January 2011 Rules Education

Athletics Compliance

Agenda1. OCR/Roster Management (Betsy)2. Study Table/Rosters/Important Dates

(Susan)3. Rules Quiz (John)4. NLI Signing Period/Checks/Books (David)5. Change In Status forms (Jenn)6. SAAP and Conduct (Betsy)7. Dismissals due to Student-Athlete Issues

(Betsy)8. Scholarship Costs (Betsy)9. Initial Elig and Recruiting Reminders

(Jenn)10.MWC Update (Betsy)11.Reminders

OCR /CAL NOW•OCR report turned in on Dec 17…mainly

dealing with 0809..•Need to continue to maintain good

records…•Probable campus visit in the Spring

•CAL NOW..should meet two of three targets…and FA one is very close…next year’s report should meet all three

Roster Management 11-12•Working with Subcommittee and

consultant to approve new RM #s•Have worked with coaches’ wish list,

NCAA averages and our need to meet participation and scholarship numbers…

•Hope to have it out to you by month’s end at the latest next coaches’ meeting

Study Table Hours• Jan 18 – 21 (No Hours Required)

▫Building open T-F 7:30am – 5pm (Monday is a school holiday)

•Jan 24 – 28 ▫First week of Study Table/regular bldg hours (no

Sun)▫Regular Hours Required▫Jan 24 Study Table Orientation 6pm in Josephine

Mandatory (receive 1 hr credit)•Jan 30—New Sunday hours (3:30 – 8:30)

ATHL Rosters•Check carefully before Friday, Jan 21•Tell SA to see SAS advisor if not enrolled•Non-athlete student enrolled??

▫Can drop online from your class roster during first 10 days of instruction

▫Click the box and select “drop/withdraw”•During term

▫Cut/Quit SAs need to drop class (see SAS advisor)

Important Dates•1/19 First day of class•2/1 Last day to clean up ATHL rosters online•2/4 Apps for Spring Graduation due•2/15 Last day to add/drop•3/2 Last day priority financial aid apps•4/19 Last day to drop w/ “serious and

compelling” reason(Cut/Quit is considered compelling)

Back to School stuff•Official team GPAs available after 1/14•Travel letters—reminders for SAs

▫Must give to instructors (in 1st week)▫SAs are not excused from work▫Talk to instructor and know what the

accommodation is before you leave•Study Table Lists—finalized by 1/14•Continue to promote QUALITY of study

time over QUANTITY

Rules Quiz (question #1)True or False?A coach may provide a current student-

athlete with a wedding present

Quiz Question #1 Answer•True- NCAA Interpretation:

“determined that such an arrangement would be precluded, unless it is demonstrated that the coach provides such gifts to all the weddings he or she attends, and the gift is consistent with the type of gifts normally given”

Rules Quiz (question #2)True or False?During the first week of class a student-

athlete may compete while enrolled less than full-time, so long as they are sitting in on the classes that they intend on adding and their advisor is aware of the situation.

Pop Quiz (question #2 answer)The answer is false:•14.1.8.2 Requirement for

Competition.•To be eligible for competition, a student-

athlete shall be enrolled in at least a minimum full-time program of studies leading to a baccalaureate or equivalent degree, which shall not be less than 12 semester or quarter hours. (Revised: 6/1/07)

John

Key Points to Remember• For practice only, student-athlete may

participate in first five days of semester while still working out their academic schedule; however, they must be enrolled at least part-time

• For competition, student-athlete must be enrolled full-time (always always always!) other than between terms and in their last semester of competition if approved for graduation (through Enrollment Services, SAS and Compliance) in <12 hours.

Rules Quiz (question #3)•When filling out your practice and

competition logs for a day of competition, you should:

•A) Add up the actual time the competition took and any other athletic activities that day

•B) Just write down the actual amount of time that the contest took

•C) Write down three hours on the competition line

Pop Quiz (question #3 answer)•C) A competition day is always prorated

at three hours and includes all activities for that day.

