©2016 Ontario Shores Centre for Mental Health Sciences. This is an Open Access article distributed under the terms of the Creative Commons-Attribution –non-commercial-Share Alike License 4.0 International (http://creativecommons.org/licenses/by-nc-sa/4.0/)which permits unrestricted use, distribution and preproduction in any medium, provided the original work is properly attributed, not used for commercial purposes, and if, transformed, the resulting work is redistributed under the same or similar license to this one. Adapted from: Stephenson P, Pretty H, Hayman R. Evidence based library and information practice publication manual. 2016. [Internet] Cited 2016 Aug 2. Available from: https://drive.google.com/file/d/0B7CXSWPEuEfseVE5dW9RVXgxaWs/view?pref=2&pli=1
Journal of Recovery in
Mental Health:
Style Manual
2016
Style Manual Page 2
Contents Writing Style for All Manuscripts .................................................................................................................. 2
Font, Margins, Page Numbers ....................................................................................................................... 3
Headings Used in the Article and Appendix .................................................................................................. 3
Line Spacing and Paragraph/References Indentations ................................................................................. 4
Tables, Figures, Charts .................................................................................................................................. 5
Punctuation – Apostrophe, commas, Ellipses Points, Numerals, DOI, Urls and Quotation Marks .............. 5
Quotations/Citations in Text ......................................................................................................................... 7
Details of Article – Title, Authors, Dates, Copyright, Abstract ...................................................................... 8
References .................................................................................................................................................... 9
Guides for Use of Canadian English Spelling ............................................................................................... 10
List of Formats for Commonly Used Terms and Phrases ............................................................................ 10
Editorial Advisory Board Members’ Responsibilities .................................................................................. 11
Provide guidance on overall direction for the journal ........................................................................ 11
Recommend new topics for commissions or special editions ............................................................ 11
Provide feedback on past issues ......................................................................................................... 11
Identify peer reviewers ....................................................................................................................... 11
Advise on best practices for adherence to ethical editorial standards .............................................. 11
Contribute when feasible to editorials and other short articles ........................................................ 11
Promote the journal to authors and readers, and encourage colleagues to submit their best work 11
Editorial Team Responsibilities ................................................................................................................... 11
Writing Style for All Manuscripts
The Journal of Recovery in Mental Health is an international electronic journal published in Canada, and
Canadian English standards are the guide for spelling and punctuation. A reference section at the end of
this manual lists helpful guides for Canadian spelling.
Active vs Passive Voice:
Avoid the passive voice; use active verbs as these are generally more direct and clear. Change those
instances in which passive voice causes a sentence to be awkward or confused.
Passive voice example: The book was written by Mary.
Style Manual Page 3
Active voice example: Mary wrote the book.
Avoid the use of “and/or”; usually “or” will be sufficient.
Avoid the use of “etc”; prefer “and others.”
Do not use “listserv” generically as it is a trade name; prefer “electronic mail list.”
See complete list of preferred terms at the end of this manual.
Font, Margins, Page Numbers
Topic Style/format Example
Font Arial, 12-point, single-space
Margins 1-in./2.54 cm margins, All 4 sides
Page numbers Right-justified at the top of the page
Headings Used in the Article and Appendix
Topic Style/format Example
Headings Bold font; Align left
The Patient Experience
Subheadings (level 2 heading)
Bold font; Italics; Align left
The Patient Experience
Appendix Bold font; align left. Label and caption each Appendix. If more than one, use letters (A, B, C.). Add title. File after list of References. If only one appendix, no letters required. In text, refer to as “Appendix A”
Appendix A Variables of the Patient Experience The questionnaire is included in Appendix A. For details of the questionnaire, see the Appendix.
Style Manual Page 4
Line Spacing and Paragraph/References Indentations
Topic Style/format Example
Spacing Single-space throughout except
double-space between
paragraphs, sections, and entries
in the References list.
Use only one space after periods,
commas, colons, semi-colons,
etc.
