inventory check in reportballardpropertyinventories.co.uk/sample_inventory_check_in_report.pdf · 1...

1 | P a g e Inventory & Check In Report • Address - 02/04/2019

INVENTORY CHECK IN REPORT

Date: Property Address: Instructed By: Completed By:

02/04/2019 Address Landlord / Agent /

Tenant Sophie Ballard

REPORT PRODUCED BY:

Email: [email protected] Phone: 07414 227481

mailto:[email protected]


Contents

Overview……………………………………………………………………………… 3

Schedule of Condition………………………………………………………….. 6

Entrance & Hallway…………………………………………………………….. 8

Entrance & Hallway Photos………………………………….…………….… 10

Bedroom 1……………………………………………………………………………. 12

Bedroom 1 Photos…………………………………………………..…………… 14

Bathroom…………………………………………………………………………….. 17

Bathroom Photos………………………………………………….…………….. 19

Kitchen……………………………………………………………….………………. 21

Kitchen Photos…………………………………………..……………………….. 24

Appliances…………………………………………………………………..………… 27

Appliances Photos…………………………………………………………….…… 28

Living Room…………………………………………………………………..………… 30

Living Room Photos…………………………………………………………….…… 32

Disclaimer……………………………………………………………………………. 35

End of Tenancy Information…………………………………………..……. 37

Inventory & Check in Declaration…………………………………..……. 38


OVERVIEW

Property Details

Is the property occupied?

No Is the property furnished? Yes

Type of Property?

First floor flat Weather conditions (for the purpose of photographic clarity):

Rainy, dull day

Tenant Details

Name(s)

Alarms and or Detectors

Type Quantity Location POWER

Tested

Smoke alarm – present on all floors / CO alarm present where a

solid fuel burning appliance is present

Smoke/fire 1 Hallway Yes Smoke alarm present, no CO alarm present (advised client)


Utility Details

Type Reading Serial Number Meter Location

Electric Rate 1: 05393.78 Rate 2: 39440.62 Total: 34046.04

Z00E011179 Hallway cupboard

Water Unknown Unknown Unknown

ELECTRIC


KEYS

Keys (photo) Description Action

Number of sets - 1

Number of keys - 1

Number of fobs - 1

Keys not handed over by clerk – Access granted

via Lettings Agent


SCHEDULE OF CONDITION

Photo Album Link Click link for online photo album:

Yes/No Comments

1 Overall

Cleanliness

Are all areas fully clean? Yes Domestically cleaned to a high standard

2 Walls/

Woodwork

Are all areas fully clean? Yes Domestically cleaned to a high standard

3 Flooring Are all areas fully clean? Yes Domestically cleaned to a high standard

4 Windows Are they all functioning

correctly?

Yes Clean to interior, light dust to exterior of windows

5 Curtains/

Blinds

Both sides free of stains,

marks or rips?

Yes

6 Curtains/

Blinds

Are they all functioning

correctly?

Yes

7 Contents/

Furnishings

Are all areas fully clean? Yes

8 Soft

furnishings

Do all items have an

F&F label?

Yes


Yes/No Comments

10 Linen Does all linen appear

freshly laundered?

Yes

11 Kitchen Are all areas fully clean? Yes Domestically cleaned to a high standard

12 Appliances Are all areas fully clean? Yes All tested for power

13 Bathroom Are all areas fully clean? Yes

14 Interior Lighting Were all bulbs present

& working when

tested?

Yes

15 Rubbish/Waste Has all rubbish been

cleared?

Yes

16 Odour Is the property odour

free?

Yes

17 Smoke alarms/

CO detectors

Are these all present in

required areas and

tested for power?

Yes Green light showing power, fire alarm installed

This report is a fair and accurate record of the contents and condition of the property. If any queries or amendments need to be made please email us

([email protected]) within 7 days of the inspection date. If no amendments are received within this time frame all parties are deemed

to have agreed with the contents of this report. This Inventory has been prepared on the accepted principle that in the absence of comments an item is free

from obvious damage or soiling. Please note Ballard Property Inventories cannot be held responsible for any errors, omissions, differences in opinions or

issues you may feel are contained within our reports. Disclaimer can be found at the end of this report.


