journeys to success: equity and access for all...

Journeys to Success:

Equity and Access for All Students

Overview - Share Your Expertise:

The National Partnership for Educational Access (NPEA) is seeking exceptional workshop presenters for our 9th

annual NPEA Conference and invites you to submit a workshop proposal for consideration. Featuring more than 30

workshops, three keynotes, two receptions, and ample time for networking, this is a valuable opportunity for those in

the field of education access to come together and share best practices for supporting underrepresented students on the

path to and through college. The conference will be held April 5-7, 2017 at the Hyatt Regency Cambridge, Overlooking

Boston.

Presenting at the NPEA Conference is a unique opportunity to showcase your best practices and expertise to a national

audience of educators, including nonprofits, schools, and colleges, who are all committed to increasing access and

success for underrepresented students across the country. Each year, we receive more proposals than we have space

available in our agenda. Each proposal is carefully considered and discussed with a committee of reviewers, and

sessions are selected according to several criteria and with an eye towards creating a robust, diverse conference agenda

that will appeal to the range of participants who attend.

PLEASE NOTE: We are pleased to offer all accepted presenters a reduced registration fee of $475 to attend the full

conference. Unfortunately, NPEA is unable to reimburse for travel, provide speaker honorariums, or offer

complimentary conference registrations for presenters. Please submit your workshop proposal with the understanding

that you and any co-presenters will be required to pay this presenter fee, and discuss this with all presenters included

in your proposal. Thank you!

Questions? Please email Carrie.

1. Proposal Guidelines: Overview, Description, and Expectations

2017 NPEA Conference: Workshop Proposal Application

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http://www.educational-access.org/conference/conference-hotel-area-information/

Please Note: This is a COPY of the Workshop Proposal Application Form. All Workshop Proposals must be submitted online via the SurveyMonkey link: http://bit.ly/NPEA2017WorkshopApp

mailto://[email protected]

Conference Theme and Description:

Underrepresented students often navigate an educational path filled with opportunities and challenges, transitions and

choices. From pre-K through middle school, to high school, college, and beyond, their journeys are not the same;

instead, their varied experiences shed light on the many factors that shape a student’s story, illustrating how success

looks different from one student to the next, and providing insights for how we, as professionals, can contribute to the

lives and successes of the students with whom we work.

NPEA’s 9th annual conference will focus on the many experiences that merge to create a student’s educational journey

and address best practices for meeting the individual and collective needs of underrepresented students and their

families. We will explore and share effective strategies around academic preparation for middle- and high-achieving

students, social-emotional learning, financial planning and college affordability, family and community engagement,

career readiness, and more. Through discussions about current trends, policies, and research in the field, as well as

innovative models and approaches, a range of experts will present tools and ideas to help us support and improve

positive student outcomes for all underrepresented students. We will also consider how to ensure organizational

sustainability, position ourselves for growth, attract and retain high-quality staff, manage and use data effectively, and

form strategic partnerships that will further our mission and goals. Finally, we will reflect on our own journeys as we

support underrepresented students through theirs.

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The NPEA conference is known for workshops that present relevant and timely information with practical application.

Workshops provide attendees with tangible tools and best practices they can bring back to their organizations and

schools that will improve programming and services. Workshops that promote a product or simply describe a program

model absent a broader context will not be considered.

Proposals will be reviewed by members of the 2017 Conference Planning Committee. The committee will consider the

following:

Relevance: Is the topic highly relevant to the educational access field, the conference theme, and our audience?

Clarity: Does the description give a clear, concise picture of what the presentation will include?

Objectives: Are the objectives clear and can they be met realistically in the time allowed?

Practicality: Will the workshop present practical "how to" information or substantiated research findings?

Delivery: Do proposed presentation delivery methods employ effective techniques for adult learning?

Engagement: Does the presentation provide sufficient opportunities for audience engagement and Q&A?

Applicability: Can the workshop information be applied in a variety of programs and settings?

Completion: Is the proposal well-written and complete? Does it demonstrate correct spelling and grammar, and

are all questions answered completely?

2. Workshop and Presenter Expectations


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The NPEA conference offers sessions on a range of topics addressing the needs and interests of our diverse audience.

