January 9, 2017 Time 9:00 am-10:00am

COUNCIL CHAMBERS LACOMBE AB

INVITEES:

Members: Mayor Steve Christie, Chairperson, Mayor, City of Lacombe Mayor Melodie Stol, Vice Chairperson, Mayor, Town of Blackfalds Councillor Ken Wigmore, Lacombe County

Others: Matthew Goudy, CAO – NRDRWWSC, Acting CAO – City of Lacombe Myron Thompson, CAO, Town of Blackfalds Preston Weran, Director of Infrastructure & Property Services, Town of Blackfalds Terry Hager, County Commissioner, Lacombe County Keith Boras, Manager of Environmental & Protective Services, Lacombe County John Van Doesburg, Commission Administrator, C&J Vanco Services Ltd.

AGENDA

1. Call to Order

2. Adoption of Agenda

3. Adoption of Previous Minutes

December 9, 2016

December 20, 2016

4. Contract – Lacombe Lift Station

5. Contract 3 – Pipeline Blackfalds to Odour Management Facility

Recommendation for Tender Award –Lacombe Regional Lift Station January 3th, 2017 By: Matthew Goudy, P.Eng

PURPOSE:

To request the Commission's direction on proceeding with the award of the Lacombe Regional Lift Station.

BACKGROUND:

The third tender released for the North Red Deer Regional Wastewater Services Commission’s pipeline project was the Lacombe Regional Lift Station, located in Lacombe. Five contractors were prequalified for the work, to ensure capacity to successfully complete the job, leaving the selection criteria to be limited to price.

Contractors were given a three-week tender period, and all five prequalified bidders submitted competitive bids. The tender was closed on December 21, 2016.

The Commission has previously awarded the contract for the Blackfalds Regional Lift Station and the Odour Management Facility. Work has already begun on those portions of the project.

ISSUE ANALYSIS:

The Commission continues to await an official debt limit extension, to facilitate borrowing capacity from a financial institution.

The five bids received are as follows (from lowest to highest): Company Name

Total Tender Price (excluding GST)

$7,989,337.40

$8,307401.30

$8,784,953.39

$9,158,001.60

$9,283,809.89 The submissions were reviewed by Stantec, who confirmed that as the lowest compliant bid has significant experience with this type of infrastructure. Should the Commission choose to award the tender at the January 9th meeting, Administration recommends be awarded the project. ALTERNATIVES: The Commission may choose to: A. Defer decision on the award of the tender, until the next regular meeting, scheduled for February, OR B. Award the tender to at a Tender Price of , including GST, OR C. Direct Administration how they wish to proceed. ATTACHMENTS: Tender Award Recommendation - Stantec.pdf ACTION/RECOMMENDATION: THAT the Commission award the tender for the Lacombe Regional Lift Station to

, at a Tender Price of , including GST.

Recommendation for Tender Award –Contract 3- Blackfalds to OMF Pipeline January 3, 2017 By: John Van Doesburg

PURPOSE:

To request the Commission's direction on proceeding with the award of Contract 3- Blackfalds to the Odour Management Facility Pipeline.

BACKGROUND:

The fourth tender released for the North Red Deer Regional Wastewater Services Commission’s pipeline project was the Wastewater Pipeline from Blackfalds to OMF, just north of the City of Red Deer. Five contractors were prequalified for the work, to ensure capacity to successfully complete the job, leaving the selection criteria to be limited to price.

Contractors were given a three-week tender period, and three prequalified bidders submitted competitive bids. The bids were separated by a large margin of over $3,686,208.75 between the highest and second lowest bide lowest. The tender closed on December 22, 2016.

The Commission has previously awarded for the first and second contracts for this project. Work has already begun on those portions of the project.

ISSUE ANALYSIS:

The Commission continues to await an official debt limit extension, to facilitate borrowing capacity from a financial institution.

The three bids received are as follows (from lowest to highest):

Company Name Total Tender Price (excluding GST)

$11,858,183.40

$15,544,392.15

$16,632,972.30

Stantec, who confirmed as the compliant bid, reviewed the submissions. Pidherney’s Construction has significant experience with this type of infrastructure, and successfully completed similar facilities for the South Red Deer Regional Wastewater Services Commission. Administration recommends Pidherney’s Inc. be awarded the project. ALTERNATIVES: The Commission may choose to: A. Defer decision on the award of the tender, until the next regular meeting, OR B. Award the tender to at a Tender Price of , including GST, OR C. Direct Administration how they wish to proceed. ATTACHMENTS: Tender Award Recommendation - Stantec.pdf ACTION/RECOMMENDATION: THAT The Commission award the tender for Contract 3- Blackfalds to the Odour Management Facility Pipeline to at a Tender Price of , including GST.

