johnson county transportation council

JOHNSON COUNTY TRANSPORTATION

COUNCIL

REGULAR MEETING

5:30 p.m.

September 18, 2012

Sylvester Powell Jr., Community Center

Johnson County Transportation Council September 18, 2012 – 5:30 p.m.

Regular Meeting

AGENDA

Item 1: Call to order Item 2: Comments from the General Public Item 3: Consideration of the Meeting Summary of the August 14, 2012 meeting Item 4: Committee Reports

a) Marketing Committee

CONSENT AGENDA Items designated as “consent” below have been reviewed by the JCT staff and determined to be routine in nature, and these items constitute a separate “consent agenda” which will be acted upon under a single motion. If a member of the JCTC or a member of the public requests a separate discussion of an item designated as “consent”, it can be removed from the consent agenda and set aside for further consideration. Item 5: August FY 2012 Financial Report ITEMS FOR INDIVIDUAL CONSIDERATION Item 6: Final Recommendation of Route and Schedule Adjustments for FY 2013

a) Public Comment REPORTS AND COMMUNICATIONS Item 7: TIGER Project Update Item 8: Proposed K-10 Fare Increase Item 9: Consideration of General Reports

a) First Transit August Operations Report Item 10: Other Business

Adjournment

F:\Transit\JCTC-Johnson County Transportation Council\2012 Agendas

Agenda Item #1

Johnson County Transportation Council September 18, 2012 Meeting

5:30 p.m. CALL TO ORDER Council Members George Lafferty – First District Yes No Excused Yes No

Ray Makalous – Second District Yes No Excused Yes No

Tim Lawler – Third District Yes No Excused Yes No

Clayton Callen – Fourth District Yes No Excused Yes No

Kurtis Ruf – Fifth District Yes No Excused Yes No

Dennis Day – Sixth District Yes No Excused Yes No

Mark Greene – Seventh District Yes No Excused Yes No

Chip Corcoran – At Large Yes No Excused Yes No

Allen Roth – At Large Yes No Excused Yes No

Tony Privitera– At Large Yes No Excused Yes No

Casey Cassias – At Large Yes No Excused Yes No

Ex-Officio Member

Steve Klika, KCATA Liaison Yes No Excused Yes No

Jason Osterhaus – Board Liaison Yes No Others Present: Staff Present: Alice M. Amrein, Transportation Director Chuck Ferguson, Deputy Director Mick Letcher, Finance and Administration Manager Shawn Strate, Planner Pete Henschke, Operations Administrator Tina Pederson, Accounting Coordinator Cris Lowe, Community Relations Coordinator F:\Transit\JCTC-Johnson County Transportation Council\2012 Briefing Sheets\September\01c-September 2012 JCTC Briefing Sheet - Call to Order.docx

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Agenda Item #2

To: Chairman and Council Members From: Alice M. Amrein, Transportation Director Date: September 11, 2012 Subject: Invitation for Comments from the General Public

No formal requests were submitted to Johnson County Transit staff. F:\Transit\JCTC-Johnson County Transportation Council\2012 Briefing Sheets\September\02-September 2012 JCTC Briefing Sheet- Invitation for Comments.docx

Transportation Council Briefing Sheet

Agenda Item #3

To: Chairman and Council Members From: Alice M. Amrein, Transportation Director Date: September 11, 2012 Subject: Meeting Summary of the August 14, 2012 meeting

Issue: Review of the August 14, 2012 meeting summary. Discussion: Attached for your review is the meeting summary for the August 14, 2012 Transportation Council meeting. Recommendation: Acceptance and approval of the August 14, 2012 meeting summary.


Agenda Item #3

Johnson County Transportation Council August 14, 2012

Meeting Summary Council members in attendance: George Lafferty, Tim Lawler, Kurtis Ruf, Chip Corcoran, Allen Roth, Casey Cassias, Ray Makalous, Dennis Day, Clayton Callen, Mark Greene and Steve Klika, KCATA Liaison. JCT staff in attendance: Alice Amrein, Mick Letcher, Pete Henschke, Shawn Strate and Tina Pederson. First Transit staff in attendance: Mike Rademacher and John Randle. Others in attendance: Penny Postoak Ferguson, Assistant County Manager; Danny Lenz, Budget and Finance; Mike Sherry, Jay Antle, Sustainability Director, Johnson County Community College (JCCC) and Peter Wagner from Germany. Agenda Items Item 1: Call to Order and Roll Call George Lafferty called the meeting to order at 6:56 a.m. Item 2: Invitation for Comments from the General Public There were no comments from the general public. Item 3: Consideration of the Meeting Summary for July 10, 2012 The meeting minutes were accepted as written. Ray Makalous made a motion to accept the July 10, 2012 meeting summary. Dennis Day seconded the motion. The motion passed unanimously. Item 4: Marketing Committee Reports The Marketing Committee met on August 3, 2012. Ray shared with the Council the discussions from the Marketing Committee meeting. The Marketing Committee is focusing its efforts towards educational institutions such as the University of Missouri Kansas City (UMKC), Kansas University Medical Center and Wright Career College in a cooperative effort with the Kansas City Area Transportation Authority (KCATA). The Marketing Committee is also looking at a service agreement with T-Mobile as a full time Wi-Fi sponsor. Casey Cassias made a motion to accept the Marketing Committee Report meeting summary. Mark Greene seconded the motion. The motion passed unanimously. CONSENT AGENDA Items designated as “consent” have been reviewed by the JCT staff and determined to be routine in nature, and these items constitute a separate “consent agenda” which will be acted upon under a single motion. If a member of the JCTC or a member of the public requests a separate discussion of an item designated as “consent”, it can be removed from the consent agenda and set aside for further consideration.


