1 | P a g e

JUWAN (JJ) COPELAND

New Braunfels, TX 78130

Cell: (210) 683-2773

Email: jcopeland13@me.com

Management and Clerical Experience

Office Manager Assistant Greco Construction, Inc.

(General Contractor)

San Antonio, TX

From: 06/2015 – 02/2016

Responsibilities and Duties:

General office duties, administrative, secretarial, computer data entry, A/P, A/R, percentage billing on AIA

forms. Reviewed financial reports, Audited all job reports on a monthly basis. Gathered all information for

Safety, O&M, closeout Manuals and made sure they were delivered to Architect /Owner per schedule.

Reviewed and executed all new contracts with required documentation to be returned to the Owners and copied

for our files.

Accounts Receivable Administrator Basic Industries, LLC (Parent Company is Brace Inc.)

(Scaffolding Contractor)

Schertz, TX

From: 08/01/2013 – 02/2015 Responsibilities and Duties:

Most of my duties involved invoicing the T&M for my region and some of the larger accounts in the Northern

region which meant pulling hours from payroll and time sheets, using Sage Timberline to gather information to

bill materials and 3rd

party rentals. I also had Lump Sum, Composite Rate jobs I invoiced from PO’s and

Contracts. Most of our work was perform in the refineries throughout Texas. We had a lot of onsite, blast yard

work that I billed from work orders or cash tickets. I was also responsible for the collections in my region and I

had most of my accounts at the under the, over 30 day mark on a consistent basis. I also processed the lien

paperwork for any accounts that defaulted on payments for all regions within the entire company. I was

responsible for a $5,000.00 petty cash account for our region as well, that was balanced monthly.

2 | P a g e

Administrative Assistant J&J Worldwide Services

(Construction Subcontractor for the Military)

BAMC and Ft. Sam Houston San Antonio, TX

From: 06/2011 – 06/2013 (Full time employee)

(06/11-01/12) as a temp at BAMC office under Matt Engbrock

Responsibilities and Duties:

General office duties, administrative, secretarial, computer data entry, financials, A/P, A/R, percentage billing

on AIA forms, kept track of materials and labor (certified payroll) for accurate service work records. Gathered

all info. for the Safety and O&M manuals and made sure they were delivered to proper authorities per schedule.

Reviewed and processed all new contracts and prepared for files processed all required documents to be

returned to the Subcontractors and proper Government representative.

Note: I was unemployed from July 2010 until June 2011 due to Companywide layoffs.

Administrative Assistant ISI Detention Contracting

(General Contractor)

San Antonio, TX

From: 07/2009 – 07/2010

Responsibilities and Duties:

General office duties, administrative, secretarial, computer data entry, financials, A/P, A/R, percentage billing

on AIA forms, kept track of materials and labor (certified payroll) for accurate service work records. Gathered

all info. for the Safety and O&M manuals and made sure they were delivered to GC per schedule. Collections

and filing of liens on past due payments from GC. Reviewed and processed all new contracts and prepared for

files processed all required documents to be returned to the GC and for our files.

Office Mgr / Administrative Assistant Embrey Partners/Apartment Builders L.P.

(General Contractor)

San Antonio, TX

From: 07/2008 - 07/2009

Responsibilities and Duties:

General office duties, administrative, secretarial, computer data entry, financials, A/P, A/R, percentage billing

on AIA forms, kept track of materials and labor for accurate service work records, maintained and scheduled all

customer inspection records.

3 | P a g e

National Account Sales Project Mgr Protection One (Security Alarm / Fire Alarm / Intrusion)

Irving, TX

From 04/2005- 07/2008 Responsibilities and Duties:

General office duties including, administrative, secretarial, computer data entry, financials, A/P, A/R,

percentage billing on AIA forms, kept track of materials and labor for accurate service work records,

maintained and scheduled all customer inspection records. Monitored collections, keeping the 120 day at less

than 2% on a quarterly basis and the 90 day at less than 5%. Knowledgeable in OSHA regulations and

hazardous materials. Processed new employee personnel folders calculated timesheets, Payroll (certified and

company) and maintained accurate employee attendance records and scheduled vacations. Composed

correspondence and memoranda; work processed lengthy proposals/quotes, contracts, simultaneously, managed

and monitored installations throughout U.S. in over 80 Branch offices.

Branch Administrator

Responsibilities and Duties:

Process payroll weekly, calculated budget reports and time management reports for the Branch Mgr and various miscellaneous duties

as required

Office Manager APi Systems Group, Inc. (Fire Sprinkler Co.)

Garland, TX

From 06/2002- 03/2005

Responsibilities and Duties:

General office duties including administrative, secretarial, computer data entry, financials, A/P, A/R and knowledgeable

in construction billing i.e., AIA forms, percentage billing, keeping track of materials and labor for accurate service work

records( including certified payroll), maintained and scheduled all customer inspection records. Monitored collections for

a multi-million dollar company keeping the 120 day at less than 2% on a quarterly basis and the 90 day at less than 5%.

Knowledgeable in OSHA regulations and hazardous materials.

Processed new employee personnel folders, processed payroll and maintained accurate employee attendance records and

scheduled vacations. Composed correspondence and memoranda; work processed lengthy proposals/quotes, contracts,

simultaneously, managed and monitored office of 38 employees.

Administrative Asst / Secretary Landmark General Contractors

Southlake, Texas

From: 2001- 2002 Responsibilities and Duties:

Assisted the VP with all project management duties, kept subcontractor records updated, and took bids for all new

projects. Assigned jobs to all superintendents set up living accommodations through out the U.S. Set up all utilities for the

work site trailers.

4 | P a g e

Office Manager / Admin. Asst. Standard Automatic Fire Enterprise, Inc. (Fire Sprinkler CO.)

San Antonio, TX

From: 1997- 2001 Responsibilities and Duties:

General office duties including data entry, financials, A/P, A/R, percentage billing on AIA forms, kept track of

materials and labor for accurate service work records (including certified payroll), maintained and scheduled all

customer inspection records. Knowledgeable in OSHA regulations and hazardous materials. Processed new

employee personnel records, processed payroll, composed proposals/quotes, contracts, simultaneously,

managed and monitored office of 30 employees.

Accounts Receivable/Payable Collage Station, TX

Responsibilities and Duties:

General office duties including Data entry, A/P, A/R, percentage billing on AIA forms.

Education and Training Harris County Community College, Business Management, Accounting I and II,

Macintosh Service Training Center-Certified to build and service Macintosh computers and peripherals.

Quick Books, Quantum, Smarts Pro MMS Purchasing System, T.O.M’S (Task Order Management System),

Proficient in WordPerfect, Timberline, Service Manager, Quattro, Lotus 123, Microsoft Word, Excel, Job Power,

Computer Ease, AS400, Access Data Base, Microsoft Outlook, SDW Equipment and Estimating, Master Mind Data Base,

Kronos Time and Payroll Data Base, Crystal Reports, Business Objects Reports.

Composed correspondence and memoranda; work processed lengthy proposals/quotes, c

References furnished on request.

Sincerely,

Juwan (JJ) Copeland