ENTRANCE & HALLWAY

Item Description Condition and Comments

1 Door & Frame

White painted wooden door with frame and aluminium

threshold strip

2 Door attachments

1 x Brass handle, metal hinges, doorbell fixed to outside LH wall Brass peep hole, letterbox and no. 23

Scratches to handle on exterior, scuff mark on interior door

next to handle

3 Flooring Light brown carpet Worn to entrance

4 Skirting / woodwork

Painted white wooden skirting with door stop fixed to

skirting behind front door

5 Walls Painted cream 4 wall hooks

6 Ceiling Painted white aertex finish

7 Sockets & Switches White plastic – 3 easy on light switches

8 Lights

1 x Pendent light fitting with frosted glass shade with 1

bulb In working order

9 Heating

White electric heater with time settings and switch to

side for power

10

Built-in storage

Storage cupboard on left of entrance: Painted white 6 panel wooden door with matching frame and aluminium threshold strip 1 x brass handle


Metal hinges To interior: Ceiling painted white with pendent light fitting, 1 bulb in working order Walls painted cream Skirting painted cream Light brown carpet 3 x wooden slatted shelves 2 x white shelves 4 x brass hooks fixed to interior door Electric meter and pulsa coil 3 water heater Water stop cock

11

Contents

Metal duck key holder fixed to wall

Help system with red cord to alert for additional care /

help

Water boost override switch

Door stop fixed to skirting

Fire alarm fixed to ceiling

Tested for power


ENTRANCE & HALLWAY PHOTOS


BEDROOM ONE


12 Door & frame

Painted white wooden panelled door with frame and

aluminium threshold strip. Indent to lower RH side of frame

13 Door attachments

1 x brass handle, metal hinges Interior 1x brass coat hook

14 Flooring

Light brown carpet Worn on entrance as you enter


Painted white wooden skirting

16 Walls

Painted cream with 5 x wall hooks Mark on wall behind lamp

17 Ceiling

Painted white aertex finish

18 Sockets & Switches

White plastic, telephone and TV socket

19 Lights

1 x Pendent light fitting with frosted glass shade of floral

design with 1 bulb In working order

20

Windows

Window unit with double glazed panes White wooden frame Painted white wooden sill Sash window opening

Clean to interior, light dust to exterior of windows

21 Window coverings

Brass curtain pole with a pair of cream floral flower

patterned curtains and white venetian blinds In working order


22 Heating

White electric heater with time settings and switch to

side for power, in built central fan system

23 Built-in Storage

Double wardrobe with sliding glass doors, central divider

with 2x chrome effect poles, 5x wooden shelves Scuff mark to skirting in front of wardrobe

24

Contents / Furnishings

Red cord to alert additional care / help

Light grey fabric double divan bed base with matching

headboard, double mattress. Bedframe has 4 draws.

White wooden draw unit with 6 draws, matching bedside

table with 2 draws

Touch lamp, brass gold effect lamp with glass patterned

shade

Alarm clock

Mattress in good condition, no stains. Headboard had 2

circular indents/marks where a head has rested against it

All draws in good order and runners working

Lamp tested and in working order

In working order


BEDROOM ONE PHOTOS


BATHROOM


25 Door & frame

Painted white wooden panelled door with frame and

aluminium threshold strip.

26 Door attachments

1 x brass handle, metal hinges Interior – chrome hook

27 Flooring

Grey vinyl Worn to middle area


Painted white wooden skirting

29 Walls

Grey tiles with floral design

30 Ceiling

Painted white aertex finish

31 Lights

Ceiling light fitting with shade In working order

32 Heating

White heated chrome towel rail above toilet

33 Toilet

Cream porcelain toilet with cream plastic seat and lid chrome flush

Flush tested and working, clean

34

Basin

Cream porcelain with chrome easy open taps Integrated overflow holes Chrome waste Chrome plug

Mixer tap has slight scale

35 Shower Suite

Shower unit with frosted 4 panes of UPVC glass and metal trim, cream plastic shower base.