Agenda Item #3

Item 5: July FY 2012 Financial Report There were no comments regarding the July FY 2012 Financial Reports. Tony Privitera made a motion to accept the Consent Agenda. Ray Makalous seconded the motion. The motion passed unanimously ITEMS FOR INDIVIDUAL CONSIDERATION Item 6: JCT Fare Policy The Council had much discussion regarding increasing fares on all routes. Steve, Tony, Kurt, Chip, Ray and Clayton would like to see incremental increases on the K-10 Connector. Penny asked the Council about discussing the fare increase proposal with the City of Lawrence and Douglas County to determine if they are willing to partner with us in supporting the K-10 Connector. There was a discussion about reviewing all of the other routes to determine if fares on them should be increased as well. After much discussion the following motion was made regarding transit fares. Tony Privitera made a motion to increase fares for the K-10 Connector service fifty cents ($.50) beginning on January 1, 2013 with an additional increase of fifty cents ($.50) on July 1, 2013 and a review and increase of up to 20% for fares on all other routes, effective July 1, 2013. Ray Makalous seconded the motion. Clayton Callen and Casey Cassias opposed the motion. The motion passed. Item 7: Proposed Route Alterations and Eliminations Shawn presented to the Council a PowerPoint presentation on the proposed FY 2013 service reductions based on JCT’s review of public comments and the ongoing Title VI Service Equity Analysis. The Council would like to see more trips and effort made on Route 546. There are many points of interest all along this route which can be capitalized on through increased marketing efforts. Ray Makalous made a motion to accept the Proposed Route Alterations and Eliminations. Chip Corcoran seconded the motion. The motion passed unanimously. REPORTS AND COMMUNICATIONS Item 8: Basic Passenger Infrastructure In the interest of time the Council was asked if they had any questions regarding basic passenger infrastructure in lieu of a report. No questions were asked. Item 9: Construction Project Update In the interest of time the Council was asked if they had any questions regarding the construction project in lieu of a report. No questions were asked. Item 10: TIGER Project Update In the interest of time the Council was asked if they had any questions regarding the TIGER project in lieu of a report. No questions were asked.


Agenda Item #3

Item 11: Special Edition Reduced Advanced Scheduling Update In the interest of time the Council was asked if they had any questions regarding Special Edition reduced advanced scheduling in lieu of a report. No questions were asked. Item 12: Consideration of General Reports Mike reported to the Council that the Maintenance Manager would be leaving and First Transit is in the process of interviewing a replacement. Item 13: Other Business Alice reported to the Council on the findings of the Federal Transit Administration’s (FTA) Triennial Review. There were two findings which have been mitigated and the items have been closed by the FTA. Ray Makalous made a motion to accept the Items for Individual Consideration. Chip Corcoran seconded the motion. The motion passed unanimously. The next JCTC meeting will be held on September 18, 2012 at 5:30 p.m. The location will be the Sylvester Powell Community Center. Adjournment – Tim Lawler made a motion to adjourn the meeting. Ray Makalous seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:11 a.m.


Agenda Item #4a

To: Chairman and Council Members From: Alice M. Amrein, Transportation Director Date: September 11, 2012 Subject: Marketing Committee Meeting Summary

Issue: The Marketing Committee met on Friday, September 7, 2012. Discussion: Following is a summary for the above captioned meeting. Recommendation: Informational purpose only.


Agenda Item #4a

Meeting Summary The JCTC Marketing Committee met Friday, September 7, 2012. The following members were present: Kurt Ruf, Tim Lawler, and JCT staff members Scott Caldwell, Shawn Strate, Chuck Ferguson and Cris Lowe. Following is a summary of the meeting: City of Olathe Mobile App Marketing JCT had sponsored the inaugural year of the Olathe Chamber of Commerce phone app. The committee decided not to renew the sponsorship, instead focusing on a The JO app that would provide real-time information on routes and schedules, as well as links to more static information. The committee suggested that JCT devote some marketing funds, or other applicable funds, to find and/or develop a JO app. Kurt is working with a company now that he can contact to see if they could develop a JCT app. Tim suggested a joint venture with KCATA for a regional Transit KC app. Scott will also explore vendors for developing a JO app. Marketing Budget Chuck stated that JCT has $34,071 left for FY 2012. Chuck stated he contacted Cumulus for radio advertising that could focus on traffic sponsorships. The traffic sponsorships have been very successful in the past, including the public education process for the I-35 Bus on Shoulder program. The proposed radio campaign would be a general awareness for The JO and would secure 260 radio spots over four different radio stations for about five weeks. An option of the campaign would be a text burst based on the stations’ email lists. The Committee agreed that any campaign should include a call to action. Discussion ensued regarding the email bursts with the station package. The burst would have listeners’ text a code and have an auto response pointing to a JO landing page. There are questions about promoting a ‘text back’ program where some listeners may attempt to do so while driving. There were other questions regarding the size and make-up of the stations’ email lists. Chuck will find out more information and report back to the committee. Ridership Report Cris provided ridership numbers for August 2011 – 45,586/23 days of service and August 2012 – 50,409/23 days of service. JO Passport Sales Cris provided statistics for JO Passport sales – 59 companies, 629 sold ($39,627) in August 2012. Wi-Fi Update Scott provided an update stating that he is working closely with T-Mobile to sponsor Wi-Fi on all buses. He has a meeting set up for Monday, September 10th to discuss details. K-10 Status Shawn reported that K-10 is experiencing overcrowding issues and this is pretty typical for the first few weeks of school beginning in August and running through mid-September. He stated that JCT has put an extra bus on one of the busiest routes to catch the overflow of riders. K-10 Fare Increase Chuck stated that JCT is gearing up for public meetings for the proposed fare increase. The fare increase proposal has two elements: A proposed fare increase for the Route 710 K-10


