inventory of textbooks
DESCRIPTION
documentTRANSCRIPT
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DEPARTMENT OF EDUCATIONPHYSICAL INVENTORY FOR PROPERTY, PLANT AND EQUIPMENTS
( OFFICE )
SAMPLE INVENTORY
Name of Accountable OfficerCode Description Code Description Code Description Property # Description - (include Serial No. if available) Estimated Date Accountable OfficeDepreciable Cost
Life Yrs Acquired (RC Code) [1/0](6) (16) (6) (16) (6) (16) (25) (55) (8) (9) (15) (10) (11) (30)
223-00 IT Equipment 0001 Computer Set 0001 Desktop I-07-1-1(1)-C Pentium 4, 3.0Ghz., 80GB Harddisk, 256MB DDr, Clon 5
223-00 IT Equipment 0001 Computer Set 0002 Notebook I-07-1-2(1)-C Pentium 3, 333mhz, 40GB Harddisk, 126MB, Toshiba Brand
223-00 Software 0001 Operating Syste 0001 Operating System Office XP
222-00 Furniture 0001 Table 0001 Clerical Table AO1-F-01-01-01-E-1 3 drawers with top glass
222-00 Furniture 0001 Table 0001 Clerical Table AO1-F-01-01-01-E-2 4 drawers
221-00 Airconditioner 0001 Cabinet Type 0001 Cabinet Type 3 Toner, Carrier Brand
(1st Sub-Account) Required
(2nd Sub-Account) Required
(3rd Sub-Account)
Required
SL(Lowest Level) - PPE Item
(All Colums are Required)
3 - 3 - 4 - 4 e-NGAs Coding Scheme
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Name of Accountable Officer
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DEPARTMENT OF EDUCATIONTEXTBOOKS INVENTORY
SAN LUIS ELEMENTARY SCHOOL
S.Y.2012-2013
Name of Accountable Officer
Code Description Code Description Code Description Property # QuantityDescription - (include Serial No. if available) Estimated Date Accountable Office Depreciable Unit CostLife Yrs Acquired (RC Code) [1/0]
(6) (16) (6) (16) (6) (16) (25) (55) (8) (9) (15) (10) (11) (30)
163-001 TEXTBOOK 0001 ELEMENTARY 0036 ENGLISH 1 SAN-012-0001 3 ENGLISH FOR ALL TIMES 1 5 2/10/2011 ELNA MAE MULINGBAYAN Php 40.71 MS.RIA R.CESA
163-001TEXTBOOK 0005 ELEMENTARY 0003 MATHEMATICS 1 SAN-012-0002 2 ELEM.MATHEMATICS1 5 3/10/2012 ELNA MAE MULINGBAYAN Php 29.91 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 0001 FILIPINO 1 SAN-012-0003 5 LANDAS NG WIKA AT PAGBASA 1 5 10/20/2012 ELNA MAE MULINGBAYAN Php 35.90 MS.RIA R.CESA
163-001TEXTBOOK ELEMENTARY 0004 SIBIKA AT KULTURA SAN-012-0004 30 MATAPAT NA PILIPINO 1 5 2/23/2009 ELNA MAE MULINGBAYAN Php 45.33 MS.RIA R.CESA
163-001TEXTBOOK 0001 ELEMENTARY 0031 ENGLISH-READING2 SAN-012-0005 2 DEVELOPING READING POWER 2 5 7/25/2010 LILIAN N. NAVARRO Php 40.00 MS.RIA R.CESA