Space once after initials, but not
inside abbreviations (except
“U.S.” and “U.K.” when they are
used as adjectives)
…end of the methods section.
Results
Discussion
NHS, NIH, UK, US
U.S. Army
Indentions Do not indent first line of
paragraphs.
Style Manual Page 5
Tables, Figures, Charts Topic Style/format Example
Tables Place tables as close as possible
to the text to which they relate.
Label as:
Table [insert Arabic numeral].
The caption is aligned left and
capitalized as an artic le title.
The label (plain not bold font)
goes above the table; notes
relating specifically to the table
should appear directly
underneath the table
Table 1
Patient Demographics
These statistics were collected
from….
Figures/Charts Illustrative material should be
labelled as a figure.
Label as: Figure [insert Arabic
numeral]
The label (plain, not bold font) is
located immediately below the
figure; caption should only have
first word and proper nouns
capitalized.
Figure 1
Word art from template.
Punctuation – Apostrophe, commas, Ellipses Points, Numerals, DOI, Urls and Quotation
Marks
Topic Style/format Example
Apostrophe The apostrophe indicates ownership or a contraction. Do not use the apostrophe to form the plural of an abbreviation or number.
Since the ‘80s, the patient’s voice has been heard.
Commas Use “serial commas” to The survey was conducted in January,
Style Manual Page 6
separate 3 or more items in a series. Use commas to separate non-restrictive clauses and phrases.
February, and March. The results were tabulated in the summer, which was a better month.
Ellipses points For an ellipsis within a sentence, use 3 periods with a space both before and after and between each point. Use 4 periods to indicate the end of 1 sentence, and an ellipsis before the end of the quote.
“the patient was . . . very collaborative.” “The patient was. . . .very collaborative.”
Only use ellipsis points at the beginning or end of quotations to indicate the quote starts or ends midsentence.
After a lengthy description, she concluded “. . . but sometimes it’s just that way.” “And sometimes it’s . . .”
Numerals Use numerals when a number precedes a technical unit of measurement.
Analysis shows an increase of 55% in the discharge of patients during the past year.
Always us % with numerals. 99% (NOT “99 percent”}
Use numerals for a series of numbers related to similar things.
The patient estimated that 10 of 200 questions were not answered.
Use commas in numerals consisting of 4 or more numbers.
1,234 123,456
Avoid beginning a sentence with a number; spell out numbers at the beginning of a sentence.
Avoid: Forty-four of the participants were adolescents. Preferred: There were 44 adolescents among the participants.
DOI – Digital Object Identifier Use the DOI when it is available in preference to a URL. Use no punctuation after the DOI
.....Journal of Mental Health Recovery 2016:1(1): 222-223 http://dx.doi.org/10.1086/602620
URLs If the online reference lacks a DOI, use the URL. Remove “hot” hyperlinks for URLs listed in manuscripts. If your sentence ends with a URL, do not follow with a period. When a URL exceeds the line
Style Manual Page 7
length, end the line at a slash mark.
Quotation marks Use single quotation marks to identify unique words for emphasis. Use double quotation marks to quote directly from a source.
The patient was extremely ‘frustrated’ that their voice was not heard.
Quotations/Citations in Text
Topic Style/format Example
Punctuation in quotes Commas and periods should
always be located inside
quotation marks.
Whenever Dorothy and her
friends mention “lions, tigers,
and bears,” they always exclaim
“oh, my?!”
Other punctuation should only
go inside quotation marks if it is
part of the quoted material.
The four respondents described
the experience as “better than
their last stay, but not as good as
at home”; and “not as bad as
they had expected.”
Long, block quotations Quotations of more than 40
significant words should be set
apart as indented block
quotations without quotation
marks.
Add the parenthetical reference
number superscript following
the final punctuation of the
block quote.
