isc procurement ibm’s social & environmental...combined cover the ibm-required social and the...
TRANSCRIPT
© 2011 IBM Corporation
- Supplier Guidance Supplement
IBM’s Social & Environmental
Management System
Requirements for Suppliers
ISC Procurement
Alexis Fields (GS) and Diana Lyon Little (CEA)
12-Apr-2011 Release v1.0
Global Supply
2
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
2
Document Purpose & Overview
S&EMS Requirements
S&EMS Reference Material
Additional Informational Resources
Table of Contents
3
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
3
S&EMS
Guidance Module
Purpose & Overview
4
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
4
IBM has a wide range of suppliers – both across and within the many
procured commodity families.
Some suppliers may not understand how IBM’s S&EMS supplier
requirements apply to them and, accordingly, may not clearly understand
what they need to do to comply with these requirements.
This module provides IBM’s suppliers with additional and
supplemental information to assist them in the following:
Identifying the applicability of requirements to IBM suppliers, and
Helping suppliers understand what IBM expects of them
Purpose of this Guidance Module
5
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
5
Overview of IBM’s S&EMS Requirements for Suppliers
IBM’s suppliers provide a wide range of services and products to IBM –
and their operations range from those working out of their homes to those
with major manufacturing operations
Our suppliers are required to define, deploy, and sustain a corporate social
responsibility and environmental management system that identifies
significant aspects of the supplier's intersections with these matters.
Our suppliers’ “Intersections” between their workforce, their environment and
society will, thus, vary widely.
The Management System and programs by which we expect our suppliers to
manage these “intersections” will, thus, vary as well.
6
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
6
Overview – cont’d
IBM’s management system requirements are relevant to ALL suppliers –
(including small or large services suppliers who do not manufacture
anything) and all suppliers need to identify their intersections with the
environment and have programs to properly manage, measure and disclose
information about them
For example, all suppliers use energy, create waste, pay salaries/benefits, etc.
Thus, the need for suppliers to respond to all eight requirements, positively or
negatively
However the degree to which these management system requirements
insect suppliers vary depending on the supplier's business.
For example, energy use and associated greenhouse gas emissions from a
service provider occupying one floor of an office building would be very
different than a supplier involving in manufacturing or transportation
7
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
7
S&EMS
IBM Requirements for a
Social & Environmental
Management System
-- Supplier Conformance --
8
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Social elements of IBM’s S&EMS Supplier Requirements Our Supply Chain Social Responsibility (SCSR) program employs a comprehensive
plan across our global network of suppliers that includes the requirement that:
IBM Suppliers shall have within their management policies & practices elements that ensure working conditions in their facilities are safe, workers are treated with respect and dignity, and business operations are environmentally responsible.
The Electronic Industry Citizenship Coalition (EICC) Code of Conduct (CoC) contains provisions for such a corporate social responsibility (CSR) system and provides guidance in the five critical areas of CSR performance audited/reviewed by IBM:
Labor (Treat employees with dignity & respect)
Health and Safety (Evaluate & control exposure to hazards)
Environment (Protect the environment)
Management System (Implement management systems approach to drive solutions)
Ethics (Uphold the highest ethical standards)
IBM is adopting the EICC CoC in 2011 as its own supplier code of conduct and will eventually sunset its Supplier Conduct Principles (SCP), accordingly. IBM employs 3rd-party audit companies to audit a suppliers’ conformance to EICC & SCP standards.
All IBM suppliers will be audited against CoC or SCP provisions, production and non-production alike.
IBM suppliers should move to conform to the CoC provisions as IBM transitions away from its SCP.
A fully-executed Supplier Conduct Principles Letter Agreement (SCPLA) means you meet this requirement
Ref: EICC here> http://www.eicc.info/EICC%20CODE.htm# and SCSR here> http://www-
03.ibm.com/procurement/proweb.nsf/ContentDocsByTitle/United+States~Supply+chain+social+responsibility
9
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Environmental elements of IBM’s S&EMS Supplier Requirements
Suppliers shall define, deploy, and sustain a corporate Environmental
Management System (EMS) that identifies significant aspects of the
supplier's intersections with environmental matters.
