JSP 360

USE OF MILITARY AIRFIELDS BY BRITISH

AND FOREIGN CIVIL AIRCRAFT

JSP 360 - Apr 13

Contents 1

TABLE OF CONTENTS

Paragraph 1.0 CHAPTER ONE POLICY Application 1.1 Treatment of Applications from Civil Users 1.5 Civil Flying at MOD Airfields in the UK 1.11 Constraints 1.12 Local Authority Planning Permission 1.13 Civil Flying at MOD Airfields Overseas 1.14 Where to Apply for Permission to use MOD Airfields Annex 1A 2.0 CHAPTER TWO INSURANCE Introduction 2.1 Civil User’s Insurance 2.2 MOD’s Insurance 2.6 Waivers 2.11 Income Generation (formerly Wider Markets) 2.12 Reporting Injuries or Damage 2.13 Point of Contact 2.14 Example of a Certificate of Aviation Insurance Annex 2A 3.0 CHAPTER THREE GENERAL PROCEDURES Introduction 3.1 Emergency Use – Forced Landings 3.2 Emergency Use – Diversion Airfield 3.6 Regular Use Applications 3.7 Short Term or Casual Use – Inland Flights by British Civil Aircraft : - General 3.9 - Active Airfields 3.10 - Inactive Airfields 3.11 - Helicopter Landing Sites 3.12 - Redundant Airfields 3.13 Records to be Kept 3.14 Guidelines for Civil Use Application Procedure Annex 3A Application Procedure Flow Chart 3A Fig. 1 Covering Letter for Civil Use Application Form Annex 3B Civil Use Application Form Annex 3C

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4.0 CHAPTER FOUR SPECIAL PROCEDURES Introduction 4.1 Flights for Hire and Reward 4.2 Press, TV or Film Companies 4.3 Civil Air Displays 4.4 Open Day and At Home Days 4.7 Foreign Civil Aircraft 4.9 Overseas Flights by British Registered Aircraft : - Customs Restrictions 4.12 - Exceptions 4.14 - Business User’s Concessions 4.16 - Unauthorised Landings 4.18 - Immigration Control 4.20 Prevention of Terrorism 4.21 Movement of Explosives 4.22 Contamination 4.23 Overseas Airfields 4.24 5.0 CHAPTER FIVE SECURITY Introduction 5.1 Civil Aircraft Carrying Fare Paying Passengers/Cargo Within the DfT

Category 5.4

Civil Aircraft Outside the DfT Category 5.5 Civil Aircraft Chartered to Support Military Operations 5.6 Private Civil Aircraft 5.9 Flying Clubs 5.10 Airfield Records of Civil Aircraft Movements 5.11 Entry To and Exit From the UK 5.12 Foreign Registered Civil Aircraft 5.13 Authorisation of Civil Aircraft Operators 5.14 Press, TV or Film Companies 5.15 Completion of HM Customs and Excise General Aviation Report Form 5.17 Civil Use of MOD Airfield Monthly Return Annex 5A HM Customs and Excise General Aviation Report Form Annex 5B HM Customs and Excise General Aviation Report Form Guidance Annex 5C 6.0 CHAPTER SIX GROUND FACILITIES Introduction 6.1 Accommodation for Aircraft 6.2 Accommodation for Aircrew or Passengers 6.4 Refuelling 6.6 Aircraft Servicing and Repair 6.9

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7.0 CHAPTER SEVEN FEES, CHARGES AND THE WIDER MARKETS INITIATIVE Introduction 7.1 Landing and Navigation Charges 7.3 Income Generation (formerly the Wider Markets Initiative) 7.6 Value Added Tax 7.10 Reduced Charges 7.11 Parking and Housing Fees 7.14 Indemnity Administration Charges 7.15 Recovery of Charges from Civil Users 7.16 Recovery of Charges from Military Aircraft not Exempt from Charges 7.19 Abatement and Waiver of Charges 7.20 Air Ambulances 7.23 Charges for Aircraft Under Charter to the UN or Military Aircraft Provided

by Non UK Governments on the UN’s Behalf 7.28

Landing Fees Annex 7A Reduced Charges Annex 7B Additional Charges Annex 7C Parking and Housing Fees Annex 7D Recovery of Charges from Civil Users and Use of MOD Form 400 Annex 7E Standing Waivers of Charges Annex 7F Indemnity Administration Charges for Regular and Casual Users Annex 7G Application of VAT for Holders of an EU VAT Registration Number Annex 7H

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TABLE OF APPENDICES APPENDIX ONE (1) Certificate to be used when Aircraft Servicing and Repair

work is carried out in accordance with JSP 360 Chapter 6 A-1

(2) Certificate to be used in all other cases of Aircraft Servicing

and Repair A-1

APPENDIX TWO Agreement for Deposit/Housing of an Aircraft at a MOD Station A-2 APPENDIX THREE Operating Agreement – Conditions for the Civil (Flying) Use of

MOD Airfields. A-5

APPENDIX FOUR List of Sensitive Countries A-7 APPENDIX FIVE List of Contacts A-8 APPENDIX SIX MOD Form 400 A-9

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CHAPTER ONE POLICY Application 1.1 These regulations govern the use by civil aircraft of any MOD airfield, whether under Army, RN, RAF or other MOD agency control except the following: a. MOD airfields leased to outside bodies, e.g. contractors: use of these is covered by the conditions of the lease;

b. MOD airfields which have been passed to Defence Infrastructure Organisation (DIO - formerly Defence Estates) for disposal: the local DIO Estates Advisor is responsible for use of these.

c. MOD airfields occupied by US Visiting Forces. Apart from forced landings,

civil flying is not normally allowed by US regulations, except that civil aircraft having official business at the airfield may land with prior approval of the US authorities.

d. MOD airfields overseas to the extent that separate instructions or procedures have been authorised by MOD or where, because of local circumstances, part of these regulations is clearly inappropriate; otherwise these regulations are applicable. See paragraph 1.14. Military Aircraft 1.2 The regulations covering landing and other fees (Chapter 7) also apply to foreign military aircraft, including aircraft chartered by such foreign military forces, using MOD airfields at home or abroad, except where a waiver is authorised by Annex F to Chapter 7. Availability To Civil Pilots 1.3 These regulations are issued for official use only but a summary of the main points is published in the UK Air Pilot, AGA Section, for the benefit of civil pilots and operators. The attention of civil pilots should also be drawn to the CAA SafetySense Leaflet 26 – ‘Visiting Military Aerodromes’ accessible on the CAA web site at http://www.caa.co.uk/docs/33/ga_srg_09webSSL26.pdf . Amendments To The Regulations

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1.4 Amendments to these regulations will be co-ordinated by Hd FPP, DRes, HQ Air Command, High Wycombe, HP14 4UE. Proposals for any change to the regulations should be forwarded there. Treatment Of Applications From Civil Users 1.5 These guidelines should be used in conjunction with Annex A to this Chapter: 'Where to Apply for Permission to Use MOD Airfields'. General Situation 1.6 Active MOD airfields in the UK and overseas are available for use by British civil aircraft by prior permission only. Permission to use these airfields is entirely at the discretion of the Station or Unit Commander to whom the applicant should be referred. 1.7 Applications for permission to use MOD inactive or reserve airfields should be referred to the appropriate Command HQ in the case of inactive airfields, and to the Station Commander of the parent unit in the case of reserve airfields. 1.8 Applications to use redundant airfields should be referred to DIO. 1.9 In the case of:

a. Applications by press, film or television companies other than routine unpublicised transit flights, approval in principle should be sought from Directorate Media & Communications (DMC) and/or Command Media staff.

b. Applications for regular or long term use, approval should be sought from Air DRes Civil Use, Finance Accounting, Rm 1W27, Spitfire Block, RAF High Wycombe, HP14 4UE.

c. Foreign civil aircraft, clearance to use MOD airfields is normally subject to particular administrative clearances by the Station concerned; see Chapter 4 Paragraphs 4.9 – 4.11. It is necessary to seek confirmation that the aircraft concerned is not registered in, or crewed by nationals from the list of sensitive countries, shown at Appendix 4.

d. Any request for clearance for aircraft belonging to the countries listed in Appendix 4 (including those registered in such countries under charter to British companies), travelling to or from these countries or which are in any way contentious, these must be referred to CAS-AS Sec and the Operations Directorate of IPP-Sec. These staffs must also be consulted if VVIPs/VIPs are being carried or if dangerous/hazardous cargo is involved.

1.10 Civil aircraft of foreign registration may be permitted to land at any MOD airfield when in distress or at a Military Emergency Diversion Airfield (MEDA) in an emergency or when diverted on the advice of the Air Traffic Control authorities (see Chapter 3, paragraphs 3.2 to 3.6).

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Civil Flying at MOD Airfields in the UK 1.11 It is MOD policy to encourage the civil use of defence facilities wherever possible, provided this is consistent with defence requirements, the interests of existing tenants and licensees, and does not unreasonably affect local amenities. MOD airfields in particular represent a valuable national asset, and the income from civil flying provides a useful contribution to the defence budget. The Wider Markets Initiative (now known as ‘Income Generation’) gave further encouragement to public bodies to earn commercial revenue. COs and Heads of Establishments are therefore to consider all requests for civil flying facilities sympathetically. Constraints 1.12 Nevertheless flying requires certain essential technical facilities, is noisier and involves considerably more risk than most civilian activities on MOD land. Civilian flying is also more likely to conflict with the defence tasks for which MOD airfields are established. Where flights to or from places outside the United Kingdom are involved, customs, health and immigration requirements must be taken into account. For these reasons it is necessary to lay down special conditions and procedures governing civil flying at MOD airfields. Approval for civil flying may therefore be given only in accordance with MAA Regulatory Publications RA 2415, 3018, 3024, 3044 and the regulations which follow. Planning Permission 1.13 In some circumstances the consent of the local Planning Authority needs to be obtained through DIO. It is difficult to be prescriptive about what those circumstances are, but in general terms the need for planning permission will arise if:

a. The use of a military airfield by civil aircraft represents a change of use of the airfield to a level requiring planning consent. That will vary from authority to authority, since each will have its own view on what is an ‘acceptable’ level of civil use, and units and establishments are therefore to seek guidance from DIO.

b. It is proposed to allow rotary aircraft to operate at airfields where flying activity is generally restricted to fixed wing aircraft, and vice versa. Again, planning requirements will vary from authority to authority, and units and establishments are to seek guidance from DIO.

Civil Flying at MOD Airfields Overseas 1.14 In addition to the constraints described above, the use of MOD airfields overseas by civil aircraft must take into account the national law of the host nation and any special local circumstances. Separate instructions to take account of local factors may be produced by overseas Commands to supplement this JSP. However, the following regulations are to be observed overseas, as far as they are appropriate, except to the extent that separate instructions or procedures have been authorised. Specific MOD approval is required for civil flying at overseas airfields (see also Chapter 4, Paragraph 4.24).

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CHAPTER TWO

INSURANCE

Summary This Chapter explains the insurance cover required of Civil Users of MOD airfields, and also the insurance arrangements which MOD itself needs to make to protect the Crown against the additional risks posed by Civil Users. Introduction 2.1 The civil use of MOD airfields exposes MOD and its personnel to risks of injury or damage to property as a result of the actions of Civil Users, and also to the risk that MOD might negligently cause injury or damage to property to the Users. The Department must ensure that it is protected against the consequences of these risks, as far as is possible financially, by insurance. Civil Users’ Insurance 2.2 In order to ensure that Civil Users have adequate resources to pay claims for compensation they must hold an aviation liability insurance policy. In advance of permission to use the military airfield being granted, a copy of the insurance policy certificate must be requested, either by Air DRes Civil Use for Users applying for Regular User status, or by COs, Heads of Establishments or their representatives for Casual or Short Term Users. It must be checked to ensure that:

a. The Certificate is described as “a Certificate of Aviation Insurance”; b. The period of insurance is current throughout the period of use; c. The aircraft serial number shown on the Certificate is that of the aircraft in

question; d. The sum Insured under the policy (i.e. any loss incurred by the Crown,

including property damage or personal injury to MOD employees or third parties arising from the operation of civil aircraft) is not less than:

MTOM* of aircraft

(Including gliders, balloons, microlights and airships)

(Metric Tonnes)

Sum insured not less than

(£)

Up to 0.45 2,000,000 Over 0.45 and less than 14.5 7,500,000

Over 14.5 25,000,000

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* MTOM = Maximum Take Off Mass (sometimes described as the Maximum Take Off Weight or MTOW)

2.3 No use of an MOD airfield is to be permitted unless proof of valid insurance has been received by either Air DRes Civil Use or the CO, Head of Establishment or their representative in advance of the flight taking place. 2.4 A sample insurance certificate proposed by the CAA for use by British insurance companies is shown at Annex A to this Chapter. Insurance certificates issued by foreign companies may use a different format. If there are doubts about the validity of an insurance certificate, advice must be sought from Air DRes Civil Use. 2.5 COs, Heads of Establishments or their representatives are to request Casual Users to present a copy of their insurance certificate before granting permission for landing or take-off. In respect of Regular Users, Air DRes Civil Use will already have addressed these issues during the application process; see Chapter 3. MOD’s Insurance 2.6 MOD has purchased its own aviation insurance policy to provide compensation to any person to whom as a result of negligence it may cause injury or property damage as a result of permitting the User to take off or land at a MOD airfield. MOD is required to recover the cost of the policy premium from the Users. Consequently, Users must also pay a Civil User Indemnity Administration Charge, the amounts of which are detailed in Annex G to Chapter 7. 2.7 All Civil User Indemnity Administration Charges must be credited to UIN D3500B and RAC RLB 012 in order to recover the cost of MOD’s insurance policy. These receipts are not permitted to be retained at local level. 2.8 For short term or casual use, the Civil User Indemnity Administration Charge is to be collected by the CO, Head of Establishment or their representative of the MOD airfield at the same time as other civil use charges. The charge is to be collected for each aircraft movement. For the purposes of JSP 360, a landing plus a take off are counted as one movement. 2.9 For regular use, the Civil User Indemnity Administration Charge is collected by Air DRes Civil Use, who will issue a receipt. The User must present this to the MOD airfield CO, Head of Establishment or their representative at the time of each take off or landing as proof that the Charge has been paid. The regular use Civil User Indemnity Administration Charge is valid for unlimited use until the expiry period shown on the receipt of payment. 2.10 No use of MOD airfields is to be permitted unless the appropriate Civil User Indemnity Administration Charge has been paid by the User. Waivers 2.11 Where landing fees are waived in accordance with the provisions of Annex F to Chapter 7 (or as otherwise approved under MOD finance rules by the holder of an