Agenda Item #4a

Connector will be a cash fare increase from $3.00 per trip to $3.50 per trip beginning on January 2, 2013. The second element of the proposed fare increase will be a second $.50 fare increase for the Route 710 K-10 Connector ($3.50 to $4.00) beginning July 1, 2013, and a fare increase of up to 20% for all other JO routes beginning July 1, 2013. The proposed fare increase(s) will have associated increases for 10-Ride Passes, Monthly Passes, and Passports. Public meetings will probably be held in early October. Monthly Bus Passes Cris mentioned that several riders have had to ride buses to JCT offices to pay cash for monthly bus passes. They end up having to wait at the JCT offices all day to ride a bus back. She suggested having the Metro call center begin selling the bus passes. More information regarding KCATA/Metro bus pass sales is pending. Regional COOP Marketing Kurt asked the status of partnering with KCATA to do joint advertising. Shawn stated that JCT has a meeting set up with UMKC to discuss marketing opportunities, but that KCATA may not be interested in paying to advertise with us on this one as all of the UMKC students ride for free. Cris suggested marketing other routes, like the 575/75th Street Quivira which provide connections with The JO and KCATA. Kurt stated that he would like to discuss some ideas with Cindy at KCATA. Cris will provide Cindy’s e-mail address to Kurt. Next meeting – October 5, 2012, 8:00 a.m., Kurt’s Olathe office


Agenda Item #5

To: Chairman and Council Members From: Alice M. Amrein, Transportation Director Date: September 11, 2012 Subject: FY 2012 August Financial Report

Issue: Review of the JCT FY 2012 Audited August Financial Report. Discussion: The FY 2012 August Report is included in this packet of information. Recommendation: Informational purpose only.

F:\Transit\JCTC-Johnson County Transportation Council\2012 Briefing Sheets\September\05-September 2012 JCTC Briefing Sheet-September

Financial Report.docx

Year to Date Year to Date Budget Authority Projections

2012 2011 2012 2012

Revenues

County Support - General Fund Transfers 3,726,399.00 3,852,103.50 4,968,532.00 4,968,532.00

County Support - Fund Balance 0.00 0.00 931,166.00 209,051.00

Unexpensed Match Funds 494,509.36 1,358,430.84 0.00 1,984,238.00

Self Generated Funds 996,526.85 954,451.72 1,715,430.00 1,650,000.00

Total County Sources & Self Generated Revenues 5,217,435.21 6,164,986.06 7,615,128.00 8,811,821.00

Federal Grants 1,628,233.00 3,407,038.00 11,834,738.00 10,369,008.00

State Grants 722,059.51 498,375.90 1,588,371.00 1,484,901.00

Grant Match 719,378.95 1,473,646.64 1,381,397.00 1,381,397.00

Total Federal & State Grant Revenues 3,069,671.46 5,379,060.54 14,804,506.00 13,235,306.00

Total Revenues 8,287,106.67 11,544,046.60 22,419,634.00 22,047,127.00

Expenditures

Personal Service

Full-time Salaries & Wages 415,192.86 364,838.34 758,803.00 758,803.00

Other Wages & Benefits 195,265.38 185,175.58 230,441.00 230,441.00

Personal Services Total 610,458.24 550,013.92 989,244.00 989,244.00

Contractual Services

Advertising 5,285.69 4,066.46 8,500.00 7,869.00

Marketing 29,378.92 17,019.79 50,000.00 60,000.00

Building Repair 2,061.25 20,018.46 25,000.00 5,000.00

Legal Services 0.00 125.00 0.00 0.00

Contractual Services - Unclassified 328,812.33 1,004,561.02 506,011.00 437,500.00

