itc lab 01

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Introduction to Computing Lab # 1

Introduction to Microsoft Word

Prepared by Engr. Nusrah Kanwal 1

LAB #1

INTRODUCTION TO MICROSOFT WORD

OBJECTIVE

Getting Familiar with Microsoft WordPROCEDURE

MICROSOFT WORD

Microsoft Word is a powerful tool to create professional documents.

To begin, open Microsoft Word. Your screen will look like the one shown here.

THE TITLE BAR

Title bar is located at the very top of the screen. On the Title bar, Microsoft Word

displays the name of the current document.

THE MENU BAR

The Menu bar is generally found directly below the Title

bar. The Menu bar displays the menu. The Menu bar

begins with the word File and continues with Edit,

View, Insert, Format, Tools, Table, Window, and Help.

You use the menus to give instructions to the software.

Point with your mouse to a menu option and click the

left mouse button to open a drop-down menu. You can

now use the left and right arrow keys on your keyboardto move left and right across the Menu bar options. You

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can use the up and down arrow keys to move up and down the drop-down menu.

The most frequently used menu options appear on the menu list. A chevron appears

at the bottom of the list. Click the chevron to display additional menu options.

To select an option, click the option or use the arrow keys to move to the option onthe drop-down menu and press Enter. An ellipse or a right arrow after a menu item

signifies additional options; if you select that menu item, a dialog box appears. Items

in gray are not available.

You can customize your screen so that all of the menu options display when you click

a menu item. This tutorial assumes that your menu is set to display all menu options.

To customize your menu to display all of the menu options:

1. Click Tools on the Menu bar.2.

Click Customize on the dropdown menu. The Customize

dialog box opens.

3. Click the Options tab.4. Click in the check box to

select Always Show Full

Menus.

5. Click Close.

THE FILE MENU

New - Opens a new document. If you use the keyboard

combination indicated on the right a blank document opens

immediately. Selecting the New menu item with your cursor

gives the opportunity to open a large number of types of

documents.

Open - Opens a previously saved document.

Close - Closes the active document but does not quit the

application.Save - Saves the active document with its current file name,

location and format.

Save As - Saves by opening a window which gives the

opportunity to change the file name, location or format.

Page Setup - Sets margins, paper size, orientation and other

layout options.

Print Preview - Shows how the file will look when you print

it.

Print - Prints the active file, also gives the opportunity to

change print optionsExit - Closes Microsoft Word.

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THE EDIT MENU

Undo ... - The actual entry of this item will depend on

what you did last. In my example I had cut text, so that

was displayed. This selection can be repeated several

times.Repeat ...- After an action has been undone, it can be

reinstated in the document.

Cut - Removes the selection from the active document

and places it on the clipboard.

Copy - Copies the selection to the clipboard

Paste - Inserts the contents of the clipboard at the

insertion point (cursor) or whatever is selected.

Clear - Deletes the selected object or text, but does not

place it on the clipboard.

Select All - Selects all text and graphics in the activewindow.

Find - Searches for specified text in the active document

Replace - Searches for and replaces specified text and

formatting.

THE VIEW MENU

Normal - The default document view for most word

processing tasks.

Page Layout - An editing view that displays yourdocument as it will look when printed. This view takes

more system memory and scrolling may be slow.

Toolbars - Displays or hides toolbars. The right pointing

arrow indicates a list of toolbars. To add a toolbar, slide

down to the name of the toolbar and click to select.

Ruler - Displays or hides horizontal and vertical rulers at

the top and left side of the document.

Header and Footer - Adds or changes the text that is

displayed at the top or bottom of every page of the

documentFull Screen - Hides most screen elements so you can see

more of your document

Zoom - Controls how large or small, the current document

appears on the screen.

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THE INSERT MENU

Page Break - Use this command to send your cursor to

the top of the next page even though the text does not

extend to the bottom of the previous page

Date and Time - Choose from seventeen formats fordisplaying date, time, or date and time.

Auto Text - Insert any of several pre-set text lines, or

create your own.

Symbol - Insert a symbol from each of your symbol fonts,

or any standard font which includes symbols. There are

more than you might think!