Style Manual Page 8
Details of Article – Title, Authors, Dates, Copyright, Abstract Topic Style/format Example
Section Title Italics e.g. Abstract
Article Title Bold;
All significant words
capitalized; left justified
e.g. The Patient Experience
Author/co-author list Full name,
Position/title,
Department name,
Institutional name,
Location (city,
state/province, country),
and
Email address
Use full spelling of
state/province and country
name (i.e., United Kingdom
and United States of
America
Michael Wasdell
Director of Research and Academics,
Ontario Shores Centre for Mental Health
Sciences,
Whitby, Ontario, Canada
Email:
If the author has two
different titles at two
different institutions, use
two separate lines and
include the institution name
in the same line with the
title. Use the location
information associated with
the email address provided.
Michael Wasdell
Director of Research and Academics,
Ontario Shores Centre for Mental Health
Sciences
Doctoral Student, University of Toronto,
Canada
Email:[email protected]
Copyright Statement
(Creative Commons)
Inserted below abstract
with current year and
author’s surname
2016 Wasdell. This is an Open Access article
distributed under the terms of the Creative
Commons-Attribution –non-commercial-
Share Alike License 4.0 International
Style Manual Page 9
10 point font, not bold
(http://creativecommons.org/licenses/by-
nc-sa/4.0/)which permits unrestricted use,
distribution, and preproduction in any
medium, provided the original work is
properly attributed, not used for
commercial purposes, and if, transformed,
the resulting work is redistributed under
the same or similar license to this one.
Abstract Articles: structured abstract
should include objective,
methods, results and
conclusions or discussion.
Use bold font for abstract
headings; follow headings
with a colon and a space.
All Words capitalized.
Objective: This research…
Methods: A qualitative…
References
The Uniform Requirements for Manuscripts Submitted to Biomedical Journals is the stylistic standard
used in the JRMH. This Uniform Requirements style is based to a large extent on a standard adapted by
the National Library of Medicine for its databases.
Please refer to the sample references for citation formats of the most prevalent types of material cited,
available at the following sources:
http://www.nlm.nih.gov/bsd/uniform_requirements.html
http://www.nlm.nih.gov/pubs/formats/internet.pdf
Abbreviations of journal titles are in accordance with the MEDLINE indexing style and can be accessed at
http://www.nlm.nih.gov/archive/20130415/tsd/serials/lji.html
If you are using citation software, the “Vancouver” style is most appropriate.
This journal strongly encourages authors to use professional literature citations of key materials from
recognized genres of scholarly publications such as peer-reviewed journal articles and authored or
edited books rather than secondary sources or long lists of illustrative references. The Editor
recommends that citation of online published papers and other material should be done via a DOI
(digital object identifier), which all reputable online published material should have — see www.doi.org
Style Manual Page 10
for more information. If an author cites anything which does not have a DOI they run the risk of the
cited material not being traceable.
We encourage the use of EndNote, Reference Manager or other programs for generating automated
reference lists.
Guides for Use of Canadian English Spelling
The Oxford Canadian Dictionary. Oxford University Press may be consulted for guidance in spelling.