Heavy Equipment Maintenance & Repair 19,956.76 0.00 0.00 32,500.00

Miscellaneous 60,299.47 49,902.34 120,538.00 142,743.00

Engineering Services 0.00 0.00 0.00 50,000.00

Management Services 93,422.82 2,100.00 0.00 444,875.00

Architectural Services 1,850.00 16,898.88 0.00 95,000.00

Planning Services 1,265.00 503,781.25 325,000.00 100,000.00

Printing/Copying - Marketing 11,031.19 14,200.99 28,000.00 28,500.00

Reimbursements to Risk Management 10,459.50 15,244.50 20,919.00 20,919.00

Reimbursements to Other Funds 191,638.50 350,088.00 383,277.00 383,277.00

Transportation Contracts 4,019,983.48 4,128,075.03 7,439,028.00 7,083,731.00

Less: Special Edition Revenue (178,307.41) (179,179.80) 0.00 (267,064.00)

Travel/Lodging 1,817.22 1,754.56 8,000.00 2,300.00

Maintenace Agreements-Software Licensing 57,222.00 0.00 0.00 60,000.00

Utilities 66,611.37 71,963.78 104,300.00 115,000.00

Contractual Services Total 4,722,788.09 6,020,620.26 9,018,573.00 8,802,150.00

Commodities

Building Materials and Supplies 2,278.63 6,589.49 2,100.00 3,750.00

Fuel 1,251,174.99 1,145,001.07 1,630,622.00 1,993,000.00

Miscellaneous 28,744.35 19,580.04 30,450.00 38,986.00

Office Supplies 1,914.58 5,480.91 5,920.00 5,000.00

Commodities Total 1,284,112.55 1,176,651.51 1,669,092.00 2,040,736.00

Capital

Misc. Equipment - Computer Hardware 15,170.34 3,746.57 11,800.00 15,500.00

Building Improvements 48,321.50 0.00 0.00 696,923.00

Improvements - Unclassified 0.00 0.00 6,606,370.00 7,341,500.00

Passenger Vehicles 635,518.70 1,557,962.00 225,000.00 635,519.00 *

Special Use Vehicles 0.00 0.00 2,000,000.00 0.00

Vehicle Accessories 0.00 0.00 375,000.00 0.00

PBC Building Capital Lease 144,157.50 141,957.50 143,158.00 144,158.00

Capital Total 843,168.04 1,703,666.07 9,361,328.00 8,833,600.00

Grant Match 719,378.95 1,473,646.64 1,381,397.00 1,381,397.00

Total Budgeted Expenditures 8,179,905.87 10,924,598.40 22,419,634.00 22,047,127.00

Difference 107,200.80 619,448.20 0.00 0.00

* Funding for 10 Passenger Vehicles was encumbered in FY 2012. Receipt of vehicles and actual expenditure will occur in FY 2013.

F:\Transit\JCTC-Johnson County Transportation Council\2012 Briefing Sheets\September\[05-Aug12-JCTC Audited.xlsx]Financial Report

August-12

Audited

Transit Monthly Financial Report


Agenda Item #6

To: Chairman and Council Members From: Alice M. Amrein, Transportation Director Date: September 11, 2012 Subject: Final Recommendation of Route and Schedule Adjustments for FY 2013

Issue: Provide revised recommendations for proposed FY 2013 service reductions based on JCT staff review of public comments, the ongoing Title VI Service Equity Analysis, and input from the Johnson County Transportation Council and the Board of County Commissioners at previous meetings. Discussion: JCT has prepared revised recommendations for planned FY 2013 service reductions based on the following factors:

Public comments from two public meetings as well as comments received by phone and email

Title VI Service Equity Analysis, as required by the FTA, identifying and mitigating any disproportionate impacts to low-income and minority populations

A detailed assessment of service efficiency (cost per rider, riders per service hour, etc.) by route and individual runs

Continuing service to as many existing customers as possible, although service may be less convenient

Adjusting bus route schedules and route alignments to streamline service and reduce operating costs

Coordination with local and regional partners to ensure that completed plans and other transit-related efforts are factored into service reductions

Input provided by the Johnson County Transportation Council on August 14, 2012

Input provided by the Board of County Commissioners on August 30, 2012 JCT received 153 public comments on the proposed FY 2013 service reductions and held two public meetings during which citizens, agencies, and city partners expressed their concerns. In addition, the FTA-mandated Title VI Service Equity Analysis process has revealed that some of the proposed reductions will have a significant or adverse impact on areas with a higher percentage of low-income and minority populations, as well as other populations that rely on transit for their daily needs (non-choice riders). JCT is recommending the elimination of only five of the nine routes that were initially proposed for elimination. Based on the above factors, JCT recommends that the four other routes be modified and operate reduced service levels. These modifications would reduce the impact of the planned service reductions, but still provide a cost savings while maintaining the integrity of the service. The proposal released on June 14, 2012 would have reduced The JO’s service by an estimated 75.83 daily service hours, or 23.2 percent. The original proposed estimate of net savings was $680,000 which included $200,000 for Connex service revisions along with $480,000 of other service reductions. Staff presented a revised proposal to the Transportation Council at their August 14th meeting based on public input and comment. The Transportation Council suggested reinstating service to KU Medical Center and expanding Route 546/D to improve connections to the State Avenue BRT Line (part of the TIGER grant improvements). The


