item no. -...
TRANSCRIPT
Item No. Audit & Finance Standing Committee
March 20, 2013
TO: Chair and Members of Audit & Finance Standing Committee
SUBMITTED BY: ___________________________________________________________
Doug Trussler, Fire Chief, Fire and Emergency DATE: March 12, 2013 SUBJECT: 13/14 Preliminary Budget Presentation
ORIGIN At the December 4, 2012 Committee of the Whole, Regional Council directed staff to present the 2013/14 draft Budget and Business Plans to the Audit and Finance Committee for review and discussion prior to consideration by Regional Council. RECOMMENDATION It is recommended that the Audit and Finance Committee direct staff to proceed to prepare the Fire and Emergency Budget and Business Plan as proposed in the accompanying presentation, incorporating additional direction provided through the committee discussion on March 20, 2013 for inclusion in the proposed HRM 13/14 Budget and Business Plan documents.
Original Signed
Fire and Emergency - 2 - March 20, 2013 14/13 Preliminary Budget Presentation Audit & Finance Standing Committee BACKGROUND As part of the design of the 2013-2014 Proposed Budget, the Audit and Finance Committee is reviewing each Business Unit’s high level budget and proposed plans in advance of detailed Budget and Business Plan preparation. At the December 4, 2012 Committee of the Whole Regional Council considered their Strategic Priority Outcomes and directed staff to: “present the 2013/14 draft Budget and Business Plans to the Audit and Finance Committee for review and discussion prior to consideration by Regional Council following the priority outcomes described in Attachment “A” having regard to the changes and additional priorities raised by Council during the course of discussion in Committee of the Whole.”
DISCUSSION Staff has prepared a draft Business Unit Budget and Business Plan presentation consistent with the fiscal direction received from the Audit and Finance Committee on December 19, 2012 and aligned with the Council Priorities discussed at the December 4th Committee of the Whole. The priorities for the coming year will see Fire and Emergency focusing on the Fire Underwriters Survey which we anticipate being completed late fall. The Operational Review/ Strategic Master Plan will further encompass the recommendations from the Fire Underwriters Survey as a building block in the development of a Strategic Master Plan. Following direction from the Audit and Finance Committee, staff will proceed to prepare the detailed Budget and Business Plan for inclusion in the proposed HRM 13/14 Budget and Business Plan documents to be presented to Audit and Finance Committee as per the process and schedule endorsed by Regional Council on December 4, 2012. FINANCIAL IMPLICATIONS This report complies with the Municipality’s Multi-Year Financial Strategy, the approved Operating, Project and Reserve budgets, policies and procedures regarding withdrawals from the utilization of the Project and Operating reserves, as well as any relevant legislation. COMMUNITY ENGAGEMENT None are associated with this report. ENVIRONMENTAL IMPLICATIONS None
Fire and Emergency - 3 - March 20, 2013 14/13 Preliminary Budget Presentation Audit & Finance Standing Committee ALTERNATIVES The Audit and Finance Standing committee can choose to amend the Budget and Business Plan as proposed in the accompanying presentation through specific motion, and direct staff to proceed to prepare the Budget and Business Plan for inclusion in the proposed HRM Budget and Business Plan documents. ATTACHMENTS Presentation ______________________________________________________________________________ A copy of this report can be obtained online at http://www.halifax.ca/boardscom/SCfinance/index.html then choose the appropriate meeting date, or by contacting the Office of the Municipal Clerk at 490-4210, or Fax 490-4208. Report Prepared by: Darlene Ellis, Coordinator, Fire and Emergency, 490-5614 Financial Approval by: ___________________________________________________
