July 2010 System Release

Friday, March 26, 2010

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System Wide Changes

• New branding -- People First logo, colors, header, footers on home pages, Web site links, etc.

• New look and feel for all home pages • Improved performance (reaction time)• Most fields, images and buttons will

have tooltips (hover over functionality)

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Log In Page• New improved Message Area • The “Job Seekers” section is being redesigned to

include:– Ability for users to browse jobs, create an

account or log in – Link to Frequently Asked Questions

• The “User Log In” (State Employees and Retirees) section is being redesigned to include:– List of things that can be performed (e.g.,

complete time sheet, update address) – Service Center contact information added

• Link to Frequently Asked Question• New “Helpful Web sites” section with links to key

“employee based information ” Web sites

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Home Page

• New design, colors and People First logo• New header (will be on all pages) containing:

– Print link - opens the standard print dialog box

– Alerts link - takes the user to their Alerts box– My Time sheet link – opens the employee’s

time sheet– Contact Us link – containing Service Center

contact information• New footer (will be on all home pages)

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Home Page

• User Information Box - will display the user’s ID, name and position title for all positions held

• Updated “My Quick Links” section• New “Helpful Web sites” section• New “My Tasks Due” section• Updated “My Alerts” section• New “Announcements” section

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Security Changes

• Password Changes– Allow up to 30 characters (min of 8)– New passwords will require, at least one

upper and lowercase letter and one number

– Can’t re-use last 10 passwords

• Internet Browsers– Support IE 8 & IE 7– Support Firefox for Mac Users– Allow other browsers (not supported)– Logged out after 30 minutes of inactivity

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Time Sheet• Present the time sheet on one screen:

– Biweekly time sheet – 14-day period– Monthly time sheet – First to last day of month– Monthly OPS time sheet – 15th to 14th – 28-Day time sheet – 28-day period

• Overview section– Presented by pay period or 28-day period– New Status Column (e.g., in process, submitted,

etc.)• Default to oldest past due timesheet (July 2010

forward)• Helpful links section

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Time Sheet• New Summary Hours by Pay Period and FLSA

Period• Time sheet will default to 5 rows upon entry• Time sheet will open in edit mode when the

employee accesses if no time has been submitted• Submit directly from time sheet screen • Ability to complete and submit mid period time

sheets (no paper time sheet)• Ability to add multiple comments, up to 255

characters per comment• Comments will show ID of person who entered

and date they entered the comment

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Time Sheet – Employee View

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Time Sheet – With Comments

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Time Sheet Approval

• Approval/Reject Screen– Ability to approve/reject time directly from

the time sheet without a separate screen– Ability for HR roles to “Unapproved” time– Unapproved entries will be shown on the

time sheet using a different color

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Time Sheet Approval

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Downtime

• System goes down at 5:00 p.m. EST on July 9th

• Agencies should prepare for two weeks of downtime

• Agencies need to be determining how to address Payroll Issues (e.g., OPS employees time sheets, LWOP, QSCs, etc.)