Shower scaled


Chrome waste Wall mounted chrome bar fixed to tiles, showerhead with stainless steel hose and soap holder. Thermostatic dials

36

Contents

Chrome toilet roll holder - 4 toilet rolls (Dispersible

items)

3x cleaning products (Dispersible items)

2 x assisted white metal hand bars next to shower unit

and next to toilet for extra support

1 x assisted white metal hand bar (floor to ceiling) in

front of toilet

Wall mirror with integrated light with pull cord in working

order

Chrome towel rail fixed to LH side of basin

White plastic shower chair fixed to wall

2 x red cords to alert additional care / help

Extractor – In working order

Cupboard under basin with shelving

Toilet brush - Used


BATHROOM PHOTOS


KITCHEN


37 Door & frame

2 x painted white wooden glass doors with 8 panels of glass, matching white frame and brass threshold strip. Glass panel with safety glass above door frame.

38 Door attachments

2 x brass knobs Metal hinges

39 Flooring Light wooden effect vinyl

40 Skirting / woodwork Painted white wooden skirting

41 Walls

Painted cream Beige floral design tiles above work top with white grout

42 Ceiling Painted white with aertex finish

43 Sockets & Switches White plastic

44 Lights Ceiling mounted chrome white fitting 3x bulbs

In working order

45

Windows

1x Window units with 2x double glazed pane on each White UPVC frame Painted white wooden sill 1x opening panes each with metal handle, integrated lock


46 Window coverings Cream venetian blinds

In working order

47 Heating

Creda CDF2S wall heater, fixed to wall on LH wall as you enter

48 Sink & Taps

Stainless steel sink 1 integrated waste


1 integrated overflow Drainage area Chrome easy open taps Filtered water tap Rubber plug on a chain

49 Work surfaces Cream laminate effect worktop

Worktop lifting slightly to LH side of hob

50

Wall units

Light cream wood effect laminated doors with dark wooden handles Metal hinges White wooden shelves to interior

51

Base Units

Light cream wood effect laminated doors with dark wooden handles Metal hinges White wooden shelves to interior Bottle rack integrated to left of oven

52 Drawer units

Light cream wood effect laminated draws

53 Kick board

Dark wood effect laminated

54

Contents

White plastic hook on LH wall Plastic box fixed to LH wall to store plastic bags 1 x red cord to alert additional care / help 6 x mugs (assorted mix of colours and designs) 6 x glasses 6 x white ceramic dinner plates (3 large plates, 3 medium plates) 3 x cream bowls 2 x cream side plates


1 x wok 3 x stainless steel saucepans 3 x oven trays 1 x oven dish Cutlery including: knives, forks, spoons, tea spoons, scissors, sharp knives, wooden spoons. Kitchen roll wooden holder Silver plastic bowl and matching dish drainer 1x washing up liquid and sponge (dispersible item)


KITCHEN PHOTOS


KITCHEN APPLIANCES


55

Oven

Electrolux electric oven Model No: EOB944W1 To exterior: Integrated timer dial 2 control dials (oven / grill) Double glazed door with white metal handle to exterior 2 x chrome wired shelves to interior

Tested for power

56 Extractor

Electrolux extractor Integrated unit White plastic control mechanism 1x bulb and filter seen

Tested for power, light in working order

57

Fridge

Bosch FD8506 To interior: 2x glass shelves with white plastic trim 1 x plastic salad crisper drawer 3x plastic door shelves

Tested for power, clean

58 Hob Hotpoint black ceramic surface with 4 white plastic dials


59 Washing Machine Bosch Model No: FD8301


60 Microwave Unbranded stainless steel, 5 buttons and 1 dial Tester for power. Interior has rust / flaked on front edge

61 Kettle Black plastic kettle Tested for power, brand new

62 Freezer (Located in

the storage cupboard

in living room)

Hotpoint, 2 x plastic trays Tested for power, not free from frost


KITCHEN APPLIANCES PHOTOS


LIVING ROOM


63 Door & frame

Painted white wooden panelled door, matching white frame and brass threshold strip.