NLI Signing Period•February 2: NLI Signing Period begins for

Football, W. Soccer, Track & Field▫Scholarship Request Forms ASAP

Turn into John

Scholarship Checks - Spring•January 19 – ½ check•February 1st – full•March 1st – full•April 1st – full•April 29th– full

Spring Textbook PickupSport Date Time

Softball Jan. 13 9:15 amW Basketball Jan. 13 10:00 am

W Swim Jan. 13 11 amM Basketball Jan. 13 12 pm

M Tennis Jan. 18 10:00 amW Tennis Jan. 18 10:15 am

Baseball Jan. 18 10:30 amW Lacrosse Jan. 18 11 amW Soccer Jan. 18 11:30 amVolleyball Jan. 18 12 pm

W Golf Jan. 18 12:30 pmM Golf Jan. 18 12:45 pm

Equestrian Jan. 18 1 pmFootball Jan. 18 2 pm

M & W Track Jan. 18 3 pm

Change In Status (Cut/Quit/Add) Forms• Change In Status Forms (Cut/Quit/Add)

▫ Timely submission is VERY important NCAA and Institutional drug testing Scholarship disbursement Eligibility and Certification SAS monitoring Roster management

• Drop Forms▫ Please submit drop forms for ALL midyear graduates ASAP▫ In Spring, indicate on squad lists who is not returning, including walk-ons and

graduates

• Add Procedure questions – see Jennifer1. Academic Workup2. Physical3. Compliance Meeting (Set up a time with Jennifer)

Conduct and SAAP Programs•Reminder : it is not an option to not

report SA issues to your sport administrator.

•Also there are some new supplements out that trigger positive results on drug tests. Be sure to remind your SAs that any supplement should be checked out by Andy before use…

Coach Dismissals related to Student-Athlete Issues• Reminder that new generation of student-athlete

does want to be coached well and worked hard, • Reminder when things go wrong with a student-

athlete situation, best to inform administration and deal with the issue…do not cover it up..

• In 2 of the 3 cases, it appears the situation could have been solved without the coach being fired……..

• Remember….things always come up with so many student-athletes and sports…and sometimes people make mistakes…... It is how we manage the issues that is important…..

Scholarship Costs• As you know fees increased again this year after our

budget was set.• As these costs rise , our Annual Fund has gone up but not

at the same rate• We all need to be more mindful as we use scholarship

dollars:▫ Make student-athletes aware that failing grades and D’s that

cause class retakes…..cost money and delay graduation▫ Make every effort to stay within the 75-25 scholarship

guidelines for your sport…this is our budgeted base……in-state is definitely less costly than out-of-state

▫ Encourage gifts to the BDF annual fund…..scholarship dollars are the basis for our program….

Initial Eligibility• Please continue to encourage your PSAs to have all

transcripts through their Junior year/7th Sem senior year sent to the Eligibility Center for certifications.

• Please make sure that they have ALL their Test Scores submitted as well.

• 7th Semester transcripts (& 8th Sem IP schedules) should be submitted to advisors as soon as they are available.

• Final Amateurism Request- April 1

Recruiting Reminders

•Please have all phone calls and contacts/evaluations through the end of the year entered into CAi immediately.

•Please have all documents together and submitted to compliance before requesting a visit. Please do not expect compliance to do the leg work.

Mountain West Conference•On monthly calls with SWA’s dealing with

reports from coaches’ meetings..•Yesterday learned we are scheduled to host

2014 MWC Cross Country Championship…•Although we are a year away please

continue to be on calls and especially try to determine if there are things we need to change per hosting or event management, video exchange, etc so we can plan..

Reminders• Keep your squad-list clean and up to date.

▫ Please review before the beginning of the semester ▫ Report all changes to Jennifer

Student-athletes may not appear in movies, reality shows etc., without prior approval from Compliance. Their eligibility may be negatively effected

• Next meeting February 8, 2011