journal of recovery in mental health€¦ · the journal of recovery in mental health is an...

©2016 Ontario Shores Centre for Mental Health Sciences. This is an Open Access article distributed under the terms of the Creative Commons-Attribution –non-commercial-Share Alike License 4.0 International (http://creativecommons.org/licenses/by-nc-sa/4.0/)which permits unrestricted use, distribution and preproduction in any medium, provided the original work is properly attributed, not used for commercial purposes, and if, transformed, the resulting work is redistributed under the same or similar license to this one. Adapted from: Stephenson P, Pretty H, Hayman R. Evidence based library and information practice publication manual. 2016. [Internet] Cited 2016 Aug 2. Available from: https://drive.google.com/file/d/0B7CXSWPEuEfseVE5dW9RVXgxaWs/view?pref=2&pli=1

Journal of Recovery in

Mental Health:

Style Manual

2016

http://creativecommons.org/licenses/by-nc-sa/4.0/

https://drive.google.com/file/d/0B7CXSWPEuEfseVE5dW9RVXgxaWs/view?pref=2&pli=1

Style Manual

Contents Writing Style for All Manuscripts .................................................................................................................. 2

Font, Margins, Page Numbers ....................................................................................................................... 3

Headings Used in the Article and Appendix .................................................................................................. 3

Line Spacing and Paragraph/References Indentations ................................................................................. 4

Tables, Figures, Charts .................................................................................................................................. 5

Punctuation – Apostrophe, commas, Ellipses Points, Numerals, DOI, Urls and Quotation Marks .............. 5

Quotations/Citations in Text ......................................................................................................................... 7

Details of Article – Title, Authors, Dates, Copyright, Abstract ...................................................................... 8

References .................................................................................................................................................... 9

Guides for Use of Canadian English Spelling ............................................................................................... 10

List of Formats for Commonly Used Terms and Phrases ............................................................................ 10

Editorial Advisory Board Members’ Responsibilities .................................................................................. 11

Provide guidance on overall direction for the journal ........................................................................ 11

Recommend new topics for commissions or special editions ............................................................ 11

Provide feedback on past issues ......................................................................................................... 11

Identify peer reviewers ....................................................................................................................... 11

Advise on best practices for adherence to ethical editorial standards .............................................. 11

Contribute when feasible to editorials and other short articles ........................................................ 11

Promote the journal to authors and readers, and encourage colleagues to submit their best work 11

Editorial Team Responsibilities ................................................................................................................... 11

Writing Style for All Manuscripts

The Journal of Recovery in Mental Health is an international electronic journal published in Canada, and

Canadian English standards are the guide for spelling and punctuation. A reference section at the end of

this manual lists helpful guides for Canadian spelling.

Active vs Passive Voice:

Avoid the passive voice; use active verbs as these are generally more direct and clear. Change those

instances in which passive voice causes a sentence to be awkward or confused.

Passive voice example: The book was written by Mary.

Style Manual

Active voice example: Mary wrote the book.

Avoid the use of “and/or”; usually “or” will be sufficient.

Avoid the use of “etc”; prefer “and others.”

Do not use “listserv” generically as it is a trade name; prefer “electronic mail list.”

See complete list of preferred terms at the end of this manual.

Font, Margins, Page Numbers

Topic Style/format Example

Font Arial, 12-point, single-space

Margins 1-in./2.54 cm margins, All 4 sides

Page numbers Right-justified at the top of the page

Headings Used in the Article and Appendix


Headings Bold font; Align left

The Patient Experience

Subheadings (level 2 heading)

Bold font; Italics; Align left

The Patient Experience

Appendix Bold font; align left. Label and caption each Appendix. If more than one, use letters (A, B, C.). Add title. File after list of References. If only one appendix, no letters required. In text, refer to as “Appendix A”

Appendix A Variables of the Patient Experience The questionnaire is included in Appendix A. For details of the questionnaire, see the Appendix.

Style Manual

Line Spacing and Paragraph/References Indentations


Spacing Single-space throughout except

double-space between

paragraphs, sections, and entries

in the References list.

