italian highlights 2013 agenda introductions itinerary and price breakdown cancellation/travel...
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Italian Highlights 2013Agenda
•Introductions
•Itinerary and Price Breakdown
•Cancellation/Travel Insurance
•Expectations
•Things to know about traveling with HCPSS
•Future Meetings
•Forms
•Questions
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Trip Leaders
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Itinerary(Dates are subject to change)
• Thursday, March 26th: Depart Washington for Milan
• March 27th:Arrive Milan, travel to Venice
• March 28th: Venice• March 29th: Travel to Florence via
Verona• March 30th: Florence• March 31st: Travel to Rome via Assisi• April 1st: Rome• April 2nd: Travel to Sorrento via
Pompeii• April 3rd: Travel to Rome via Capri• Saturday, April 4th: Depart Rome for
Washington
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Price$3,260 This can all be paid online through
Explorica. Additional Expenses:
$100 Price of Passport (Normal processing time)
$80 Gratuity for Tour Leader and Bus Driver
$3,440 Grand Total (This does not include spending money)
• $99 deposit will be due at time of enrollment
*This payment is deducted from the total cost of the trip
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What’s Included– 8 overnight stays in hotels with private
bathrooms– Round-trip airfare– Full European breakfast daily– Dinner daily– Full-time services of a professional Tour Director– Guided sightseeing tours and city walks as per
itinerary– Visits to select attractions as per itinerary– Guided sightseeing tours with high-tech headset
as per itinerary– Please note: Dinner included on arrival day,
breakfast on day of departure– Online Tour Diary
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Payment Options• PAY IN FULL
– Entire balance upon registration– Payments by check or credit card
• AUTOMATIC MONTHLY PAYMENT PLANS– $99 Membership Fee & any selected travel protection costs at
registration – Balance divided into equal monthly payments until 35 days prior
to departure– All payments billed automatically to your credit card or checking
account
• ALTERNATIVE PAYMENT PLAN– $95 Membership Fee & any selected travel protection costs at
registration– $500 down payment 30 days after enrollment is processed– 75% of remaining balance due 110 days prior to enrollment– Final remaining balance 65 days prior to departure– Payments by check or credit card all made manually
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Cancellation Policy
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Travel Protection Plans
Travel Protection Plan (Base)• Traveler’s injury, death or death in the
family• Theft of passport • Flight cancellations due to strike or
weather• Loss of luggage and personal effects• Trip cancellation due to terrorist acts$12/day
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Travel Protection Plans cont’d
Travel Protection Plan Plus• Cancel for any reason waiver
– 75% of trip fees refunded (if cancelled within 30 days)
$18/day
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Expectations
Students will be committed to the following:
• Language learning• Appreciating and gaining knowledge
of cultural differences• Striving for new experiences
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Expectations (continued)
Things that will prohibit you from traveling:• Out of school suspension• Expulsion• Absences of 20% or more by midterms
*We expect that all students will maintain a C average or better in Italian. Averages lower than a C will necessitate a parent conference.
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HCPSS Travel Policy at a Glance
Things that will send you home:• Use or purchase of tobacco products,
illegal drugs, or alcohol• Getting piercings or tattoos• Bringing, purchasing, or using
weapons
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Future Meetings• September (Specific Date TBD) 6:30-8:30pm (Mariotts
Ridge)– All forms are due– Parents needed
• December (Specific Date TBD) 6:30-8:30pm (Reservoir)– Students only
• February (Specific Date TBD) 6:30-8:30pm(Marriotts Ridge)– Parents needed
• Early March TBA place and date– Pot-Luck Social
*ALL MEETINGS ARE MANDATORY!! MISSING MEETINGS MAY LEAD TO NO TRAVEL*
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Recommendations
• Journal• Apply for passport NOW• Check out our website:
wilderidge.weebly.com.
• www.explorica.com Farro-6213
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• Forms– Participant Agreement Form– Medical Form
Questions?
353 days till we leave!