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appropriate delegation), the Civil User Indemnity Administration Charge may similarly be waived. However, where landing fees are reduced or increased under the provisions of Annexes B and C to Chapter 7 (or otherwise abated under MOD finance rules by the holder of an appropriate delegation), the Indemnity Administration Charge remains payable at the rates described in Annex G to Chapter 7. Income Generation (formerly Wider Markets) 2.12 Payment of Civil User Indemnity Administration Charge by the User satisfies the requirement under Income Generation procedures for the insurance of the aviation risks arising out of the civil use of MOD airfields. No further insurance for the aviation risk is necessary, but Income Generation practitioners must ensure that insurance is arranged to cover all the other risks associated with the activity, e.g. Employer’s Liability, property, motor, medical indemnity, business interruption, etc. Reporting injuries or damage 2.13 If any person is injured, or any damage is caused to MOD or a third party’s property as a result of civil flying activities, the circumstances must be reported immediately by the CO or Head of Establishment to the Directorate of Business Resilience, Common Law Claims & Policy (DBR CLC&P), Level 1, Zone I, MOD Main Building, London, SW1A 2HB with copies to the appropriate Command Headquarters and MOD department. Failure to report incidents promptly may jeopardise MOD’s position when making claims under its aviation policy. Point of Contact 2.14 Enquiries about insurance requirements should be addressed to the Insurance and Indemnities Advisor, DBR CLC&P at the address given in paragraph 2.13 above, or telephone 020 7218 8211 (GTN 9621 88211) fax 020 7218 6481 (GTN 9621 86481).

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CHAPTER THREE GENERAL PROCEDURES Summary General procedures cover emergency use as well as regular and casual civil use at both active and inactive MOD airfields. Introduction 3.1 These are the general procedures to be followed by all MOD airfields for civil use. Guidance for circumstances not covered in this section will be found under Special Procedures, which are detailed in Chapter 4. Attention is also drawn to the guidelines at Annex A to this Chapter. Emergency Use - Forced Landings 3.2 Any Civil aircraft in distress may make a forced landing on any MOD airfield at any time. Action to be taken for a civil aircraft making a forced landing, as detailed in Paragraph 3.4 below, which is registered outside the United Kingdom, will be found in Chapter 4, Paragraph 4.9. See also Paragraph 4.20 regarding ‘Prevention of Terrorism’, and Chapter 7 concerning landing charges. 3.3. When General Aviation aircraft of up to 3 tonnes, not being flown for hire, make genuine Emergency Landings within normal operating hours they may do so free of charge. Parking fees may also be waived for a period of up to 3 days depending on the circumstances. It is at the Station or Unit Commander’s discretion as to what constitutes an emergency, but it may include mechanical failure, pilot illness or low fuel etc. 3.4 Station Operations and Air Traffic Control staff are to afford all reasonable assistance to civil aircraft landing in distress, or in the event of an accident. Service medical officers, if present, are to be made available without charge for first aid in the case of personal injury, but when a civilian medical practitioner (employed by MOD under contract) is in medical charge of a station, the question of fees will be a matter of adjustment between the practitioner and those members of the public requiring his services, unless the treatment is provided under the National Health Service.

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3.5 When a civil aircraft has been forced to land at a MOD airfield, and it is desired to embark passengers or freight at that airfield for the purpose of initiating a flight, the airfield may be used for that purpose at the discretion of the CO or Head of Establishment. Emergency Use - Diversion Airfield 3.6 RAF Brize Norton is the only MOD airfield designated as a Military Emergency Diversion Aerodrome (MEDA) This MEDA may be used by any civil aircraft when the destination airfield, as indicated in the flight plan, is unusable because of adverse conditions. Regular Use Applications 3.7 Applications for regular or long term use of MOD airfields for civil flying (i.e. on 12 or more occasions in a 12 month period), and requests from civil flying clubs (including gliding, parasailing or ballooning clubs) to be based at, or to extend their period of occupation of MOD airfields are, if acceptable to the CO or Head of Establishment, to be referred for prior registration to Air DRes Civil Use (contact details at Appendix 5). Air DRes Civil Use will staff the application for insurance and security checks. If however the application is not acceptable to the CO or Head of Establishment, it may be rejected immediately without reference to Air DRes Civil Use. 3.8 Applicants will be required to complete an application form 'Clearance for Civil Aviation to Use MOD Airfields', found at Annex C to this Chapter. The form, which is to be sent out with a covering letter using the template at Annex B, is also available from Air DRes Civil Use. When MOD approval is given it will be subject to the normal conditions for civil flying described below unless otherwise stated. Short Term or Casual Use Applications - Inland Flights by British Aircraft General 3.9 For short term or casual use (i.e. on less than 12 occasions in a 12 month period), British civil aircraft on inland flights (i.e. flights wholly within Great Britain, Northern Ireland and the Isle of Man) may be permitted to use MOD airfields by prior permission of the CO or Head of Establishment subject to the conditions set out below. Before granting permission the CO or Head of Establishment should check the aircraft operator’s insurance in accordance with Chapter 2. A list of the aircraft’s passengers should be obtained, and if there is any doubt about the desirability of allowing them to use the MOD airfield, the matter should be referred to the appropriate Principal Security Advisor (PSyA). In every case the CO or Head of Establishment is to reserve the right to terminate arrangements, if

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necessary at very short notice. All civilian aircraft are to be met by Unit personnel (preferably Military or MOD Police), crew/passenger identities established and crew/passengers escorted (if necessary) off the Unit. Likewise, certain civil aircraft movements into MOD airfields have to be approved by the local Civilian Police Authority (Special Branch) in accordance with Customs and Excise Management Act 1979, the Immigration Act 1971 and the Terrorism Act 2000. In respect of the latter, see also Chapter 4, Paragraphs 4.20 and 4.21. Any difficult or doubtful cases are to be referred to Air DRes Civil Use. Active Airfields 3.10 Airfields or establishments in regular use by MOD aircraft (including civil aircraft operated by the MOD) are to be regarded as active airfields. COs and Heads of Establishments are encouraged to allow British civil aircraft on inland flights to use these airfields on a casual or short term basis wherever possible and irrespective of whether a civil airport is available in the area. Without prior approval from MOD, however, such flights are only to be permitted:

a. within the normal working hours of the airfield. Facilities for privately owned or club aircraft should normally be restricted to the hours of daylight. Where MOD approval is given for civil flying outside normal working hours of the airfield this will, generally, be subject to the approval of the local authority and local police except when the flight is of a humanitarian nature. COs and Heads of Establishments are to consult these bodies and if objections are raised which cannot be overcome, permission is to be refused;

b. provided they do not interfere with defence requirements or unreasonably affect local amenities, mainly for environmental reasons;

c. if Air Traffic Control (ATC) and safety services appropriate to

the type of aircraft are available. The CO or Head of Establishment is to ensure that appropriate ATC and safety services are in readiness whenever flying takes place and also that safety services are available when aircraft are moved or serviced;

d. provided that MOD will not be involved in any increased expenditure in terms of money or manpower, save for those flights taking place outside normal operating hours which attract a surcharge as detailed in Annex C to Chapter 7;

e. if the user agrees to pay landing, liability, administrative and other charges as detailed in the various Annexes to Chapter 7,

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together with the full cost of any other services provided.

Inactive Airfields 3.11 Airfields which are not in regular use by MOD aircraft are to be

regarded as inactive airfields. a Casual or short term use of these airfields is not to be encouraged but may be permitted in accordance with the conditions set out in Paragraphs 3.10.b to 3.10.e and also provided that such use can be allowed without detriment to the interests of existing MOD tenants or licensees. Such use shall be particularly discouraged if there is a suitable civil or active MOD airfield within 25 miles. If ATC and safety services are not manned for MOD flying these may, with the agreement of the CO or Head of Establishment, be provided by the Civil User. Powered aircraft and motor gliders used by air cadet gliding units and Service gliding and soaring associations may, however, operate without ATC with limited safety services subject to the conditions laid down in MAA Regulatory Publication RA 2340. Facilities for privately owned or club aircraft should normally be restricted to the hours of daylight.

b. Applicants to use inactive airfields are required to give a minimum of three weeks’ notice with details of the proposed flights. The appropriate Command HQ PSyA should be consulted regarding the use of an inactive airfield. In addition the local authority and local police are to be consulted and, if objections are raised which cannot be overcome, permission is to be refused. c. The following casual inland flights by British civil aircraft should not, however, be discouraged from using inactive airfields within 25 miles of a civil or active MOD airfield, and the conditions in Sub-paragraph 3.11.b need not be applied:

i. flights of a humanitarian nature, e.g. the handling of

urgent medical supplies or ambulance services;

ii. crop spraying or seed dusting flights; iii. flights by personnel of the regular Armed Forces or of the

Auxiliary and Reserve forces not being used for the carriage of passengers or goods for hire or reward.

Helicopter Landing Sites 3.12 Helicopter landing sites may be used on occasions by civil operators, but normally only for flights of an official or humanitarian nature. COs or

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controlling authorities may, at their discretion, grant permission to such requests. Without prior MOD approval, civil flights are to be permitted only in accordance with the conditions set out in Sub-paragraphs 3.10.a to 3.10.e.

Redundant Airfields 3.13 If an airfield has been passed to Defence Infrastructure Organisation (DIO) for disposal, all applications for civil flying are to be referred to the local DIO Estates Advisor, who is responsible for taking all necessary decisions and action. Records to be Kept 3.14 At MOD airfields and establishments a detailed record of all civil aircraft landings is to be maintained in accordance with Chapter 5 Paragraph 5.11 by the Unit or Establishment showing:

a. name of pilot and owner including passenger details. In the case of foreign nationals, passport details are required by Force Intelligence Bureau (FIB), CI Squadron, No.1 (S) Police Wing, RAF Henlow. Local Police authorities also require passport details in respect of flights from overseas and the Common Travel Area (CTA – see Chapter 4 Paragraph 4.19);

b. type, nationality and registration marks or particulars of aircraft; c. date and time of arrival and previous stopping place; d. services rendered, stores supplied and amounts charged; e. date and time of departure and destination.

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CHAPTER FOUR SPECIAL PROCEDURES Summary This Chapter covers matters such as one-off events, foreign aircraft, overseas flights and prevention of terrorism. Introduction 4.1 This section contains the procedures to be followed at MOD airfields for circumstances that are not covered by ‘General Procedures’ in Chapter 3. They are designed to cover non typical eventualities which can reasonably be expected to occur occasionally at MOD airfields. Flights for Hire and Reward 4.2 In addition to the general procedures laid down in Chapter 3, applicants requesting permission to use any MOD airfield in the UK for flights for hire or reward by British registered aircraft are to be referred to the Civil Aviation Authority (CAA), Consumer Protection Group, CAA House, 45-59 Kingsway, London WC2B 6TE (tel. 020 7453 6424, email advice@caa.co.uk ) to obtain an air transport operator’s licence. Air Safety Support International (ASSI) provides this service for overseas units. This licence is to be inspected by the CO or Head of Establishment before final approval is given. See also Paragraphs 4.9 to 4.11 below in respect of foreign registered aircraft. Press, TV or Film Companies 4.3 In addition to the general procedures laid down in Chapter 3, any applications from the press or from TV or film companies for permission to use MOD airfields for flights, other than routine unpublicised transit flights, are to be referred to the appropriate service arm of Directorate Media & Communications (DMC) and/or Command Media staff. Civil Air Displays 4.4 As a condition of approval, applications to hold civil air displays or similar events on MOD airfields must have the support of a responsible organisation. MAA Regulatory Publications RA 2335 and RA 2420 cover this

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topic. Also the CAA regulates civil display activities through Article 70 of the Air Navigation Order. Useful guidance to organisers of events is given in Civil Air Publication (CAP) 403 'Flying Displays and Special Events - A Guide to Safety and Administrative Arrangements'. The Defence Infrastructure Organisation (DIO) is to be informed of any application for civil air displays on MOD airfields at least three months in advance of the event and is to be consulted by the CO or Head of Establishment before an application is approved. 4.5 The organiser of a proposed display is required to send a completed acceptable licence and insurance policy to DIO at least four weeks before the event and to inform the police, local authorities and the appropriate office of the CAA. In addition to meeting the conditions for casual flying use set out in Chapter 3, the organiser must agree to provide all necessary services, including ATC and safety services, to leave the airfield tidy and to comply with any other conditions laid down by the CO or Head of Establishment. 4.6 The organiser must also agree to pay the charges for air displays as set out under ‘Civil Air Displays’ in Annex A to Chapter 7 and to submit an audited statement of accounts for the event. Applicants are not encouraged to seek MOD participation in air displays, but if it is requested the application is to be sent to MOD as follows: RN Fleet (AV), OC JSATO, RNAS Yeovilton. Army (including JHC) DAAvn, Middle Wallop RAF RAF Events Team, RAF Northolt Open Days and At Home Days Pleasure Flights 4.7 Arrangements may be made by COs and Heads of Establishments for a civil air operator to give pleasure flights to members of the public on Open Days or At Home Days. Appropriate insurance must be held by the operator as described in Chapter 2. The pilot of the aircraft must hold a current commercial pilot’s licence and an air transport operator’s licence (see Paragraph 4.2). Air Displays 4.8 Arrangements may also be made for civil air operators to participate in flying displays held on Open or At Home Days. Foreign Civil Aircraft