Use only one space after periods,

commas, colons, semi-colons,

etc.

Space once after initials, but not

inside abbreviations (except

“U.S.” and “U.K.” when they are

used as adjectives)

…end of the methods section.

Results

Discussion

NHS, NIH, UK, US

U.S. Army

Indentions Do not indent first line of

paragraphs.

Style Manual

Tables, Figures, Charts Topic Style/format Example

Tables Place tables as close as possible

to the text to which they relate.

Label as:

Table [insert Arabic numeral].

The caption is aligned left and

capitalized as an artic le title.

The label (plain not bold font)

goes above the table; notes

relating specifically to the table

should appear directly

underneath the table

Table 1

Patient Demographics

These statistics were collected

from….

Figures/Charts Illustrative material should be

labelled as a figure.

Label as: Figure [insert Arabic

numeral]

The label (plain, not bold font) is

located immediately below the

figure; caption should only have

first word and proper nouns

capitalized.

Figure 1

Word art from template.

Punctuation – Apostrophe, commas, Ellipses Points, Numerals, DOI, Urls and Quotation

Marks


Apostrophe The apostrophe indicates ownership or a contraction. Do not use the apostrophe to form the plural of an abbreviation or number.

Since the ‘80s, the patient’s voice has been heard.

Commas Use “serial commas” to The survey was conducted in January,

Style Manual

separate 3 or more items in a series. Use commas to separate non-restrictive clauses and phrases.

February, and March. The results were tabulated in the summer, which was a better month.

Ellipses points For an ellipsis within a sentence, use 3 periods with a space both before and after and between each point. Use 4 periods to indicate the end of 1 sentence, and an ellipsis before the end of the quote.

“the patient was . . . very collaborative.” “The patient was. . . .very collaborative.”

Only use ellipsis points at the beginning or end of quotations to indicate the quote starts or ends midsentence.

After a lengthy description, she concluded “. . . but sometimes it’s just that way.” “And sometimes it’s . . .”

Numerals Use numerals when a number precedes a technical unit of measurement.

Analysis shows an increase of 55% in the discharge of patients during the past year.

Always us % with numerals. 99% (NOT “99 percent”}

Use numerals for a series of numbers related to similar things.

The patient estimated that 10 of 200 questions were not answered.

Use commas in numerals consisting of 4 or more numbers.

1,234 123,456

Avoid beginning a sentence with a number; spell out numbers at the beginning of a sentence.

Avoid: Forty-four of the participants were adolescents. Preferred: There were 44 adolescents among the participants.

DOI – Digital Object Identifier Use the DOI when it is available in preference to a URL. Use no punctuation after the DOI

.....Journal of Mental Health Recovery 2016:1(1): 222-223 http://dx.doi.org/10.1086/602620

URLs If the online reference lacks a DOI, use the URL. Remove “hot” hyperlinks for URLs listed in manuscripts. If your sentence ends with a URL, do not follow with a period. When a URL exceeds the line

Style Manual

length, end the line at a slash mark.

Quotation marks Use single quotation marks to identify unique words for emphasis. Use double quotation marks to quote directly from a source.

The patient was extremely ‘frustrated’ that their voice was not heard.

Quotations/Citations in Text


Punctuation in quotes Commas and periods should

always be located inside

quotation marks.

Whenever Dorothy and her

friends mention “lions, tigers,

and bears,” they always exclaim

“oh, my?!”

Other punctuation should only

go inside quotation marks if it is

part of the quoted material.

The four respondents described

the experience as “better than

their last stay, but not as good as

at home”; and “not as bad as

they had expected.”

Long, block quotations Quotations of more than 40

significant words should be set

apart as indented block

quotations without quotation

marks.

Add the parenthetical reference

number superscript following

the final punctuation of the

block quote.