We encourage proposals that are focused on best practices and current research on serving underrepresented students,

while remaining relevant to the conference theme of supporting all underrepresented students from pre-K through

college, recognizing their unique experiences on the path to and through college and beyond, and exploring the many

factors and experiences that contribute to students’ journeys.

NPEA is interested in hearing varying perspectives from all those representing the educational access and success field,

including school- and non-school-based direct service programs; independent, public, and charter schools; colleges and

universities; other education nonprofits; funders; and more.

There are two options for proposal submissions:

1. Workshop Sessions: Conference workshop sessions are interactive and engaging, offer best practices that can be

applied when attendees return home, and often include multiple presenters representing different organizations,

schools, and/or institutions. These sessions are 75 minutes.

2. Learning Exchange Roundtables: Learning exchange roundtable sessions provide an opportunity to engage in

conversations led by expert presenters on critical topics facing the education access field. Presenters will outline

a topic and provide brief context for conversation, prepare several questions, and then lead discussion with

attendees. These sessions are 45 minutes.

We will have approximately 30 available workshop session slots and 8 learning exchange roundtables in the conference

agenda.

3. Workshop Types and Topics


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We encourage workshop proposals that fall within one or more of the following categories, as well as others related to

the conference theme and educational access and success.

Please review the list of suggested topics and ideas within each of these categories prior to submitting your

proposal.

College Affordability: These sessions will address the rising cost of college and how attendees can best support

students and families as they navigate the complex world of FAFSA, college savings, loans, gap funding, student

debt, and more.

Management and Sustainability: These sessions will share strategies that nonprofit, higher education, and

school leaders can use to drive, manage, and grow programs and initiatives.

Program/Student Services: These sessions will offer lessons learned, best practices, and resources for building,

implementing, refining, and/or sustaining programming or student services within an organization or school

setting.

Research, Data, Evaluation, and Policy: These sessions will address current research, data, and policy in the

field of educational access and success, as well as practical tips, tools, and lessons learned.

Social-Emotional Learning (SEL): These sessions will address current research and practices around fostering

and assessing social-emotional learning, non-cognitive skill development, growth mindset, identity and character

development, and non-academic factors in student success.

Elementary and Middle Grades: These sessions will offer best, innovative, and emerging practices related to

supporting underrepresented students in K-8 to promote success on the path to college.

Secondary Schools and Higher Education: These sessions will offer best, innovative, and emerging practices

related to supporting underrepresented students during the high school years (including public, independent, and

charter) and on the path to and through college.

4. Workshop Types and Topics - continued


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http://www.educational-access.org/wp-content/uploads/2016/08/Workshops_CheatSheetFAQs.pdf

By submitting a proposal to NPEA, I understand that, if accepted:

I, along with my co-presenters, must register for the conference and pay the reduced conference presenter

rate of $475 per person by Tuesday, February 1, 2017. Complimentary or further discounted registrations are

not available for presenters even if the presenter does not plan to attend other conference offerings.

I am responsible for my travel and hotel expenses and I have communicated the costs to my program or school.

A submission of a proposal implies a commitment to deliver the presentation as outlined in the proposal.

All materials for my presentation must be submitted to NPEA by the established deadlines.

My handouts and presentation must match the accepted proposal.

I am responsible for bringing my own laptop and adaptors for my presentation.

A projector, LCD screen, and speaking podium will be provided, and I will plan my presentation accordingly.

Any presentation materials or photos taken during the conference may be used on the NPEA website or in

marketing materials.

NPEA may promote my workshop presentation on social media (including Twitter, Facebook, and LinkedIn)

leading up to, during, and after the conference.

I agree to participate in a brief workshop presenter orientation virtual meeting/call with the NPEA staff to review

presenter expectations, guidelines, and tips.

What NPEA Provides:

Theatre-style setup with a projector, LCD screen, and speaking podium (Workshop Sessions only)

Conversation circle setup - projector and LCD screen available, if needed (Learning Exchange Roundtables only)

Adaptor cable for PC laptops only for the laptop-to-projector connection

What NPEA Does Not Provide:

Laptop, adaptor cord for Mac laptop-to-projector connection, internet access*, speakers/audio for presentation*,

flipchart paper and easel*. Most breakout rooms will not require microphones; we will provide microphones at

our discretion where necessary. *Available for purchase from hotel A/V – please inquire if selected to present.