163-001TEXTBOOK 0005 ELEMENTARY 0007 MATHEMATICS 2 SAN-012-0006 20 MATHEMATICS FOR EVERYDAY USE 2 5 8/12/2010 LILIAN N. NAVARRO Php 33.10 MS.RIA R.CESA
163-001TEXTBOOK ELEMENTARY 0007 SIBIKA AT KULTURA 2 SAN-012-0007 20 MAKABAYAN:KATANGIANG PILIPINO 2 5 2/5/2012 LILIAN N. NAVARRO Php 44.36 MS.RIA R.CESA
163-001TEXTBOOK 0001 ELEMENTARY 0032 ENGLISH-READING3 SAN-012-0008 2 DEVELOPING READING POWER 3 5 7/25/2012 LOVELY GRACE F. SALAS Php 40.00 MS.RIA R.CESA
163-001TEXTBOOK 0001 ELEMENTARY 00040 ENGLISH-READING 3SAN-012-0009 20 ENGLISH FOR ALL TIMES 3 5 2/10/2011 LOVELY GRACE F. SALAS Php 40.71 MS.RIA R.CESA
163-001TEXTBOOK 0001 ELEMENTARY 0041 ENGLISH-LANG.3 SAN-012-0010 15 ENGLISH FOR ALL TIMES 3 5 2/10/2011 LOVELY GRACE F. SALAS Php 40.71 MS.RIA R.CESA
163-001TEXTBOOK 0003 ELEMENTARY 0005 SCIENCE 3 SAN-012-0011 30 GROWING WITH SCIENCE AND HEALTH 3 5 3/10/2008 LOVELY GRACE F. SALAS Php 41.25 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 0010 FILIPINO-WIKA 3 SAN-012-0012 40 BAGONG FILIPINO SA SALITA AT GAWA 3 5 10/20/2010 LOVELY GRACE F. SALAS Php 45.00 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 0011 FILIPINO-PAGBASA3 SAN-012-0013 40 BAGONG FILIPINO SA SALITA AT GAWA 3 5 10/20/2010 LOVELY GRACE F. SALAS Php 43.60 MS.RIA R.CESA
163-001TEXTBOOK 0003 ELEMENTARY 0011 SCIENCE AND HEALTH 4 SAN-012-0014 4 SCIENCE FOR DAILY USE 4 5 2/5/2012 EDWIN R. MASICAT Php 48.45 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 0017 FILIPINO-WIKA4 SAN-012-0015 12 HIYAS SA WIKA AT PAGBASA 4 5 8/20/2009 EDWIN R. MASICAT Php 41.66 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 00018 FILIPINO-PAGBASA4 SAN-012-0016 7 HIYAS SA WIKA AT PAGBASA 4 5 8/20/2009 EDWIN R. MASICAT Php 43.44 MS.RIA R.CESA
163-001TEXTBOOK 0010 ELEMENTARY 0004 HEKASI 4 SAN-012-0017 8 MAKABAYAN:KAPALIGIRANG PILIPINO 4 5 2/5/2012 EDWIN R. MASICAT Php 47.67 MS.RIA R.CESA
163-001TEXTBOOK 0011 ELEMENTARY 0003 EPP 4 SAN-012-0018 6 5 10/7/2010 EDWIN R. MASICAT Php 45.00 MS.RIA R.CESA
163-001TEXTBOOK 0001 ELEMENTARY 0034 ENGLISH-READING5 SAN-012-0019 2 DEVELOPING READING POWER 5 5 7/25/2012 WILMA A. PAGLICAWAN Php 40.00 MS.RIA R.CESA
163-001TEXTBOOK 0001 ELEMENTARY 0018 ENGLISH-LANG.5 SAN-012-0020 1 GROWING IN ENGLISH 5 5 2/5/2012 WILMA A. PAGLICAWAN Php 35.00 MS.RIA R.CESA