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4.9 MOD policy is that foreign civil aircraft, i.e. not of British registration, are not generally permitted to land at MOD airfields in the UK except in the circumstances set out in Chapter 3 paragraphs 3.2 to 3.6 (Emergency and Forced Landings). However it should be noted that chartering contracts do include many UK companies which use foreign registered aircraft, and likewise there are a number of foreign companies who use British registered aircraft. 4.10 COs and Heads of Establishments may at their discretion permit foreign civil aircraft to use MOD airfields in accordance with the normal conditions for civil use by British registered aircraft, including insurance and indemnity conditions but they must also refer to paragraph 5.13 of this publication. 4.11 Where the flight is for hire or reward, prior approval must be obtained from the Department for Transport (DfT), International Aviation & Safety Directorate, Great Minister House, 76 Marsham Street, London SW1P 4DR (Tel: 0207 944 5847 or fax: 0207 944 2194), and not the CAA as specified for British aircraft in paragraph 4.2. However, the DfT does not require airlines licensed by European Economic Area (EEA) countries (i.e. EU Member States plus Iceland, Liechtenstein and Norway) to seek their permission for flights, which the Department may permit without DfT approval if they are in accordance with EC Regulation 2408/92. When the flight is to or from a place outside the United Kingdom, the requirements of Paragraphs 4.12 to 4.15 are to be observed. Overseas Flights by British Registered Aircraft HM Revenue & Customs Restrictions 4.12 Unless prior permission has been given by HM Revenue & Customs (HMRC), a civil aircraft may not depart on a flight from the UK to a place outside the UK except from a HMRC designated airport (see paragraph 4.13). Similarly, a civil aircraft arriving from a place outside the UK or still carrying passengers or goods brought in from abroad which have not been cleared by HMRC may not normally land at any place other than a HMRC designated airport. See also the restrictions contained in paragraph 4.20 relating to immigration control. 4.13 No MOD airfields in the UK are HMRC designated. MOD airfields are not available for general use by civil aircraft arriving from or departing for places outside the UK, except for landings under the conditions of Chapter 3 (paragraphs 3.2 to 3.6 – Emergency and Forced Landings) and paragraph 4.11. However, civilian aircraft operating under contract to the MOD and MOD Agency regulated aircraft manned by civilian crews may use, for flights to and from places outside the UK, those MOD airfields which have been designated as authorised airfields for such flights by military aircraft.

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Exceptions 4.14 HM Customs may, exceptionally, agree to certain special overseas flights at MOD airfields and application is to be made through the local office of HMRC to the Collector of Customs and Excise. The following are examples of the types of flight which, subject to HMRC staff being available and the provision of adequate physical accommodation for the exercise of statutory controls, would normally justify clearance at a non-HMRC airport:

a. Special flights whose clearance is in the national interest and where clearance at an appropriate HMRC airport would entail considerable deviation, with unreasonable waste of time and fuel;

b. Record breaking flights for national prestige purposes;

c. Flights with exceptional cargo, e.g. ambulances, equipment or supplies urgently required for sick persons, or delicate equipment;

d. Flights with special passengers, e.g. VIPs, or sick persons for

whom a long road journey or an additional call at a HMRC airport would involve undue strain.

4.15 COs and Heads of Establishments may authorise the use of airfields for flights to and from places outside the UK subject to the normal conditions for inland flights and provided the prior approval of HMRC is granted. The Captain of an aircraft arriving in the UK who has been authorised to land at a MOD airfield is required to report its arrival to an officer of HMRC. Similarly, before an aircraft departs from a MOD airfield on an authorised flight to a place outside the UK, the captain of the aircraft is required to obtain clearance from an officer of HMRC. Business User’s Concessions 4.16 HMRC is prepared, in certain circumstances, to grant a business user’s concession which enables British registered aircraft carrying UK businessmen and women on foreign flights for bona fide business purposes concerned with the promotion overseas of British manufacturers or services to use a non-HMRC airport. This entails the CO or Head of Establishment accepting certain responsibilities which are laid down by HMRC. 4.17 When a civil operator requests facilities of this kind and the flights concerned can be accepted within the normal rules for civil use, COs or Heads of Establishments are to arrange with HMRC for a business user’s concession to be granted, provided this will not involve MOD in any increased expenditure in terms of money or other resource. The granting of a business user’s concession does not guarantee any rights for civil operators to use the airfield concerned, and prior permission of the CO or Head of

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Establishment is still required, and evidence of adequate insurance provision must be provided by the operator. Unauthorised Landings 4.18 The CO or Head of Establishment is to report immediately to the local HMRC office particulars of any civil aircraft arriving from abroad which lands at a MOD airfield without having first landed at a HMRC airport or obtained prior authorisation. Civil aircraft in distress, however, may make a forced landing on any MOD airfield at any time. The instructions of the officer of HMRC are to be complied with. No goods are to be unloaded from the aircraft, nor may any of the crew or passengers leave the airfield without the HMRC officer’s consent. In the event of a medical emergency where rapid evacuation from the airfield is necessary, full details of the patient should be supplied to a HMRC officer. 4.19 If the unauthorised landing is a forced landing, the procedure in Sub-paragraph 4.18 is to be followed if practical, but clearly this is not always possible given the notice and nature of forced landings. Goods may be removed from the aircraft, and crew and passengers may depart from the vicinity of the aircraft if this is necessary for reasons of health, safety or the preservation of life or property. Immigration Control 4.20 For immigration purposes, the United Kingdom, the Channel Islands, the Isle of Man and the Irish Republic collectively form the Common Travel Area (CTA). Persons arriving in the UK directly from, or departing from the UK directly to a place outside the CTA are subject to certain requirements of the Immigration Act 1971, and must be examined by an Immigration Officer who, at MOD airfields, will normally be an officer of HMRC. Prevention of Terrorism 4.21 Under Section 53 and Schedule 7, paragraph 12 of the Terrorism Act 2000, the captain of an aircraft coming to Great Britain from the Republic of Ireland, Northern Ireland, the Channel Islands or the Isle of Man (the Islands) or going from Great Britain to any of those places is not permitted to call at or leave an airport in Great Britain, other than a designated airport, without prior approval from the local police. There is no MOD airfield so designated under the terms of the Act. If an aircraft on a flight between Northern Ireland, the Republic of Ireland or the Islands and Great Britain should land at a MOD airfield without prior approval, the crew and passengers are to remain on the aircraft, and the local police are to be informed immediately. Movement of Explosives

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4.22 The Dangerous Goods Section of the Civil Aviation Authority (CAA) is responsible for controlling the carriage of dangerous goods and munitions of war on board civil aircraft in the UK. COs and Heads of Establishments are to consider sympathetically requests from the Dangerous Goods Section for civil aircraft to use military airfields for the transport of such goods, provided adequate arrangements for safety can be made and the normal conditions for civil use are met. It will be the responsibility of the CAA to arrange for HMRC approval. Contamination 4.23 If a civilian aircraft lands at or operates from a MOD airfield with a malfunction which may lead to the contamination of MOD land, then the owner(s) of that aircraft will be held liable for the remediation costs of the contamination together with any associated costs. Details should be sent without delay to Directorate of Business Resilience, Common Law Claims & Policy, Level 1, Zone I, MOD Main Building, London, SW1A 2HB. Overseas Airfields 4.24 Except to the extent that separate instructions or procedures have been authorised by MOD, the use of MOD airfields overseas by civil aircraft may be permitted only in accordance with the national law of the host nation and the normal regulations for civil flying laid down in this JSP, as far as they are appropriate, subject in addition to the following conditions:

a. British registered civil aircraft may land, provided MOD approval has been obtained by the Civil Aviation Authority and provided no suitable civil or joint user airfield is available;

b. Foreign registered aircraft may land, subject to MOD approval and the approval of the Governor or other local authority, and provided no suitable civil or joint user airfield is available.

These conditions do not apply in cases of forced or emergency landings.

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CHAPTER FIVE SECURITY References: A. JSP 440 – Defence Manual of Security – Issue 4. B. National Aviation Security Programme Single Consolidated Direction C. Aviation Security Act 1982 D. AP 1990 Ed 5 - Manual of Security Summary This Chapter outlines the minimum security precautions that are to be followed by all MOD Establishments who are involved, either routinely, or infrequently with the processing of civil aircraft, including aircrew and passengers. Introduction 5.1 Part 2 of the Aviation Security Act 1982 (ASA 82) empowers the Secretary of State to give legal direction to operators of UK registered aircraft and managers of aerodromes in the UK. This act forms the legal basis for the Department for Transport’s (DfT) National Aviation Security Programme (NASP) Single Consolidated Direction. 5.2 Reference B details the legal requirements and recommendations that constitute the Government standards and recommended practises which are considered necessary to safeguard civil aviation, within the UK and overseas, against acts of unlawful interference1. It defines the levels of infrastructure and equipment requirements and specifies the minimum training requirements for those operating within an aerodrome Restricted Zone2. It also provides the DfT aircraft category definition to be applied by aerodrome managers when deciding on the appropriate levels of security and processing that must be applied. However, when military airfields are used by civil aircraft3 (which are operating primarily for a civilian purpose) and carrying fare paying passengers or cargo, the aircrew, passengers and cargo must be processed within the constraints of the NASP Single Consolidated Direction. UK NASP does not apply to helicopter or balloon landings and movements.

1 Unlawful Interference may include acts of terrorism, hijacking, sabotage and criminal activity. These threats can be directed against aircraft, aircrew, passengers, cargo or airfield facilities. 2 Restricted Zone (RZ) means the whole or any part of an aerodrome designated by the Secretary of State for Transport as a RZ under Section 11A of the Aviation Sy Act 1982 as amended by the Aviation and Maritime Security Act. 3 Civil ac which have a MTOW below 10 tonnes are not NASP qualifying ac.

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5.3 It is the responsibility of COs and Heads of Establishments, with the assistance of their Sy staffs, to ensure that all necessary precautions are taken to prevent civilian occupants of civil or chartered aircraft gaining unauthorised use of their Unit’s facilities. This includes the landing of helicopters and balloons, to which NASP does not apply. To ensure that appropriate procedures are in place, Establishment Security Officers (ESyOs) are to initiate local procedures with Ops/ATC, to ensure that they are notified of all civil aircraft movements and that adequate arrangements are made for the identification and control of civil aircraft, crew members and passengers, on arrival or departure. Civil Aircraft Carrying Civilian Fare Paying Passengers/Cargo Within the DfT Category 5.4 As previously stated, if the civil aircraft falls within the DfT definition (aircraft with a MTOW of at least 10 tonnes4) then the receiving airfield must apply all the measures outlined within the NASP Single Consolidated Direction. This includes meeting the defined levels of infrastructure and equipment requirements and also the minimum training requirements for those personnel operating within the designated Restricted Zone. Each military Unit wishing to process civil aircraft carrying civil passengers (as above category) must also be accredited by the DfT to ensure conformity with the NASP. If Units are in any doubt as to whether they are required to meet the DfT standards outlined in the NASP Single Consolidated Direction, they should contact SO2 FP Avn Sy (95221-6315) or SO3 FP Phy Sy (95221-5771) at HQ Air Cmd. Civil Aircraft Outside the DfT Category 5.5 Although there is currently no legal requirement for civil aircraft that fall outside of the current DfT required level to be processed in accordance with the NASP Single Consolidated Direction, there is obviously a need for a suitable level of security to be applied to the aircraft, its crew and its passengers. The responsibility for processing passengers and baggage onto such aircraft rests with the aircraft captain. However, units are to ensure that security procedures are in place to admit passengers and crew to the airfield in accordance with Reference A. Civil Aircraft Chartered to Support Military Operations 5.6 The ASA 82 is not applicable to military aircraft (including aircraft chartered for military use)5

and therefore the provisions of the NASP Single

4 The DfT definition of qualifying aircraft may be subject to change. 5 A direction shall not have effect in relation to any aircraft used in military, customs or police service, S16(2) ASA 1982

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Consolidated Direction cannot be enforced upon military aircraft6 or aerodromes (provided that they do not deal with civil aircraft). However, military aircraft may be subject to NASP security procedures when operating from within the Restricted Zone of a civil airport. 5.7 When contracting civil aircraft military agencies are to ensure that:

a. The aircraft operator is aware that the ASA 82 is not applicable to aircraft in military service and therefore the security measures may differ from those detailed in the DfT’s NASP.

b. The aircraft operator does not appear on the list of airlines not

sanctioned by the DfT and therefore the UK Govt. c. The measures described in References A and D are applied and

complied with. 5.8 ESyOs are to ensure that when allowing aircrew of the chartered aircraft on to the Unit:

a. Escorting measures for all visitors in line with those detailed in References A and D are applied.

b. When airside, full security screening measures of all personnel are

applied.

Private Civil Aircraft 5.9 ESyOs must ensure that procedures are in place to obtain the approval of the Unit/Establishment Cdr to allow civilians to utilise their private aircraft at that Unit. It is the responsibility of Unit/Establishment Cdrs to ensure that their respective Risk Management chains are aware of any approvals that are given. All civilians wishing to utilise military airfields for use with their private aircraft must have undergone a BPSS in accordance with References A and D. If the individual has applied to use other Airfields then the Sy staffs at the relevant Units should be contacted to assess who is best placed to initiate the vetting process. All vetting enquiries relating to the use of military airfields by civilians must be directed to SO2 FP Pers Sy (95221-7726) at HQ Air Cmd. Flying Clubs 5.10 All civilians utilising flying clubs on military units must undergo BPSS clearance, which should be processed as above and in accordance with 6 Where the aircraft (UK Military, MOD chartered or MOD Contractor) are being used ‘primarily for a military purpose’.