5. Presenter Expectations


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6. Workshop Proposal Application


Please complete this online form by September 16, 2017. Please note: We will not accept emailed, mailed, faxed, or

handwritten proposals.

You will be notified of the review committee's decision by early November.

Please provide contact information for a main point of contact for this workshop proposal submission:

Name of Person Completing This Form (First and Last):*

Your Organization/School Name:*

Your Job Title:*

Your Work Phone:*

Your Work Email:*

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7. Workshop Information


Workshop Title:*

NPEA is interested in hearing varying perspectives from all those representing the educational access and success field,

including school- and non-school-based direct service programs; independent, public, and charter schools; colleges and

universities; other education nonprofits; funders; and more.

We encourage workshop proposals that fall within one or more of the following categories, as well as others related to

the conference theme and educational access and success.

8

If your workshop falls into a category not represented above, but it still relates to the conference theme of equity and access for

underrepresented students, please explain below:

Workshop Category: Please select the primary category most relevant to your workshop. If your proposal falls

into more than one category and/or something other than those listed here, please use the comment box below to

describe.

As a reminder, please click here to review the list of suggested topics and ideas within each of these categories prior

to submitting your proposal.

*

College Affordability: These sessions will address the rising cost of college and how attendees can best support students and

families as they navigate the complex world of FAFSA, college savings, loans, gap funding, student debt, and more.

Management and Sustainability: These sessions will share strategies that nonprofit, higher education, and school leaders can use

to drive, manage, and grow programs and initiatives.

Program/Student Services: These sessions will offer lessons learned, best practices, and resources for building, implementing,

refining, and/or sustaining programming or student services within an organization or school setting.

Research, Data, Evaluation, and Policy: These sessions will address current research, data, and policy in the field of educational

access and success, as well as practical tips, tools, and lessons learned.

Social-Emotional Learning (SEL): These sessions will address current research and practices around fostering and assessing

social-emotional learning, non-cognitive skill development, growth mindset, identity and character development, and non-academic

factors in student success.

Elementary and Middle Grades: These sessions will offer best, innovative, and emerging practices related to supporting

underrepresented students in K-8 to promote success on the path to college.

Secondary Schools and Higher Education: These sessions will offer best, innovative, and emerging practices related to supporting

underrepresented students during the high school years (including public, independent, and charter) and on the path to and through

college.

We will have approximately 30 available workshop session slots and 8 learning exchange roundtables in the

conference agenda.

Workshop Type: Please select your first preference below. If you are interested in being considered for both, you

will have an option to specify this later in the application form.

Workshop Session: Conference workshop sessions are interactive and engaging, offer best practices that can be applied when

attendees return home, and often include multiple presenters representing different organizations, schools, and/or institutions. (75

minutes)

Learning Exchange Roundtable: Learning exchange roundtable sessions provide an opportunity to engage in conversations led by

expert presenters on critical topics facing the education access field. Presenters will outline a topic and provide brief context for

conversation, prepare several questions, and then lead discussion with attendees. (45 minutes)

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http://www.educational-access.org/wp-content/uploads/2016/07/WorkshopTopics_NPEA2017.pdf

http://www.educational-access.org/wp-content/uploads/2016/07/WorkshopTopics_NPEA2017.pdf

8. Workshop Sessions: Overview and Outline


Please provide a short workshop description of no more than 150 words that we can include in the conference

program. Please note: if selected, this is what we will include as your workshop description when attendees register

for the conference. NPEA reserves the right to edit your description for consistency and according to allotted

space in the conference program.

*

Workshop Session Overview and Outline: Please provide a detailed outline. You must describe how you will

engage the audience and build in sufficient time for questions and answers. Please address the information

below in your outline (4,000 character limit per each section, spaces included).

10

Description of the content: What specific information will be covered in the presentation? What topics, ideas,

themes, and/or resources will be addressed? Please be as detailed as possible.

*

Workshop goals: What do you hope to accomplish in the workshop? What are your intended outcomes and how do

you hope to achieve them?

*

11

Workshop structure: How will you structure your presentation? Will you have a panel vs. primary presenter, small

group discussion, interactive activity, video component, etc.? How and when you will address Q&A? Please

provide a specific breakdown of timing for the workshop and an overview of the general structure your workshop

will take, with as much detail as possible.