A management system is a structured framework of practices and
procedures that enables an organization to execute its operations in a
consistent and sustained manner, and includes the following components:
1. Policy (Formal statement of values and commitments)
2. Planning
3. Implementation and Operation
4. Monitoring, Checking and Corrective Action
5. Management Review
IBM encourages its suppliers to align their EMS with the ISO 14001 model.
A management system is intended to be system dependent, not people
dependent.
The system is built on the Plan, Do, Check and Act Model (see Next Page).
Ref. “Designing, Developing and Implementing a Management System: An Overview” at
http://www-01.ibm.com/webcasts/podcasts/channels/management/management_channel.shtml
10
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Typical EMS “Plan, Do, Check, Act” Cycle
Checking/ Corrective Actions
• Measurement and Monitoring • EMS Nonconformance and
Corrective Actions • Records
• EMS Audits
Drive for
Continuous
Improvement
Implementation
• Roles and Responsibilities
• Training and Communication
• EMS Document Control
• Emergency Preparedness
and Response
Planning
• Environmental Aspects
• Compliance
• Objectives and Targets
• Environmental Mgmt.
Programs
Environmental Policy
Management Review
Plan
Do
Check
Act
Courtesy: ISO 14001 Framework
11
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Designing, Developing and Implementing a Management System:
An Overview podcast is available to suppliers via IBM web-site
Ref. “Designing, Developing and Implementing a Management System: An Overview” at
http://www-01.ibm.com/webcasts/podcasts/channels/management/management_channel.shtml
12
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Basic Considerations for defining, deploying, sustaining an EMS
Company’s ‘vision statement’ (formalized policy statement, commitment) -- what is it that the company wants to accomplish in protecting the environment?
Identify the elements of the company’s activities, products and services that intersect with its policy statement.
What are the environmental legal requirements associated with the company’s intersects?
What is the process to identify applicable legal requirements?
What documents and/or procedures are needed to control the intersects?
How is performance against requirements and processes monitored and measured?
Ensure management review, involvement and support is part of system.
Ref. “Designing, Developing and Implementing a Management System: An Overview” at
http://www-01.ibm.com/webcasts/podcasts/channels/management/management_channel.shtml
13
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Social
Responsibility
Elements
Environmental
Responsibility
Elements
+ =
IBM Requirements announced to Tier-1 Suppliers Feb-2010
1.Deployed Corporate Responsibility (CR) and Environmental Management System (EMS)
2.Programs controlling operations that intersect w/ CR and Environmental Aspects
3.Environmental Performance is Measured
Energy, Scope 1 and Scope 2 GHG Emissions, Waste (at a minimum)
4.Numerical Environmental Targets are Set
Energy, Scope 1 and Scope 2 GHG
Emissions, Waste (at a minimum)
5.Results of Environmental Performance is Publicly Disclosed
6.Employees responsible for management of Mgmt System are trained & competent
7.Conducting Self-Assessments and Management Reviews are part of Mgmt System
8.Requirements cascaded onto suppliers that are material to goods/services provided IBM
Supply Base
S&EMS Requirements for Suppliers
Social & Environmental
Management System - Supplier Conformance Needs -
The eight (8) new S&EMS requirements represent a
continuum of prior communications to IBM Suppliers
in the realm of IBM’s Corporate Responsibility.
• SCSR Supplier Letter Apr-2004
• IBM Supplier Conduct Principles
• Supplier Conduct Principles Letter
Agreement (SCPLA)
• Supplier Improvement Plans (SIPs)
• EICC Code of Conduct (CoC)
• Supplier Environmental Evaluation
(1972)
• ISO14001 Supplier Letter -1998
• Product Environmental Compliance
(Engineering Specification 46G377, etc.)
