it infrastructure analysis - matrix group 09

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IT infrastructure analysis of Matrix Institute of

Information Technology

Management Information System Assignment

3rd YearGROUP NO: 9

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Group Members

Index Reg.No

1) EWWN Chamara 8195 9563

2) RCB Fonseka 8349 9594

3) TD Jayasinghe 8308 9618

4) LWK Tharanga 8240 9749

5) SMC Siriwardena 8235 9737

6) KS Ganepola 8201 9599

7) IU Landewattta 8356 9641

8) DSL Thanthirige 8380 9748

9) HAMDS Attanayake 8192 9556

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CONTENTS

Title Page no

1. Introduction 04

2. Student Registration process 05

3. Handling library Transaction 06

4. Information flow for the 07Student Registration process

5. Information flow for the 08

library member Registration process

6. Information flow for the 09

library system

7. Computer Lab 11

8. Suggestions 12

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Introduction

Matrix Institute of Information Technology (Pvt.) Ltd,

No. 279/3, Galle Road,

Colombo 04.

Is an institute which conducts BCS, BIT, ACS, ICDL, some external degree programs of

foreign universities and some job oriented courses like SCJP, MCTS, etc.,

Is a private limited company which governed by a director board of 4 directors.

They gather and discuss about the company process & its portfolios monthly or may beweekly and about promoting the institute.

There is a CEO (head of the director board)

Mainly information flows starting from directors, then to coordinators (which assignedfor different course programs), then to instructors & to tutors, finally to minor staff

(including receptionists)

There are visiting lecturers who conduct lectures of several courses programsThere are internal lecturers (Coordinators, Instructors, tutors) who conduct lectures as

well.

Mainly IT infrastructure

established on

Student registration

Handling Library Transactions

Handling income for the company

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Student registration

When student come for registering to a course, he/she given a form to provide personal &

registration details (on expected course of registration)

When receptionist receive completed form, they enter all details to a fully automated

Institute system with relevant discounts (which only offered for undergraduates of local

universities), system will generate relevant course fee and payment scheme which acceptpayments in full or in installment basis.

Payments will be accepted in cash or in Cheque or in credit cards.

Finally computer generated receipt will be given to the student with confirming the

registration.

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Handling Library Transactions

Handles library members, library deposits (every members has to provide specified

amount for validating membership), Membership fees, Lending, Returns, Fines charged

due to late returns

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Information flow for the Student Registration System

Student ReceptionistGive

detailsSystem

Enter

Details

Update db

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Information flow for the Library member Registration System

Librarian

Detail

s O.k

Enter student

No

Yes

END

Register

Update db

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Information flow for the Library System

End

End

Librarian

Detail

s O.K

Enter student

details

End

No

Yes

Is Overdue

Books?

Yes

No

Is book

available

Yes

No

Issue Book

Update db

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These two systems use two separate databases which implemented on asingle separate server (which isolated from internal LAN used for computer

labs) for implementing high security. But those databases are interconnectedand library member being a registered student is a must.

Databases are backed up each day after closing all transaction of the day.

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Suggestions for improving IT infrastructure

1) Use current system to forecast future failure or improvements of income

2) Generate more graphical reports with analyzing past income of the company withmore details

3) Use interconnected network structure on Automated Institute System with highsecurity for handling students user logins in the computer lab with

interconnection of registration(if so user login will be created just after student is

registered to a new course for using computer lab)

4) Use library system and registration system interconnected with high securityfeatures(if so, when library membership is expired it will be notified in theregistration system when student come for paying his next installment)

5) Use attendance checking system with issuing barcode for each student(if so,notifications can be given on due payments, library late returns through the

system when he is attending the classes)

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it infrastructure analysis - matrix group 09

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