Agenda Item #6

revised range for net savings related to this revised proposal is between $355,134 and $394,594. This new level of service represents a reduction in transit service of 13.2 percent. The proposed reductions include service cuts to the Connex routes that are currently utilizing CMAQ funding (Route 556 – Metcalf-Plaza, Route 575 – 75th Street-Quivira, Route 664 – Metcalf-Downtown, Route 856 – Metcalf-Plaza Flex, and Route 875 – 75th Street-Quivira Flex). These routes were either new or expanded in July 2010 and therefore do not contribute much to the net savings to Johnson County. However, the proposed FY 2013 reductions for these five routes will eliminate runs that are not as productive and decreasing frequency of service while maintaining current ridership trends to the extent possible (though some ridership loss is expected). These reductions will reduce the fiscal impact to the county when the CMAQ funding is exhausted. After extensive review and analysis, including but not limited to: operating efficiencies, cost-effectiveness, revenue sources, service coverage and impact; JCT proposes to eliminate the following routes:

1. Route 669/I – KCK-Lenexa-Olathe: However, this service is not truly being eliminated because changes to Route 546/D will provide similar service to accommodate many current passengers.

2. Route 676/P – Paola-Spring Hill-Olathe: Staff considered reducing the number of daily trips to two, but it was determined that the route does not have sufficient ridership to support this change, and that such a reduction would further decrease ridership and make the route less likely to be productive.

3. Route 677/R – Downtown-Olathe: Much of the service area of this route would be incorporated into the revised Route 546/D. This route will still allow for an 8:00 a.m. to 5:00 p.m. workday, but substantially increase travel time, and not provide direct service to downtown Olathe.

4. Route 810 – De Soto FlexRide: Ridership on this route does not justify continued operation. Reducing service to one day per week was considered, but not deemed to provide a sufficient level of service. In terms of riders per mile and riders per service hour, this route is currently less efficient than Special Edition.

5. Route 816 – Spring Hill Shuttle: Ridership on this route does not justify continued operation. Reducing service to one day per week was considered, but not deemed to provide a sufficient level of service. In terms of riders per mile and riders per service hour, this route is only slightly more efficient than Special Edition.

The following modifications are recommended to continue operating service on four routes that were initially proposed for elimination:

1. Continue service on Route 546/D – Johnson-Quivira, reducing the number of trips but incorporating parts of Route 669/I – KCK-Lenexa-Olathe and Route 677/R – Downtown-Olathe into the route. The route would be reduced from the current 16 daily trips to 12 daily trips, but each trip would be extended on both ends of the route to provide service to portions of Kansas City, Kansas and Olathe that are served by the other routes that are proposed for elimination. This route structure would include three round trips in the morning and three round trips in the afternoon.


Agenda Item #6

The need to preserve some level of service on Route 546/D and Route 669/I was identified and recognized by the overwhelming number of public comments that were received (46 public comments in support of Route 546/D and 40 comments for Route 669/I) as well as data collected for the Title VI Service Equity Analysis which finds that these route eliminations would have a disproportionate impact on minority and low-income populations. Because of these factors, this proposed modification is recommended. This revised route would preserve service to portions of 18th Street, Central Avenue, 7th Street, and Minnesota Avenue in Kansas City, Kansas. By continuing the reverse commute service that was provided by Route 669/I and Route 677/R, this route should be able to continue utilizing JARC funding, pending approval by the MARC Special Transportation-Jobs Access Partnership. This route would also provide a direct connection between the region’s two Connex routes that are undergoing improvements in FY 2013: the Metcalf-Plaza Connex and the State Avenue Connex.

2. Continue service on Route 812/J – JO Flex, but reduce service from three days per week to two days per week. This route currently operates on Monday, Wednesday, and Friday. There is not substantial variation in ridership by day of the week (Monday average: 27.1, Wednesday average: 29.8, Friday average: 30.4). The modified route would operate on Tuesday and Friday, however, staff has prepared a passenger survey to solicit feedback on this proposal from passengers of this route. In terms of the number of passengers per mile, this route is the most efficient route operated by JCT (it ranks 9th in passengers per service hour). This is due to a limited service area and solid ridership. Additionally, many passengers on this route have no other transportation option and would likely increase demand on Special Edition if the route was eliminated, or not have access to service due to the higher cost of a Special Edition trip ($2.00 round trip versus $6.20 Special Edition fare).

3. Continue limited service on Route 667/E – Nall-Downtown, reducing the number of daily trips from four to two. This modification would continue operation of the existing route without modification. Due to recent planning efforts at KUMC, this route is seen as a high priority for maintaining service, and expanding service in the future. The route also continues to show steady ridership growth and has more riders per hour than JCT’s system average. Several other options for this route were considered. One option would have terminated the route at the University of Kansas Medical Center (KUMC), and the other would have terminated the route at 6000 Lamar. Both options would have allowed the operation of some limited “reverse commute” service which the route currently lacks, but would make the route less convenient for some existing riders. Reducing the route to only one trip in each direction was also considered, but this was determined to be too harmful to the viability of the route. Ultimately, continuing existing service levels on Route 667/E was determined to be the best course of action for the following reasons:


Agenda Item #6

Route 667/E received 32 public comments; ridership remains solid and continues to slightly but steadily increase.