Footnote - Place a footnote at the bottom of the page or the end of the document.

Picture - Insert pictures from clip art or a file. You can also insert auto shapes, word

art, or a chart.

Text Box (Frame) - Use this to place captions near tables or drawings, or to set offtext at the beginning of a page. Click and draw the box after making this selection.

File - Insert a saved document into the active document at the cursor.

Object - Insert an object such as clip art, word art, an equation or much more.

Hyperlink - An interesting use of hyperlinks is to place a link to any document stored

on your computer. You can later open that document by clicking on the link.

THE FORMAT MENU

Font - Change font style, size, color and a large

number of other features. You can also change thespacing between letters here.

Paragraph - Indent a paragraph using either margin

or place some chosen amount of space before or

after the paragraph.

Bullets and Numbering - As promised in the Insert

menu, if you wish to change the bullet, it can be done

here. Your bullets can be literally any symbol you

wish them to be

Border - Create borders around blocks of text, or

around the entire document. On the Page Border tab,under the Art pull down menu you can find a huge

selection of graphic borders; hearts, stars, planets

and much more.

Drop Cap - Make the first letter of a paragraph or

chapter large enough to span several lines.

Style - If you prefer not to use the Formatting toolbar, document style can be

changed here.

Background - Another task which can be handled in the Formatting toolbar, you can

choose the color to highlight selected text in your document.

Change Case - DO YOU EVER FORGET THE CAPS LOCK? If so, come to this submenuand change the case of the highlighted text. This is a cool feature!

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Bold, Italic, Underline - Format selected text; Bold, Italic, or Underlined.

Object - Make changes to any selected object; image, word art, auto shape or any

other object inserted into the document.

THE TOOLS MENU

Spelling and Grammar Get your spellings and

grammar checked. Questioned spelling is in red,

grammar in green.

Language/Thesaurus - Have you used the word

"like" too many times? Highlight the word, select

Thesaurus and get suggestions like similar and

analogous.

Word Count - Need to know how many words are

in your document? Select Word Count and findout how many pages, words, characters,

paragraphs, and lines.

Auto Summarize - Exactly what it sounds like,

Word summarizes the document, reducing the

length of the document, keeping the meaning.

Auto Correct - Word will automatically correct

some things. If this feature is irritating to you,

come here to change what is corrected.

Customize- Opens the same window that you get

by going to the View menu and selecting

Toolbar/Customize.

Options - Modify Word settings here. Modify

print, editing, spelling and other options from this

sub-menu.

THE WINDOW MENU

New Window - This opens another window with a copy of

the active document.

Arrange All - Displays all open files in the window. Thismakes dragging and dropping from one document to

another much easier.

Split - Splits the active window into panes.

Open Document List - There is no need to drag windows to

the side so you can see other documents open in Word.

Come to the bottom of this window for a listing of all open documents. The active

document has a check mark beside it.

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THE HELP MENU

Microsoft Word Help - Open Word's Assistant and

get a search box to type in. Word displays possible

matches for you to read about.

Contents and Index - See an index of all topicsavailable in Word's Help documentation.

Microsoft on the Web - That's right! It is exactly what

it sounds like. Select a link and a Microsoft help page

is opened in your browser. If you are not online,

Word will make the connection and then display the

page.

About Microsoft Word - Not sure which version of Word you working with. Check

here for version information and for the produce ID number.

THE TOOLBARS

THE STANDARD TOOLBAR

This entire toolbar could become a floating window by double-clicking on the control

bar at the far left end of this toolbar. That gives the following window, which can be

placed anywhere on the screen:

This toolbar can be restored to its original

position by clicking in the gray bar at the

top and dragging it back to the top of the

screen. Push the top of the window up to

the bottom of the menu bar.

FUNCTIONS OF COMMONLY USED BUTTONS

Creates a new blank document

based on the default template

Saves the active file with its

current file name, location and

file format

Print preview - Shows how the

document will look when you

print it.