*

Engaging the audience: All workshops must include an interactive component, whether that takes the form of small

group discussion, an activity, facilitated conversations, working session, or other approach. How will you engage the

audience?

*

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3-5 learning objectives or key takeaways for the audience: What specific lessons will the audience learn from your

session? Will they leave with any concrete tools or resources? What practical tips and ideas will they take away from

your session that they might implement when they return to work?

*

Connection to the theme: Please describe how your session will address the theme Journeys to Success: Equity

and Access for All Students, including what insights the audience will gain from your session about supporting all

underrepresented students from pre-K through college, recognizing their unique and varied stories on the path

to and through college and beyond, and exploring the many factors and experiences that contribute to our

students’ journeys.

*

You are submitting a proposal for a Workshop Session (75-minute presentation). Are you interested in

being considered for a Learning Exchange Roundtable (45-minute facilitated discussion)?

*

Yes

No

Maybe

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9. Learning Exchange Roundtables: Overview and Outline


Please provide a short description (no more than 150 words) of your Learning Exchange Roundtable that we

can include in the conference program. Please note: if selected, this is what we will include as your

roundtable description when attendees register for the conference. NPEA reserves the right to edit your

description for consistency and according to allotted space in the conference program.

*

Learning Exchange Roundtable Overview and Outline: Please describe how you will set the context for

discussion, what expertise and information you will share, what questions you will pose in order to engage and

lead the audience in discussion, and how you will structure the conversation. Please address the information

below (4,000 character limit per each section, spaces included).

15

Setting the context: What critical information will you share to lay the groundwork for discussion? Why is this

topic important and/or pressing to discuss in our field?

*

Discussion questions: What specific questions will you pose to the group?*

16

Learning Exchange Roundtable goals, learning objectives, and structure: What do you hope to accomplish in the

discussion? What topics, ideas, and/or themes do you hope to address with the group? Please provide a specific

breakdown of timing for the roundtable and a description of how you will manage the time and open discussion,

keeping in mind the session will last 45 minutes and should focus largely on facilitated open discussion with the

group.

*

Key takeaways for the audience: What resources can you provide for those seeking more information after the

discussion?

*

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Connection to the theme: Please describe how your roundtable session will address the theme Journeys to

Success: Equity and Access for All Students, including what insights the audience will gain from your session

about supporting all underrepresented students from pre-K through college, recognizing their unique and

varied stories on the path to and through college and beyond, and exploring the many factors and experiences

that contribute to our students’ journeys.

*

You are submitting a proposal for a Learning Exchange Roundtable (45-minute facilitated discussion). Are you

interested in being considered for a Workshop Session (75-minute presentation)?

*

Yes

No

Maybe

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10. Additional Information


If yes, which ones?

Have you presented at conferences before?*

Yes

No

If yes, please list the conference name(s) and year(s):

Have you presented this specific workshop or roundtable discussion before?*

Yes

No

Other (please specify)

What is the intended audience for your session? (Please check all that apply.)*

Executive Directors

Program Directors/Managers

Program Staff/Associates

School Personnel (independent, public, or charter school, college or university)

Community Partners

Educators

Funders

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What is the appropriate audience skill level for your session? (Please check all that apply. Please note: Learning

Exchange Roundtables should be designed for all skill levels.)

*

Beginner: Professional with 0-4 years of experience in the field. These sessions should present practical "how to" instructions on the

subject matter.

Intermediate: Professionals with 5-9 years of experience. These sessions should share best practices and real world applications on

the subject.

Advanced: Professionals with 10+ years of experience. These sessions should present research, strategy, and expert-level discussion

of the subject matter.

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The information below will be requested of the primary presenter and each additional presenter to be included in the

workshop presentation. Please have this information ready and available for all presenters when you submit this form.

Please note: If you plan to involve students in your presentation, please be sure to refer to the presenter FAQs for

information regarding student rates.

11. Primary Presenter Contact Information and Expectations Agreement


First and Last Name

Organization/School

Job Title(s)

Business Address

City

State/Province -- select state --

ZIP/Postal Code

Business Email

Business Phone

Primary presenter contact information:*

If applicable, please provide your organization/school's Twitter handle:

Presenter Bio: Presenter biographies are limited to three sentences in length and should include the following: one

sentence with current professional information, one sentence with previous professional position, and one sentence with

educational background.