BC Open textbook authoring guide: Canadian spellings.[Internet] Cited 2016 Aug 1. Available from:
https://opentextbc.ca/opentextbook/chapter/canadian-spellings/#letterr
Dave VE7CNV’s Truly Canadian dictionary of Canadian spelling. [Internet] Cited 2016 Aug 1. Available
from: http://www.luther.ca/~dave7cnv/cdnspelling/cdnspelling.html
List of Formats for Commonly Used Terms and Phrases
24/7 Ad hoc (no italics) African American (no hyphen) A.M. or P.M. (a.m. or p.m. also acceptable) for expressing times Analyze or analyzing Behaviour CINAHL Email Emphasize e.g. (for example; not the same as i.e.), followed by a comma e.g., electronic mail list (listserv is a trademarked term, avoid use) EMBASE Et al. (no italics) Evidence based (no hyphen) i.e. (that is; see e.g. above), followed by a comma, i.e., Internet (capitalize the Internet as a proper noun, do not capitalize an internet) Maximize (Canadian follows American usage) MEDLINE Meta-analysis Online organization
Style Manual Page 11
Percent PhD (no periods in degree abbreviations – MA, MSc, EdD, etc.) Practice – “practice” is the noun, “practise” the verb Posttest (posttesting) Pretest (pretesting) PsycINFO PubMed/MEDLINE Randomize Science Citation Index Seasons: Spring, Summer, Fall, Winter (spell out) Timeframe U.K. (use periods when used as an adjective) U.S. (use periods when used as an adjective; e.g., U.S. Army) Utilize Value added Web of Science Web-based (capitalize the Web as a proper noun, do not capitalize a web) Website
Editorial Advisory Board Members’ Responsibilities Provide guidance on overall direction for the journal
Recommend new topics for commissions or special editions
Provide feedback on past issues
Identify peer reviewers
Advise on best practices for adherence to ethical editorial standards
Contribute when feasible to editorials and other short articles
Promote the journal to authors and readers, and encourage colleagues to submit their best
work
Editorial Team Responsibilities
Managing Editor
Style Manual Page 12
Markets and promotes Journal
Contributes editorials (1 per issue or arrange for guest editor)
Participates in selection of editorial team members
Establishes production schedule
Solicits articles for submission
Identifies and selecting items for news and announcements
Secures commentaries for each issue
Liaises with guest editors
Establishes/approves guidelines as needed
Makes Editorial decisions (i.e., submission assignments, acceptance/rejection, etc.)
Communicates regularly with the editorial team and editorial advisory board
Lived Experience Editor
Markets and promotes Journal
Contributes Editorials (1 per issue from patient perspective)
Participates in selection of editorial team members
Communicates regularly with the editorial team and editorial advisory board
Section Editor for Original Research and Brief Reports
Participates in selection of editorial team members
Accepts assignment of original research articles
Either accepts or rejects submission
Assigns 2 peer reviewers (after identifying information is removed)
Makes editorial decision (i.e., based on peer review comments and own evaluation, accepts,
rejects, or requests resubmission or revisions of article)
Makes editorial comments and suggestions, liaises with author regarding revisions
Communicates peer review comments/suggestions and editorial comments/suggestions to
author(s) as well as editorial decision
Style Manual Page 13
Approves final manuscript
Sends article to copy editor
Determines the order of articles for the Table of Contents
Regularly communicates with the editorial team and editorial advisory board
Ensures that necessary deadlines are met
Section Editor for Perspectives, Opinions, Viewpoints and Letters
Participates in selection of editorial team members
Identifies commentaries
Accepts assignment of original research articles
Either accepts or rejects submission
Makes editorial decisions (i.e., based on own evaluation, accepts, rejects, or requests
resubmission or revisions of article)
Makes editorial comments and suggestions, liaises with author regarding revisions
Communicates editorial comments/suggestions to author(s) as well as editorial decision
Approves final manuscript
Sends article to copy editor
Determines the order of articles for the Table of Contents
Communicates regularly with the editorial team and editorial advisory board
Ensures that necessary deadlines are met
Copy Editor Proof Reader
Accepts copyediting requests in a timely manner
Utilizes journal style guidelines
Ensures that proper grammar and spelling conventions are addressed
Completes copyediting by scheduled deadline for editor to check
Identifies inconsistencies or changes in format/style as necessary
Style Manual Page 14
Ensures that updates to the journal style manual remain current and exhaustive
Digital Content and Layout Editor
Ensures header contains correct issue/volume information and inserts page numbers in the
header following from the last content worked on
Converts text to article template page
Creates PDF of item and uploads as the galley version
Finishes issue using this process and uses the Future Issue view to add the TOC pagination and
set the issue order of the articles/content
Makes edits and replace galley version
Uploads cover art
When all edits have been made, publishes the issue
Alerts the editorial team the issue has been published
Adds/deletes users in OJS as directed
Adds announcements when required
Assists the Managing Editor with calls for papers
Identifies potential authors asking them to consider submission to the journal