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References A and D. All vetting enquiries relating to the use of mil airfields by civilians must be directed to SO2 FP Pers Sy (95221-7726) at HQ Air Cmd. Airfield Records of Civil Aircraft Movements 5.11 It is important that appropriate records of all civil aircraft movements, when using military airfields, are maintained. Therefore, all Units who deal with visiting civil aircraft are to complete the forms at Annex A. The completed Annex A form is to be returned monthly to the Force Intelligence Bureau (FIB), CI Sqn, No 1(S)PW RAF Henlow. Units are to keep the original forms for a period of 3 years for audit purposes. Details of aircrew and passengers are to be included for all flights, including emergency diversions. ESyOs are to ensure that the appropriate Sy procedures are adopted, in accordance with References A and D to ensure that all uncleared passengers and crew are appropriately escorted whilst on the Unit. Entry To and Exit From the UK 5.12 Civil aircraft should not use military airfields for first entry or exit from mainland UK, other than as agreed with HMRC and the UK Border Agency (UKBA). In the event that a civil aircraft does plan to make such an entry or exit, HMRC and UKBA are to be informed immediately prior to the aircraft arriving. Foreign Registered Civil Aircraft 5.13 Clearance for foreign registered civil aircraft to use MOD airfields is generally subject to the same procedures as above, however, it will be necessary to seek positive confirmation that the aircraft concerned are not registered in, or crewed by, nationals from the list of sensitive countries, as listed in Appendix 4 or Countries to which Special Security Regulations Apply (CSSRA) as listed in Reference A. Any request for clearance for aircraft belonging to the countries listed (including those registered in such countries under charter to British companies), travelling to or from these countries or which are in any way contentious must be referred to HQ Air Cmd FP Sy staff at the earliest opportunity. HQ Air Cmd FP Sy staff must also be consulted if foreign VVIP/VIPs are being carried or if dangerous or hazardous cargo is being carried. Authorisation Of Civil Aircraft Operators 5.14 Civil aircraft operators may apply to use MOD airfields on a regular basis. Screening of civil aircraft operators will be conducted through FIB at No 3 PW, in accordance with the guidelines outlined in Reference A.

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Press, TV or Film Companies 5.15 Any applications by press, television or film companies for permission to use MOD airfields for flights, other than routine unpublicised transit flights, are to be directed through the appropriate service arm of Directorate Media & Communications (DMC) and/or Command Media staff. 5.16 HQ Air Cmd FP Sy Staff are available to provide advice on all aspects of Civil Use of RAF Airfields: NASP, ATSy & Phys Sy issues should be directed to SO2 Avn Sy on 95221 Exts 6315. Completion of HM Revenue & Customs General Aviation Report Form 5.17 Units must ensure that the HMRC General Aviation Report (GAR) is completed and submitted in accordance with the instructions for completion. The form and instructions for completion and submission are included at Annexes B and C. Timely submission of this form is mandated by law7 and is the means by which Units notify HMRC, UKBA and UK Police Forces of civil aviation movements.

7 Sec. 35 Customs & Excise Management Act 1979, Sec 27 of Schedule 2 –Immigration Act 1971, Schedule 7 of the Terrorism Act 2000

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CHAPTER SIX GROUND FACILITIES Summary The Ground Facilities section states MOD’s policy in respect of the provision of facilities for aircraft, crew and passengers. It also defines areas of responsibility for COs and Heads of Establishments. Introduction 6.1 It is the responsibility of COs and Heads of Establishments to ensure that defence requirements are met before optional facilities are provided for civilian aircraft, crew and passengers. These are the procedures to be followed by all MOD airfields when providing ground facilities for civil users. Accommodation for Aircraft 6.2 The dispersal area for visiting civil aircraft will be decided by the CO or Head of Establishment. Hangar accommodation will be provided only if it is available after all defence requirements have been met, and if it is provided it will be used entirely at the risk of the owner of the aircraft. 6.3 The form of agreement shown in Appendix 2 is to be completed, and the charges to be made are detailed in Annex D to Chapter 7. Applications for hangar accommodation for periods exceeding two months are to be referred to Defence Infrastructure Organisation (DIO) who will advise on licensing and charging. Accommodation for Aircrew or Passengers 6.4 COs and Heads of Establishments are not to accept responsibility for the provision of accommodation or messing or for the provision of facilities such as telephones or car parking for the crew or passengers of civil aircraft. Such facilities may be provided at the discretion of COs or Heads of Establishments in an emergency or where special arrangements have been made by MOD. Foreign currency is not to be exchanged without the specific authority of Defence Finance Management Accounting & Banking Services -

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Tel. 01225 882888). Appropriate charges are to be recovered for any services rendered. 6.5 COs and Heads of Establishments may authorise the captain of a civil aircraft which has made a forced landing at a MOD airfield to use an official telephone when making his initial report to, or obtaining instructions from, his company, etc. The switchboard operator is to be instructed to route all such calls through British Telecom public network to obtain ‘advised duration and charge’, and recovery of charges is to be arranged through normal channels. Refuelling 6.6 MOD is not responsible for refuelling civil aircraft, but COs or Heads of Establishments may at their discretion approve the issue of aviation fuels, oils and lubricants and raise charges accordingly (see also Paragraph 7.25 in respect of air ambulances). Issues must take account of:

a. the adequacy of stocks to meet defence requirements and the availability of commercial supplies;

b. the circumstances of the landing (e.g. emergency); c. the purpose of the flight (e.g. air trooping contracts, regular

airline schedules, VIP aircraft, etc.).

6.7 MOD fuel supplies are only to be issued to civil aircraft in accordance with the provisions of JSP 886 Volume 6 Part 2 Chapter 5. 6.8 COs or Heads of Establishments may permit civil pilots to have their aircraft refuelled by civil oil companies. Agents of oil companies will be required to give an indemnity against damage or loss which may arise from the presence of their equipment and to furnish satisfactory evidence that they are able to meet their liabilities under this indemnity. A Form of Indemnity may be obtained from DBR CLC&P (see Appendix 5). The company’s equipment and representatives are to be subject to the standard ATC regulations for the control of vehicular traffic on the manoeuvring area of the airfield. No permanent positioning of civil refuelling equipment or personnel may be permitted without prior approval from the DIO. Aircraft Servicing and Repair 6.9 CAA regulations require that only those engineers holding an engineering licence for the specific civilian aircraft involved are permitted to carry out repairs. Very few Service personnel hold such CAA licences and are therefore not permitted to carry out any servicing, however minor, except to assist with refuelling and de-icing. COs and Heads of Establishments are

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not to accept responsibility for servicing, loading or handling civil aircraft except:

a. as specially provided for in the terms of a charter, where MOD has chartered a civil aircraft;

b. that at their discretion when an aircraft has made a forced

landing, or in an emergency, and provided no other arrangements can be made and the requirements of the Services permit, such minor maintenance as is necessary to enable an aircraft to proceed on its journey may be carried out by MOD personnel;

c. for certain civil aircraft which are authorised to obtain such

maintenance services as stations are able to provide. On each occasion the pilot of the aircraft will be required to produce a letter of authority from the CAA;

d. that provided the renewal or revalidation of certificates of airworthiness is not involved and the normal work of units is unaffected, COs or Heads of Establishments may give approval (which must be in writing) to allow facilities for a member of the Armed Forces or the Auxiliary or Reserve Forces to repair his aircraft using the services of MOD personnel, workshops and materials at a charge reflecting the full resource cost of doing so. Work, whether in or outside official time, is to be performed under the supervision of the appropriate specialist officer. Material issued and replacements made are to conform to the approved design and method of construction appropriate to the particular type of aircraft. Such repairs may involve renewal or revalidation of certificates of air worthiness, but they may not to be undertaken without prior approval from MOD, who will in turn consult the CAA Air Worthiness Division.

6.10 No other repair or replacement work on civil aircraft is to be undertaken without prior MOD approval. If major repairs or complete dismantlement are necessary, the owner of the aircraft should normally be required to remove the aircraft. However, if no other arrangements can be made and defence requirements permit, the MOD may, after consultation with the CAA Air Worthiness Division, authorise aircraft to be repaired by MOD personnel or, exceptionally, permit MOD workshops to be used by civilian firms, subject to the arrangement of suitable terms and conditions, including appropriate indemnity provision to protect the Department’s interests. 6.11 When repair or other work is carried out in accordance with these regulations, issues of MOD equipment are to be on pre-payment terms, and the services of MOD personnel are to be charged on repayment terms. Claims are to be passed to the captain of the aircraft for payment before

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departure, except where arrangements to the contrary have been agreed by MOD, in which case invoices are to be dispatched within 48 hours. 6.12 Before any work is carried out, the requisition for repair and the prescribed form of agreement for custody of the aircraft are to be signed by the captain of the aircraft. This is to show clearly that repairs will be chargeable to the owners. A careful record is to be kept showing full details of the work performed, materials used and the number of man-hours each serviceman or woman is employed on the task. 6.13 Details of the work performed are to be entered in the airframe or aero-engine log book, and supported by a certificate in one of the forms shown in Appendix 1, as appropriate, signed by the Senior Engineering Officer of the station.

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CHAPTER SEVEN FEES, CHARGES AND INCOME GENERATION Summary This Chapter deals with the charges that MOD makes for various services provided to civil aircraft at MOD airfields, the circumstances in which services may be provided free of charge or at a reduced rate and the circumstances where additional charges should be made. It also covers arrangements under ‘Income Generation’ (formerly Wider Markets ). Introduction 7.1 For the purposes of charging, a MOD airfield is defined as an area prepared for the accommodation (including any buildings, installations and equipment), landing and take off of aircraft. Every aircraft, other than MOD aircraft, must pay for the services provided at a MOD airfield, unless there is provision in this JSP for a waiver or reduction of the charges. 7.2 MOD airfields may offer a variety of services to civil aircraft including navigation services, housing and parking. Charges must be levied for all of these services except where the circumstances fall within the standing waivers set out at Annex F to this chapter, or a discretionary waiver has been authorised by the holder of an appropriate financial delegation. Standing reductions to the usual charges are set out at Annex B to this chapter. Any abatement of charges beyond these standing reductions must be approved by the TLB Holder or by someone to whom they have delegated the authority. For more information on abatements and waivers see Paragraphs 7.20 to 7.22. Landing and Navigation Charges Charges applicable 7.3 The current charges for landing and navigation services at MOD airfields are detailed at Annex A to this Chapter. No reduction in charges should be made because any airfield facilities are not available. All aircraft

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landing at MOD airfields must be charged in accordance with these Annexes unless an alternative rate has been authorised by the appropriate budgetary area and endorsed by their TLB (see Paras 7.6 to 7.9 below). 7.4 Any services utilised by civil aircraft at MOD airfields must be provided at no cost to MOD. Services to civil aircraft are provided from irreducible spare capacity within the Station or unit, which for wider strategic or other reasons must be retained, but which may be deployed on repayment tasks if their use does not cause detriment to their primary role. For example, Fire, Crash and Air Traffic Control services may have to be available 24 hours a day, but are not fully utilised for Defence tasks at all times and can therefore be used to handle civil aircraft within the spare capacity available. 7.5 Where services are provided to civil aircraft out of normal watch hours however, it is possible that the provision of these services could result in a cost to MOD, e.g. civilian overtime or expenses associated with calling out Service personnel. To ensure that any costs incurred are recouped, charges for civil aircraft movements outside normal watch hours are subject to an additional cost. Details of the additional costs and how to apply them are at Annex C to this Chapter. Income Generation (IG) - formerly Wider Markets Initiative 7.6 Under IG, service providers are encouraged to generate income, primarily from exploiting irreducible spare capacity on a commercial basis. Stations or Units may at their discretion base their rates of charge not on the standard rates provided in Annexes A-D to this Chapter, but on what the local market will bear. This should ideally be done on the basis of the full resource cost of providing the facilities, increased to the level prevailing in the market. 7.7 If the standard rates contained in this JSP are below the local market rate, there is a danger that MOD will be accused of using tax payer funded assets to undercut the private sector. Similarly, if the standard rates are above the local market rate, MOD will be failing to compete. Stations and Units, particularly those used by larger volumes of civil aircraft, are therefore encouraged to set their own landing, parking and housing fees to levels which equate to the prevailing market rate. It is permissible to do this only if the amounts to be charged do not fall below the marginal cost to MOD. Local budget managers can advise on the definition of the terms “full” and “marginal” cost. Note that the Indemnity Administration Charge detailed at Annex G to this Chapter may NOT be amended locally – see also Paragraph 7.15. 7.8 All proposals to deviate from the rates published in this JSP must be subject to proper scrutiny. Stations and units will in all cases be required to produce a business case justifying the charges which they plan to introduce.