Greg Keefe, Director of Finance & Information Technology/CFO, 490-6308 ______________________________________________________________________________
Original Signed
ww
w.h
alifa
x.ca
Fire
&E
mer
genc
yM
arch
20,
201
3
Audi
t and
Fin
ance
Com
mitt
ee
13/1
4 Dr
aft
B
udge
t and
Bus
ines
s Pla
n
Audi
t & F
inan
ce C
omm
ittee
13
/14
Dra
ft B
udge
t and
B
usin
ess
Plan
1
ww
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x.ca
Fire
& E
mer
genc
y - O
verv
iew
Cov
erag
e A
rea:
5,5
77 k
m2
Pop
ulat
ion
Ser
ved:
413
,700
per
man
ent r
esid
ents
C
all V
olum
e: 1
1,90
7 R
espo
nses
57
Fire
Sta
tions
:
18 -
24 H
our C
aree
r Sta
tions
15 -
Com
posi
te S
tatio
ns
24
- Vo
lunt
eer S
tatio
ns
Ope
ratio
ns S
taff:
406
Car
eer I
AFF
Mem
bers
159
Urb
an V
olun
teer
Mem
bers
533
Rur
al V
olun
teer
Mem
bers
2
ww
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x.ca
Fire
& E
mer
genc
y - S
ervi
ce A
reas
Ope
ratio
ns
•Fi
re S
uppr
essi
on &
Res
cue –
Stru
ctur
al &
Wild
land
/Urb
an In
terfa
ce
•P
re-H
ospi
tal E
mer
genc
y M
edic
al S
ervi
ces
(MFR
) •
Tech
nica
l Res
cue
- Aut
o E
xtric
atio
n, Ic
e /W
ater
, Con
fined
Spa
ce, T
renc
h,
H
igh/
Low
Ang
le R
ope
(Tow
er C
rane
), U
rban
Sea
rch
and
Res
cue
(HR
M o
nly)
•
Haz
ardo
us M
ater
ials
/ D
ange
rous
Goo
ds R
espo
nse
•C
hem
ical
Bio
logi
cal R
adio
logi
cal &
Nuc
lear
(CB
RN
) – P
rovi
ncia
l Res
pons
e •
Em
erge
ncy
Man
agem
ent O
ffice
(EM
O)
Appr
oved
Ser
vice
Sta
ndar
d (T
rave
l Tim
e –
Firs
t Arr
ivin
g En
gine
C
ompa
ny)
•U
rban
– P
opul
atio
n ex
ceed
ing
100
pers
ons
per k
m2 –
5 M
inut
es, 9
0% o
f th
e tim
e •
Rur
al –
Pop
ulat
ion
unde
r 100
per
sons
per
km
2 – 1
0 M
inut
es, 9
0% o
f the
tim
e
3
ww
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Fire
& E
mer
genc
y - S
ervi
ce A
reas
Emer
genc
y R
espo
nse
Cal
ls
Fire
s –
1361
; Ala
rms
/ Sm
oke
Inve
stig
atio
ns –
421
1; A
ccid
ents
– 1
441;
D
ange
rous
/Haz
ardo
us –
120
; Pub
lic A
ssis
t (M
edic
al, R
escu
es, e
tc.) –
4774
Fi
re F
leet
15
6 Fr
ont L
ine
App
arat
us &
164
Sup
port
Vehi
cles
C
aree
r Sta
ffing
•
Cur
rent
dai
ly s
taffi
ng th
resh
old
for 1
8 - 2
4 ho
ur fi
re s
tatio
ns =
70
mem
bers
per
pl
atoo
n.
•W
hen
staf
fing
drop
s be
low
70,
due
to p
lann
ed o
r unp
lann
ed le
aves
of a
bsen
ce, i
t re
sults
in a
n ov
ertim
e si
tuat
ion.
•
To re
duce
ove
rtim
e co
sts,
one
opt
ion
is to
rede
ploy
sta
ff to
oth
er s
tatio
ns fo
r the
du
ratio
n of
the
shift
. Thi
s re
sults
in s
tatio
ns b
eing
per
iodi
cally
uns
taffe
d. T
his
is
prim
arily
a s
umm
er e
vent
due
vac
atio
ns.
4
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x.ca
Fire
& E
mer
genc
y - S
ervi
ce A
reas
Ope
ratio
ns S
uppo
rt
Fire
Pre
vent
ion
Div
isio
n Li
fe S
afet
y In
spec
tions
, Fire
Inve
stig
atio
ns, P
ublic
Fire
Saf
ety
Edu
catio
n, a
nd
Min
imum
Res
iden
tial S
tand
ards
M-1
00
•11
fire
insp
ecto
rs
•15
0,26
7 to
tal p
rope
rties
in o
ur R
ecor
ds M
anag
emen
t Sys
tem
(RM
S)
•26
,919
are
cur
rent
ly u
ncla
ssifi
ed a
s pe
r typ
e of
occ
upan
cy
Pr
ofes
sion
al D
evel
opm
ent,
Trai
ning
& S
afet
y D
ivis
ion
Ope
ratio
ns, S
peci
al O
pera
tions
, Rec
ruit
(Car
eer &
Vol
unte
er) O
ffice
r D
evel
opm
ent,
Hea
lth &
Saf
ety,
Pre
-Hos
pita
l Em
erge
ncy
Med
ical
Ser
vice
•
Nin
e tra
inin
g of
ficer
s •
All
train
ing
for 6
92 v
olun
teer
fire
fight
ers
and
466
care
er fi
refig
hter
s
5
ww
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Fire
& E
mer
genc
y - S
ervi
ce A
reas
Logi
stic
s D
ivis
ion
Equi
pmen
t Pro
cure
men
t & M
aint
enan
ce, F
irefig
hter
Per
sona
l Pro
tect
ive
Equ
ipm
ent (
PP
E),
Sel
f Con
tain
ed B
reat
hing
App
arat
us (S
CB
A),
and
Em
erge
ncy
Sce
ne S
uppo
rt •
Two
equi
pmen
t tec
hnic
ians
; tw
o S
CB
A te
chni
cian
s; tw
o st
ores
peo
ple;
one
div
isio
n ca
ptai
n •
Pro
cess
ed 6
,204
requ
ests
for s
ervi
ces
for c
loth
ing,
sup
plie
s, e
quip
men
t, eq
uipm
ent
repa
irs, S
CB
A m
aint
enan
ce, e
tc.