Cut - Removes the selection

from the document and places

it on the clipboard

Paste - Places the content of the

clipboard at the insertion point

Undo - Reverses the last

command, use pull-down

menu to undo several steps

Opens or finds a file

Prints the active file - for more

print options go to the File menu

and select Print

Spelling, grammar and writing

style checker

Copy - Copies the selected

item(s) to the clipboard

Format painter - Copies the

format from a selected object or

text and applies to other objects

or text

Redo - Reverses the action of the

Undo button, use the pull-down

menu to redo several steps

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Displays the Tables and

Borders toolbar

Insert an Excel spreadsheet

into the Word document

Displays or hides the Drawing

toolbar

Insert a table into the document,

or make a table of selected text

Columns - Changes the number

of columns in a document

Zoom - Enlarge or reduce the

display of the active document

THE FORMATTING TOOLBAR




This toolbar can be restored to its original

position by clicking in the gray bar at the top

and dragging it back to the top of the screen.

Push the top of the window up to the bottom

of the menu bar.


Select the style to apply to

paragraphs

Changes the size of selected

text and numbers

Makes selected text and

numbers italic

Aligns to the left with a ragged

right margin

Aligns to the right with a ragged

left margin

Makes a numbered list or

reverts back to normal

Decreases the indent to the

previous tab stop

Adds or removes a border

around selected text or objects

Formats the selected text with

the color you click

Changes the font ofthe selected

text

Makes selected text and numbers

bold

Underlines selected text and

numbers

Centers the selected text

Aligns the selected text to both

the left and right margins

Add, or remove, bullets in a

selected paragraph

Indents the selected paragraph to

the next tab stop

Marks text so that it is

highlighted and stands out

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THE DRAWING TOOLBAR




This toolbar can be restored to its

original position by clicking in the

gray bar at the top and dragging it

back to the top of the screen. Push

the top of the window up to the

bottom of the menu bar.


A pull down menu with several

drawing options

Rotates the selected object to

any degree

Draws a line where you click and

drag. Hold the Shift key down to

make the line straight

Draws a rectangle where you

click and drag. Hold down

Shift to draw a square

Draws a text box where you

click and drag

Add, modify, or remove fill

color from a selected object

Formats the selected text with

the color you click

Selects dash style for dashed

lines

A pull down menu offers

shadow choices

Changes the pointer to a

selection arrow

A pull down menu with

several libraries of shapes

Inserts a line with an arrowhead

where you click and drag

Draws an oval where you click and

drag. Hold down Shift to draw a

circle

Create text effects with Word

Art

Add, modify, or remove line

color

Changes the thickness of lines

Select arrow style; placement

and shape ofarrowhead

Add 3-d effects to rectangles

or ovals

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THE RULER

The ruler is generally found below the main toolbars. The ruler is used to change the

format of your document quickly. To display the ruler:

1. Click View on the Menu bar.2. The option Ruler should have a check mark next to it. If it has a check

mark next to it, press Esc to close the menu. If it does nothave a check

mark next to it, continue to the next step.

3. Click Ruler. The ruler now appears below the toolbars.DOCUMENT VIEW

In Word, you can display your document in one of five views: Normal, Web Layout,Print Layout, Reading Layout, or Online Layout.

Normal View

Normal view is the most often used and shows formatting such as line

spacing, font, point size, and italics. Word displays multiple-column text in

one continuous column.

Web Layout

Web layout view enables you to view your document as it would appear in a

browser such as Internet Explorer.

Print Layout

The Print Layout view shows the document as it will look when it is printed.

Reading Layout

Reading Layout view formats your screen to make reading your document

more comfortable.

Outline view

Outline view displays the document in outline form. Headings can be

displayed without the text. If you move a heading, the accompanying textmoves with it.

Before moving ahead, check to make sure you are in Normal view:

1. Click View on the Menu bar.2. The icon next to Normal should have a box around it. If the icon next to

normal has a box around it, press Esc to close the menu. If the icon next

to Normal does not have a box around it, continue on to the next step.

3. Click Normal. You are now in Normal view.

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TEXTAREA

Just below the ruler is a large area called the "text area" You type your document in

the text area. The blinking vertical line in the upper left corner of the text area is the

cursor. It marks the insertion point. As you type, your work shows at the cursor

location. The horizontal line next to the cursor marks the end of the document.