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In order to provide scrutiny and control, all business cases should be submitted to the TLB Senior Finance Officer for approval in accordance with JSP 368 Chapter 2 Annex 2.16. 7.9 Stations or Units receiving relatively few civil aircraft may choose to continue to apply the standard rates which are set out in the Annexes to this Chapter and are adjusted periodically. However, all civil aircraft utilising a Station or Unit must be charged under the same scheme. Stations and Units are to charge visiting civil aircraft on the same basis and not treat one customer differently to another. Value Added Tax 7.10 The figures quoted throughout this JSP are exclusive of Value Added Tax (VAT), which must be charged at the current standard rate on all charges (except the Indemnity Administration Charge) raised at MOD airfields in the UK. However, some civil users may be able to produce a valid EU VAT Registration Number, which under certain circumstances will result in VAT being zero rated. See Annex H to this Chapter for more details. Enquiries on the application of VAT should be directed to MOD’s VAT focal point in Financial Management Policy & Development (FMPD) on 9355 82788. Reduced charges 7.11 In certain circumstances the MOD considers it appropriate to reduce some or all charges at MOD airfields. Details of the circumstances where charges may be reduced without reference to higher financial authority are at Annex B to this Chapter. Civilian Police Forces 7.12 The MOD should not automatically reduce or waive charges in respect of use by civilian police forces, even where such use is operational. However, where arrangements have been made for them to operate out of a Station or Unit as a ‘lodger unit’, they may be charged a monthly rate, calculated with the assistance of Defence Infrastructure Organisation (DIO) and TLB finance staff. While this will include an element for landing fees etc, they need not be charged for each individual movement. This policy includes police operated air ambulances. 7.13 Where land has been prepared on non-airfield sites for use by Police helicopters and Police operated air ambulances, they should pay a fee for usage calculated by DIO. Parking and Housing fees

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7.14 Details of standard parking and housing fees are at Annex D to this Chapter. Indemnity Administration Charge 7.15 Details of Civil User Indemnity Administration Charges are at Annex G to this Chapter. Stations and units are to charge the Short Term or Casual Use rate for each landing, unless the captain of the aircraft is able to show proof of exemption. Such proof is provided to the civil user by Air DRes Civil Use. Recovery of Charges from Civil Users Procedure 7.16 Depending on the Station or Unit, payment may be made in cash, by cheque supported by a bank guarantee card or by credit card. Stations and Units are advised to ascertain the proposed means of payment from the captain of the aircraft in advance to ensure it is acceptable. 7.17 The CO or Head of Establishment is responsible for collecting aircraft landing, housing, parking fees, and for Casual users the Civil User Indemnity Administration Charge (IAC). Landing, housing and parking fees are to be credited to the appropriate service receipt RAC, details of which can be obtained from the Station or Unit Budget Manager. IAC receipts however must only be charged to UIN D3500B, RAC RLB 012. 7.18 Landing, housing, parking fees and Civil User Indemnity Administration charges are to be detailed on MOD Form 400. Guidance on the completion of this Form and the handling of outstanding accounts is at Annex E to this Chapter. Recovery of charges from military aircraft not exempt from charges 7.19 Where a military aircraft is not entitled to free facilities as described at Annex F to this Chapter and charges are not recovered before the aircraft leaves the Station or Unit, MOD Form 400 is to be forwarded to the Financial Management Shared Services Centre at Liverpool. See Annex E to this Chapter regarding the use of MOD Form 400. Abatement and Waiver of Charges

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7.20 In accordance with JSP 368 Chapter 2 Annex 2.16 TLB holders have limited authority to abate or waive landing and parking fees. TLB holders are empowered to delegate such authority. Where they have done so, officers to whom that authority has been delegated will be in receipt of a formal letter of delegation. Station Commanders not in receipt of such a letter must submit any request to waive or abate charges to the TLB holder, or in accordance with instructions issued by the TLB. 7.21 Where there are mutual benefits to both the user and the MOD, and these benefits are evenly balanced, or are in favour of the user, abatement should be considered. Where the benefits are exclusive to MOD, or the larger share of mutual benefits falls to the Department, the approving authority may consider a waiver. In either case full details of the decision and its justification are to be retained for audit purposes. 7.22 The charitable status of an organisation or event is not in itself sufficient justification to waive or abate charges. Some specific benefit to defence must be identified. Further guidance on waivers and abatements is available in JSP 368 Chapter 2 Annex 2.16. Air Ambulances 7.23 MOD does not charge landing or parking fees for any ambulance landing where a life is at risk and/or a patient is being transported from a place of danger to a place of safety, e.g. from the scene of an accident to a hospital. 7.24 In addition, landing and parking fees may be waived at MOD airfields for those air ambulance services represented by the Association of Air Ambulances. Note that this additional waiver does not apply to police or Scottish Executive Health Department (SEHD) sponsored air ambulance services because it would be inappropriate for the MOD to subsidise SEHD, police or local authority expenditure. 7.25 As MOD is not funded to support air ambulance services, charges should still be raised to cover food, fuel, accommodation, stores and utilities. Charges should also be raised to recoup any additional costs incurred by MOD as a result of operating an airfield outside of normal hours solely to cater for ambulance landings. Air ambulances are charged for fuel at the lower Other Government Department (OGD) rate. 7.26 MOD must not subsidise commercial companies’ operating costs. Where a commercial company operates an aircraft under contract to an air ambulance trust, the waiver of landing and parking fees and the reduction in fuel charges will only apply if the company undertakes in writing to pass the

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savings on to the trust. No increase in a commercial company’s profits must result from this waiver. 7.27 Queries concerning this waiver and applications to extend it to other air ambulance operators should be addressed to DFM-FMPA-Ahd-Charging Policy (see Appendix 5). Charges for Aircraft under Charter to the United Nations or Military Aircraft Provided by Non UK Governments on the UN’s Behalf. 7.28 UN flights and charter flights should be charged for any services provided at MOD airfields including landing, parking and housing fees. The individual companies or countries should be charged, and MOD should not be responsible for charging the UN direct. It is the responsibility of the company or country concerned to obtain reimbursement from the UN. 7.29 Some aircraft chartered by the UN may be provided by a country with which we have a reciprocal arrangement for the waiver of landing, parking and housing fees. This arrangement however does not apply when the aircraft are operating on charter to the UN.

ANNEX A TO CHAPTER 1

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WHERE TO APPLY FOR PERMISSION TO USE MOD

AIRFIELDS

APPLICANT

INACTIVE AIRFIELD

ACTIVE AIRFIELD

A/C REGISTERED TO SENSITIVE COUNTRY

OR CARRYING VIPs/VVIPs OR

HAZARDOUS CARGO

RESERVE AIRFIELD

REDUNDANT AIRFIELD

PRESS OR FILM COMPANIES

CIVIL FLT OUTSIDE

UK (Not to MOD

Airfield)

REGULAR USE

CLEARANCE FOR FOREIGN CIVIL A/C

(To MOD airfield) (Not sensitive country)

Station or Unit

Commander

Command HQ

Station or Unit

Commander of parent unit

DIO DMC Command

Media Staff

Air DRes Civil Use

DFT Station or Unit Commander

CAS-AS Sec & IPP-Sec

ANNEX A TO CHAPTER 2

JSP 360 – Apr 13

INSURANCE BROKER LETTERHEAD To MINISTRY OF DEFENCE Ref: CERTIFICATE OF INSURANCE THIS IS TO CERTIFY THAT WE, in our capacity as Insurance Brokers to ………………… have arranged coverage as follows: AIRCRAFT: Type: ………… Registered Marks: ………… Passenger seats: ………… Maximum Take-Off Mass: …………kg ISSUED ON BEHALF OF: ………… (The Insurer[s]) POLICY NUMBER: ………… INSURED: ………… PERIOD: ………… GEOGRAPHICAL LIMITS: ………… COVERAGE: Legal liability to Third Parties and Passengers (including baggage and personal articles) and Cargo and Mail liability arising out of the operation of the Aircraft (including gliders, balloons, microlights and airships): Combined Single Limit Third Party and Passenger (including baggage and personal articles), Cargo and Mail (including War, Terrorism and Allied Perils1) Legal Liability: ………… ………… any one occurrence and, in respect of Third Party War, Terrorism

and Allied Perils,:in the aggregate. The following exclusions (or equivalent) may apply: a) Nuclear Risks Exclusion Clause AVN38B. b) War, Hi-jacking and Other Perils Exclusion Clause AVN46B. c) Noise and Pollution and Other Perils Exclusion Clause AVN48B. d) Contracts (Rights of Third Parties) Act 1999 Exclusion Clause AVN72. e) Date Recognition Exclusion Clause AVN2000A. IT IS FURTHER CERTIFIED THAT the Insurer(s) are aware that the Insured agrees to the INDEMNITY FOR CIVIL USE OF MOD AIRFIELDS and the Insurers agree2 to the provisions thereof including the requirement to provide minimum limits of:

MTOM of Aircraft Limit of Liability not less than (metric tonnes) (GBP or equivalent) ≤ 0.45 2,000,000 > 0.45 ≤ 14.5 7,500,000 > 14.5 25,000,000

It is understood that where such limits are in the aggregate, they may be reduced or exhausted during the policy period by virtue of claims made against aircraft or other operational interests covered by the insurances. Notes: 1 Cover may be in accordance with the Extended Coverage Endorsement (Aviation Liabilities) AVN52E writing back all paragraphs except (b) of War, Hi-Jacking and Other Perils Exclusion Clause AVN48B, or the equivalent thereof. 2 The agreement of Insurers may alternatively be certified by confirmation of the endorsement of the Policy with CIVIL USE OF MOD AIRFIELDS ENDORSEMENT AVN95. SIGNED AUTHORISED SIGNATORY OF BROKER

ANNEX A TO CHAPTER 3

JSP 360 – Apr 13

3 - 6

GUIDELINES FOR CIVIL USE APPLICATION PROCEDURE

1. The diagram at Figure 1 to this Annex describes each step of the application procedure for Regular and Casual Use of MOD airfields. 2. All applicants requesting Short Term or Casual User status should apply direct to the Station or Unit CO or Head of Establishment. 3. Station or Unit COs or Heads of Establishments should direct all enquiries about Regular User status to Air DRes Civil Use whose contact details are at Appendix 5 to this JSP. 4. Casual or Short Term Users may use MOD airfields for up to a maximum of 12 occasions in a 12-month period. If it becomes apparent to Station or Unit COs or Heads of Establishments that a Casual User has used, or is likely to use, MOD airfields on 12 or more occasions in a 12 month period, they must refer the User to Air DRes Civil Use for an application for Regular Use of MoD Airfields. 5. Applicants requesting Regular User status may pay an annual Indemnity Administration Charge (IAC) valid for unlimited use for 12 months from the date of receipt of payment. The IAC is payable in addition to the various landing and parking charges which are levied by the airfields. 6. All Short Term or Casual Use applicants must pay the appropriate IAC at the Station or Unit each time they land. However, in the event that landing fees are waived in accordance with Annex F to Chapter 7 (or as otherwise approved under MOD finance rules by the holder of an appropriate delegation), the IAC is similarly waived. 7. All applicants for Regular User status are required to complete an application form ‘Clearance for Civil Aviation to use MOD airfields’. This form is at Annex C to Chapter 3. 8. When Air DRes Civil Use receives the completed forms they are subjected to a security clearance procedure, and permission is sought from the CO or Head of Establishment of each Station or Unit requested by the applicant. If no adverse references are found, and no objections are raised at Station/Unit level, then permission is granted. The applicant is notified accordingly by Air DRes Civil Use and signs an Operating Conditions Agreement (Appendix 3). Approval to use MOD airfields is subject to this signed acceptance by the User of the Operating Conditions. 9. The applicant returns the completed Operating Conditions Agreement along with the Certificate of Insurance for their aircraft showing an appropriate

ANNEX A TO CHAPTER 3

JSP 360 – Apr 13

3 - 7

level of 3rd Party Liability Insurance cover (see Chapter 2, paragraph 2.2) and pays the annual IAC. Once received, Air DRes Civil Use issues a “Receipt for Payment of Indemnity Administration Charge for Regular Use at MOD Airfields”. This receipt enable the Regular User to demonstrate their status to the Station or Unit when seeking prior permission to land.

FIGURE 1 TO ANNEX 3A – JSP 360 – Apr 13

CIVIL USE APPLICATION PROCEDURE

3 - 8

NO

YES

USER APPLIES TO AIR DRES CIVIL USE FOR APPLICATION

FORMS

REGULAR USER

COMPLETED APPLICATION FORMS RETURNED TO AIR DRES CIVIL USE

AIR DRES CIVIL USE ISSUES APPLICATION FORM TO BOTH CIVILIAN AND SERVICE USERS

SERVICE USER CIVILIAN USER

BACKGROUND SECURITY CHECKS CARRIED OUT

PERMISSION SOUGHT FROM STATION(S)

PERMISSION NOT GRANTED

PERMISSION GRANTED

PERMISSION NOT GRANTED

AIR DRES CIVIL USE NOTIFIES

APPLICANT

AIR DRES CIVIL USE ISSUES OPERATING CONDITIONS

AGREEMENT AND INVOICES FOR ANNUAL INDEMNITY ADMIN

CHARGE (IAC)

AIR DRES CIVIL USE NOTIFIES

USER AND STATIONS

APPLICATION REJECTED

CASUAL USER

USER RETURNS SIGNED

OPERATING CONDITIONS AGREEMENT, PROVIDES OWN

INSURANCE CERTIFICATE WITH APPROPRIATE LEVEL OF 3RD

PARTY LIABILITY COVER AND PAYS ANNUAL IAC TO AIR DRES

CIVIL USE (LANDING FEES ARE PAID DIRECT

TO THE STATIONS)

AIR DRES CIVIL USE ISSUES RECEIPT TO

USER TO BE PRESENTED AT ALL STATIONS

USER PAYS LANDING FEES AND CASUAL INDEMNITY ADMIN CHARGE (IAC) TO

STATION(S)

USER APPLIES DIRECT TO STATION(S) AND FOLLOWS

THEIR SET PROCEDURES

ONCE CASUAL USER HAS USED STATION(S) 12 TIMES IN

A 12-MONTH PERIOD, OR IF LIKELY TO DO SO, THEY ARE

TO BE REFERRED TO AIR DRES CIVIL USE FOR A REGULAR

USE APPLICATION

ANNEX B TO CHAPTER 3

JSP 360 – Apr 13

From: June Akehurst

HQ AIR COMMAND DRes Civil Use

Finance Accounting

Rm 1W27 Spitfire Block HQ Air Command RAF High Wycombe HP14 4UE

Tel: 01494 494292 Fax: 01494 496970 Email: june.akehurst241@mod.uk

Date : Dear

USE OF MINISTRY OF DEFENCE (MOD) AIRFIELDS BY CIVIL OPERATORS Please find enclosed an application form “Clearance for Civil Aviation to use MOD Airfields”. Please complete the form in black ink and return to the above address as soon as possible. Please note that blanket requests to use every MOD airfield are not accepted and you must therefore specify which airfields you wish to use. To become an 'approved regular civil user', you must provide us with evidence of possessing satisfactory third party liability insurance cover. The minimum insurance cover required for aircraft with a Maximum Take Off Mass of up to 0.45 metric tonnes (including non-powered aircraft, e.g. gliders, balloons, microlights and airships) is £2,000,000. This increases to £7,500,000 for aircraft of between 0.45 and 14.5 metric tonnes, and to £25,000,000 for aircraft over 14.5 metric tonnes and above. Please attach a copy of the current Certificate of Aviation Insurance relevant to each aircraft to your completed application form. When this office receives the completed form it will be submitted for security clearance. This procedure can take up to 3 months. Once security clearance has been obtained we will write and inform you. You will then be required to sign an Operating Agreement containing conditions for the use of MOD airfields, and also to pay an annual Indemnity Administration Charge, which is calculated by reference to the Maximum Take Off Mass of the aircraft. Once the signed agreement and the payment are received, you will be an 'approved regular civil user' of those MOD airfields which you have been cleared to use. We will issue you with a receipt for the Indemnity Administration Charge. You must show this to the appropriate personnel at MOD airfields each time you take off or land as proof that you have adequate insurance cover and have paid the Indemnity Administration Charge.