64 Door attachments

1 x brass handle Metal hinges

65 Flooring Light brown carpet

66 Skirting / woodwork Painted white wooden skirting

67 Walls

Painted cream

68 Ceiling Painted white

69 Sockets & Switches White plastic

70 Lights

2 x ceiling mounted brass chandeliers fittings, 3x bulbs on each

5 out of the 6 bulbs working

71

Windows

2x Window units with 1x double glazed pane on each White UPVC frame Painted white wooden sill 1x opening panes each with metal handle, integrated lock 1x Window unit with double glazed panes White wooden frame Painted white wooden sill Sash window opening


Clean to interior, light dust to exterior of windows, slight

mildew to bottom edges.

72 Window coverings

2x pairs of cream floral patterned curtains with tie backs, cream lining. Cream venetian blinds on sash window.

Blinds in working order, curtains clean


73 Heating

2x white electric heaters with time settings and switch to side for power. In built central fan system

74

Fireplace

Matching soft white finish back panel and hearth. A dark

wood effect mantel, header and pillars. Features a black

gas fire with brass effect trim.

75

Built-in Storage

Storage cupboard on left of entrance: Painted white 6 panel wooden door with matching frame and aluminium threshold strip 1 x brass handle Metal hinges To interior: Ceiling painted white with pendent light fitting, 1 bulb in working order Walls painted cream Skirting painted cream Light brown carpet 3 x wooden slatted shelves 2 x white shelves 4 x brass hooks fixed to interior door Electric meter and pulsa coil 3 water heater Water stop cock

76

Contents / Furnishings

2 x Grey sofa’s, both recline back

Light wood dining table with 4 matching chairs and cream

seat covers

Dark wood coffee table, varnished and in good condition

Dark wood display cabinet with 2 glass doors and 2 solid

doors


LIVING ROOM PHOTOS


DISCLAIMER

This inventory has been prepared by Ballard Property Inventories (hereinafter also known

as BPI) or its appointed clerks or agents and provides a fair and accurate record of the

contents and condition of the property as well as the property’s internal condition. This

inventory is for making comparisons at the end of the tenancy agreement that it relates

to. This inventory is prepared “as seen snapshot” of the property and its contents at the

time of the inspection and is compiled as a fair and accurate record of the property’s

internal condition and its contents and should not be used as an accurate description of

each and every piece of furniture and equipment.

This report does not form any part of a survey or structural report and is not intended to

be used for valuation purposes. The inspection extends to areas that are readily

accessible. BPI will not inspect lofts, basements, high-level cupboards or similar if access is

restricted. Communal areas and shared spaces with other properties are excluded. The

moving of any heavy furniture items or appliances will not be undertaken and therefore

some observations may be restricted where such items restrict full view. BPI will not lift

any mattresses or be able to view in any way the undersides of such; this could miss any

damage present. BPI will note all or any present odours; their sense of smells will alter and

so the accuracy of this is not something we can be held accountable for.

Meter readings (Electric, water, gas, heat and cooling) will only be recorded if BPI is

informed of the meter location before the inspection. Meter readings will be taken if a

meter is safely accessible and clearly labelled. The relevant utility companies, tenants and

Agents/Landlords must check all meter readings, as we cannot be held responsible for any

discrepancies.

Items such as live house plants, cleaning products, candles, letters, newspapers,

magazines etc, are considered perishable. Books, DVD and other similar items will not be

listed individually but will be stated as ‘assorted’ or 'collections'. Excessive amounts of

assorted crockery, cutlery, glasses etc will be listed as ‘assorted’ items unless agreed

otherwise. BPI cannot move heavy contents i.e. Sofas due to health and safety.