• Carbon Disclosure Project (CDP)
Supply Chain Program
In summary, IBM Suppliers are now required to: *
1. Manage their corporate responsibility and environmental intersects in a
systemic manner
2. Measure their environmental performance and establish voluntary
improvement goals (numeric)
3. Disclose their environmental results publicly
* Suppliers are to cascade these same requirements onto their own suppliers, where
work performed is material (of consequence) to products/services provided to IBM
Note: IBM does not ask its suppliers to do anything IBM itself would not do, is not doing, or has not done itself already.
14
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
14
Conforming to IBM’s S&EMS Management System Requirements
IBM’s Suppliers are required to define, deploy, and sustain a corporate-level
social responsibility and environmental management system…
This requirement could be met in the form of a single management system that
incorporates both the social and environmental aspects that IBM now requires.
This requirement could also be met with the existence of two or more separate
management systems within the supplier’s organization, where the systems
combined cover the IBM-required social and the environmental elements.
A supplier’s existing management system could be found under such headings
as Corporate Responsibility (CR), Corporate Social Responsibility (CSR),
“Sustainability”, EMS and/or some other variation of environmental, social &
governance (ESG) programs.
To implement a mgmt system that meets IBM’s S&EMS requirements, the
supplier should develop a management system inclusive of the following aspects:
• Social elements that conform to the EICC Code of Conduct (CoC) provisions
• Environmental elements that conform to the ISO 14001 Standard EMS provisions
15
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Applicability of S&EMS Requirements
Tier-1 Suppliers
Supplier of Services Supplier of Goods Legend> Contract
Manufacturer
Flow of
Goods &
Services
Tier 1 requires
same of Tier-2 *
Tier 2 requires
same of Tier-3 *
8 Requirements
To IBM’s
Tier-1
Tier-3 Suppliers>
Tier-2 Suppliers>
General Sourcing Councils
Production Sourcing Councils
Services Sourcing Councils
* If performing work material to the product or service being provided to IBM
Global Procurement
Tier-1 Supplier
Goods & Services
Supply Base
IBM
Corporation
IBM’s S&EMS eight (8) Requirements, applicable to all of IBM’s Tier-1 Suppliers,
are to be cascaded by the Tier-1 suppliers onto their own suppliers (Tier-2 to IBM),
if and where applicable *
16
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
S&EMS Supplier Conformance Checklist
IBM’sS&EMS Requirements (1/2) ? IBM’s S&EMS Requirements (2/2) ?
1. Suppliers shall Define, Deploy, and Sustain a
corporate responsibility and environmental
Management System that identifies significant
aspects of the supplier's intersections with
these matters, including those articulated in
IBM's Supplier Conduct Principles and/or the
EICC Code of Conduct.
5. Suppliers shall Publicly Disclose
results associated with the voluntary
environmental goals and other
environmental aspects from the
management system, including any
regulatory fines or penalties that may
have occurred.
2. Suppliers shall Establish Programs (within
the management system) to control operations
that intersect with these matters and confirm
compliance with applicable law, regulation and
any particular contractual requirements .
6. Suppliers shall Train employees who
are responsible for performing this
work (monitoring, measuring, and/or
reporting environmental performance).
3. Suppliers shall Measure Performance
associated with supplier's significant
environmental aspects and include, at a
minimum, each of the following aspects
common to virtually all businesses: a) Energy
conservation, b) Scope 1 and Scope 2
greenhouse gas (GHG) emissions and c)
Waste management and recycling.
7. Suppliers shall Conduct Self-
Assessments/Audits, as well as
Management Reviews of their
management system.
4. Suppliers shall Set Targets to achieve positive
results associated with their significant
environmental aspects, including goals for
each of the three aspects (a, b, and c) cited in
Requirement #3 above.
8. Suppliers shall Cascade these same
requirements onto their own suppliers
who perform work material to the goods
and/or services provided to IBM.
What Suppliers
have to do to
meet IBM’s 8
Requirements
17
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
17
S&EMS
Reference Material ISO, EMS, GHG
18
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
IBM Suppliers must have an Environmental Management System
Defined: a supplier has identified requirements of an EMS and the
responsibilities to effectively implement, and maintain its S&EMS.