Should you have any queries regarding any of the above, please contact the undersigned.

Yours sincerely,

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

CLEARANCE FOR

CIVIL AVIATION

TO USE MOD AIRFIELDS

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

1

APPLICATION FORM FOR CIVIL USE OF MOD AIRFIELDS

Please complete in BLACK ink 1. DETAILS OF APPLICANT

TYPE OF USE Please tick box a. Business

Company Name: Company registration no.

Company Directors Names: Home Address:

Company Secretaries. Names: Home Address:

b. Recreational AIRCRAFT USER DETAILS Name of aircraft user making application Address

Telephone number Fax number E-mail Mobile Number

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

2

Name and address of aircraft operator if different from above

Telephone number Fax number

E-mail Mobile Number c. PERSONAL DETAILS (For both individual and company applications) Full name Date of birth Place of birth Passport details:

Date of issue Place of issue Nationality Passport Number 2. DETAILS OF APPLICATION a. Purpose of flight

b. If in support of a MOD Contract

Any waiver of landing, housing, parking and Indemnity charges is only valid when an aircraft is used for visits to MOD airfields in connection with the MOD contract(s) detailed below:

MOD Contract Reference Number

Nature of Business MOD Contract Manager & Contact Number

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

3

The above waiver will not apply to other charges that may be incurred, and all visits are subject to the prior approval of Station/Unit Commanders or their representatives. c. If chartered, to and by whom d. Do you intend to arrive from or depart to overseas destinations? Please tick box Yes No e. Do you intend to carry passengers? Yes No f. Are you the sole owner of the aircraft? Yes* No *If the aircraft is part owned, do the other partners also wish to use the stations ? If so, their details must be provided at section 8. 3. AIRFIELDS AT WHICH FACILITIES ARE REQUIRED - To be completed by ALL

All flights are at the Station/Unit Commander’s discretion. A minimum of 24 hours PPR must be given,

Please specify which airfield(s) you wish to use. Please note, blanket clearance for all MOD airfields will NOT be granted.

Please continue on a separate sheet of paper if necessary 4. FACILITIES REQUIRED - To be completed by ALL Please tick box a. ATC Fire Rescue Customs Hangarage Crash Rescue

NOTE: Customs/Fuel/Hangarage will not be available at all MOD airfields

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

4

a. Fuel AVTUR AVGAS No fuel

If you have ticked a box to request fuel facilities please go to 4(c), otherwise proceed to question 4(d).

c. Please state number of uplifts per annum d. Type and minimum length of runway required e. Do you intend to have a motor vehicle brought onto the MoD site?

Yes No

Please State: Vehicle Make

Vehicle Colour

Vehicle Registration

5. CHARGES - To be completed by ALL

Landing and navigation charges are payable direct to MOD airfields. On what basis do you wish to make payment? Cash Cheque 6. SERVICE PERSONNEL a. Service Number b. Are you the sole owner of the aircraft? Yes No* c. Home address

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

5

d. If ex Service, when did you retire?

*If the aircraft is part owned, does the other partner(s) wish to use the stations also. If so their details will need to be provided at section 8. 7a. DETAILS OF AIRCRAFT - To be completed by ALL

Aircraft Type Registration Number Country of Registration

Maximum Take Off Mass (MTOM)

Please continue on a separate sheet of paper if necessary. b. Number of aircraft operated by applicant c. Approximate number of landings per annum d. Details of freight (if any)

8 DETAILS OF CREW - To be completed by ALL a. Surnames First Place and date Names of birth (1)

(2)

(3)

(4)

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

6

(5)

(6)

(7)

(8) Please continue on a separate sheet of paper if necessary. b. Passport Place and date Social Security number Number of issue (Nationals of USA only) (1)

(2)

(3)

(4)

(5)

(6)

(7)

(8) Please continue on a separate sheet of paper if necessary. c. Home Addresses (1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

Please continue on a separate sheet of paper if necessary 9 MEMBERS OF A SERVICE FLYING CLUB – If applicable Are you a member of a Service Flying Club? Yes No

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

7

If yes, which Service Flying Club do you belong to?

• If you are a member of a service-flying club, you will need to provide evidence, e.g. membership card.

10 DECLARATION - To be completed by ALL

I hereby accept the conditions contained in the covering letter to this application form and confirm that the information contained in this application is correct. Date of application

Name

Position/Responsibility

Signed

Please return to: June Akehurst DRes Civil Use Finance Accounting Rm 1W27 Spitfire Block HQ Air Command RAF High Wycombe HP14 4UE

Tel: (01494) 494292 Fax: (01494) 496970 E-mail: june.akehurst241@mod.uk

ANNEX C TO CHAPTER 3

JSP 360 – Apr 13

8

DII(F): Air-DResFPP Fin Actg CivUse

5 - 6

ANNEX A TO CHAPTER 5 OF JSP 360 – Apr 13

File Ref: Date: To: Force Intelligence Bureau, No 3 PW, RAF Henlow, Bedfordshire SG16 6DN From:

CIVIL USE OF MOD AIRFIELD – MONTHLY RETURN

Date/Time Landing/Departing

1st Point of

Landing

Aircraft/Operator Reg No

Captain Name/DOB

Crew Name/DOB

Pax Name/DOB

Nationality

General Aviation Report

UK Police Forces

WARNING-THERE ARE HEAVY PENALTIES FOR KNOWINGLY MAKING FALSE DECLARATIONS Data Protection Act 1998 - Information supplied on this form may be held on computer GAR May09 V3.1

Aircraft Details Registration (no spaces/hyphens) Type Usual base

Owner/Operator (Not Pilot) Crew Contact telephone no.

Is the aircraft less than 8000Kgs MTOW ? If ‘YES’ has UK VAT been paid? Is the aircraft in ‘Free Circulation’ in E.U?

Flight DetailsDeparture from UK Arrival in UK

From To From To

Date: Time: (UTC) UK County Date: Time: (UTC) UK County

Reason for visit to the EU (Based, Short Term visit, Maintenance, Permanent Import)

Crew /Passenger details

C/ P

Surname Forenames Date of Birth

Place of Birth Nationality Passport No. Home Address or address visiting in UK Out In

General Aviation Report Completion and Submission Instructions

UK Police Forces

If you see something suspicious please contact the Customs Hotline online at http://www.hmrc.gov.uk/customs-hotline by email : customs.hotline@hmrc.gsi.gov.uk

By phone : (UK) or the 0800 595 000 Terrorist Hotline on GAR Instructions May 09 v1.1a 0800 789321

Instructions for completion. Aircraft Details 1. Aircraft registration should be as per ICAO flightplan – no hyphens or spaces 2. Type should be ICAO abbreviation or in full 3. Usual Base – Airfield/Airport where aircraft is normally or nominally based 4. Owner/Operator – Registered owner or operator of aircraft 5. Crew contact no. – Should be supplied in case of queries with your GAR 6. Is the Aircraft less than 8000Kgs MTOW – YES or NO 7. If YES has UK VAT been paid – YES or NO 8. Is Aircraft in ‘Free Circulation’ within the EU – YES or NO Aircraft imported from outside the EU are in free circulation in the EU when all import formalities have been complied with and all duties, levies or equivalent charges have been paid and not refunded. Free circulation aircraft that have previously been exported from the EU and are re-imported to the EU maybe eligible to Returned Goods relief subject to certain conditions, see Notice 236.

For general enquiries about aircraft imports contact the National Advice Service on 0845 010 9000 Flight Details

1. Departure / Arrival - From & To can be ICAO code or in full if ‘ZZZZ’ would be used in the flightplan 2. Time – should be in UTC 3. UK County – should be inserted for both arrival and departure where notified. 4. Reason for visit to EU –

• Based – Aircraft is based within the EU and all import formalities have been completed • Short Term Visit

a) For aircraft not in free circulation and registered outside the EU, temporarily imported for private or commercial transport use - relief from customs import charges may be available under ‘Temporary Admission’ - see Notice 308. Whilst under Temporary Admission only repairs to maintain the aircraft in the same condition as imported may be carried out. (b) For aircraft not in free circulation and temporarily imported for the purpose of repair, overhaul; refitting; renovation or refurbishment, relief may be available for under Inward Processing Relief. See Notices 221 and 221a. (c ) For aircraft not in free circulation, imported for maintenance / repair, end use relief may be available, see Notice 770. Declarations to end use can only be made by persons established in the Community otherwise the aircraft must be declared to free circulation with all customs import charges paid at the time of import.

• Maintenance -Minor Repairs only may be carried out or a C88 must be completed with export to take place as soon as practicable after repairs and/or maintenance unless Customs have agreed otherwise. See Notice 221a. Notices available to download from www.hmrc.gov.uk .

• Permanent import to the UK. Please see notes on Free Circulation.

Crew / Passenger Details

• C/P – Denote whether person on board is Crew (C) or Passenger (P) • Other details- (Names, Date and place of Birth,Nationality and passport no.) should be completed in full • Address is required for all flights notified under the Schedule 7 of the Terrorism Act 2000

Notification of flights is required under :- Sec. 35 Customs & Excise Management Act 1979, Sec 27 of Schedule 2 –Immigration Act 1971, Schedule 7 of the Terrorism Act 2000

General Aviation Report Completion and Submission Instructions

UK Police Forces

If you see something suspicious please contact the

There are 3 types of Airports – Designated, Certificate of Agreement (COA), and other airfields Designated Airports – Aircraft may arrive and depart from and to any destination. Prior notice is not always necessary but a GAR should be completed for International flights. Some airports are not designated by all agencies – See list on page 3. Some Designated Airports may also have COAs in place at individual establishments. COA Airfields – Flights should only operate to/from destinations specified and notified in accordance with the agreement. Agreements vary and details should be sought from the Airport Operator. Other Airfields – International flights should only operate to/from the E.U. (Channel Islands are not part of the E.U.) All flights notified for Customs & Immigration purposes should be sent to: NCU (National Co-Ordination Unit) – Fax 01708 862521 (overseas; +44 1708 862521) or 0870 240 3738; email ncu@hmrc.gsi.gov.uk (please put GAR, registration and airfield in the subject of the email) (Some local offices may still require separate notification in addition to the above) Notification periods Outbound to EU – no obligation to notify Outbound/Inbound Channel Islands – 12 Hours Inbound from EU – 4 Hours prior to arrival Inbound / Outbound other non-EU – 24 Hours All flights notified under the Terrorism Act 2000 should be sent to the individual police force for both the arrival and departure airfield. 12 hours notice required for Non- Designated Airports (TACT 2000) – Police details below.

County Fax Tel County Fax Tel County fax Tel County Fax Tel Avon &

Somerset 01275

473516 01275

473515 Bedfordshire 01582 723352

01582 725081 Cambridgeshire 01223

823295 01223

823219 Cheshire 01244 612195

01244 612270

Cleveland 01642 326035

01642 301330 Cumbria 01768

868867 01768

215058 Devon/ Cornwall 01752 234603

01752 234637 Derbyshire * 01332

613242 01246

522014

Dorset 01202 222053

01202 593999 Durham 01325

335298 01325

332061 Dyfed/Powys 01348 871968

01348 872399 Essex * 01245

452697 01376

556284

Gloucester * 01452 725095

01242 521360

Metropolitan – Greater London

01959 540481

01959 540333

Greater Manchester

0161 856 0260

0161 856 0270 Gwent 01633

867773 01633

642210 Hampshire/

IOW * 02392

899087 02392

899092 Hertfordshire * 01707 354755

01707 354683 Humberside 01482

578672 01482

578660 Isle of Man 01624 825681

01624 631332

Kent 01303 289269

01303 287320 Lancashire 01253

407174 01253

604166 Leicestershire 01332 812581

01332 811044 Lincolnshire 01205

312297 01522

558054

Merseyside 0151 486 5151

0151 777 8520 Middlesex 01959

540481 01959

540333 Norfolk * 01603 788603

01603 787392 Northamptonshire 01604

703511 01604

703403

Northern Ireland 02890 901242

02890 650222

Northumbria - Tyne & Wear

0191 214 0270

0191 2869 356 North Wales 01407

763565 01407

724444 North Yorkshire 01609 789183

01609 789188

Nottinghamshire 0115 844 5049

0115 967 0500 South Wales- Cardiff 01446

710360 01446

710286 South Wales-

Swansea 01792

473186 01792

472424 Staffordshire * 01785 226056

01785 234865

Suffolk 01394 673969

01473 383383 Surrey 01483

634585 01483

639936 Sussex 01293 592815

01273 517447 South Yorkshire 01302

385544 01302

385522

Thames Valley 01865 555900

01865 555909 Warwickshire 02476

639231 01926

415145 West Mercia 01386 591841

01905 723000 West Midlands 0121 712

6099 0121 780

2112

West Yorkshire 0113 250 0275

0113 239 1189 Wiltshire * 01722

435201 01722

435312

Central Scotland

01786 472206

01786 456349 Dumfries & Galloway 01776

704066 01387

242300 Fife 01383 414827

01592 251189 Grampian 01224

770412 01224

725766 Lothian & Borders

0131 335 3500

0131 335 3501 Northern Scotland 01463

720668 01463

720284 Strathclyde 0141 532 6075

0141 532 6087 Tayside * 01382

596509 01382

596286 Thames Valley - Berkshire, Buckinghamshire & Oxfordshire

* email facility available – contact individual force for details Warwickshire – Coventry Fax 02476 639451 Wellesbourne Fax 01789 470465

