juergen hollberg, sap se product management september 09,...

S/4HANA for Public AccountingJuergen Hollberg, SAP SE Product ManagementSeptember 09, 2015

Agenda S/4HANA – the next generation Business Suite, from a Public Sector point of view

S/4HANA for Public Accounting – how is the approach

S/4HANA for Public Accounting – functional aspects

S/4HANA for Public Accounting – the User experience

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 3

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. This presentation is not subject to your license agreement or any other service or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation and SAP's strategy and possible future developments, products and or platforms directions and functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. This document is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP´s willful misconduct or gross negligence.

All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

Legal Disclaimer

3

AgendaS/4HANA – the next generation Business Suite, from a Public Sector point of view





SAP S/4HANA: The next generation Business Suite

Cloud Edition

On-PremiseEdition

SAP-S/4HANA-Applications and -ExtensionsApplications for Lines of Business and Industries

SAP-HANA-PlatformIn-Memory-Platform for all data

SAP Fiori UXrole-based user experience on all devices

Ariba Concur Fieldglass hybris SuccessFactors

Native Integration for Hybrid-Scenarios

Users

devices

Big Data

Internet of Things

BusinessNetworks

Social Networks


SAP S/4HANA: The next generation Business Suite

SAP-S/4HANA-Applications and -ExtensionsApplications for Lines of Business and Industries

SAP Fiori UXrole-based user experience on all devices

SAP-HANA-PlatformIn-Memory-Platform for all data

Ariba Concur Fieldglass hybris SuccessFactors

Native Integration for Hybrid-Scenarios

Internet of Things

BusinessNetworks

Social Networks

Users

devices

Big Data

Cloud Edition

On-PremiseEdition


S/4 HANA on Premise with Simple Finance 2.0

Multi-Channel Foundation for Public Sector

RTSA On HANA

Business Suite on HANA

© 2015 SAP AG. All rights reserved.8

This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of anykind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement

2014 Q1/2015 Q2/2015 Q4/2015 2016 2017

SAP S/4HANA Roadmap for Public Sector ManagementOn Premise Edition

S/4 HANA on Premise with Simple Finance & Simple

Logistics

Simple Public Sector Management for S/4

Simple Public Sector Management 2.0


SAP S/4HANA: rethinking IT

Simple Data Modell

Choice of Deployment Modell

ModernUser Experience

InnovativeBusiness Solutions

Introduction without business disruption


SAP S/4HANA: rethinking IT

Simple Data Modell InnovativeBusiness Solutions

Choice of Deployment Modell

Introduction without business disruption

ModernUser Experience


Combining Transactions and Analytics on one common In-Memory-Platform

• Direct insight based on live data• Single source of truth• No ETL- and Batch-processing

• Decisions and actions based on outdated data

• Multiple copies of data• Effort and cost for ETL- and Batch-

processing

Transactions Analytics

Replication Replication

Transactions Analytics


SAP S/4HANA: Example Finance

COSPCOEPCOBKBKPF BSEG BSEG BSEG BSIS BSIS BSIK BSET LFC1 GLT0 GLT0 GLT0

SAP SIMPLE FINANCE 4 0

UpdatesInserts

SAP-FINANCE WITH AGGREGATES AND INDICES

10 5

no Indices no Aggregates no Redundancies

CORE DATA STRUCTURE REMAINS UNCHANGED


SAP S/4HANA: Analytics Architecture

SAP-HANA-PLATFORM

Atomic PredefinedImmediate

SAP-HANA-Tier Physical tables

ABAP-Tier SAP-HANA-ViewsCore Data Services (CDS)

Hybrid Transaction- and Analysis-Applications

e.g. SAP-Smart-Business-Cockpits

Analytical Apps and BI-Clients

e.g. SAP Lumira

https://www.google.com/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&uact=8&ved=0CAcQjRw&url=https://blogs.saphana.com/2013/11/21/sap-smart-business-cockpits-a-battlefield-for-positive-outcomes/&ei=srAVVYqYPIOJ8QX864HwAg&bvm=bv.89381419,d.dGc&psig=AFQjCNFUO7cRTH__QnJtLn-uLZEFLJR47w&ust=1427571237214681

https://www.google.com/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&uact=8&ved=0CAcQjRw&url=https://blogs.saphana.com/2013/11/21/sap-smart-business-cockpits-a-battlefield-for-positive-outcomes/&ei=srAVVYqYPIOJ8QX864HwAg&bvm=bv.89381419,d.dGc&psig=AFQjCNFUO7cRTH__QnJtLn-uLZEFLJR47w&ust=1427571237214681