Deployed: the responsibilities defined in the EMS are being executed and
requirements are being met. This includes communicating S&EMS roles,
responsibilities and authorities to, and made them understood by, all
relevant personnel.
Sustained: the EMS is maintained to ensure its relevancy to business and
effectiveness and its implementation is ongoing.
Specifically, IBM will now requires all of its suppliers to define, deploy, and sustain
a corporate-level Environmental Management System (EMS) that identifies
significant aspects of the supplier's intersections with environmental matters.
What is meant by “Define, Deploy, and Sustain”?
19
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
What is ISO 14001?
• ISO 14001 is one of the most widely-used EMS standard. There are,
however, other EMS frameworks…
• ISO 14001 is a generic standard. Generic means that the same
standards can be applied:
to any organization, large or small, whatever its product or service,
in any sector of activity, and
whether it is a business enterprise, a public administration, a college or
university, or a government department.
• Generic also signifies that
no matter what the supplier’s line of business or scope of activity, if it wants to
establish an environmental management system, ISO 14001 gives the
essential features needed to get started / get it done.
Adopted from: http://www.iso.org/iso/about/discover-iso_whats-different-about-iso-9001-and-iso-14001.htm
20
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Greenhouse Gases (GHG)
Greenhouse Gases include the following:
1. carbon dioxide (CO2)
2. methane (CH4)
3. nitrous oxide (N2O)
4. hydrofluorocarbons (HFCs)
5. perfluorocarbons (PFCs)
6. sulfur hexafluoride (SF6)
To Measure/Manage Greenhouse Gases:
Assign Resources
Select measurement protocol/GHG accounting principles
Define inventory boundaries – organizational and operational
Identify data sources needed for selected boundaries
Calculate and report GHG emissions inventory
Use compiled data to establish objectives & targets for GHG reduction
Courtesy> The Pacific Northwest National Laboratory> http://www.hss.energy.gov/nuclearsafety/env/training/the_abcs_of_ghgs.pdf
21
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
What are Scope 1 and Scope 2 GHGs?
GHG emissions generated directly and indirectly by an entity such as a supplier can be classified into “scopes,” based on the source of the emissions.
Scope 1 emissions are direct GHG emissions of a reporting enterprise (e.g., supplier) from sources that are owned or controlled by that enterprise.
Scope 2 emissions are indirect GHG emissions of a reporting enterprise. They account for emissions from the generation of electricity, heating and cooling, or steam generated off-site that is purchased and consumed by the enterprise.
• If a supplier purchases electricity, heating and cooling, or steam, then that supplier has Scope 2 GHG emissions and IBM requires that to be accounted for.
• Whether small or large, whether working in a home office or in a commercial office building, whether they have manufacturing facilities or not, whether they provide a product or service, virtually all suppliers use electricity.
• Electricity demand/generation/use is a major cause of CO2 GHG emissions
Scope 3 emissions: Outside of IBM’s requirements
22
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
IBM requires only
Scope 1 and Scope 2
emissions inventory
& disclosure by its
suppliers (mainly CO2).
GHG Emission Symbol Common Source of emissions
Carbon Dioxide CO2 Electricity generation & electricity consumption, use of vehicles & small equipment
Methane CH4 Combusting fossil fuels, leaks in pipelines, landfills
Nitrous Oxide N2O Combusting fossil fuels, reaction in chemical process
Hydrofluoro-carbons HFCs Refrigerant or coolant leaks in HVAC, vehicles or compressors
Perfluoro-carbons PFCs Chemical reactions in process e.g., manufacturing semiconductors
Sulfur hexafluoride SF6 Leaks from insulating canisters installed in electricity T&D systems
Common Sources of GHG Emissions
Courtesy: The Climate Registry website> http://www.theclimateregistry.org/
23
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
23
GHG
Scope
Emission
Category Common Emission Sources
Calculation
Data Sources/Needs
Scope 1 Stationary
combustion
Decomposition of coal, wood, or solid
waste- Backup Generators using diesel,
boilers, furnaces, heaters, burners, etc.