COMMONLY USED KEYBOARD COMBINATIONS

Open a new word document quickly Cut- Removes the selection from theactive document and places it on the

clipboard

Opens a previously saved documentCopies the selection to the clipboard

Closes the active window, but does

not exit word

Paste - Inserts the contents of the

clipboard at the insertion point

(cursor) or whatever is selected

Saves the active document with its

current file name, location and

format

Selects all text and graphics in the

active window

Prints the active file, also gives the

opportunity to change print options

Find - Searches for specified text in

the active document

Exit - Closes Microsoft Word Bold - Formats selected text; maketext bold, or remove bold formatting

Undo the last action. This selection

can be repeated several times

Italic - Formats selected text; make

text italic or remove italic

Redo - After an action has been

undone, it can be reinstated in the

document

Underline - Formats selected text;

make text underlined or remove

underline

Ctrl + N

Ctrl + O

Ctrl + W

Ctrl + S

Ctrl + P

Alt + F4

Ctrl + Z

Ctrl + Y

Ctrl + X

Ctrl + C

Ctrl + V

Ctrl + A

Ctrl + F

Ctrl + B

Ctrl + I

Ctrl + U

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LESS COMMONLY USED KEYBOARD COMBINATIONS

Ctrl + Shift + > Increase selected text two points Ctrl + Shift + + Apply superscript formatting

Ctrl + Shift + < Decrease selected text two points Ctrl + = Apply subscript formatting

Ctrl + ] Increase selected text one point Ctrl + Shift + C Copy formats

Ctrl + [ Decrease selected text one point Ctrl + Shift + V Paste formats

Shift + F3 Change case of the letters Ctrl + 1 Single space lines

Ctrl + Shift + W Underline words but not spaces Ctrl + 5 Set 1.5 line spacing

Ctrl + Shift + D Double underline text Ctrl + 2 Double space lines

Ctrl + E Center a paragraph Ctrl + Backspace Delete one word to the left

Ctrl + J Justify a paragraph Ctrl + Del Delete one word to the right

Ctrl + L Left align a paragraph Ctrl + R Right align a paragraph

Ctrl + M Indent a paragraph from the left Shift + Enter Insert a line break

Ctrl + T Create a hanging indent Ctrl + Shift T Reduce a hanging indent

If text is already selected and you want to extend the selection area

Shift +Extend selection one character to

the leftShift +

Extend selection one

character to the right

Ctrl + Shift +Extend selection to the end of a

wordCtrl + Shift +

Extend selection to the

beginning of a word

If you want to move the cursor

One character to the right One character to the left

Ctrl + One word to the right Ctrl + One word to the left

Ctrl + End To the end of a document Ctrl + HomeTo the beginning of a

document

EXITING WORD

Typically, you would save your work before exiting. This lesson does not require you

to enter any text, so you might have nothing to save. To exit Word:

1. Click File.2. Click Exit, which can be found at the bottom of the drop-down menu.3. If you have entered text, you will be prompted: "Do you want to save

changes to Document1?" To save your changes, click Yes. Otherwise,

click No.

4. Specify the correct folder in the Save In box.5. Name your file by typing ItcLab1.doc in the File Name field.6.

Click Save.

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LAB TASKS

L1_T1.Make a one-page flyer for Walls Ice Cream (or the company of your choice).Your advertisement should try to convince a customer that your products

and/or services are the best in town! The following requirements must be

met :

(A)Use at least two different fonts in your flyer.(B)Use at least two different font sizes (one of them must be 12).(C) Insert two pieces of clipart.(D)Use Borders and Shading somewhere in the flyer.(E) Use bold, italics, and underline somewhere in the flyer.(F) Place your name and student id at the top right in font size 10.(G)Use WordArt for the title of your business. Center the title.(H)Use a bulleted list and a numbered list in your flyer.(I) Insert a table (at least 2x2) in your flyer.(J) Attach a print out of this flyer with your manual.

itc lab 01

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