For example: Jane Smith is the Program Director for Helping Students Soar in Wonderful Town, Pennsylvania. She

previously served as a program assistant at A Great Start in Faraway, Massachusetts. She has a bachelor's degree in

history and education from State University.

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http://www.educational-access.org/wp-content/uploads/2016/08/Workshops_CheatSheetFAQs.pdf

Primary Presenter Bio:*

If yes, what type of member are you? (Organizational, Umbrella/Affiliate, Supporting Institution, Supporting Member, Supporting

Individual)

Are you an NPEA Member?*

Yes

No

Not sure

I understand that, if accepted, I (and any co-presenters) must pay the discounted presenter registration fee of

$475.

*

Yes, I understand.

By submitting a proposal to NPEA, I understand that, if accepted: (All fields must be checked.)*

I, along with my co-presenters, must register for the conference and pay the reduced conference presenter rate of $475 per person by

Tuesday, February 1, 2017. Complimentary or further discounted registrations are not available for presenters even if the presenter

does not plan to attend other conference offerings.

I am responsible for my travel and hotel expenses and I have communicated the costs to my program or school.

A submission of a proposal implies a commitment to deliver the presentation as outlined in the proposal.

All materials for my presentation must be submitted to NPEA by the established deadlines.

My handouts and presentation must match the accepted proposal.

I am responsible for bringing my own laptop and adaptors for my presentation.

A projector, LCD screen, and speaking podium will be provided, and I will plan my presentation accordingly. Microphones will not

be necessary in most workshop rooms.

Any presentation materials or photos taken during the conference may be used on the NPEA website or in marketing materials.

NPEA may promote my workshop presentation on social media (including Twitter, Facebook, and LinkedIn) leading up to, during,

and after the conference.

I agree to participate in a brief workshop presenter orientation virtual meeting/call with the NPEA staff to review presenter

expectations, guidelines, and tips.

22

Please type your full name and date (MM/DD/YYYY) in the space below to confirm you have read and agree to

the above proposal submission expectations:

*

PLEASE NOTE: This workshop application form will not allow you to proceed without acknowledging you have

informed any/all additional presenters about the presenter expectations, including the requirement to register for the

conference at the reduced presenter fee rate of $475. Please communicate expectations and costs with your co-

presenters before submitting this proposal.

If you are not a member, would you like information on becoming a member?

Yes

No

Do you have any additional presenter(s)?*

Yes

No

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12. Additional presenter 1


First and Last Name

Organization/School

Job Title(s)

Business Address

City


ZIP/Postal Code

Business Email

Business Phone

Additional presenter:*

If applicable, please provide the presenter's organization/school Twitter handle:







Additional Presenter Bio:*

24

I have informed this presenter about the presenter expectations, including the requirement to register for the

conference at the reduced presenter fee rate of $475.

*

Yes

Do you have any additional presenter(s) to add?*

Yes

No

25



First and Last Name

Organization/School

Job Title(s)

Business Address

City


ZIP/Postal Code

Business Email

Business Phone










26



*

Yes


Yes

No

27



First and Last Name

Organization/School

Job Title(s)

Business Address

City


ZIP/Postal Code

Business Email

Business Phone










28



*

Yes


Yes

No

29



First and Last Name

Organization/School

Job Title(s)

Business Address

City


ZIP/Postal Code

Business Email

Business Phone










30



*

Yes


Yes

No

31



First and Last Name

Organization/School

Job Title(s)

Business Address

City


ZIP/Postal Code

Business Email

Business Phone










32



*

Yes


Yes

No

33



First and Last Name

Organization/School

Job Title(s)

Business Address

City


ZIP/Postal Code

Business Email

Business Phone










34



*

Yes

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18. Workshop Submission Expectations


Thank you for submitting a workshop proposal! You will be notified of the committee's decision by

early November and conference registration will open in December.

If you have any questions about your proposal or the conference more generally, please contact

Carrie Tate, NPEA Assistant Director, at (617) 423-6300 x.228 or [email protected], or contact Karin

Elliott, NPEA Executive Director, at (617) 423-6300 x.284 or [email protected].

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