BPI is not an expert in fabrics, woods, materials, antiques, etc. BPI are not required to

state whether an item is antique, made of precious metals, of unique origin, or whether it

is new despite the appearance being obviously so. You must tell BPI if any items within the

property are brand new so that this can be stated at the time the report is carried out. All

items are described for identification purposes. Sizes of objects are given only as

approximate for the sole purpose of identification.

Lighting and electrical appliances will only be tested for power if plugged in on the date of

inspection. Smoke alarms, carbon monoxide alarms and other similar items will also only

be tested for power where practical. The full working order of these appliances will not be

tested. Burglar alarms, panic alarms and gas appliances are not tested.

Where inventories are completed with tenants in situ and it is deemed difficult for BPI to

differentiate between that belonging to the landlord or tenant, then the report may

contain inaccuracies for which BPI cannot be held responsible. Any images/photographs

taken may not reflect accurately the condition or damage as stated in our report as

lighting and any other such conditions can greatly affect these images. Please use these

images in connection with the written report. It is strongly advised that the accuracy of

this report lies with the Landlord, Tenant and/or any other involved party or instructing

principle and that any queries or discrepancies relating to the description or content be

addressed to “Ballard Property Inventories” within 7 days of an inspection/signature and

receipt. This report should be thoroughly checked. Please note BPI cannot be held

responsible for any errors, omissions or issues you may feel are contained within our

reports. It is very important that any notes required within the report are mentioned to

BPI at the time of the report being complied.

At the end of the tenancy, the tenant must return all items to the relevant rooms as listed

on the original Inventory before the Check Out inspection is carried out. The tenant may

be charged where items have not been returned to their original positions/locations as

stated on the check in report.

When a check out report is made all comparisons will be made at the time between how

the property has been left with the original inventory report taken at the start of the

tenancy. Meters will be checked where seen and where access is made possible. The

check out of all items and goods not belonging to the property/tenancy must have been

removed and cleaning must have been fully completed. The property must be left in the

condition it was found on the day the tenancy started.


Safety Disclaimer - The Inventory relates only to the furniture, furnishings and all

landlord’s equipment and contents in the property. It is no guarantee of, or safety of, any

such equipment or contents, merely a record that such items exist in the property at the

date of the inventory and the superficial condition of the items. None of the boilers, gas

fires, hobs, water supplies, fire alarms, radiators or gas appliances have been checked for

working order; this is not part of our standard report. Should any of the electrical

appliances, switches and sockets or anything else mentioned be tested for power or

working order it is absolutely no indication of its safety in any way. BPI are just stating the

item or fixture is present, and its condition, at the time of this report. Blinds and cord

safety 1st October 2014; all binds etc must have safe pull controls/cords. We will not be

held liable for any cords/controls that do not comply, whether we have noted this or not.

Overlong cords can cause a health and safety issue. BPI do not in any circumstance look

for signs of Legionella and will not in anyway be held liable for such within any premises

we carry out any such report on.

Furniture & Furnishings (Fire) (Safety) Regulations 1988 as amended 1993 - Relevant

furniture and furnishings, which have the appropriate label complying with the above

regulations, can be indicated on the inventory as “fire resistant”, but is not considered a

part of our services. Where we see an F&F label this does not mean that we are stating in

any way that this item is suitable and complies.

Fireguards - Where there are loose fireguards, not part of a heater, gas or electric fire this

may be indicated on the inventory.

Smoke Alarm/Detectors & Carbon Monoxide Alarm/Detectors - It is the tenant’s

responsibility, or any other party such as the landlords or their agent, to inspect any

smoke /alarm detector fitted in the property at regular intervals to ensure they are in full

working order as per the manufacturer’s instructions. We are not responsible to check

these or if we have checked the power or working order of such equipment, this does not

mean in any way it is still functioning or working effectively after our checks.

