Date: July 6, 2015 Subject: May 2015 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of Activity for the Unrestricted Fund for the five months ended May 31, 2015. The remarks below are made regarding gross operations including all sources of funding. We are currently somewhat behind budget by $12,000 in Net Surplus/(Deficit). See explanation of significant variances below: Total Public Support Ahead of Budget by $131,000 Contributions are ahead of budget to date due in part to a budget surplus related to the funding from the BGCTB Foundation of $14,000 and the early receipt of certain gifts related to the 2015 Great Futures Breakfast which has raised just over $50,000 in gifts to date. Additionally, we are ahead in Fees & Grants by almost $103,000 due to the receipt of several large grants in the first 5 months that were not anticipated. We have received $54,000 from The Lightning Foundation Community Hero Grants through May 31st as well as $50,000 from the Community Foundation of Tampa Bay for our outreach summer camp program at Bethune Park in Wimauma this summer. Revenue Behind Budget by $37,000 This is due primarily to the decline in membership fee revenue as we continue to receive grant funding from the Department of Juvenile Justice for gang prevention (GPTTO) and delinquency prevention (SMART) programs. Personnel Costs Overage of $93,000 A review of the salary and benefit costs is underway to determine the exact reasons for the significant overage and will be completed by the next Executive Committee meeting and the next Finance Committee meeting. However, at this time, it appears that some of this overage may be due to onboarding summer staff somewhat earlier than expected, including our teen staff who are part of the summer staff through the youth employment services program this year.

Memo to Board of Directors Page 2 of 2 We also initiated several outreach programs this summer in Wimauma and Shields Middle School as well as started the Childrens Board of Hillsborough Countys After Zone Grant in Plant City for Marshall and Tomlin Middle Schools. As we get these sites up and running we are incurring staffing costs that in some cases were not anticipated when the budget was planned. Therefore, as said earlier, a more thorough review is underway to determine where the budget overages are occurring by site and by grant to determine if the budget needs to be adjusted for these additional operations and will be reported at the next meeting. Please let me know if you have any questions or comments on the statements.

Page 1Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

5/31/2015

Temporarily

Restricted

Fund

5/31/2015

Endowment

Fund

5/31/2015

Total

All

Funds

5/31/2015

Total

All

Funds

5/31/2014

ASSETS

Current Assets

$389,796 $900,695 $2,500 $1,292,992 $2,668,994 Cash & Cash Equivalents

$1,000,341 $245,005 $666,579 $1,911,925 $910,502 Investments

$461,536 $0 $0 $461,536 $465,460 Accounts Receivable

$48,803 $0 $0 $48,803 $0 Other Receivables

$24,982 $2,909 $0 $27,891 $43,269 Pledges Receivable - Current, net of allowance

$1,171,881 $25,000 $0 $1,196,881 $896,777 Due from BGCTB Foundation

$62,990 $0 $0 $62,990 $100,304 Prepaid Expenses

$3,160,328 $1,173,609 $669,079 $5,003,017 $5,085,307 Total Current Assets

Non Current Assets

$7,564,689 $0 $0 $7,564,689 $7,531,007 Land, Property and Equipment

$45,000 $0 $0 $45,000 $52,500 Prepaid Rent - Non Current

$0 $44,985 $0 $44,985 $117,375 Pledges Receivable - Non-Current, net of allowance

$0 $79,997 $0 $79,997 $86,285 Cash Value Life Insurance

$12,828 $0 $0 $12,828 $2,610 Other Assets

$7,622,517 $124,983 $0 $7,747,500 $7,789,778 Total Non Current Assets

$10,782,845 $1,298,592 $669,079 $12,750,517 $12,875,085 TOTAL ASSETS

LIABILITIES AND NET ASSETS

Liabilities

Current Liabilities

$278,071 $0 $0 $278,071 $52,027 Accounts Payable

$251,927 $0 $0 $251,927 $171,181 Accrued Expenses

$558,807 $31,579 $0 $590,386 $303,004 Due to BGCTB Foundation

$0 $4,000 $0 $4,000 $57,000 Deferred Revenue

$1,088,804 $35,579 $0 $1,124,383 $583,212 Total Current Liabilities

Page 2Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

5/31/2015

Temporarily

Restricted

Fund

5/31/2015

Endowment

Fund

5/31/2015

Total

All

Funds

5/31/2015

Total

All

Funds

5/31/2014

Other Liabilities

$136,000 $0 $0 $136,000 $184,000 Deferred Lease Revenue

$136,000 $0 $0 $136,000 $184,000 Total Other Liabilities

$1,224,804 $35,579 $0 $1,260,383 $767,212 Total Liabilities

Net Assets

$884,299 $250 $0 $884,549 $1,831,935 Unrestricted - from Operations

$8,673,742 $0 $0 $8,673,742 $8,260,223 Unrestricted - Property and Equipment

$0 $1,262,763 $0 $1,262,763 $1,309,686 Temporarily Restricted

$0 $0 $669,079 $669,079 $706,028 Permanently Restricted

$9,558,041 $1,263,013 $669,079 $11,490,133 $12,107,872 Total

$9,558,041 $1,263,013 $669,079 $11,490,133 $12,107,872 Total Net Assets

$10,782,845 $1,298,592 $669,079 $12,750,517 $12,875,085 TOTAL LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