163-001TEXTBOOK 0001 ELEMENTARY 0019 ENGLISH-READING5 SAN-012-0021 1 GROWING IN ENGLISH 5 5 2/5/2012 WILMA A. PAGLICAWAN Php 35.00 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 0031 FILIPINO-WIKA5 SAN-012-0022 30 HIYAS SA WIKA AT PAGBASA 5 5 8/20/2009 WILMA A. PAGLICAWAN Php 45.70 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 0032 FILIPINO-PAGBASA5 SAN-012-0023 35 HIYAS SA WIKA AT PAGBASA 5 5 8/20/2009 WILMA A. PAGLICAWAN Php 44.30 MS.RIA R.CESA
163-001TEXTBOOK 0003 ELEMENTARY 0017 SCIENCE AND HEALTH5SAN-012-0024 1 ENJOYING SCIENCE AND HEALTH 5 5 1/10/2011 WILMA A. PAGLICAWAN Php 43.50 MS.RIA R.CESA
163-001TEXTBOOK 0003 ELEMENTARY 0015 SCIENCE AND HEALTH5SAN-012-0025 24 SCIENCE FOR DAILY USE5 5 2/5/2012 WILMA A. PAGLICAWAN Php 53.20 MS.RIA R.CESA
163-001TEXTBOOK 0011 ELEMENTARY 0004 EPP5 SAN-012-0026 14 5 10/7/2010 WILMA A. PAGLICAWAN Php 45.00 MS.RIA R.CESA
163-001TEXTBOOK 0010 ELEMENTARY 0010 HEKASI5 SAN-012-0027 21 MAKABAYAN:KASAYSAYANG PILIPINO 5 2/5/2012 WILMA A. PAGLICAWAN Php 47.79 MS.RIA R.CESA
163-001TEXTBOOK 0001 ELEMENTARY 0035 ENGLISH 6-READINGSAN-012-0028 7 DEVELOPING READING POWER 5 5 7/25/2010 JINKEE M. JORDAN Php 40.00 MS.RIA R.CESA
163-001TEXTBOOK 0015 ELEMENTARY 0026 MATHEMATICS 6 SAN-012-0029 40 MATHEMATICS FOR EVERYDAY USE 6 5 8/12/2010 JINKEE M. JORDAN Php 44.32 MS.RIA R.CESA
163-001TEXTBOOK 0011 ELEMENTARY 0026 EPP6 SAN-012-0030 15 5 10/7/2010 JINKEE M. JORDAN Php 45.00 MS.RIA R.CESA
163-001TEXTBOOK 0003 ELEMENTARY 0018 SCIENCE AND HEALTSAN-012-0031 13 INTO THE FUTURE:SCIENCE and health 6 5 8/12/2010 JINKEE M. JORDAN Php 45.40 MS.RIA R.CESA
163-001TEXTBOOK 0003 ELEMENTARY 0020 SCIENCE AND HEALTSAN-012-0032 2 ENJOYING SCIENCE AND HEALTH 6 5 1/10/2011 JINKEE M. JORDAN Php 45.48 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 0038 FILIPINO6-WIKA SAN-012-0033 30 LANDAS SA WIKA 6 5 10/20/2012 JINKEE M. JORDAN Php 43.40 MS.RIA R.CESA
163-001TEXTBOOK 0007 ELEMENTARY 0039 FILIPINO6-PAGBASA SAN-012-0034 28 LANDAS SA PAGBASA 6 5 10/20/2012 JINKEE M. JORDAN Php 43.40 MS.RIA R.CESA
163-001TEXTBOOK 0010 ELEMENTARY 0011 HEKASI 6 SAN-012-0035 1 PILIPINAS BANSANG PAPAUNLAD6 5 12/8/2007 JINKEE M. JORDAN Php 94.70 MS.RIA R.CESA
163-002MANUAL 0001 ELEMENTARY 0001 ENGLISH 1 SAN-012-0036 1 FUN IN ENGLISH 1 5 9/15/2008 ELNA MAE MULINGBAYAN Php 93.60 MS.RIA R.CESA
163-002MANUAL 0007 ELEMENTARY 0001 FILIPINO 1 SAN-012-0037 1 LANDAS SA WIKA AT PAGBASA 1 5 10/20/2012 ELNA MAE MULINGBAYAN Php 30.91 MS.RIA R.CESA
(1st Sub-Account) Required
(2nd Sub-Account) Required
(3rd Sub-Account) Required