Com
mun
icat
ion
& T
echn
olog
y D
ivis
ion
Com
pute
r Aid
ed D
ispa
tch
(CA
D),
Rec
ords
Man
agem
ent S
yste
m (R
MS
), R
adio
Com
mun
icat
ions
& P
ager
s, M
obile
Dat
a Te
rmin
als
(MD
Ts),
GIS
•
Mai
ntai
ns 5
00 p
orta
ble
radi
os, 1
75 m
obile
radi
os, a
nd 7
50 p
ager
s.
•FD
M –
Rec
ords
Man
agem
ent S
yste
m –
Dat
a sy
stem
for d
aily
rost
ers
and
train
ing
reco
rds
for 1
,180
mem
bers
, dai
ly in
cide
nt re
porti
ng, i
nspe
ctio
ns, i
nves
tigat
ions
, and
eq
uipm
ent i
nven
tory
for a
ll m
embe
rs.
Liai
son
with
Tra
nspo
rtat
ion
& P
ublic
Wor
ks (T
PW)
Build
ing
Mai
nten
ance
Ser
vice
s (B
MS
) & F
leet
Ser
vice
s
6
ww
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alifa
x.ca
Fire
& E
mer
genc
y - B
udge
t
Rea
lignm
ent
- Man
agem
ent
July
, 201
2 - F
ire R
ealig
nmen
t elim
inat
ed n
ine
man
agem
ent p
ositi
ons
incl
udin
g on
e en
tire
laye
r of m
anag
emen
t (as
sist
ant c
hief
rank
).
-Th
e te
rms
of th
e re
alig
nmen
t pro
vide
d fo
r the
cre
atio
n of
2 n
ew p
ositi
ons
-Vo
lunt
eer P
rogr
am M
anag
er a
nd a
Div
isio
n C
omm
ande
r for
the
Eas
tern
S
hore
vol
unte
er s
tatio
ns.
-
Tran
sfer
red
1 p
ositi
on to
TP
W B
MS
. Th
e re
sulti
ng n
et s
avin
gs is
$72
2,50
0.
7
ww
w.h
alifa
x.ca
Fire
& E
mer
genc
y - B
udge
t
Bud
get P
ress
ures
•
Inte
rnat
iona
l Ass
ocia
tion
of F
ire F
ight
ers
(IAFF
) Loc
al 2
68 C
olle
ctiv
e A
gree
men
t •
Sal
ary
incr
ease
of 5
.96%
in O
ctob
er 2
013.
•
49%
Incr
ease
sin
ce th
e si
gnin
g of
the
CA
in J
une,
200
4.
•O
vera
ll co
mpe
nsat
ion
and
bene
fits
incr
ease
due
to th
e ab
ove
amou
nt re
sults
in a
4.
80%
lift
in 2
013/
14; a
$2.
39 m
illio
n in
crea
se to
bud
get (
4.30
% in
crea
se in
ove
rall
budg
et).
•
Pro
vinc
ial T
rans
fers
•
EM
S T
rain
ing:
Med
ical
Firs
t Res
pond
er -
$60,
000
& L
ife F
light
- $7
,000
/ ye
ar.
•
Pro
fess
iona
l Dev
elop
men
t and
Suc
cess
ion
Plan
ning
•
Tran
sitio
n to
reco
gniz
ed in
dust
ry s
tand
ards
and
pro
fess
iona
l cer
tific
atio
n fo
r all
posi
tions
in th
e de
partm
ent (
care
er &
vol
unte
er).