Fuel purchase records -
natural gas, fuel oil, coal
Mobile
combustion
Company Fleet using fuels: trucks,
buses, cars, airplanes, boats, ships,
barges, etc.
Fuel purchase records or
annual mileage and type
of fuel
Process
combustion
Manufacturing processes - Cement
manufacture, aluminum production etc.
Calculated annual
emissions; requires
knowledge of the process
Fugitive
emissions
Equipment leaks- refrigeration, heating,
ventilation, air conditioning, coal piles,
onsite wastewater treatment, onsite
landfills, electrical equipment losses, etc
Typically estimated based
on knowledge of the
source of emissions
Scope 2 Purchased
energy
Purchased electricity, steam, heating,
cooling, chilled water
Utility bills- organization's,
landlord's, homeowner’s
Common Sources of Scope 1 and Scope 2 GHG Emissions
24
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
24
Environmental Aspects & Impacts
The “Environment” is the surroundings within which an organization
operates, including air, water, land, natural resources, plant life, animal
life, humans, and their interrelationships (i.e., where they intersect).
An “Environmental Aspect” or “Intersect” is that element of an
organization's activities, products or services that can intersect/interact
with or have an “Impact” (positive, negative or neutral) on the
environment (e.g., air, water, land).
Our suppliers are to define, deploy, and sustain a corporate social
responsibility and environmental management system that identifies
significant aspects of the supplier's intersections with these matters.
Our suppliers’ “Intersections” between their workforce, their environment and
society will, thus, vary widely.
The Management System and programs by which we expect our suppliers to
manage these “intersections” will, thus, vary as well.
(Definitions adopted from Environmental Management System Partnerships> http://www.ecologia.org/ems/ and ISO 14001)
25
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
25
Examples of Environmental Aspects & Environmental Impacts
25
ex. Facility Operations
Environmental Aspect Environmental Impact (or Intersection)
Office use of electronic equipment
Use of energy, generation of waste (e.g., paper,
batteries, toner cartridges)
Disposal of solvents, oil, fluorescent
lamps, and excess furniture
Land contamination and air pollution (e.g., landfill,
incineration)
Heating of buildings
Air pollution (e.g., greenhouse gases (GHG), other
air pollutants)
Motor vehicle operations (e.g., use of
gasoline, oil, rags, antifreeze, tires, and
batteries)
Generation of waste and air pollution
Custodial operations (e.g., use of cleaning
products, paper, water, energy)
Use of natural resources and contamination of land
Grounds maintenance
Use of natural resources and chemicals (e.g., use of
water, fuel, pesticides, fertilizer)
• Aspect: Cause or Input: Element of an organization’s activities, products or services which can interact with the environment
• Impact: Effect or Output: Any change to the environment, whether adverse or beneficial, resulting from an organization’s activities, products, or services
26
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
The GHG Protocol Corporate Standard: what is it?
The GHG Protocol Corporate Standard
provides standards and guidance for any
company or organization preparing a GHG
emissions inventory.
It covers the accounting and reporting of the
six (6) greenhouse gases typically covered by
existing regulations /protocols:
carbon dioxide (CO2)
methane (CH4),
nitrous oxide (N2O),
hydrofluorocarbons (HFCs),
perfluorocarbons (PFCs),
sulphur hexafluoride (SF6).
IBM follows this GHG Protocol for accounting
its Scope 1 and Scope 2 emissions.
Source: http://www.ghgprotocol.org/standards/corporate-standard
A widely-used standard for Corporate GHG accounting and reporting.
27
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
The GHG Protocol Corporate Standard: what’s in it?