SL(Lowest Level) - PPE Item
(All Colums are Required)
0009
0009
MAKABULUHANG GAWAING PANTAHANAN 4
EDUKASYONG PANTAHANAN AT PANGKABUHAYAN 5
EDUKASYONG PANTAHANAN AT PANGKABUHAYAN6
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163-002MANUAL 0001 ELEMENTARY 0002 ENGLISH 2 SAN-012-0038 1 FUN IN ENGLISH 2 5 9/15/2008 LILIAN N. NAVARRO Php 65.80 MS.RIA R.CESA
163-002MANUAL 0005 ELEMENTARY 0007 MATHEMATICS 2 SAN-012-0039 1 MATHEMATICS FOR EVERYDAY USE 2 5 8/12/2010 LILIAN N. NAVARRO Php 31.10 MS.RIA R.CESA
163-002MANUAL 0007 ELEMENTARY 0006 FILIPINO 2 SAN-012-0040 1 PAGDIRIWANG NG WIKANG FILIPINO 2 5 2/5/2012 LILIAN N. NAVARRO Php 34.16 MS.RIA R.CESA
163-002MANUAL 0009 ELEMENTARY 0008 SIBIKA AT KULTURA2SAN-012-0041 1 KATANGIAN PILIPINO 2 5 2/5/2012 LILIAN N. NAVARRO Php 27.73 MS.RIA R.CESA
163-002MANUAL 0001 ELEMENTARY 0003 ENGLSH 3 SAN-012-0042 1 ENGLISH FOR ALL TIMES 3 5 2/10/2011 LOVELY GRACE F. SALAS Php 45.00 MS.RIA R.CESA
163-002MANUAL 0005 ELEMENTARY 0010 MATHEMATICS 3 SAN-012-0043 1 MATHEMATICS FOR EVERYDAY LIFE 3 5 9/15/2008 LOVELY GRACE F. SALAS Php 41.50 MS.RIA R.CESA
163-002MANUAL 0003 ELEMENTARY 0005 SCIENCE 3 SAN-012-0044 1 GROWING WITH SCIENCE AND HEALTH 3 5 3/10/2008 LOVELY GRACE F. SALAS Php37.59 MS.RIA R.CESA
163-002MANUAL 0007 ELEMENTARY 0008 FILIPINO 3 SAN-012-0045 1 BAGONG FILIPINO SA SALITA AT GAWA 3 5 10/20/2010 LOVELY GRACE F. SALAS Php39.23 MS.RIA R.CESA
163-002MANUAL 0007 ELEMENTARY 0018 FILIPINO 5 SAN-012-0046 1 HIYAS SA WIKA AT PAGBASA 5 5 8/20/2009 WILMA A. PAGLICAWAN Php39.55 MS.RIA R.CESA
163-002MANUAL 0001 ELEMENTARY 0005 ENGLISH 5 SAN-012-0047 1 ENGLISH FOR ALL TIMES 5 5 2/10/2011 WILMA A. PAGLICAWAN Php45.00 MS.RIA R.CESA
163-002MANUAL 0010 ELEMENTARY 0008 HEKASI 5 SAN-012-0048 1 KASAYSAYANG PILIPINO 5 5 2/5/2012 WILMA A. PAGLICAWAN Php30.64 MS.RIA R.CESA
163-002MANUAL 0005 ELEMENTARY 0018 MATHEMATICS 6 SAN-012-0049 1 MATHEMATICS FOR EVERYDAY USE 6 5 8/12/2010 JINKEE M. JORDAN Php35.12 MS.RIA R.CESA
163-002MANUAL 0002 ELEMENTARY 0013 SCIENCE 6 SAN-012-0050 1 INTO THE FUTURE:SCIENCE AND HEALTH 6 5 8/12/2010 JINKEE M. JORDAN Php35.89 MS.RIA R.CESA
163-002MANUAL 0007 ELEMENTARY 0021 FILIPINO 6 SAN-012-0051 1 HIYAS SA WIKA AT PAGBASA 6 5 8/20/2009 JINKEE M. JORDAN Php38.96 MS.RIA R.CESA
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Appendix 53
ACKNOWLEDGEMENT RECEIPT FOR EQUIPMENT
Department of Education Agency
Qty. Unit Description ( Serial No. if any ) Unit Cost Prop. No.