JCT views KUMC as having a high potential for transit ridership, as the campus is a major employment and activity center. The future expansion of transit service to KUMC is a high priority for JCT. Eliminating Route 667/E would have eliminated service to KUMC entirely. While the route does not provide a sufficient level of service to the campus to attract many riders, eliminating service entirely would make future expansion more difficult.

JCT recently worked with the KCATA, MARC, Unified Government, and the City of Roeland Park to complete the KUMC Area Transit Study, which recommends near and long-term service and infrastructure improvements at this important transportation node.

The Cancer Center at KUMC was also recently awarded National Cancer Institute designation, which will increase activity at KUMC and make it an even more important regional asset.

4. Continue service on Route 672/M – JoCo-Downtown Midday, adjusting the route alignment to provide for faster travel times. The proposed change would eliminate the portion of the route that travels on Metcalf and 95th Street. Passengers will still be able to travel to Metcalf destinations by transferring to Route 856, but will add travel time. This route provides a valuable midday service that the system otherwise lacks. Eliminating this route would also cause ridership loss on Route 661/B – Olathe Xpress, Route 664/C – Metcalf-Downtown, and Route 670/L – Gardner-OP Xpress. In addition, 20 public comments were received in support of Route 672/M. An additional alignment change on the south portion of the route was also considered, but ultimately determined that midday service to downtown Olathe should be preserved for access to the courthouse and court services facilities.

Future Service Changes Routes that operate service in Mission will undergo schedule adjustments in the spring of FY 2013 due to the opening of the new Mission Transit Center. These changes are expected to allow for a more efficient schedule and possibly a slight overall reduction in service hours. JCT could utilize this process as an opportunity to review the performance of the above recommended changes and potentially make further reductions at that time.

Recommendation: Accept the proposed modifications to the FY 2013 service reductions, and recommend the Johnson County Board of County Commissioners approve these revised recommendations at the October 18, 2012 BoCC meeting.

F:\Transit\JCTC-Johnson County Transportation Council\2012 Briefing Sheets\September\06-September 2012 JCTC Briefing Sheet-SeptemberFinal Recommendation of Route and Schedule Adjustments for FY 2013.docx


Agenda Item #7

To: Chairman and Council Members From: Alice M. Amrein, Transportation Director Date: September 11, 2012 Subject: TIGER Project Update

Issue: Provide an update on the Transportation Investment Generating Economic Recovery (TIGER) Grant projects. Transit Signal Priority - The contractor’s work is essentially complete for this project. Overland Park staff tested all intersections for TSP as well as the queue jumps at 75

th Street and at 110

th. The

final inspection has been postponed to allow the City of Overland Park to program and install the controllers and verify communication between the owner installed emitters and the contractor installed detectors. This did not include the review of sod which will be addressed by the contractor during sod season. Mission Transit Center - Construction continues along the corridor with the Main Transit Project and the project is on schedule. AT&T is relocating a phone pedestal. KCP&L required street light conductors be extended to meet their minimum requirements from what was originally designed. KCP&L identified some lines that require relocation along Martway but will not impact the project. The site was cleared, graded, sanitary and storm sewer was installed, base rock was installed, and a 10 inch concrete pavement is being installed on the east side of the site. Submittals are ongoing. Currently Olsson is reviewing the structural steel and light fixtures. Main Transit Project - Construction continues along the corridor with the Main Transit Project. The project baseline schedule was revised. The South section of the multiuse path is about three weeks behind schedule due to irrigation, Cable TV, and phone line conflicts. However, this has not impacted the critical path. Clearing of the trail along Metcalf is complete from 103

rd to College. The

contractor is digging footings for multiple retaining walls and coordinating with the utilities for possible conflicts. Work at Rosana Square started on August 27

th with the milling of the pavement. The contractor is

grading the site. The contractor and staff are coordinating with the United States Postal Service to have a mailbox relocated from along the south side of the Rosana Square site. The Rosana Square baseline schedule has been changed to August 27

th and this area has no critical path issues.

The first phase of Martway and Broadmoor has the removals complete, the road graded, fly-ashed, trimmed, and curb is expected to start the 1

st week of September. The work at Martway and

Broadmoor was delayed starting August 3rd due to a KDOT permitting issue. The work resumed on August 16th. This delay will require a change order extending the deadline by 13 days for work at Martway and Broadmoor. The Contractors are having trouble meeting the Buy America requirement for the specified light poles. The Contractors are looking into alternative vendors. A copy of the Three Week Look Ahead is attached for both the Mission Transit Center Project and the Main Transit Project. Recommendation: For Information Only. F:\Transit\JCTC-Johnson County Transportation Council\2012 Briefing Sheets\September\07-September 2012 JCTC Briefing Sheet-September

TIGER Project Update.docx


Agenda Item #8

To: Chairman and Council Members From: Alice M. Amrein, Transportation Director Date: September 11, 2012 Subject: Proposed K-10 Fare Increase