Standards
•Organizational
Boundaries
•Operational
Boundaries
•Historic Datum
•Reporting GHG
emissions
Guidance
•Business goals and
inventory design
•Accounting for GHG reductions
•Identifying GHG sources
•Managing inventory quality
•Verification of GHG emissions
Calculation Tools
•Web-based, user-friendly,
step-by-step guidance
•Build on IPCC methodologies
•Sector-specific tools
developed in industry-led
efforts (e.g. cement, pulp &
paper, aluminum)
www.ghgprotocol.org
28
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Scope 1 GHG Emissions: Sample Calculation (Summary) Fuel Annual Fuel Use
(gallons) Emission Factor t CO2
t CO2
equivalent
1 boiler in Building 1: fuel is no. 2 fuel oil 500,000 X 10.15 kg CO2/gallon = 5,075
2 company cars: fuel is gasoline 10.000 X 8.91 kg CO2/gallon = 89.1
TOTAL Scope 1 GHG emissions 5,164.1
For example, a company pays for and burns fuel oil no. 2 in a boiler to heat Buidling1 in the winter. The company also
has two company cars.
What are the company’s scope 1 GHG emissions for the reporting year?
Boiler: based on the company’s purchase records to determine the amount of oil used. In this case, it was 500,000
gallons.
Cars: based on the company’s purchase records to determine the amount of gasoline used. In this case, it was 10,000
gallons.
Multiply each fuel use amount by the respective emission factor to obtain GHG emissions in CO2-equivalents.
Emission factors may be obtained from publicly available sources such as U.S. Energy Information Administration .
Adding Scope 1 GHG emissions from boiler and 2 cars you get the total Scope 1 emissions for the company
Raw Data
Fuel Use Scope 1 GHG
Emissions
GHG
Emission
Factor
Sources for emissions coefficients
• The Greenhouse Gas Protocol Initiative Calculation Tools (http://www.ghgprotocol.org/)
• EPA AP-42 emission factors (http://www.epa.gov/ttn/chief/ap42/)
• Department of Energy – Energy Information Administration (http://www.eia.doe.gov/)
29
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Scope 2 GHG Emissions: Sample Calculation (Summary) Electricity Annual electricity
consumption (MWh)
Emission
Factor t CO2
t CO2equivalent
Purchased Electricity for Building 1 1,000 X 0.924/MWh = 924
Electricity used by Building 2 1,500 X 0.289/MHw = 433.5
TOTAL Scope 2 GHG emissions 1357.5
For example, a company operates out of two office buildings. Building 1 is owned and Building 2 is leased.
Building 1: the company purchases electricity from a utility company and receives a month electricity bill.
Building 2: the landlord charges the company for actual electricity used each month for building 2.
What are the company’s scope 2 emissions for the reporting year?
First there is the electricity that the company purchases from the power utility. In this example, it is 1,000 MWh per year
based on electric bills the company received. This is multiplied by the emission factor to obtain GHG emissions in CO2-
equivalents. Emission factors may be obtained from your utility provider or other publicly available sources such as U.S.
Energy Information Administration .
Similarly, scope 2 GHG emissions can be calculated for Building 2. You may receive your electric usage from the
landlord, in this case, 1,500 MWh per year
Adding Scope 2 GHG emissions from the 2 buildings, you get the total emissions from electricity use by the company
Raw Data
Electricity
Use
Scope 2 GHG
Emissions
GHG
Emission
Factor
Sources for emissions coefficients
• The Greenhouse Gas Protocol Initiative Calculation Tools (http://www.ghgprotocol.org/)
• EPA AP-42 emission factors (http://www.epa.gov/ttn/chief/ap42/)
• Department of Energy – Energy Information Administration (http://www.eia.doe.gov/)
30
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Scope 2 GHG Emissions: Sample Calculation (Details)
Step: Example calculation: 1. Identify sources a) Purchased electricity for Building 1
b) Electricity used by Building 2 2. Select calculation approach Use documented emission factors (most common). Obtain emission factors from any of the following:
Your electricity provider; or
Regional electric grid factor (usually publicly available from government or regulatory agencies); or
National electric grid factor (usually publicly available from government or regulatory agencies); or
U.S. and International emission factors for electricity consumption may be obtained from the U.S. Energy Information Administration at URL: http://www.eia.doe.gov/oiaf/1605/emission_factors.html
3. Collect data and choose emission factors
Data
a) Determine megawatt hour (MWh) of electricity purchased
for the year. Obtain this from your electricity bill. For this
example, let’s say the company used 1,000 MWh and the
building is located in Australia.
b) Determine the megawatt hours of electricity your landlord
billed you. This may be in the rent statement, a utility bill
or a separate statement from your landlord. For this
example, we will use 1,500 MWh and the location of the building is in Belgium.