Easy-to-use user Interface

Role-basedconcept for the use throughout the organization

Immediate Accessto all business data

Simple Designacross processes

Personalized

Agile

Simple


SAP Fiori UX: Modern User Interface based on the Responsive Design concept

To: Single point of entry for the user and a user experience based on consistent design principlesFrom: Multiple entry points for users and inconsistent user experience

From: One transaction for multiple roles with rich and complex functionalityTo: Separate applications for separate roles, with simple functionality

Based on current planning, subject to change by SAP at any time

GOALTODAYFunction-based Applications Role-based Applications


Simple Finance Add-On to SAP Business Suite powered by SAP HANA

Business Suite on HANA

SAP HANA Platform

AlignedSingle Source of Truth

AgileReal time processes

PredictiveDynamic Planning and Analysis

SAP Cash Management powered by SAP HANA

New product for Group Cash Management

SAP Accountingpowered by SAP HANA

Alternative in-memory functionality for ERP customers

Integrated Business Planning

New capabilities and enhanced integration for ERP and BPC

Public Sector Accounting: Budgeting/Funds Management, Fund Accounting,US Federal Gov. Accounting, Grants Management, …


Participants

The project goal is to obtain a global overview of the challenges Public Sector customers are facing in the area of accounting when using SAP, and to collect their ideas and visions on how to overcome these challenges.

The range of participants thus is international and covering many levels/forms of government institutions:

• Federal Government (USA and Belgium)

• Local and State Governments (USA, Canada, Germany)

• Universities (Belgium and USA)

• European Institutions

- Partners (Russia)


Project time lines

2014

Dez Jan Feb Mar April Mai Juni Juli August September October

Initial Call

On Site Visits

today

Info Calls

First Ideas (Customer)

2015

All

In Detail

Review

Info

Consolidate first ideas (SAP)

Level of Engagement

Present in Call(Customer)

Consolidate site visit results

(SAP)


Overview of collected customer feedbackIn total, 58 topics (pain points incl. solution ideas) from seven customers / partners have been collected.

Topics are across the following components: PSM-FM (Funds Management) US Federal (Accounting US Federal Government) FI/CO (General Ledger and Controlling) Logistics / MM (Materials Management and Procurement)

Many ideas within PSM-FM were suggested: Master data (FM and CO) Reconciliation (FI, FM, CO) Budgeting / AVC FM updating / integration

Reporting, user interfaces (UI) Authorization Archiving Workflow


A few selected examples I:

Cumbersome reconciliation between FI and FM

Challenge: “The reconciliation between FI and FM takes too much time and requires the use of multiple reports to achieve it. Funds Management results have to be reported based on payment status, reflected by FM value type 57. On multiple occasions, the payment status has not been generated correctly, FI declares the invoice to be paid, but FM does not. We have not been able in all cases to explain or reproduce the situation, but they occur sporadically”.

Solution ideas: • New or re-designed connection between FI and FM, simplifying the explanation and

reconciliation of differences• Join the separate FI and FM documents into one single, integrated document• Provide an extended standard reporting to reconcile FI and FM• New or re-designed logic to obtain the payment status reporting out of FM


A few selected examples II:

Simplified Master Data Management in FM

Challenge: “In our implementation, the WBS element is the leading master data object for end users, uniting attributes which are otherwise spread across multiple SAP master data objects in the system. To achieve this, we had to develop a transaction which creates a WBS element creates a Funds Center which in our logic relates to this WBS element maintains the link between Funds Center, Fund, Functional Area and the WBS

element in the derivation tool generates the related budget and posting addresses for these combinations as we

are using both to define budgetable/postable object combinations”

Solution ideas: Generate all master data and relations with one (standard) click


A few selected examples III:

Reporting (BW versus ERP)

Challenge: “We replicate accounting data to our accounting cube once per week over the weekend. When users try to drill down and navigate to more detailed records in the ERP system, the BW information (based on totals records from last weekend) rarely matches the ERP information (based on line items, selected now)”.

Solution ideas: Less BW reporting? More and faster ERP reporting? Data storage and tool features to align timeliness of content?