West Mercia covers Shropshire & Worcestershire

Customs Hotline online at http://www.hmrc.gov.uk/customs-hotline by email : customs.hotline@hmrc.gsi.gov.uk

By phone : (UK) or the 0800 595 000 Terrorist Hotline on GAR Instructions May 09 v1.1a 0800 789321

General Aviation Report Completion and Submission Instructions

UK Police Forces

If you see something suspicious please contact the Customs Hotline online at http://www.hmrc.gov.uk/customs-hotline by email : customs.hotline@hmrc.gsi.gov.uk

By phone : (UK) or the 0800 595 000 Terrorist Hotline on GAR Instructions May 09 v1.1a 0800 789321

Airport Designations - HMRC (C) – Immigration (I) – TACT 2000 - Police (P) – Certificate of Agreement (A) C I P A C I P A C I P A C I P A

Aberdeen X X X Dundee Airport X London Heathrow X X X Sandtoft Aerodrome X Andrewsfield X Dunkeswell Airfield X London Luton X X X Scatsta Heliport X Battersea Aerodrome X Durham Tees Valley X X X London Stansted X X X Seething Airfield X

Beccles Airfield X Duxford Airfield X Lydd X X Sherburn In Elmet Airfield X

Belfast Aldergrove X X X Eaglescott Airfield X Manchester X X X Shipdham Airfield X Belfast City -George Best X X Earls Colne Airfield X Manchester City/Barton X Shobdon Airfield X Bembridge Airport X Edinburgh Airport X X X Manston X X Shoreham X X Beverley (Linley Hill) Airfield X Elmsett Airfield X Netherthorpe Airfield X Sleap Aerodrome X Biggin Hill X X Elstree Aerodrome X Newcastle X X X Southampton X X X Birmingham X X X Exeter Airport X X Newquay X Southend X X X Blackbushe Airport X Fairoaks Airport X North Weald Airfield X St Mary’s Airport X Blackpool Airport X X X Farnborough X Norwich X X X Stapleford Aerodrome X Bodmin Airfield X Fenland Airfield X Nottingham Tollerton Airport X Sturgate Aerodrome X Bourn Aerodrome X Fowlmere Aerodrome X Nottingham East Midlands X X X Sumburgh X Bournemouth X X X Full Sutton Airfield X Old Buckenham Airfield X Swansea Airport X Bristol Filton X Gamston Airfield X Old Sarum Airfield X Sywell Aerodrome X Bristol Lulsgate X X X Glasgow X X X Oxford Airport (Kidlington) X Tatenhill Airfield X

Caernarfon X Gloucester (Staverton) Airport X X Panshanger Aerodrome X Thruxton Airport X

Cambridge X X Haverfordwest X Pembrey X Turweston Aerodrome X

Cardiff X X X Hawarden Airport X Perranporth Airfield X Upfield Farm, Whitson Newport X

Cardigan – West Wales Airport X Headcorn Aerodrome / Lashenden X Perth Airport X Walney Aerodrome X

Carlisle Airport X X Humberside X X Peterborough/Connington Airfield X Warton Aerodrome X Chalgrove Airfield X Inverness Airport X Peterborough/Sibson Aerodrome X Wellesbourne X Chichester/Goodwood Aerodrome X Kemble Airport X Plymouth X X Welshpool X City of Derry (Eglinton) Airport / Londonderry X X Kirkwall Airport X Popham Airfield X West Wales Airport X

Clacton Aerodrome X Lands End Aerodrome X Prestwick X X X White Waltham Airfield X Compton Abbas Airfield X Lasham Airfield X RAF Brize Norton X Wick Airport X Coventry X X Leeds Bradford X X X RAF Chivenor X Wolverhampton Airport X Cranfield Airport X Leicester-Stoughton X Redhill Aerodrome X Woodford Aerodrome X Crowfield Airfield X Liverpool X X X X Robin Hood Doncaster Airport X Wycombe Air Park X Cumbernauld Airport X London City X X Rochester Airport X Yeovil Aerodrome X Denham Aerodrome X London Gatwick X X X Sandown Airport X

JSP 360 – Apr 13

ANNEX A TO CHAPTER 7 JSP 360 RAF AIRFIELDS, RN STATIONS AND OTHER MINISTRY OF DEFENCE AIRFIELDS - CHARGES FROM 1 APRIL 2013 Landing Fees 1. The following are the standard charges applicable to civil aircraft and chargeable military aircraft at UK and overseas MOD airfields. These charges are for landing and navigation services. Unless otherwise stated, all charges are per landing. VAT at the current standard rate is to be added to the fees quoted. 2. However, the Wider Markets Initiative (now known as Income Generation) also permits Stations and Units to set their own local rates - see Chapter 7 Paragraphs 7.6 - 7.9 for guidance. 3. Calculation of standard landing fees is made by reference to the geographical location of the airfield. There is one rate for airfields in South East England and another for those elsewhere. 4. All landings are subject to a minimum charge of £18.00 (plus VAT at the standard rate). 5. For the purpose of identifying the appropriate price band, military airfields within a 40 mile radius of central London are considered to be in SE England. The difference between the 2 price bands is based on the higher fees charged in SE England by the private sector, but this may vary across the region. The objective is to choose the rate which most accurately reflects the local market. If units or establishments are uncertain which charging regime to adopt, they should contact their TLB for guidance. Alternatively they should consider setting their own rates taking into account local market conditions (Chapter 7 Paragraphs 7.6 to 7.9 refer). Whichever charging regime is adopted, it should be applied to all users equally. It is not permitted to operate a ‘mixed economy’. Civil Air Displays 6. Where a civil aircraft operator has asked to participate at a MOD airshow they will be liable to pay the usual landing, housing and parking fees.

JSP 360 – Apr 13

IMPORTANT NOTE : ALL LANDINGS ARE SUBJECT TO A MINIMUM LANDING FEE OF £18.00 PLUS VAT

All aircraft (whether fixed or non-fixed wing, powered or non-powered) landing at airfields in South East England (see note at Paragraph 5 above) : Maximum Take Off Mass (MTOM) Standard Charge (excluding VAT) Up to 4 metric tonnes

£17.00 metric tonne or part thereof e.g. 1 tonne = £18.00 (minimum charge) 3.5 tonnes = 4 x £17.00

Over 4 metric tonnes

£20.00 per metric tonne or part thereof e.g. 6.1 tonnes = 7 x £20.00

All aircraft (fixed and non fixed wing, powered and non- powered) landing at airfields elsewhere : Maximum Take Off Mass (MTOM) Standard Charge (excluding VAT) Up to 4 metric tonnes

£9.00 metric tonne or part thereof e.g. 3.5 tonnes = 4 x £9.00

Over 4 metric tonnes

£12.00 per metric tonne or part thereof e.g. 6.1 tonnes = 7 x £12.00

JSP 360 – Apr 13

ANNEX B TO CHAPTER 7 JSP 360 RAF AIRFIELDS, RN STATIONS AND OTHER MINISTRY OF DEFENCE AIRFIELDS - REDUCED CHARGES Grounds for Reductions of Charges Reduced rate of

landing fee

Scheduled Services Aircraft, which are on an authorised, scheduled service and whose immediate preceding point of take off was in the UK, the Channel Islands or the Isle of Man and the stage is of up to 185 kilometres (99.83 nautical miles). A ‘scheduled service’ is defined as a regular service within the British Isles duly authorised by the CAA. Evidence of this authorisation must be produced before the reduced rate is allowed.

50% of standard landing fee or as calculated using local rate

Flights Terminating a stage of not more than 185 kilometres Landings in the UK, which terminate a flight of not more than 185 kilometres (99.83 nautical miles). The immediate preceding take-off point of these flights must be outside the UK, Channel Islands or the Isle of Man.

50% of standard landing fee or as calculated using local rate

Training or testing flying personnel Flights which are carried out for the sole purpose of training or testing learner pilots.

25% of standard landing fee or as calculated using local rate

Training flights Training circuits, rollers, practice overshoots, instrument familiarisation which may involve a landing by trainee pilots.

25% of standard landing fee or as calculated using local rate

JSP 360 – Apr 13

ANNEX C TO CHAPTER 7 JSP 360 RAF AIRFIELDS, RN STATIONS AND OTHER MINISTRY OF DEFENCE AIRFIELDS - ADDITIONAL CHARGES Note: The Wider Markets Initiative (now known as Income Generation) also encourages service providers to set their own local rates - see Chapter 7 paragraphs 7.6 - 7.9 for guidance. The following principles should be taken into account when doing so; they may or may not apply, depending on how the local market operates. Civil use of a MOD airfield must be at no cost to MOD. Civil aircraft movement outside normal Station or Unit opening hours could incur extra costs to MOD such as civilian overtime or expenses associated with calling out Service personnel. To ensure that there is no loss to MOD, a surcharge is to be applied to the Standard landing fee for civil movements out of normal Station opening hours. Charges for civil movements out of normal Station or Unit opening hours Where either a landing or take off takes place outside normal Station or Unit opening hours the Standard landing fee plus an additional charge of 75% of Standard landing fee is payable. Landing fees are charged per landing. However, if for example an aircraft landed during normal hours but subsequently arranged to take off outside normal hours, the additional charge should be collected prior to its departure. Cancellation of out of hour’s movements Where a proposed out of hours movement does not take place, a charge of 75% of the Standard landing fee should be made unless notice of cancellation of the flight has been given by the civil user at least 30 minutes before normal closing on the day in question, or during normal hours on the previous day for early morning movements, or during normal hours on the previous working day for weekend movements. Calculation of fees where both a reduction and additional cost may apply It is possible that a civil movement, which attracts a reduction in landing fees as described in Annex B, may take place outside normal Station opening hours. For example the Standard landing fee for a flight, which is in connection with a scheduled service within the category outlined at Annex B,

JSP 360 – Apr 13

would be reduced by 50%. If however, the aircraft were to land or take off outside normal opening hours, the movement will also attract an additional charge of 75% of the Standard Landing fee. The example below shows how the landing fee for such a flight is to be calculated. Aircraft with a MTOM of 16.8 metric tonnes (SE England) Calculate Standard Landing Fee : 17 x £20 = £340 Calculate reduced fee : Standard fee x 50% £340 x 50% = £170 Calculate surcharge : Standard fee x 75% £340 x 75% = £255 Total Landing Fee Payable : Reduced fee + surcharge (£170 + £255) = £425 (+ VAT)

JSP 360 – Apr 13

ANNEX D TO CHAPTER 7 JSP 360 RAF AIRFIELDS, RN STATIONS AND OTHER MINISTRY OF DEFENCE AIRFIELDS - PARKING AND HOUSING FEES FROM 1 APRIL 2013 Note: The Wider Markets Initiative (now known as Income Generation) also encourages service providers to set their own local rates where it is financially advantageous to do so - see Chapter 7 paragraphs 7.6 - 7.9 for guidance. Parking Fees Parking fees are intended to cover short term parking. The definition of short term is a matter for the Station or Commanding Officer’s discretion, but it is recommended that it should not generally exceed 2 months. Should a civil user wish to park an aircraft on MOD property for longer than 2 months, they should enter into a licence agreement with the Defence Infrastructure Organisation (DIO), who will advise on an appropriate monthly fee. Parking for a period of up to 2 hours incurs no fee. Thereafter however, parking is charged per 24 hour period or part thereof, calculated from the time the parking initially commenced. Rate Chargeable All aircraft, irrespective of weight, and regardless of the geographical location of the airfield, are to be charged at £16.50 plus VAT per 24 hour period.

JSP 360 – Apr 13

Housing fees Powered and non powered aircraft are charged the same rate for housing. The rate is based on the MTOM or fully rigged weight of the aircraft as appropriate. Rate Chargeable £2.25 per 0.5 metric tonne or part thereof for each 24 hour period or part of a 24 hour period. Monthly rate Civil users may apply to the Station or Unit Commanding Officer for long term housing of their aircraft. If the Station or Unit Commanding Officer agrees that long term housing can be provided, the civil user must comply with the conditions contained in the Agreement for Deposit of an Aircraft at a MOD Station (see Appendix 2). Where there is an agreement for long term housing, the monthly rate of housing fee should be charged. The monthly fee is calculated as 22 times the daily rate per calendar month. Once agreement is reached with the Station or Unit Commanding Officer, fees become payable in advance on the first day of each month. However, as with parking, where the duration of the aircraft housing agreement is likely to exceed 2 months, DIO should be requested to enter into a licence agreement with the aircraft owner instead of the agreement at Appendix 2. In these circumstances, DIO will advise on an appropriate monthly fee.

JSP 360 – Apr 13

ANNEX E TO CHAPTER 7 JSP 360

RECOVERY OF CHARGES FROM CIVIL USERS AND USE OF FORM 400

Procedure

Landing, housing and parking fees and Indemnity Administration Charges are to be detailed on MOD Form 400. The form is at Appendix 6 to this JSP, and Units/Stations should reproduce it locally.

For all landing, housing, parking and Indemnity Administration charges, the designated Air Traffic Control Officer or visiting aircraft section officer is to complete MOD Form 400 and obtain the signature of the pilot on all five copies.

If payment is to be made before the aircraft leaves the Unit or Station, the designated Air Traffic Control officer or visiting aircraft section officer is to collect the fees, complete the receipt portion of MOD Form 400 and hand the fees so collected with the original MOD Form 400, not later than the end of their watch to the Station or Unit Budget Manager. Clearance through the cash account is to be made in accordance with normal procedures.

The second copy of MOD Form 400 is to support the entry being credited to the appropriate service receipt RAC, details of which can be obtained from the Station or Unit Budget Manager. The third copy is to be given to the pilot of the aircraft. The fourth copy is to be retained for record purposes for a period of 6 years and is to be produced for audit when required. The fifth page should be sent to Air DRes Civil Use (contact details at Appendix 5).

Important note: Indemnity Administration Charge receipts must be charged only to RAC: RLB 012 and UIN D3500B (Chapter 7 Paragraph 7.17 refers).