Emission Factor
a) Use the emission factor you obtained from your
electricity provider or other recognized source. In
this example, let’s use 0.924 metric tons CO2/MWh.
b) In this example, we will use the emission factor of 0.289 metric tons CO2/MWh.
4. Calculate emissions Multiply the amount of electricity with the respective emission factor to obtain the amount of CO2 emitted resulting
electricity consumption during the year:
a) Building 1: 1,000 MWh x 0.924 metric tons CO2/MWh = 924 metric tons CO2 b) Building 2: 1,500 MWh x 0.289 metric tons CO2/MWh = 433.5 metric tons CO2
5. Roll-up data to company level
Adding emissions from electricity used by both buildings to arrive at the total Scope 2 GHG emissions for the company: 924+ 433.5 = 1357.5 metric tons CO2.
31
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Additional Resources – Offices & Small Businesses • A Model Environmental Management System for a Small Business
http://www.epa.gov/sectors/pdf/finishing_ems_all.pdf
• Developing a Company-Wide GHG Inventory for a Small Business
http://www.epa.gov/climateleaders/smallbiz/footprint.html
http://www.epa.gov/climateleaders/documents/resources/lowemitter_guidance.pdf
• Working 9 to 5 on Climate Change: An Office Guide (for small, office-based organizations)
http://www.wri.org/publication/working-9-to-5-on-climate-change
• Greenhouse Gas Emissions from a Typical Passenger Vehicle
http://www.epa.gov/otaq/climate/420f05004.htm
• Oregon State University GHG Emissions Measurement & Reporting
http://oregonstate.edu/sustainability/measurement-reporting
• Calculating your GHG emissions from Company Flights
http://www.epa.vic.gov.au/climate-change/carbon-management/Worksheet_3-Flights.pdf
• Calculating your GHG emissions from Office Paper consumption
http://www.epa.vic.gov.au/climate-change/carbon-management/Worksheet_4-Paper.pdf
• Calculating your GHG emissions from Refrigerants
http://www.epa.vic.gov.au/climate-change/carbon-management/Worksheet_1-Refrigerants.pdf
• Business Carbon Emissions Calculator
http://calculator.futureclimate.com.au/calculator/business/
32
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
Additional Resources – cont’d
• Measuring Greenhouse Gas Emissions from Office Waste
http://www.epa.gov/climatechange/wycd/waste/measureghg.html
• US Environmental Protection Agency (EPA) EMS Guidance
http://www.epa.gov/ems/
• Environmental Management Systems in China
http://www.unep.or.jp/ietc/focus/cn-EMS.doc
• The ACUPCC Reporting System (American Colleges & Universities)
http://www.presidentsclimatecommitment.org/
• Guidance on how UK organizations should measure and report GHG
http://www.defra.gov.uk/environment/climate/sectors/business/
• EMS: An Implementation Guide for Small and Medium-Sized Organizations
http://www.epa.gov/owm/iso14001/ems2001final.pdf
• Environmental Management Systems in the Private Sector
http://www.trc.govt.nz/Environmental-management-in-the-private-sector/
• Implementing EMS in the Hotel Industry
http://www.devalt.org/da/esb/iesg/docs/hotel%20manual.pdf
• ISO 14001 Step-by-Step Implementation Guide Toolkit (Sample Pages)
http://www.aecos.co.uk/Toolkit_Sample_Pages.pdf
33
Global Supply IBM’s S&EMS Requirements – Supplier Guidance Supplement – Release v1.0_041211)
© 2011 IBM Corporation
33
The End