IUPUI Speaker’s LabCA 001G278-7940

http://liberalarts.iupui.edu/spchlab/

Welcome to PowerPoint2007

PowerPoint was designed to help you convey information to your audience during a presentation.

It is designed to be a complement to your presentation.

This presentation will help you get started in the world of PowerPoint.

How to Start

Open up the PowerPoint

program.

It will start with a Blank

Presentation

Right-click to choose what

type of slide you will need

Different Slides

There are three slides you’ll use MOST of the time.

1. Title slide 2. Title and Content3. Two Content4. Blank slide

2

3

1

4

Start with a title slide. It will look like the image above.

Include a title

The subtitle usually includes your name, section number, etc.

Adding a New Slide

Now you have completed the title slideTime to add a new slide.Home Slides New Slide

Now you must select the type of slide you want: Text (Title and Content) or something with an image (Two Content)

Let’s start with text!

A Text SlideFirst add a title. A few words are fine.Then click to add text.Use short phrases, it is rare to use complete

sentences. <Enter> after each one. It will automatically

bullet them.

Let’s Talk About Text

The text should be a good size (24-32 font)

It should be consistent (the same size on all slides)

It should be in an appropriate colorContrasting to the backgroundIf the background is dark = light textIf the background is light = dark text

e.g.

Picture TimeNow let’s try a Text and Clipart slideSet the layout as Two Content, then you

would enter you title in the title box and text in either of two boxes below.

Notice that all boxes can change size, you can increase, decrease or eliminate contents completely.

Now we can talk about pictures.

Pictures

You can get pictures three ways

From internet sites

From Clip Art

From a file (saved on a flash drive, disk etc.)

Internet Pictures

Very easy Find a siteChoose an imageUsing your mouse - right clickOnce the box opens CopyGo to the slide you want the picture

on right click Paste

Clip Art

Click on the clip art icon

Search for a picture (Insert Clip Art,

then look at the right)

Click your selected picture.

Pictures From FilesInsert PictureSelect the picture file

and click InsertPosition and re-size

the pictureThis can be used if

you are going to scan a picture or use one saved on your computer or portable storage.

Media Clips From Files•Insert Movie •Select the media file and click Insert•Position and re-size the media clip•Choose to play it automatically or when clicked

BackgroundLet’s choose a background.Try to find one that matches the theme of the

speech.Is it light-hearted?Serious?What types of colors match the mood of the

topic?

ColorsMake sure the colors will be easy to see. It’s all about the contrast. The text should

be visible on the background.You can do Black on White, but color is

nice.Be careful using colors that are hard on

the eyes especially Yellow and Red. Use these sparingly, they are great for accents!

Bad ExampleBad Example

Good ExampleGood Example

Setting the colorsThere are two ways to set the colors

Apply Design TemplateFormat Slide Color Theme

Design templates are predetermined and are easy to use, but they do limit your creativity.

Format Slide Color Theme takes more time, but gives you greater control over your design

Apply Design TemplatesSelect Design ThemesTry the dropdown to see more templates. A

box will appear below. You can see examples of the different templates in the view window. Feel free to view the options.

Click on the one you want.

Format Slide Color Theme Click Design Colors

Select one of the predetermined color themes, then go Design Background Styles (top right)

Pick the style you want to apply, or go to Format Background. Try to click around to see which effect is best fit for you presentation.

Warning: Do Warning: Do notnot close the close the box unless you have made box unless you have made your decision.your decision.

Fill EffectsGradient blends one color

with grey or two colors in a variety of layouts.

Texture lets you choose from a number or predesigned textures.

Picture lets you insert any existing image as the background.

When you select a picture, you can click Picture below to set the color, brightness and contrast.

What can I do if I mistakenly applied an theme I don’t like?

Click Reset Background. If the box turns grey, close the box then press Ctrl+z on your keyboard.

Then go back to the last slide and read the warningwarning.

Speech – Visual AidWhatever you are speaking about should

match what is being displayed via PowerPoint.

If you have a point you wish to make in your speech, but do not have a visual aid for this point; then just add a BLANK SLIDE.Blank Slides are also very useful as the first

slide of your presentation.

Blank SlideTo add a blank slide

Add a new slideSelect blank slide

Add as many as you needNow let’s turn the slide Black.

It is less distracting that way

Turn it blackGo to the slide you want black.Select Design Background Styles

Format BackgroundChoose Solid fill.Click on the Black colored box in the

dropdown of Color.Check Hide background graphics.Click “Close” – do NOT select “Apply to

All”

(This is what it will look like!)

Final Design PointsThere are many options on how to do

things, choose what works best for you and your presentation.

PowerPoint is just a helper to your speech, not the speech itself. Use Powerpoint to reinforce, visualize or emphasize.

A good guideline is about 1 content slide per minute of the speech (content slide meaning, do not count the blank or title slides).

Saving Your FileSave your presentation to portable media and/or

on network accessible storage.Many general access computers on campus delete

saved files when you log off – make sure you have saved your file somewhere secure.

Technology is never 100% reliable – disks and flash drives corrupt or get lost, network access may not be available when you need it. It is highly recommended that you save your presentation (and other important work) in two locations – a portable storage such as a flash drive or disk and a network accessible location such as Oncourse or an attachment emailed to yourself.

Saving Your FileEvidence shows PowerPoint 2007 can recognize

the files saved in PowerPoint 2003 and keep all the settings. However, files saved in PowerPoint 2007 usually perform badly in PowerPoint 2003. Check the equipment before you give the presentation and not disappoint yourself.

When you insert videos from your own collection, such as files ended with *.avi, *.mov, save them in the same folder of your slides. Otherwise, it is very possible that they won’t show up when you play the slides.

Running Your PresentationSelect Slide Show From BeginningTo advance

Left mouse clickEnterSpace BarDown/Right arrows

To go backBackspaceUp/Left arrow