8
ww
w.h
alifa
x.ca
Bud
get O
verv
iew
In th
is b
udge
t pre
sent
atio
n yo
u w
ill s
ee:
•N
ew re
venu
e op
port
uniti
es –
cos
t rec
over
y •
Cor
pora
te e
ffici
enci
es in
fire
sta
tion
alig
nmen
t •
Cap
italiz
atio
n of
maj
or e
quip
men
t pur
chas
es
•In
terd
epar
tmen
tal b
udge
t tra
nsfe
r for
rura
l fire
sta
tion
utili
ty &
m
aint
enan
ce c
osts
to T
PW ($
800,
000)
9
ww
w.h
alifa
x.ca
12/1
3 O
pera
ting
Bud
get O
verv
iew
Cos
t Ele
men
t Gro
ups
2010
-11
2011
-12
2012
-13
2012
-13
B
udge
t B
udge
t B
udge
t Q
3 P
roje
ctio
n
Exp
endi
ture
s
* Com
pens
atio
n an
d B
enef
its
46,9
09,9
00
49,3
77,9
00
49,7
46,8
00
50,1
77,8
23
* Offi
ce
321,
280
312,
800
414,
300
441,
007
* Ext
erna
l Ser
vice
s
308,
900
291,
400
279,
300
284,
885
* Sup
plie
s
833,
150
683,
200
585,
600
511,
900
* Mat
eria
ls
23,2
54* B
uild
ing
Cos
ts
1,12
1,60
0 1,
038,
900
949,
100
1,12
0,57
1 * E
quip
men
t & C
omm
unic
atio
ns
1,66
6,30
0 1,
650,
800
1,16
6,20
0 89
5,09
6 * V
ehic
le E
xpen
se
127,
500
2,05
5 * O
ther
Goo
ds &
Ser
vice
s
1,01
9,07
5 92
6,34
1 1,
002,
600
811,
766
* Int
erde
partm
enta
l 2,
701,
431
2,88
4,70
0 28
,886
* D
ebt S
ervi
ce
815,
160
816,
800
1,05
9,00
0 1,
046,
932
* Oth
er F
isca
l 35
1,00
0 33
3,50
0 20
8,50
0 18
9,37
5 **
Tot
al
56,1
75,2
96
58,3
16,3
41
55,4
11,4
00
55,5
33,5
50
Rev
enue
s
* Tax
Rev
enue
* A
rea
Rat
e R
even
ue
* Fee
Rev
enue
s
(70,
000)
(7
0,00
0)
(81,
100)
(7
7,50
0)
* Oth
er R
even
ue
(583
,500
) (5
83,5
00)
(274
,400
) (2
25,1
13)
** T
otal
(6
53,5
00)
(653
,500
) (3
55,5
00)
(302
,613
) N
et S
urpl
us/D
efic
it
55,5
21,7
96
57,6
62,8
41
55,0
55,9
00
55,2
30,9
37
10
ww
w.h
alifa
x.ca
Ser
vice
Are
a B
udge
t Ove
rvie
w
Net
Fire
Exp
ense
s by
Ser
vice
Ar
ea
10/
11 B
udge
t 11
/12
Budg
et
12/1
3 Bu
dget
Q
3 Pr
ojec
tion
Ope
ratio
ns D
ivis
ion
41,
938,
460
44,
189,
300
44,2
76,8
00
44,8
45,8
78
Trai
ning
Div
isio
n 1
,306
,300
1
,489
,649
1
,646
,900
1,
572,
327
Fire
Pre
vent
ion
Div
isio
n 1
,826
,700
1
,893
,220
1
,948
,200
1
,898
,533
Logi
stic
s Div
isio
n 2
,032
,100
1
,969
,400
1
,449
,800
1
,436
,399
Adm
inis
trat
ion
5,2
55,8
80
4,8
83,0
46
4,8
28,9
00
4,5
54,2
61
Oth
er
3,1
62,5
56
3,2
38,2
26
905
,300
9
23,5
39
Fire
Net
Exp
ense
s 5
5,52
1,79
6 5
7,66
2,84
1 5
5,05
5,90
0 5
5,23
0,93
7 11
ww
w.h
alifa
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Year
to Y
ear B
ase
Com
paris
on
Serv
ice
Area
12
/13
Bud
get
13/1
4 C
ost
13/1
4 Pr
opos
ed
Ope
ratio
ns D
ivis
ion
44,2
76,8
00
45,6
85,2
00
45,0
49,4
00
Trai
ning
Div
isio
n 1
,646
,900
1,
703,
000
1,68
8,00
0
Fire
Pre
vent
ion
Div
isio
n 1
,948
,200
2,
043,
500
1,73
8,50
0
Logi
stic
s D
ivis
ion
1,4
49,8
00
1,48
0,80
0 1,
741,
500
Adm
inis
tratio
n 4
,828
,900
4,
742,
100
4,22
7,00
0
Oth
er
905
,300
93
4,60
0 95
9,10
0
Bus
ines
s U
nit T
otal
5
5,05
5,90
0 56
,589
,200
55
,403
,500
12/1
3 Se
rvic
es a
t 13/
14 C
osts
incl
udin
g in
flatio
n, c
ontr
acts
, etc
.