.
.
.
Received by : Received from:
Signature Over Printed Name Signature Over Printed Name
Position/Office Position/Office
Date Date
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Appendix 39
PROPERTY CARD
Agency
Property No.:
ReferenceReceipt Transfer/Disposal
Qty. Qty. Office/Officer
Property, Plant and Equipment:Desc
Date
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Appendix 39
PROPERTY CARD
Agency
Property No.:
Transfer/DisposalBalance Qty.
Office/Officer
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jmf20
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General Form No. 30 (A)
(Revised March, 1938) REPUBLIC OF THE PHILIPPINES
INVOICE-RECEIPT FOR PROPERTY
TRANSFER of property from toauthorized by
DATE of PROPERTY CLASI--
QTY. Unit/s NAME AND DESCRIPTION PURCHASED NUMBER FICATION UNIT VALUE TOTAL VALUE
NUMBER
TOTAL AMOUNT = P
INVOICE RECEIPT
I CERTIFY that I have this day I CERTIFY that I have this day
of , invoiced to of 20 03
, Superintendent , (Designation) (Name) (Designation)
the above listed articles, property of the above listed articles, property of
(Name of bureau or office) (Name of bureau or office)
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(Signature of Invoicing Accountable Officer) (Signature of Receiving Accountable Officer)
(Title) (Title)
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INVOICE-RECEIPT FOR PROPERTY
TOTAL VALUE
I CERTIFY that I have this day day
received from
(Designation)
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(Signature of Receiving Accountable Officer)
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INVENTORY AND INSPECTION REPORT OF UNSERVICEABLE PROPERTY
As of
(Agency) ( Name of Accountable Officer )
I N V E N T O R Y
Articles Quantity Unit Cost Total Cost Property No. Date No. of years
Acquired in service
(1) (2) (3) (4) (5) (6) (7)
I HEREBY request inspection, and disposition
pursuant to Section 79 of PD 1445, of the Property
enumerated above.
Requested by : Request for Inspection Approved by :
( Signature of Accountable Officer ) ( Name and Signature )
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( Designation of Accountable Officer ) ( Designation )
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INVENTORY AND INSPECTION REPORT OF UNSERVICEABLE PROPERTY
( Designation )
I N V E N T O R Y I N S P E C T I O N R E P O R T
D I S P O S I T I O N Appraisal Official
Accumulated Receipt
Depreciation Number
(8) (9) (10) (11) (12) (13) (14) (15)
I CERTIFY that I have inspected each and every
article enumerated in this report and that the I CERTIFY that I have witnessed the diposition
disposition made thereof was, in my judgement, the of the article enumerated on this report this
best for the public interest. ______ day of ______________________.
( Name and Signature of Inspector ) ( Name and Signature of Witness )
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INVENTORY AND INSPECTION REPORT OF UNSERVICEABLE PROPERTY
I N S P E C T I O N R E P O R T
Amount
(16)