Style Manual

Details of Article – Title, Authors, Dates, Copyright, Abstract Topic Style/format Example

Section Title Italics e.g. Abstract

Article Title Bold;

All significant words

capitalized; left justified

e.g. The Patient Experience

Author/co-author list Full name,

Position/title,

Department name,

Institutional name,

Location (city,

state/province, country),

and

Email address

Use full spelling of

state/province and country

name (i.e., United Kingdom

and United States of

America

Michael Wasdell

Director of Research and Academics,

Ontario Shores Centre for Mental Health

Sciences,

Whitby, Ontario, Canada

Email:

[email protected]

If the author has two

different titles at two

different institutions, use

two separate lines and

include the institution name

in the same line with the

title. Use the location

information associated with

the email address provided.

Michael Wasdell

Director of Research and Academics,

Ontario Shores Centre for Mental Health

Sciences

Doctoral Student, University of Toronto,

Canada

Email:[email protected]

Copyright Statement

(Creative Commons)

Inserted below abstract

with current year and

author’s surname

2016 Wasdell. This is an Open Access article

distributed under the terms of the Creative

Commons-Attribution –non-commercial-

Share Alike License 4.0 International

Style Manual

10 point font, not bold

(http://creativecommons.org/licenses/by-

nc-sa/4.0/)which permits unrestricted use,

distribution, and preproduction in any

medium, provided the original work is

properly attributed, not used for

commercial purposes, and if, transformed,

the resulting work is redistributed under

the same or similar license to this one.

Abstract Articles: structured abstract

should include objective,

methods, results and

conclusions or discussion.

Use bold font for abstract

headings; follow headings

with a colon and a space.

All Words capitalized.

Objective: This research…

Methods: A qualitative…

References

The Uniform Requirements for Manuscripts Submitted to Biomedical Journals is the stylistic standard

used in the JRMH. This Uniform Requirements style is based to a large extent on a standard adapted by

the National Library of Medicine for its databases.

Please refer to the sample references for citation formats of the most prevalent types of material cited,

available at the following sources:

http://www.nlm.nih.gov/bsd/uniform_requirements.html

http://www.nlm.nih.gov/pubs/formats/internet.pdf

Abbreviations of journal titles are in accordance with the MEDLINE indexing style and can be accessed at

http://www.nlm.nih.gov/archive/20130415/tsd/serials/lji.html

If you are using citation software, the “Vancouver” style is most appropriate.

This journal strongly encourages authors to use professional literature citations of key materials from

recognized genres of scholarly publications such as peer-reviewed journal articles and authored or

edited books rather than secondary sources or long lists of illustrative references. The Editor

recommends that citation of online published papers and other material should be done via a DOI

(digital object identifier), which all reputable online published material should have — see www.doi.org



http://www.nlm.nih.gov/bsd/uniform_requirements.html

http://www.nlm.nih.gov/pubs/formats/internet.pdf

http://www.nlm.nih.gov/archive/20130415/tsd/serials/lji.html

http://www.doi.org/

Style Manual

for more information. If an author cites anything which does not have a DOI they run the risk of the

cited material not being traceable.

We encourage the use of EndNote, Reference Manager or other programs for generating automated

reference lists.

Guides for Use of Canadian English Spelling

The Oxford Canadian Dictionary. Oxford University Press may be consulted for guidance in spelling.

BC Open textbook authoring guide: Canadian spellings.[Internet] Cited 2016 Aug 1. Available from:

https://opentextbc.ca/opentextbook/chapter/canadian-spellings/#letterr

Dave VE7CNV’s Truly Canadian dictionary of Canadian spelling. [Internet] Cited 2016 Aug 1. Available

from: http://www.luther.ca/~dave7cnv/cdnspelling/cdnspelling.html

List of Formats for Commonly Used Terms and Phrases

24/7 Ad hoc (no italics) African American (no hyphen) A.M. or P.M. (a.m. or p.m. also acceptable) for expressing times Analyze or analyzing Behaviour CINAHL Email Emphasize e.g. (for example; not the same as i.e.), followed by a comma e.g., electronic mail list (listserv is a trademarked term, avoid use) EMBASE Et al. (no italics) Evidence based (no hyphen) i.e. (that is; see e.g. above), followed by a comma, i.e., Internet (capitalize the Internet as a proper noun, do not capitalize an internet) Maximize (Canadian follows American usage) MEDLINE Meta-analysis Online organization