12
ww
w.h
alifa
x.ca
13/1
4 C
ost R
educ
tion
Initi
ativ
es
Cos
t Red
uctio
n In
itiat
ives
Pr
opos
ed
13/1
4 Sa
ving
Proj
ecte
d 14
/15
Savi
ng
Proj
ecte
d 15
/16
Savi
ng
Fire
Rea
lignm
ent
and
Vaca
ncy
Man
agem
ent S
avin
gs
722,
500
Res
erve
Con
tribu
tion
Sav
ings
16
0,00
0
Cos
t Rec
over
y (N
ew) –
for
Leg
isla
ted
Insp
ectio
ns
300,
200
Cor
pora
te E
ffici
enci
es
430,
000
Tota
l Effi
cien
cies
1,
612,
700
13
ww
w.h
alifa
x.ca
13/1
4 P
riorit
y In
itiat
ives
Prio
rity
Alig
nmen
t Pr
iorit
y In
itiat
ive
Prop
osed
13
/14
Cos
t Pr
ojec
ted
14/1
5 C
ost
Proj
ecte
d 15
/16
Cos
t
Exc
elle
nce
in S
ervi
ce
Del
iver
y - S
ervi
ce
Effi
cien
cy &
Pro
duct
ivity
Ope
ratio
nal R
evie
w /
Stra
tegi
c M
aste
r Pla
n R
ecom
men
datio
ns
TBD
Exc
elle
nce
in S
ervi
ce
Del
iver
y - S
ervi
ce
Effi
cien
cy &
Pro
duct
ivity
Fi
re U
nder
writ
ers
Sur
vey
Rec
omm
enda
tions
TB
D
Org
aniz
atio
nal C
apac
ity -
Suc
cess
ion
Pla
nnin
g
Rec
ruitm
ent &
Com
mun
ity O
utre
ach
TB
D
Org
aniz
atio
nal C
apac
ity -
Suc
cess
ion
Pla
nnin
g Vo
lunt
eer R
ecru
itmen
t Cam
paig
ns -
Vario
us
com
mun
ities
$4
0,00
0
14
ww
w.h
alifa
x.ca
13/1
4 N
ew o
r Exp
ande
d S
ervi
ces
Pr
iorit
y Al
ignm
ent
N
ew o
r Exp
ande
d Se
rvic
e Pr
opos
ed
13/1
4 C
ost
Proj
ecte
d 14
/15
Cos
t
Pr
ojec
ted
15/1
6 C
ost
Org
aniz
atio
nal C
apac
ity –
Le
arni
ng
Pro
fess
iona
l Dev
elop
men
t & C
ertif
icat
ion
$2
50,0
00
Org
aniz
atio
nal C
apac
ity –
B
usin
ess
Inte
llige
nce
Em
erge
ncy
Com
mun
icat
ions
Tec
hnic
al
Sup
port
$180
,000
Org
aniz
atio
nal C
apac
ity –
H
ealth
& S
afet
y
Fire
Tra
inin
g C
entre
- P
hase
1 L
and
Acq
uisi
tion
(CB
X011
02)
Sta
ff Ti
me –
No
incr
emen
tal
cost
s
1,00
0,00
0
TBD
Org
aniz
atio
nal C
apac
ity –
C
ontin
uous
Lea
rnin
g M
unic
ipal
Em
erge
ncy
Ope
ratio
ns C
entre
(E
OC
) – tr
ansi
tion
from
Em
erge
ncy
Man
agem
ent S
yste
m (E
MS
) to
Inci
dent
C
omm
and
Sys
tem
(IC
S).
Req
uire
s si
te-
spec
ific
man
agem
ent a
nd o
pera
tions
trai
ning
an
d ex
erci
sing
for a
ll m
embe
rs o
f the
EO
C.
Sta
ff Ti
me –
No
incr
emen
tal
cost
s.
TBD
TB
D
Thes
e ite
ms
are
not r
efle
cted
in c
urre
nt e
nvel
ope
& w
ould
requ
ire
addi
tiona
l fun
ding
:
15
ww
w.h
alifa
x.ca
Que
stio
ns a
nd D
iscu
ssio
n
Fire
& E
mer
genc
y M
arch
20,
201
3
Que
stio
ns &
Dis
cuss
ion
16