JOURNAL OF CLINICAL MICROBIOLOGY JOURNAL OF crcooper01/jcmita.pdfAll submissions to the Journal of Clinical…

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<p>JOURNAL OF CLINICAL MICROBIOLOGY, Jan. 2004 Copyright 2004, American Society for Microbiology</p> <p>JOURNAL OF CLINICAL MICROBIOLOGY</p> <p>INSTRUCTIONS TO AUTHORS*</p> <p>HOW TO SUBMIT MANUSCRIPTS</p> <p>All submissions to the Journal of Clinical Microbiology(JCM) except modifications of manuscripts that werehandled in hard copy must be made electronically via theRapid Review online submission and peer review systemat the following URL: (E-mailed submissions will not beaccepted.) If the first version of the manuscript washandled in hard copy before online submission/reviewwas available, the modification must be sent in hardcopy, with an accompanying disk(s), to the editor.</p> <p>The same guidelines previously used for hard-copymanuscripts still apply to manuscript source filepreparation, as follows. Type every portion of the manu-script double spaced (a minimum of 6 mm between lines),including figure legends, table footnotes, and References,and number all pages in sequence, including the abstract,figure legends, and tables. Place the last two items after theReferences section. Manuscript pages should have line num-bers. The font size should be no smaller than 12 pt. It isrecommended that the following sets of characters be eas-ily distinguishable in the manusript: the numeral zero (0)and the letter oh (O); the numeral one (1), the letter el(l), and the letter eye (I); and a multiplication sign ()and the letter ex (x). Do not create symbols as graphicsor use special fonts that are external to your word process-ing program; use the insert symbol function and selectcharacters from the normal text subset only. Set the pagesize to 812 by 11 inches. Italicize or underline any wordsthat should appear in italics. Include all section heads (seeOrganization and Format, p. vii), and indicate paragraphlead-ins in bold type. Because the electronic text file un-dergoes an automated preediting, cleanup, and taggingprocess specific to the particular article type before beingcopyedited (see Notification of Acceptance, below), it isimportant that it be formatted correctly with all the propersections and headings.</p> <p>To submit a manuscript electronically, first create anAuthor account in the Rapid Review system, makingsure it contains a valid e-mail address. The same authoraccount may be used for all ASM journals. The personfrom whose account a submission is made will be re-corded as the corresponding author, and any correspon-dence will be sent to the e-mail address in their account.The same person must be indicated as the correspond-ing author on the manuscripts title page. Instructionsare provided throughout the submission process via on-line user notes, help menus, and submission guidelines.A help desk is also available.</p> <p>Fill out the online submission form completely, even ifthe requested information is included on the manuscripttitle page. Do not put, e.g., See PDF in the Abstract</p> <p>field because potential reviewers are not initially givenaccess to the entire manuscript and use the abstract onthe submission form to determine whether they are ableto do the review. If the manuscript is a resubmission,include the former ASM manuscript number and yearin the appropriate section of the form and supply point-by-point responses to the reviewers comments as a sup-plemental-data file (see Review Process on p. vi). Toexpedite the review process, authors should recommendat least two reviewers who are not members of theirinstitution(s) and have never been associated with themor their laboratory(ies); please provide their contact in-formation where indicated on the submission form.</p> <p>Copies of in-press and submitted manuscripts that areimportant for judgment of the present manuscript shouldbe included as supplemental material to facilitate the re-view.</p> <p>Authors who are unsure of proper English usageshould have their manuscripts checked by somone pro-ficient in the English language. Manuscripts may beeditorially rejected, before review, on the basis of poorEnglish or lack of conformity to the standards set forthin these instructions.</p> <p>File Upload</p> <p>Upload text and image files by following the on-screeninstructions. An automatic converter will create a singlePDF file from the source files submitted, assembling thevarious elements (text, figures, tables, etc.) in the orderspecified by the author. You must check the PDF con-version to complete the online submission. It is crucialthat you check the entire manuscript carefully, espe-cially the figures, to make sure that everything con-verted properly.