https://opentextbc.ca/opentextbook/chapter/canadian-spellings/#letterr

http://www.luther.ca/~dave7cnv/cdnspelling/cdnspelling.html

Style Manual

Percent PhD (no periods in degree abbreviations – MA, MSc, EdD, etc.) Practice – “practice” is the noun, “practise” the verb Posttest (posttesting) Pretest (pretesting) PsycINFO PubMed/MEDLINE Randomize Science Citation Index Seasons: Spring, Summer, Fall, Winter (spell out) Timeframe U.K. (use periods when used as an adjective) U.S. (use periods when used as an adjective; e.g., U.S. Army) Utilize Value added Web of Science Web-based (capitalize the Web as a proper noun, do not capitalize a web) Website

Editorial Advisory Board Members’ Responsibilities Provide guidance on overall direction for the journal

Recommend new topics for commissions or special editions

Provide feedback on past issues

Identify peer reviewers

Advise on best practices for adherence to ethical editorial standards

Contribute when feasible to editorials and other short articles

Promote the journal to authors and readers, and encourage colleagues to submit their best

work

Editorial Team Responsibilities

Managing Editor

Style Manual

Markets and promotes Journal

Contributes editorials (1 per issue or arrange for guest editor)

Participates in selection of editorial team members

Establishes production schedule

Solicits articles for submission

Identifies and selecting items for news and announcements

Secures commentaries for each issue

Liaises with guest editors

Establishes/approves guidelines as needed

Makes Editorial decisions (i.e., submission assignments, acceptance/rejection, etc.)

Communicates regularly with the editorial team and editorial advisory board

Lived Experience Editor

Markets and promotes Journal

Contributes Editorials (1 per issue from patient perspective)



Section Editor for Original Research and Brief Reports


Accepts assignment of original research articles

Either accepts or rejects submission

Assigns 2 peer reviewers (after identifying information is removed)

Makes editorial decision (i.e., based on peer review comments and own evaluation, accepts,

rejects, or requests resubmission or revisions of article)

Makes editorial comments and suggestions, liaises with author regarding revisions

Communicates peer review comments/suggestions and editorial comments/suggestions to

author(s) as well as editorial decision

Style Manual

Approves final manuscript

Sends article to copy editor

Determines the order of articles for the Table of Contents

Regularly communicates with the editorial team and editorial advisory board

Ensures that necessary deadlines are met

Section Editor for Perspectives, Opinions, Viewpoints and Letters


Identifies commentaries

Accepts assignment of original research articles

Either accepts or rejects submission

Makes editorial decisions (i.e., based on own evaluation, accepts, rejects, or requests

resubmission or revisions of article)

Makes editorial comments and suggestions, liaises with author regarding revisions

Communicates editorial comments/suggestions to author(s) as well as editorial decision

Approves final manuscript

Sends article to copy editor

Determines the order of articles for the Table of Contents


Ensures that necessary deadlines are met

Copy Editor Proof Reader

Accepts copyediting requests in a timely manner

Utilizes journal style guidelines

Ensures that proper grammar and spelling conventions are addressed

Completes copyediting by scheduled deadline for editor to check

Identifies inconsistencies or changes in format/style as necessary

Style Manual

Ensures that updates to the journal style manual remain current and exhaustive

Digital Content and Layout Editor

Ensures header contains correct issue/volume information and inserts page numbers in the

header following from the last content worked on

Converts text to article template page

Creates PDF of item and uploads as the galley version

Finishes issue using this process and uses the Future Issue view to add the TOC pagination and

set the issue order of the articles/content

Makes edits and replace galley version

Uploads cover art

When all edits have been made, publishes the issue

Alerts the editorial team the issue has been published

Adds/deletes users in OJS as directed

Adds announcements when required

Assists the Managing Editor with calls for papers

Identifies potential authors asking them to consider submission to the journal

journal of recovery in mental health€¦ · the journal of recovery in mental health is an...

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