Issue: Provide an update on progress initiating a proposed fare increase for The JO transit routes. Discussion: At the August 2012 JCTC meeting the following action took place: Item 6: JCT Fare Policy The Council had much discussion regarding increasing fares on all routes. Steve, Tony, Kurt, Chip, Ray and Clayton would like to see incremental increases on the K-10 Connector. Penny asked the Council about discussing the fare increase proposal with the City of Lawrence and Douglas County to determine if they are willing to partner with us in supporting the K-10 Connector. There was a discussion about reviewing all of the other routes to determine if fares on them should be increased as well. After much discussion the following motion was made regarding transit fares. Tony Privitera made a motion to increase fares for the K-10 Connector service fifty cents ($.50) beginning on January 1, 2013 with an additional increase of fifty cents ($.50) on July 1, 2013 and a review and increase of up to 20% for fares on all other routes, effective July 1, 2013. Ray Makalous seconded the motion. Clayton Callen and Casey Cassias opposed the motion. The motion passed. A set of two public meetings will be held in October 2012 for both stages of proposed fare increases. JCT staff has taken action to begin implementing the proposed fare increase(s) by:

1. Developing the timeline necessary for implementation. The timeline follows established JCT and Federal Transit Administration (FTA) policies and guidelines regarding public notification and public comment period.

2. Placed a legal notification in the Kansas City STAR of the proposed fare increase, notice of public meetings, and information on how to comment on the proposed increase.

3. Will place secondary notifications of the proposed fare increase in the Johnson County Community College Campus Ledger, and the University Daily Kansan publication for University of Kansas students and faculty.

4. Staff will continue to work with all three educational institutions to highlight the proposed fare increase information via available distribution networks.

5. Staff is gathering information regarding a specific fare-related study that can be implemented and reviewed prior to the Council’s recommendation of the second phase of the fare increase.

The Proposed Fare Increase Implementation Schedule is as follows:

August – secure meeting room space at both JCCC and KU Edwards for the public meetings

September 4: draft public meeting notice


Agenda Item #8

September 11: submit public meeting notification and public comment information to Kansas City STAR for publication

September 11: prepare basic information on proposed fare increase for TheJO.com

September 12: publish information on proposed fare increase on TheJO.com

September 12: Public Comment Period begins

September 18: JCTC meeting

September 19: post signage on buses regarding proposed fare increase

October 10 & 11: Public Meetings

October 30: Public Comment Period ends

October 31: begin review of public comments

November 1-5: respond to public comments

November 13: review public comments at JCTC; Council will determine their recommendation to BoCC regarding January proposed fare increase

November 29: BoCC Agenda Review on JCTC recommendation

December 6: BoCC Business Meeting on JCTC fare recommendation

December 28: reprogram fare boxes for new cash fare

January 2: new fare implementation Following is the wording submitted to the Kansas City STAR for public notice legal publication:

NOTICE FOR PUBLIC COMMENT FOR PROPOSED The JO Fare Increase

I. Johnson County Transit (JCT) is providing the public an opportunity to comment on a fare increase proposal for The JO, operated by JCT, a department of Johnson County, Kansas Government. The fare increase proposal has two elements: A proposed fare increase for the Route 710 K-10 Connector will be a cash fare increase from $3.00 per trip to $3.50 per trip beginning on January 2, 2013. The second element of the proposed fare increase will be a second $.50 fare increase for the Route 710 K-10 Connector ($3.50 to $4.00) beginning July 1, 2013, and a fare increase of up to 20% for all other The JO routes also beginning July 1, 2013. The proposed fare increase(s) will have associated increases for 10-Ride Passes, Monthly Passes, and Passports. All information regarding the proposed fare increase will be available at www.thejo.com and on all JO buses by September 12, 2012. Specific information may also be obtained by calling 913-715-8366.

II. All interested persons are invited and encouraged to comment on the proposed fare increase(s). JCT is accepting comments by e-mail, phone, mail and public meeting.

E-mail: [email protected] Phone: 913-715-8255 (TALK), please record your message Mail: K10 Fare Increase Johnson County Transit 1701 West 56 Highway

http://www.thejo.com/

mailto:[email protected]


Agenda Item #8

Olathe, Kansas 66061 Public Meetings: Additional information concerning the proposed fare changes can be obtained by contacting Cris Lowe, Community Relations Coordinator, Johnson County Transit, 1701 West 56 Highway, Olathe, Kansas 66061. Meetings will be held at Johnson County Community College (JCCC, 12345 Quivira, Overland Park, Kansas) and at KU Edwards Campus, Regnier Hall 153 (12600 Quivira Road, Overland Park, Kansas 66213) on the following dates:

Wednesday, October 10, 2012 – 7:00 a.m. to 8:00 a.m. (JCCC)

Thursday, October 11, 2012 – 5:30 p.m. to 6:30 p.m. (KU Edwards)

III. Interested persons may submit comments to JCT through the above methods. Please limit comments to The JO proposed fare changes only. Comments should be received on or before October 30, 2012.

IV. If you require a sign language interpreter or other communication aids at the meeting, please contact Johnson County Transit at 913-782-2210 no later than October 1, 2012.

V. This notice is also available on the JCT website at www.thejo.com.

Recommendation: Informational purpose only.