In Camera Session – Expropriations January 4th, 2017 By: Matthew Goudy, P.Eng PURPOSE: To provide information to the board of Directors, in camera, on the status of land acquisition and possible expropriation in the future. BACKGROUND: A major element in the development of the wastewater project is the acquisition of land for the right of way and locations for the Odour Management Facility and Lift Stations. The land acquisition started in May 2016 and there are a few outstanding properties that have not been acquired for various reasons. ISSUE ANALYSIS: There is an immediate need for some of the properties to continue and keep the project on track. FINANCIAL IMPLICATIONS: There are major financial implications in the non-completion of the project by March 2018. The properties have been budgeted in the total project budget, in the amount of $3,000,000. LEGISLATIVE AUTHORITY: The Commission is authorized to acquire land for the project as per the MGA Section 602.13. STRATEGIC/BUSINESS PLAN REFERENCE: The land is referenced in the project by the alignment. ALTERNATIVES: 1. Expropriate the properties and have an independent authority determine the value. 2. Continue negotiating with property owners. 3. Give the property owners the monies and conditions requested.

ATTACHMENTS: Will be presented at in camera session. ACTION/RECOMMENDATION: THAT the Commission authorize Administration to initiate expropriation on the properties presented in Camera. (NOTE: Actual resolution must identify specific property addresses)

Engineer’s Report January 4, 2017

North Red Deer Regional Wastewater Services Commission (NRDRWWSC)

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Submitted to: North Red Deer Regional Wastewater Services Commission Matt Goudy, P.Eng. – CAO John Van Doesburg – Project Manager

Submitted by: Stantec Consulting Ltd. - Red Deer Per: Todd Simenson, P.Eng.

Joel Sawatzky, P.Eng. Cody Gillrie, P.Eng., CET Sam Fritz, Intern

FILE 113929319

1. Land Acquisition

a. The Field agent, Land Solutions, is currently conducting land acquisitionnegotiations and payments.

b. Expropriation is ongoing for the land parcel and the parcel.As there is some difficult acquiring some other parcels, there may beadditional expropriations required.

c. Land Solutions and the Commission’s lawyers are currently working with lawyer to acquire the ROW.

d. Crossing applications for Hwy 597, Hwy 2A north, and Hwy 2A southhave been submitted to AT.

e. Crossing applications for CP and CN have been submitted for Contract 3crossings. The other two crossing applications are being finalized.

2. Field Investigations

a. Geotechnical – Final alignment report is complete. ParklandGEO iscurrently finishing the CP and CN geotechnical reports for Contracts 1and 5.

b. Environmental – Complete

c. Utility Locates – Complete

d. Topo Survey – Complete

Engineer’s Report - Stantec January 4, 2017 North Red Deer Regional Wastewater Services Commission – Engineer’s Report

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3. Design Progress

a. The detailed design is complete for Contracts 2, 3, 4 and 6 and is nearing completion for Contracts 1 and 5 - the pipeline sections from the City of Red Deer WWTP to the OMF and from the Blackfalds Lift Station to the Lacombe Lift Station.

Table 1.0 - Tender and Construction Schedule

Contract Tendering and Award Period Construction and Commissioning

Contract 1

WWTP to OMF Pipeline

Jan 26 – Feb 16, 2017

Award early Mar, 2017 Mar 2 2017 – Feb 28, 2018

Contract 2

Odour Management Facility

Oct 25 - Nov 16, 2016,

Awarded Dec 9, 2016 Dec 9, 2016 – Jan 16, 2018

Contract 3

OMF to Blackfalds Pipeline

December 1, 2016,

Award mid-Jan, 2017 Jan 12, 2017 – Jan 31, 2018

Contract 4

Blackfalds Lift Station

Closed Oct 25, 2016,

Awarded Nov 28, 2016 Dec 6, 2016 – Jan 27, 2018

Contract 5

Blackfalds to Lacombe Pipeline

Feb 16, 2017 – Mar 9, 2017

Award mid-Mar, 2017 Mar 23, 2017 – Feb 28, 2018

Contract 6

Lacombe Lift Station

Late Nov / Early Dec, 2016,

Award mid-Jan, 2017 Jan 12, 2017 – Feb 28, 2018

4. Tender Progress

a. Contract 2 (OMF) and Contract 4 (Blackfalds LS) have been awarded.

b. Tender Recommendations for Contract 3 (Blackfalds to OMF Pipeline) and Contract 6 (Lacombe LS) have been submitted for review and approval by the Commission.

c. Contracts 1 (OMF to WWTP Pipeline) and Contract 5 (Lacombe to Blackfalds Pipeline) will be tendered late January and mid-February.

5. Construction Progress

a. Contact 4 (Blackfalds LS) - Pre-Construction meeting was held on December 9.

i. Preliminary site excavation, earthworks and installation of the shoring system for the large excavation have started at the lift station.

b. Contract 2 (OMF) – Pre-Construction meeting scheduled for January 10.

Engineer’s Report - Stantec January 4, 2017 North Red Deer Regional Wastewater Services Commission – Engineer’s Report

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6. Technical Memos

a. Technical Memo 9: Pipeline Hydraulics and Transient Analysis

i. The transient analysis final report has been submitted to the Commission.

b. Technical Memo 10: System Operation and Communications

i. Stantec to update the draft memo for review – February 2017

c. Technical Memo 15: Odour Control Equipment Preselection

i. Draft was submitted and comments recently obtained. Stantec will finalize the memo in the next week.

1. Blowers – Recommending Sulzer (TDH) 2. Biofilters – Recommending BIOREM 3. Chemical Injection – Recommending Evoqua (Siemens)