The designated Air Traffic Control Officer or visiting aircraft section officer is to forward the original MOD Form 400 to the Station or Unit Budget Manager within seven days of the aircraft movement taking place. The Station or Unit Budget Manager is to raise a claim against the owner or operator of the aircraft within one month of receipt of MOD Form 400, such claims to be clearly marked as payable immediately.

JSP 360 – Apr 13

Outstanding accounts

Where invoices have been raised via Web IRIS or by other means involving FMSSC Liverpool, responsibility for chasing up outstanding debts rests with FMSSC.

However, where invoices have been raised locally without intervention by FMSSC, responsibility for recovering the debt rests with the budgetary area which raised the invoice. The following guidance should be followed:

If a bill remains unpaid for more than 28 days the outstanding account should be hastened for immediate payment. If the bill remains unpaid following a further 28 days this matter is to be reported to the CO or Head of Establishment. The CO or Head of Establishment should write to the company or individual concerned requesting payment immediately. The CO or Head of Establishment may at his or her discretion refuse permission for the aircraft to land at the Station or Unit until such time as the outstanding accounts have been settled. Refusal is the preferred course of action unless there is reason to believe that non payment has arisen through a genuine error of administration.

If the bill has not been paid after a further month, the Accounts Officer or equivalent is to forward details of the MOD Form 400 with copies of all relevant correspondence to their TLB finance lead for consideration as to whether the debt should be pursued or submitted for write off action

The CO or Head of Establishment should now refuse permission for the aircraft to land at the Unit or Station until such time as the account is settled. Even if the account is settled the CO or Head of Establishment may wish to consider permanently withdrawing permission for the aircraft to land at the Station or Unit.

JSP 360 – Apr 13

ANNEX F TO CHAPTER 7 JSP 360 RAF AIRFIELDS, RN STATIONS AND OTHER MINISTRY OF DEFENCE AIRFIELDS – STANDING WAIVERS OF CHARGES Waivers authorised under JSP 360 Some circumstances are covered by standing waivers. These are set out in the following pages of this Annex. In such circumstances, Station Commanders do not need to seek the authority of the TLB to waive landing, parking or housing fees. Discretionary abatements and waivers There may be occasions where a landing does not fall within the circumstances set out overleaf, but the Station Commander believes that there are exceptional grounds that justify abating or waiving fees. In such cases, the Station Commander may apply to the TLB for a discretionary abatement or waiver (see Chapter 7, Paragraphs 7.20 and 7.21).

JSP 360 – Apr 13

STANDING WAIVERS OF LANDING, PARKING AND HOUSING FEES APPLICABLE TO MOD AIRFIELDS ** NOTE: Where landing, parking and housing fees have been waived, the Indemnity Administration Charge is not applied** Grounds for waiver Action by Unit

VIP Flights 1. Aircraft carrying members of the Defence Council, Admiralty, Army or Air Force Boards or DE&S Executive Board, on official business.

Record the names and status of the passengers and the nature of the visit

2. Military Aircraft carrying members of foreign royalty

Record the landing the names and status of the passengers and the nature of their visit

3. Military or civil aircraft carrying foreign government ministers on official business

Record the landing the names and the status of the passengers and the nature of their visit

Official Visits to Station or Unit 1. Aircraft paying a ceremonial visit at the request of MOD.

Record the nature of the visit and by whom it was authorised.

2. Aircraft taking part in Open, At Home or Families Days at the request of the Station.

Record details of aircraft and owner or operator and certify that the conditions for a waiver have been met.

3. A member of a university air squadron, visiting a station other than his or her own in connection with the official business of his or her squadron.

Record the landing, the name, rank and squadron of the pilot and the nature of his or her visit.

4. Civil aircraft flown by MOD flying scholarships cadets on authorised cross country flights.

Record the name of the pilot, the contractor owning the aircraft and the contract number and quote the JSP as authority for waiver.

Aircraft on Charter to MOD

1. Civil aircraft operating under charter to MOD for trooping and the

Units will normally be aware of the aircraft and crews operating under

JSP 360 – Apr 13

Grounds for waiver Action by Unit

carriage of cargo NOTE: These contracts will normally provide for a waiver of landing, housing and parking fees at MOD airfields, which are used in the execution of the contract. Where a contract does not provide for waiver of fees, those concerned are notified.

these contracts and are to record the contract number when facilities are used. If there is any doubt as to the authenticity of a pilot’s claim to be operating under a specific contract and provided that Command Headquarters cannot readily resolve the matter MOD Form 400 is to be raised and annotated with the flight number and ultimate destination of the aircraft, the certificate thereon is to be suitably adapted signed by the pilot and forwarded to MOV Ops F&S (RAF).

Aircraft operating in the execution of contracts for MOD

Contractors operating aircraft in connection with the performance of contracts for MOD may be granted a waiver of fees. In order to qualify, contractors are to apply for Regular User status (see Chapter 3). Air DRes Civil Use will conduct enquiries of both the contractor and the MOD contract sponsor, and if appropriate will issue an Indemnity Administration Receipt (IAR) to the contractor confirming their entitlement to a waiver of fees when flying in the execution of the contract.

Verify the details on the IAR presented by the pilot and record details of the landing.

NATO aircraft Aircraft owned or chartered by NATO, or aircraft operated by contractors in connection with the performance of contracts for NATO may be granted a waiver of fees.

It is the pilot’s responsibility to satisfy the Unit that the aircraft falls in this category. Record full details and quote this JSP as the authority.

Foreign aircraft

1. Military aircraft owned or chartered by the following:

Record the landing and the nationality and quote this JSP as the authority.

JSP 360 – Apr 13

Grounds for waiver Action by Unit

All British Commonwealth countries. All NATO countries. Brazil, Israel, Morocco, Jordan, Oman. 2. Aircraft of foreign naval, military or air attaches.

Record the name and nationality of the attaché.

3. Military aircraft of the Irish Republic

The waiver covers the landing housing and parking fees for a period of 48 hours only.

Service Flying Clubs

Navigation, Landing, Parking and Hangarage fees at MOD airfields may be waived for aircraft operated by Service Flying Clubs or their members in accordance with service regulations.

Record particulars of the operating aircraft and club and certify that the conditions of the waiver have been met.

RAF Gliding and Soaring Association

Landing, parking and housing fees at RAF airfields may be waived for aerotow tug aircraft, motor gliders and gliders being operated by club members in accordance with GAI 1048.

Record details of the landing.

RAF Microlight Flying Clubs

Navigation, landing, parking and hangarage fees may be waived for aircraft operated by RAF Microlight Flying Clubs or their members in accordance with GAI 1056.

Record details of the landing.

Emergency Landings

General Aviation aircraft up to 3 tonnes (not flown for hire) involved in emergency landings within normal operating hours. At the Station or Unit Commander’s discretion, parking fees

Record details of the landing and inspect CAA authorisation.

JSP 360 – Apr 13

Grounds for waiver Action by Unit

may be waived for up to 3 days.

Air Ambulance Helicopters

Landing and parking fees may be waived for air ambulances represented by the Association of Air Ambulances i.e.: Berks, Oxon & Bucks Cornwall Devon Dorset & Somerset East Anglian Essex & Herts Great North Great Western Hampshire & Isle of Wight Kent, Surrey & Sussex Lincolnshire & Nottinghamshire London Midlands North West Thames Valley & Chiltern Wales Wiltshire Yorkshire Note: This excludes air ambulances operated by the police, NHS and NHS Scotland (Scottish Ambulance Service), except when landing where a life is at risk and/or a patient is being transported from a place of danger to a place of safety, e.g. from the scene of an accident to a hospital (see Chapter 7 Para 7.23).

Record details of the landing.

GROUNDS ON WHICH A WAIVER OF LANDING HOUSING AND PARKING FEES MAY BE GRANTED AT THE UNIT/STATION COMMANDER’S DISCRETION

JSP 360 – Apr 13

**Important Note: When fees are waived in these circumstances, the Indemnity Administration Charge must still be applied at the appropriate rate** Grounds for waiver

Action by Unit

Members of UK Armed Forces Private aircraft belonging to and piloted by regular and reserve* personnel of the UK Armed Forces not flying for hire or reward. Where an aircraft is jointly owned by a regular or reserve* member of the UK Armed Forces and a civilian, the waiver is only applicable when the aircraft is piloted by the member of the UK Armed Forces. Waiver is only valid during normal Station or Unit opening hours. Landings outside normal hours must be charged in full, including the surcharge as described at Annex C. * Members of the Volunteer Reserve Forces (e.g. RNR, TA, RAAF, etc.) and the Regular Reserve (i.e. those retaining a liability to call out by virtue of previous service as a member of the regular armed forces)

Confirm that the aircraft is not operating for carriage of good or passengers for hire or reward. Inspect the pilot’s identify card and record his name, rank and unit and the purpose of his visit. Where a Station or Unit Commanding Officer feels that free housing can be provided at no cost to the MOD and will not interfere with operations at the Station he or she is to authorise it in writing, stipulating that the aircraft is housed at the owners risk. The owner must complete and sign the agreement for deposit at an MOD airfield at Appendix 2 to this JSP.

JSP 360 – Apr 13

ANNEX G TO CHAPTER 7 JSP 360

Insurance Charges for Civilian Use of MOD Airfields – from 1 April 2011

Regular User Indemnity Administration Charge - per annum # Casual User Indemnity Administration Charge - per aircraft and per movement # (VAT must NOT be added to any of these figures)

User Category

Up to 1 MT £

1.0 to 1.9 MT £

2.0 to 14.49 MT

£

14.5 to 24.9 MT

£

25.0 to 49.9 MT

£

50.0 to 199.9 MT

£

200.0 to 499.9 MT

£

Over 500.0 MT £

Regular User

105

225

390

480

600

750

900

1050

All users other than those in the categories shown below

# Casual User #

10

18

44

63

75

94

125

163

Regular User

60

105

150

195

240

300

345

390

Private use by those who are members of HM Services but are not members of Service Flying Clubs

# Casual User #

8

10

13

15

20

25

31

50

Regular User

240

390

630

840

1080

1275

1500

1725

Air displays (including carrying out circuits, overshoots and rollers) at the request of the users or non-MOD display organiser

# Casual User #

15

28

38

43

50

63

69

88

# For the purpose of calculating the IAC, a landing plus a take off are together counted as one movement #

JSP 360 – Apr 13

ANNEX H TO CHAPTER 7

JSP 360 VAT RATES APPLICABLE DUE TO THE IMPLEMENTATION OF EUROPEAN DIRECTIVE 2006/112/EC MOD F400 is the means by which we bill our customers (end users) for the supply of MOD aircraft handling facilities at MOD airfields. If the person or company ‘End User’ (i.e. the ‘customer’) against whom the MOD F400 is being raised provides a valid EU VAT Registration Number, and the supply of services or goods (de-icing, spill kits, hangarage, etc.) is made for the purposes of the business, and the VAT Registration Number is current and valid, then the ZERO VAT rate is to be applied. It does not matter whether the aircraft belongs to the operating company/broker or not, the driver for whether or not the EU ZERO VAT rate is applicable is whether or not the End User/Customer can produce a current and valid EU VAT Registration Number. Duty Operations Controllers (DOC) are to check all such EU VAT Registration Numbers are current and valid against the site at hyperlink below BEFORE COMPUTING AND ISSUING THE MOD F400. http://ec.europa.eu/taxation_customs/vies/vieshome.do . In order to use this site DOCs will need the MOD’s VAT registration number which is GB888805068. NB - The name attached to the registration number should be the same as that of the customer you are billing.

END USER/ CUSTOMER

EU VAT Registration

Number

APPLICABLE VAT RATE

OFFICIAL VAT

CODE

COMMENTS

Yes

ZERO VAT rate

Check EU VAT Registration site for Validity of the EU VAT Registration Number.

EU Customer

No

Current UK VAT rate

Explain the company can write and request a VAT refund on production of a valid EU VAT Registration Number.

UK Customer: Business Not required Private Not required

Current UK VAT rate

NON-EU customer in business

ZERO VAT rate

NON-EU customer

Current UK VAT rate

JSP 360 – Apr 13

private Member State Country

Code Format of VAT number

Number of characters

Notes

Austria AT U12345678

9 First character is always U.

Belgium

BE 0123456789 10 Nine digits prior to 1 April 2005. Prefix any 9 digit numbers with “0”.

Bulgaria

BG 012345678 or 0123456789

9 or 10

Cyprus CY 12345678X 9 Last character must be a letter.

Czech Republic

CZ 12345678 or 123456789 or 1234567890

8,9, or 10 Where 11, 12 or 13 numbers are quoted – delete the first 3 as these are a tax code.

Denmark DK 12345678 8 Estonia EE 123456789 9 Finland

FI 12345678 8

France

FR 12345678901 or X1234567890 or 1X123456789 or XX123456789

11 May include alpha character(s), either first, second or first & second. All alpha characters except I and O are valid. Must be the 11 alpha numeric TVA number, not the 14 digit SERIT number

Germany DE 123456789 9 Must be the nine character Umsatzsteuer Identifikationsnummer (ust - Id Nr). not the ten character Umsatzsteuer nummer.

Greece EL 012345678 9 Hungary HU 12345678 8 Ireland IE 1234567X or

1X23456X

8 Includes one or two alpha characters – either last, or second & last.

Italy

IT 12345678901 11

Latvia

LV 12345678901 11

Lithuania

LV 123456789 or 123456789012

9 or 12

Luxembourg

LU 12345678 8

Malta

MT 12345678 8

Netherlands

NL 123456789B01 12 The tenth digit is always B Three digit suffix will always be in the range B01 to B99

JSP 360 – Apr 13

Poland

PL 1234567890 10

Portugal

PT `123456789 9

Romania

RO 01234567890 2 to 10 digits

Slovakia (Slovak Rep)

SK 1234567890 10

Spain

ES X12345678 or 12345678X or X1234567X

9 Includes one or two alpha characters – first or last, or first & last.

Sweden SE 123456789001 12