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48.2 M

Other KPIsGlobal – Year to Date

USD, Actual

My Budget AlertsAll Critical Budget Objects with less than 20 %Budget left

5USD, YTD 2015

My Home

Claudia

Open Purchase Order ApprovalsAll Account Assignments

12YTD 2015

My BudgetAll Account Assignments

USD, YTD 2015

Budget 100 M

Consumed 35 MAvailable 65 M

My Budget Situation

My Approvals

Open GL Account Posting ApprovalsAll Account Assignments

0YTD 2015

Open leave requests

0YTD 2015


By Funds Center

Available BudgetSelected Acc.Assign. –Year to Date

65.0 MUSD, Actual

Budget/Consumed/Available

Open in

Claudia

20 M

USD,YTD

Budget 100 M

Consumed 35 M

Available 65 M

Funds Center Budget Amount Consumed Amount Available Threshold (20 % avail.)

Department A (201302) 50 M 9 M 41 M 10 M

Department B (201303) 20 M 18 M 2 M 4 M

Department C (201304) 30 M 8 M 22 M 6 M

All Funds Center All Funds All Functional Areas All Funded Programs All Commitment items All Budget Periods All Grants


Amount in Display Currency

By Funds Center


65.0 M USD, Actual


Open in

Claudia

20 M

USD,YTD

Budget 100 M

Consumed 35 M

Available 65 M

0 10M 20M 40M30M 50M

201302

201304

201303

Budget

Consumed

Available

Budget

Consumed

Available

Budget

Consumed

Available

20M

41M

9M

50M

18M

2M

30M

8M

22M




By Funds Center


65.0 MUSD, Actual


Open in

Claudia

20 M

USD,YTD

Budget 100 M

Consumed 35 M

Available 65 M

0 10M 20M 40M30M 50M

201302

201304

201303

Budget

Consumed

Available

Budget

Consumed

Available

Budget

Consumed

Available

20M

41M

9M

50M

18M

2M

30M

8M

22M


Search

All Orders

Funds Center 201302

Funds Center 201303

Funds Center 201304

Search

All ll



By Funds Center


65.0 MUSD, Actual


Open in

Claudia

20 M

USD,YTD

Budget 100 M

Consumed 35 M

Available 65 M

0 10M 20M 40M30M 50M

201302

201304

201303

Budget

Consumed

Available

Budget

Consumed

Available

Budget

Consumed

Available

20M

41M

9M

50M

18M

2M

30M

8M

22M


Search

All Orders

Funds Center 201302

Funds Center 201303

Funds Center 201304

Search

All

Search

All Orders

Funded Program 1

Funded Program 2

Funded Program 3

Funded Program 4

Search

All



By Funds Center / Funded Program


5.0 MUSD, Actual


Open in

Claudia

20 M

0 10M 20M 40M30M 50M

201302 FP 2

Budget

Consumed

Available 41M

15M

20M

18M

5M

22M

Funds Center 201302 All Funds All Functional Areas Funded Program 2 All Commitment items All Budget Periods All Grants

USD,YTD

Budget 20 M

Consumed 15 M

Available 5 M





5.0 M USD, Actual


Open in

Claudia

20 M

0 10M 20M 40M30M 50M

201302 FP 2

Budget

Consumed

Available 41M

15M

20M

18M

5M

22M


USD,YTD

Budget 20 M

Consumed 15 M

Available 5 M

Send Email

Open in <app type>

Share in SAP Jam

Save as Tile

Download to Excel




48.2 M


USD, Actual

My Budget AlertsAll Critical Budget Objects with ess than 20 % Budget left

5USD, YTD 2015

My BudgetFunds Center /Funded P201302/ FP 1

USD, YTD 2015

Budget 20 M

Consumed 15 KAvailable 5 K

My Home

Claudia


12YTD 2015


USD, YTD 2015

Budget 100 M


My Budget Situation

My Approvals


0YTD 2015

Open leave requests

0YTD 2015





5.0 MUSD, Actual


Open in

Claudia

20 M

0 10M 20M 40M30M 50M

201302 FP 2

Budget

Consumed

Available 41M

15M

20M

18M

5M

22M


USD,YTD

Budget 20 M

Consumed 15 M

Available 5 M



By value type

Consumed amountSelected Acc.Assign. –Year to Date

15.0 MUSD, Actual

Consumed values

Open in

Claudia

20 M

0 10M 20M 40M30M 50M

201302 FP 2

Budget

Consumed

Available 41M

15M

20M

18M

5M

22M


USD,YTD

Budget 20 M

Consumed 15 M

Available 5 M

Value type Number of Line items Overall amount Amount consumed by follow on documents / completed Open amount

