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Assignment No. 3

Q3. What are the steps for sorting the text data and numeric data?

Sorting data based on Text Values

SORT OPTION ALSO CALLED DESCRIPTION

A-Z ASCENDING Value close to A are displayed

Z-A DSCENDING Value close to Z are displayed

Step 1.Click on the dropdown field that you wish to sort.

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Step 2. When the menu appears select Sort A to Z or Sort Z to A.

Depending upon the selection the results are sorted and displayed.

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SORTING ON NUMERIC DATA

SORT OPTION ALSO CALLED DESCRIPTION.

Smallest to largest Ascending Value close to 1 are displayed

Largest to smallest Descending Value furthest from 1 are displayed

Step 1. Click on the dropdown of the field (numeric) to be sorted.

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Step2.Click on the option either Smallest to largest.

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To Clear Sort.

Step 1. Click on the clear sort command in Sort and Filter group of the

ribbon.

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Q4. What are the steps for filtering the records.

Filter Records.

Search all the records in one table Find every record in that table that meets the criteria you set Display the results for you in the table by hiding the records that do not

meet the criteriaMethod DescriptionFilter by Field Lists all of the values that have been entered in a specified

field, so that you can choose which value or values you

want Access to find.Filter by Selection Offers the ability to search records based on the value that

is currently selected in a table. You can ask it to findrecords that:

Equal the value Do not equal the value Contain the value Do not contain the value

Advanced Filter Narrows filtered results further by performing additionalfilters or sorts

Filter by Field.

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Step 1. Click on the filter option in the ribbon.

Step 2. Either click on select All to select all the values or Blank to select

empty results or values that you wish to see in the results.

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Click on Ok Button

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It is a Filter option because a filtered option is available in navigational bar

and at the field.

To Toggle Between Filtered and Unfiltered Results.

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Use the label that appears in the navigational bar. Use the Toggle filter option in the ribbon.These options will restore the old values again that were filtered.

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An unfiltered option is displayed which shows that the results are

unfiltered.

FILTER BY SELECTION

Step 1. Place the cursor in the filed to be filtered. Click on Selection

command in the ribbon. Choose one of the option .

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ADVANCED FILTERS

Step 1.Click on advanced option in Sort and Filter group of the ribbon.

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From the menu that appears click on Advanced Filter/Sort option.

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A design pane is available at the bottom to sort and filter fields. To view

results click on Toggle Filter button in the ribbon.

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To save the filter.Right click on Advanced filter Design tab and click Save

option.

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