</p> <p>File Formats</p> <p>Complete information on file types acceptable forelectronic submission is given in Rapid Review. Fileformats that are acceptable both for review purposesand, should the manuscript be accepted, for productioninclude those listed below. Less-stringent requirementsapply on initial submission of the manuscript if the au-thor specifies that the files are intended for reviewingpurposes only. Authors who choose to submit their en-tire manuscript as a ready-made PDF file, a format thatis acceptable for reviewing purposes only, must adjusttheir Adobe Acrobat settings to embed all fonts. Failureto do so may result in blank or illegible pages in themanuscript viewed by the editor and reviewers. Westrongly suggest that all files submitted, not just those formanuscripts at the modification stage, meet the criteriafor production.* Shading indicates material that has been added or updated.</p> <p>i</p> <p>Text</p> <p> Microsoft Word WordPerfect RTF</p> <p>Tables</p> <p> PDF* Word WordPerfect Word or WordPerfect with embedded Excel*</p> <p>*Select reviewing purposes only for tables suppliedin these formats, even if you intend them to be used inproduction.</p> <p>Graphics</p> <p> TIFF or EPS created from supported applications(see Illustrations and Tables on p. xii and visit for an up-to-date listingof supported applications)</p> <p> PowerPoint (black-and-white figures only)</p> <p>A feature called Rapid Inspector ( is available so that authors maycheck the acceptablitity of digital art for production anddetermine what must be fixed for the files to pass in-spection. See p. xiixiv for detailed instructions aboutillustrations.</p> <p>EDITORIAL POLICY</p> <p>Use of Microbiological Information</p> <p>The Council Policy Committee (CPC) of the Ameri-can Society for Microbiology affirms the long-standingposition of the Society that microbiologists will work forthe proper and beneficent application of science and willcall to the attention of the public or the appropriateauthorities misuses of microbiology or of informationderived from microbiology. ASM members are obligatedto discourage any use of microbiology contrary to thewelfare of humankind, including the use of microbes asbiological weapons. Bioterrorism violates the fundamen-tal principles expressed in the Code of Ethics of theSociety and is abhorrent to the ASM and its members.</p> <p>ASM recognizes that there are valid concerns regard-ing the publication of information in scientific journalsthat could be put to inappropriate use as described in theCPC resolution mentioned above. Members of the ASMPublications Board will evaluate the rare manuscriptthat might raise such issues during the review process.However, as indicated elsewhere in these Instructions,research articles must contain sufficient detail, and ma-terial/information must be made available, to permit thework to be repeated by others. Supply of materials</p> <p>should be in accordance with laws and regulations gov-erning the shipment, transfer, possession, and use ofbiological materials and must be for legitimate, bona fideresearch needs. Links to, and information regarding,these laws and regulations can be found at</p> <p>General Requirements</p> <p>Manuscripts submitted to the journal must representreports of original research, and the original data mustbe available for review by the editor if necessary.</p> <p>All authors of a manuscript must have agreed to itssubmission and are responsible for its content, includ-ing appropriate citations and acknowledgments, andmust also have agreed that the corresponding author hasthe authority to act on their behalf on all matters per-taining to publication of the manuscript. The corre-sponding author is responsible for obtaining such agree-ments and for informing the coauthors of themanuscripts status throughout the submission, review,and publication process. For Authors Corrections andRetractions, signed letters of agreement from all of theauthors must be submitted (see p. xixii).</p> <p>By submission of a manuscript to the journal, theauthors guarantee that they have the authority to pub-lish the work and that the manuscript, or one withsubstantially the same content, was not published pre-viously, is not being considered or published elsewhere,and was not rejected on scientific grounds by anotherASM journal.</p> <p>It is expected that the authors will provide writtenassurance that permission to cite unpublished data orpersonal communications has been granted.</p> <p>By publishing in the journal, the authors agree thatany plasmids, viruses, and living materials such as mi-crobial strains and cell lines newly described in thearticle are available from a national collection or will bemade available in a timely fashion and at reasonablecost to members of the scientific community for non-commercial purposes.</p> <p>Primary Publication</p> <p>A scientific paper or its substance published in a serial,periodical, book, conference report, symposium pro-ceeding, or technical bulletin, posted on a nonpersonalwebsite, or made available through any other retrievablesource, including CD-ROM and other electronic forms,is unacceptable for submission to an ASM journal ongrounds of prior publication.</p> <p>Posting of a method/protocol on a nonpersonal web-site should not interfere with the authors ability to havea manuscript utilizing that technique considered for pub-lication in an ASM journal; however, ultimately, it is aneditorial decision whether the method constitutes thesubstance of a paper.