Funds reservation 103 15 M 11 M 4 M

Purchase requisition 50 7 M 6 M 1 M

Purchase order 42 6 M 6 M 0 M

Funds Precommitment 38 4 M 3 M 1 M

Funds commitments 26 3 M 3 M 0 M

Invoices 68 9 M 9 M 0 M

Payments 68 9 M - -



By value type

Open amountSelected Acc.Assign. –Year to Date

0.0 MUSD, Actual

Funds Commitments

Open in

Claudia

20 M


Document Number Doc. item Number Item text Overall amount Amount consumed by follow on

documents / completed Open amount

100000001 1 PCs 15 M 11 M 0 M

100000001 2 Office Equipment 7 M 6 M 0 M

100000003 1 Buildings 6 M 6 M 0 M

100000008 4 Consultants 4 M 3 M 0 M

100000014 3 Travel Costs 3 M 3 M 0 M

100000015 1 Misc. 9 M 9 M 0 M

100000033 7 Software License 9 M - 0 M

Number of line itemsSelected Acc.Assign. –Year to Date

26


Commitment 100000014




48.2 M


USD, Actual

My Budget AlertsAll Critical Budget Objects with less than 20 %Budget left

5USD, YTD 2015

My BudgetFunds Center /Funded P201302/ FP 1

USD, YTD 2015

Budget 20 M

Consumed 15 KAvailable 5 K

My Home

Claudia


12YTD 2015


USD, YTD 2015

Budget 100 M


My Budget Situation

My Approvals


0YTD 2015

Open leave requests

0YTD 2015


By Funds Center

All Critical Budget ObjectsLess than 20 % Budget leftYear to Date

Critical Budget Objects

Open in

Claudia

20 M

USD,YTD

Budget 29 M

Consumed 26 M

Available 3 M

Funds Center Fund Funded Program Budget Amount Consumed Amount Available

Department A (201302) General (GEN) IT Project (PF01) 10 M 9 M 1 M

IT Project (PF02) 4 M 4 M 0 M

Government (GOV) IT Project (PF01) 3 M 2 M 1 M

Department B (201303) General (GEN) No Project (GENERAL) 10 M 9 M 1M

Department C (201303) General (GEN) No Project (GENERAL) 2 M 2 M 0 M

Selected Funds Center Selected Funds All Functional Areas Selected Funded Programs All Commitment items All Budget Periods All Grants

5


By Funds Center

All Critical Budget ObjectsLess than 20 % Budget leftYear to Date

Critical Budget Objects

Open in

Claudia

20 M

USD,YTD

Budget 29 M

Consumed 26 M

Available 3 M

Funds Center Fund Funded Program Budget Amount Consumed Amount Available %Available

Department A (201302) General (GEN) IT Project (PF01) 10 M 9 M 1 M 10 %

IT Project (PF02) 4 M 4 M 0 M 0 %

Government (GOV) IT Project (PF01) 3 M 2 M 1 M 33 %

Department B (201303) General (GEN) No Project (GENERAL) 10 M 9 M 1M 10%

Department C (201303) General (GEN) No Project (GENERAL) 2 M 2 M 0 M 0%

Selected Funds Center Selected Funds All Functional Areas Selected Funded Programs All Commitment items All Budget Periods All Grants

5< 20 %

< 30 %

% Budget Available

0 %


S/4 HANA on Premise with Simple Finance 2.0

Compatible with: Funds Management Grants Management US Federal Accounting PSCD Tax and Revenue Management Social Services Investigative Case Management

Multi-Channel Foundation for Public Sector

RTSA On HANA

Business Suite on HANA Accelerators for Funds Management Accelerators for Grantee Management Accelerators for US Federal Accounting

42

2014 Q1/2015 Q2/2015 Q4/2015 2016 2017

SAP S/4HANA Roadmap for Public Sector ManagementOn Premise Edition

S/4 HANA on Premise with Simple Finance & Simple

Logistics

Simple Public Sector Management for S/4

Redefined User Experience for Budget related roles

Data Model Simplification Analytical Insight Capabilities via

oCDS Views Scope for Funds and Grantee

Management

Simple Public Sector Management 2.0

Further Simplification, Analytical Content and Capabilities

Scope includes US Federal Accounting and other Public Sector Management Solutions

Thank you

Juergen Hollberg, SAP SE

Product Management, Walldorf, Germany

[email protected]

mailto:[email protected]

juergen hollberg, sap se product management september 09,...

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