F:\Transit\JCTC-Johnson County Transportation Council\2012 Briefing Sheets\September\08-September 2012 JCTC Briefing Sheet-September

Proposed K-10 fare Increase.docx

http://www.thejo.com/


Agenda Item #9

To: Chairman and Council Members From: Mike Rademacher, First Transit General Manager Through: Alice M. Amrein, Transportation Director Date: September 11, 2012 Subject: First Transit Operations Report for August 2012 _____________________________________________________________________________ Issue: Review of August First Transit operational issues. Operations

Allan Doll has accepted the Maintenance Manager position and is scheduled to start September 10, 2012.

Two new Ford cutaways have been placed in service.

The Special Edition Supplemental Service (10/10 Taxi) has been expanded to cover the hours from 11:00 a.m. to 1:00 p.m.

o September 4 --- 8 rides o September 5 --- 11 rides o September 6 --- 12 rides

Transit Ridership 2012 2011 The JO 50,409* 45,586* Daily average service hours 325.7 345.7 Monthly service days 23 23 *Includes Local Link routes.

The JO - Special Edition

AUGUST Monthly Totals Ridership Cancels

Booked Rides Hours Rev Miles Service Days

FY 2012 5,576 698 6,274 3,597 56,794 23

FY 2011 5,800 1038 6,838 3,646 57,569 23

AUGUST Daily Average Ridership Cancels

Booked Rides

On time % Hours

Trips per

Hour Rev

Miles

Average Trip

Distance Service

Days

FY 2012 242.4 30.3 272.7 96.51 156.3 2.00 2,469.3 10.2 23

FY 2011 252.1 45.1 297.3 98.8 158.5 2.03 2,503.0 9.9 23 Number of on-time trips divided by ridership = On-time %


Agenda Item #9

Calls taken Dispatch: 2,117

Denied Trips August 2011: 4

Calls abandoned while on hold: 83

Denied Trips August 2010: 175

Average hold time: 1:18

Same day cancels: 119

Calls taken Scheduling: 1,854

No Show/Late Cancels: 73

Average hold time: 2:21

SWIFT (SHELTERED WORKSHOP INDUSTRIAL FIXED TRANSIT)

Ridership Hours Service

Monthly Daily Average Monthly

Daily Average Days

FY 2012 4,595 199.7 1,220.6 53.0 23

FY 2011 3,980 173.0 1,182.6 51.4 23

Spring Hill Shuttle – Tue/Fri


Monthly Daily Average Monthly

Daily Average Days

FY 2012 85 9.4 39.2 4.3 9

FY 2011 76 8.4 41.4 4.6 9

De Soto FlexRide – Tue/Wed


Monthly Daily

Average Monthly Daily

Average Days

FY 2012 36 4.5 51.8 5.7 9

FY 2011 78 7.8 58.3 5.8 10

Complaints

Arrival/Departures Customer Service Other Total Complaints

Valid Invalid Valid Invalid Valid Invalid Valid Invalid

The JO 9 12 5 19 0 0 14 31

Special Edition 3 3 0 0 0 0 3 3

SWIFT 0 0 0 0 0 0 0 0


Agenda Item #9

Maintenance Performance Statistics

Type Occurrence Status

Roadcalls/Breakdowns 9 – Transit (MDBF – 15,909 miles)

(July 2011 – 11,436)

008 Transmission temp. light

021 A/C stopped

023 Do Not Shift light on

025 Fluid light came on

212 Engine light came on

214 Bus losing power

216 Over heating

220 Over heating

301 Light & alarm came on

18- Special Edition/ SWIFT (MDBF – 5,976 miles)

(July 2011 – 9,417)

046 Brakes hard

100 No A/C

114 A/C quit

115 Loss of coolant

116 Over heating

120 Over heating

120 No radio or power to lift

125 A/C quit

125 Front A/C quit

130 Engine has no power

131 Front end noise

132 Lift door popping open

121 Fan belt

141 Over heating

137 Over heating

148 Rear A/C cycling

149 Rear A/C quit

155 Lift not working


Agenda Item #9

Driver Reported Defects

19 Safety Related Completed 19

155 Non-Safety 108 Completed

47 Carried forward

Preventive Maintenance

91 Scheduled Completed 100%

Monthly Mileage Diesel 250,754 miles Used 40,559 gallons

Monthly Mileage Gas 21,880 miles Used 2,039 gallons

MDBF = Mean Distance Between Failure Note: A Roadcall is counted every time a technician is sent out to service a bus and does not mean that the bus was taken out of service.

Two buses broke down during the month causing a disruption to service. These were: Date Bus # Route Minutes

August 1 141 556 115 August 31 124 546 165

All riders were picked up by a bus running a later route.

Safety Meeting August 16, 2012 – “Precision Driving Course” The August Safety Meeting was cancelled and a precision driving course event was hosted by the Safety Team as a Pep Rally. Of the 45 drivers participating in the event, 29 attained a perfect score. Through observation while driving the course, it was determined which drivers required training on mirror adjustments due to hitting cones. The event took four hours and allowed drivers the opportunity to get involved. The average time per driver on the course was 15 to 20 minutes. The primary focus was on right and left turns which were a part of the course. Accident/Incident/Workers Compensation update for June Preventable - 0

Non-preventable - 0 Workers’ Compensation - 0

Next Safety Meeting is October 18, 2012

johnson county transportation council

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