With Comparison to Budget & Last Year Actual - Unaudited

Year To Date This Year Year To Date Last Year

Actual Budget

1/1/2015 1/1/2015 Variance Total Variance

to to Favorable Variance 2015 Actual Favorable Variance

05/31/15 05/31/15 (Unfavorable) % Budget 05/31/15 (Unfavorable) %

Public Support and Revenue

Public Support

United Way & Combined Campaigns 353,115 350,000 3,115 0.9% 847,000 356,094 (2,979) (0.8%)

Contributions 775,813 750,000 25,813 3.4% 1,913,000 710,131 65,682 9.2%

Funds Released from Restriction 49,867 50,000 (133) 325,000 36,080 13,787 38.2%

Fees & Grants 1,202,697 1,100,000 102,697 9.3% 2,156,500 968,190 234,507 24.2%

Total Public Support 2,381,492 2,250,000 131,492 5.8% 5,241,500 2,070,495 310,997 15.0%

Revenue

Program Service Revenue 68,629 100,000 (31,371) (31.4%) 279,500 86,516 (17,887) (20.7%)

Investment Revenue 4,904 2,000 2,904 145.2% 5,000 265 4,639 1750.6%

Other Revenue 2,594 11,000 (8,406) (76.4%) 26,000 12,429 (9,835) (79.1%)

Total Revenue 76,127 113,000 (36,873) (25.2%) 310,500 99,210 (23,083) (23.3%)

Special Events

Special Event Revenue 499,376 510,000 (10,624) (2.1%) 750,000 524,248 (24,872) (4.7%)

Special Event Expenses (87,268) (90,000) 2,732 (3.0%) (144,000) (62,644) (24,624) 39.3%

Net Special Events 412,108 420,000 (7,892) (1.9%) 606,000 461,604 (49,496) (10.7%)

Total Public Support and Revenue 2,869,727 2,783,000 86,727 3.1% 6,158,000 2,631,309 238,418 9.1%

Expenses

Personnel Costs

Salaries 1,329,453 1,240,000 (89,453) (7.2%) 2,976,000 1,060,700 (268,753) (25.3%)

Employee Benefits 131,981 130,000 (1,981) (1.5%) 320,000 126,246 (5,735) (4.5%)

Payroll Taxes 100,616 100,000 (616) (0.6%) 240,000 79,522 (21,094) (26.5%)

Other Employee Costs 12,017 11,000 (1,017) (9.2%) 26,500 10,979 (1,038) (9.5%)

Total Personnel Costs 1,574,067 1,481,000 (93,067) (6.3%) 3,562,500 1,277,447 (296,620) (23.2%)

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Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

With Comparison to Budget & Last Year Actual - Unaudited

Year To Date This Year Year To Date Last Year

Actual Budget

1/1/2015 1/1/2015 Variance Total Variance

to to Favorable Variance 2015 Actual Favorable Variance

05/31/15 05/31/15 (Unfavorable) % Budget 05/31/15 (Unfavorable) %

Operating Costs

Professional Fees 75,456 70,000 (5,456) (7.8%) 155,000 48,327 (27,129) (56.1%)

Contract Services 40,777 37,500 (3,277) (8.7%) 77,500 23,299 (17,478) (75.0%)

Supplies 206,310 200,000 (6,310) (3.2%) 298,000 108,211 (98,099) (90.7%)

Information Technolgy 51,781 47,500 (4,281) (9.0%) 109,500 46,402 (5,379) (11.6%)

Occupancy Expense 541,543 550,000 8,457 1.5% 1,318,000 517,861 (23,682) (4.6%)

Equipment Expense 29,462 26,000 (3,462) (13.3%) 62,000 21,977 (7,485) (34.1%)

Printing & Postage 5,499 10,000 4,501 45.0% 24,500 9,889 4,390 44.4%

Transportation Expense 71,426 80,000 8,574 10.7% 191,000 60,406 (11,020) (18.2%)

Training, Travel & Meetings 42,798 40,000 (2,798) (7.0%) 70,500 34,871 (7,927) (22.7%)

Program Services 86,605 85,000 (1,605) (1.9%) 204,500 67,121 (19,484) (29.0%)

Other Expenses 34,778 35,000 222 0.6% 86,500 34,128 (650) (1.9%)

Total Operating Costs 1,186,435 1,181,000 (5,435) (0.5%) 2,597,000 972,492 (213,943) (22.0%)

Total Expenses 2,760,502 2,662,000 (98,502) (3.7%) 6,159,500 2,249,939 (510,563) (22.7%)

NET SURPLUS/(DEFICIT) 109,225 121,000 (11,775) (9.7%) (1,500) 381,370 (272,145) (71.4%)

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July 9 2015 Agenda (A)5-21-15 MinutesMemo 05.1505.31.15 BGCTB BS05.31.15 BGCTB IS