I CERTIFY that I have witnessed the diposition
of the article enumerated on this report this
______ day of ______________________.
( Name and Signature of Witness )
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INVENTORY CUSTODIAN SLIPDEPARTMENT OF EDUCATION
Quantity Unit Description Inventory Item No. Unit cost
Received by: Receive from:
___________________________ __________________________Signature Over Printed Name Signature Over Printed Name
___________________________ __________________________Position/Office Position/Office
__________________________ _________________________Date Date
ICS No:______________
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REPORT ON THE PHYSICAL COUNT OF INVENTORIES
Type of Inventory ItemAs of
For which is accountable, having assumed such accountability on (Name of Accountability Officer) (Offficial Designation) (Agency/ Office) (Date of Assumption)
ARTICLE DESCRIPTION UNIT VALUESHORTAGE/OVERAGE
REMARKSQuantity Value
STOCK NUMBER
UNIT OF MEASURE
BALANCE PER CARD
(Quantity)
ON HAND PER COUNT
(Quantity)
, , ,
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REQUISITION AND ISSUE SLIPDepartment of Education
Division : Responsibility Center RIS No. DateOffice Code SAI No. Date
REQUISITION ISSUANCEStock No. Unit Description Quantity Quality Remarks
Purpose :
Requested By: Approved By: Issued By Received By:
Signature Signature Signature Signature
Name Name Name Name
Designation Designation Designation Designation
Date Date Date Date
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REPORT OF SUPPLIES AND MATERIALS ISSUEDDepartment of Education
Date : No. ________________
RIS No. Responsibility Stock No. Item Unit Qty Unit AmountCenter Code Issued Cost
Recapitulation RecapitulationStock No. Quantity Unit Cost Total Cost Account Code
I Hereby certify to the correctness of the above information Posted by / date :
Supply Officer Accounting Clerk
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Name of the Procuring Entity
Standard Form Number; SF-GOOD-02Revised on: May 21, 2004
PROJECT PROCUREMENT MANAGEMENT PLAN
Procurement ScheduleContract Procurement Pre- Eligibilty
Ref. Package Method ABC2 ProcurementAdvertisement Screening
( Description ) Conference
Total Budget Amount
Prepared : Recommended :
1 Ref = Reference
2 ABC - Approved Budget for the Contract
The BAC Secretariat shall consolidate all the Project Procurement Management Plans ( PPMP ) prepared by the Project Management Offices ( PMOs ) into an Annual Procurement Plan ( APP ).
The APP shall bear the approval of the head of the procuring entity. Updating of the PPMP and the consolidated APP shall be undertaken every six ( 6 ) months or as often as required by the head
of the procuring entity.
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Project Reference Number :Name of the Project :Location of the Project :
PROJECT PROCUREMENT MANAGEMENT PLAN
Procurement ScheduleSubmission and Bid Post Award of
Receipts of Bids Evaluation Qualification Contract
Approved :
The BAC Secretariat shall consolidate all the Project Procurement Management Plans ( PPMP ) prepared by the Project Management Offices ( PMOs ) into an Annual Procurement Plan ( APP ).
The APP shall bear the approval of the head of the procuring entity. Updating of the PPMP and the consolidated APP shall be undertaken every six ( 6 ) months or as often as required by the head
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STOCK CARD
Department of Education
Agency
Item : Description :
Receipt Issuance
Date Reference Qty. Qty. Office
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Appendix 38
STOCK CARD
Agency
Stock No.:
Re-order Point:
Balance No. of Days to
Qty. Consume
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WASTE MATERIALS REPORT
Department of Education
Agency
Place of Storage Date
ITEMS FOR DISPOSAL
ITEMS QTY UNIT DESCRIPTION RECORD OF SALES
O.R. No.
1
2
3
4
5
6
7
8
9
10
T O T A L
Certified Correct: Disposal Approved :
Property Officer
CERTIFICATE OF INSPECTION
I hereby certify that the property enumerated above was disposed of as follows :
Item Destroyed
Item Sold at private sale
Item Sold at public auction
Item Transferred without cost to
MARITESS L. ABLAY Chief, Proper;ty Division
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Property Inspector : (Name & Signature) Witness to dispositon :
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Appendix 60
WASTE MATERIALS REPORT
Agency
Date
RECORD OF SALES
O.R. No. Amount
CERTIFICATE OF INSPECTION
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