</p> <p>Posting of a limited amount of original data on apersonal/university/company website or websites of</p> <p>ii INSTRUCTIONS TO AUTHORS</p> <p>small collaborative groups working on a problem doesnot preclude subsequent submission to, and publicationby, an ASM journal. The posted data, however, may notconstitute the substance of the submission. Specificquestions about this policy may be referred to the Pub-lications Board chairman on a case-by-case basis. Post-ing of theses and dissertations on a personal/university-hosted website does not preclude subsequent submissionto, and publication by, an ASM journal.</p> <p>Posting of unpublished sequence data on the Internetis usually not considered prior publication; however, theaddress (URL) of the source of the sequence should beincluded in the text.</p> <p>A preliminary disclosure of research findings pub-lished in standard abstract form as an adjunct to a meet-ing, e.g., part of a program, is not considered prior pub-lication. Disclosure of research findings as an extendedabstract in a publication that is provided as an adjunct toa meeting or subsequent to a meeting may be consideredprior publication. Ultimately, it is an editorial decisionwhether the material constitutes the substance of a paper.</p> <p>It is incumbent upon the author to acknowledge anyprior publication of the data contained in a manuscriptsubmitted to an ASM journal. A copy of the relevantwork should be submitted with the paper as supplemen-tal material.</p> <p>Permissions</p> <p>The corresponding author is responsible for obtainingpermission from both the original author and the origi-nal publisher (i.e., the copyright owner) to reproduce ormodify figures and tables and to reproduce text (inwhole or in part) from previous publications.</p> <p>The original signed permission(s) must be submitteddirectly to the editor, outside the Rapid Review system,no later than the modification stage and should be iden-tified as to the relevant item in the ASM manuscript(e.g., permissions for Fig. 1 in JCM00123-04). In ad-dition, a statement indicating that the material is beingreprinted with permission must be included in the rele-vant figure legend or table footnote of the manuscript.Reprinted text must be enclosed in quotation marks, andthe permission statement must be included as runningtext or indicated parenthetically.</p> <p>Authorship</p> <p>An author is one who made a substantial contributionto the overall design and execution of the experiments;therefore, ASM considers all authors responsible forthe entire paper. Individuals who provided assistance,e.g., supplied strains or reagents or critiqued the paper,need not be listed as authors but may be recognized inthe Acknowledgments section.</p> <p>A study group, surveillance team, working group, con-sortium, or the like (e.g., the Active Bacterial Core Sur-veillance Team) may be listed as a coauthor in the bylineif its contributing members satisfy the requirements for</p> <p>authorship and accountability as described in these In-structions. The names (and institutional affiliations ifdesired) of the contributing members only should belisted in a separate paragraph in the Acknowledgmentssection. (A footnote directing readers from the groupsname in the byline to the contributing individuals namesin the Acknowledgments section will be added by theASM editorial staff.)</p> <p>If the contributing members of the group associatedwith the work do not fulfill the criteria of substantialcontribution to and responsibility for the paper, thegroup may not be listed in the author byline. Instead, itand the names of its contributing members may be listedin the Acknowledgments section.</p> <p>All authors must agree to the order in which theirnames are listed in the byline. Statements regardingequal contributions by two or more authors (e.g., X.J.and Y.S. contributed equally to . . .) are permitted asfootnotes to bylines. Other statements of attribution maybe included in the Acknowledgments section.</p> <p>A change in authorship (order of listing or addition ordeletion of a name) after submission of the manuscriptwill be implemented only after receipt of signed state-ments of agreement from all parties involved. Disputesabout authorship may delay review and/or publication ofthe manuscript.</p> <p>Conflict of Interest</p> <p>All authors are expected to disclose, in the manuscriptsubmittal letter, any commercial affiliations as well asconsultancies, stock or equity interests, and patent-licensing arrangements that could be considered to posea conflict of interest regarding the submitted article.(Inclusion of a company name in the author addresslines of the manuscript does not constitute disclosure.)Details of the disclosure to the editor will remain con-fidential. However, it is the responsibility of authors toprovide, in the Acknowledgments section, a generalstatement disclosing financial or...</p>


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