The Smoke and Carbon Monoxide Alarm England regulations 2015 - Smoke

alarms/detectors, carbon monoxide alarms/detectors are not tested by BPI and are the

responsibly of the Tenant / Instructing Principle / Landlord. If BPI are able to test them at

all, it would only be for power. This would by no means show that in the event of any

emergency, when they would perhaps be relied upon, that they will function or work as

required. BPI cannot be held liable in any way in any such situation. The presence and

appropriate working order of these alarms is the law and all concerned parties such as the

landlord, their agent, the tenant and/or our instructing principle must test them on a

regular basis for their continued power and working order. This law is under The Smoke

and Carbon Monoxide Alarm England regulations 2015. Under this law you must provide a

working and tested smoke alarm/detector on every floor of the property and a carbon

monoxide alarm/detector in every room that contains a solid fuel combustion appliance.

Power and/or functionality tests must also be carried out on every new tenancy by law,

via the Tenant / Instructing Principle / Landlord. As stated, BPI accept no responsibility

whatsoever for any testing of, recording of missing or present and/or working order of any

such smoke alarm/detectors and or carbon monoxide detectors within a property

following a report or visit. No responsibility is taken for any damage or malfunction

occurring during the testing of such alarms.


END OF TENANCY INFORMATION

Please read all these notes fully as they state what needs to happen for a smooth check

out process as well as what BPI are trained to look for and note within a property.

FULL CLEAN: This must be very thorough. Floors, walls, sanitary ware, windows,

woodwork, all kitchen units, all rooms, ovens, cooker hoods, fridges and freezers,

extractor fans, wardrobes, any linens and beddings. BPI will be inspecting all furnishings

and appliances. The tenant is required to return the property the same way as noted in

the original inventory report; most managing agents and landlords will have to instruct

professional cleaners if this is not done, this cost will be from the tenants deposit.

FLOORING: Needs to be fully cleaned. If there are any stains or marks, the flooring should

be professionally cleaned by a regulated cleaning company. The tenant can be charged for

stains or marks of any kind. If a flooring is badly damaged the tenant may be charged for

its entire replacement.

UTENSILS: This will all be inspected for damage and soiling. It should all be thoroughly

cleaned and in the same place as at the beginning of the tenancy or it could be noted as

missing.

BEDROOM FURNISHINGS: All beds and their respective mattresses and bases will be

thoroughly examined for stains and damage where practical. Charges would be made if

there are any issues not noted on your original report. If any sheets, duvets etc were

provided these will need to be cleaned and pressed. All linen should be placed on top of

the respective bed so that the bed can be fully inspected.

ALL FURNISHINGS: These should be in a similar condition as provided and will be fully

inspected. The tenant should take all means necessary to protect all furnishings during the

tenancy, as damage can result in deductions from the deposit. This includes all marks,

stains, scratches, loose joins, polish finishes, burns, ring marks, soiling or discolouration

etc. All furnishings and any equipment must be returned to its original position or it will

not be noted as present in the check out.

GENERAL DECORATION: Any excessive damage, marking, scratches etc can be deemed as

beyond fair wear & tear. This can include nails, screws and hooks in walls, furniture marks

etc. Please always gain written permission from all relevant parties prior to making

alterations or changes of any kind.

DRAINS AND GUTTERING: These will not be tested. However BPI will flush toilets and note

if in working order or not. If BPI notices a blockage / leak the instructing party will be

notified.

LIGHT BULBS: These should all be replaced and be in fully working order.

KEYS: All keys from the beginning of the tenancy must be available, ready and clearly

marked, including any cut during the tenancy. Lost keys can result in a charge for the

replacement of the property’s locks.

GARDENS: The front and back gardens will need to be maintained throughout the

tenancy. Lawn cutting, weeding, maintaining flower beds and any other seasonal works

required. BPI would suggest the tenant liaises with the landlord and or managing agent

regarding this and any specific needs.

RUBBISH: Any and all rubbish or excess rubbish should be completely removed from inside

and outside the property, as organising this will incur a cost for removal.

ODOURS: Any odours present in the property must be eradicated prior to the check out.

These often include cooking smells, the smell of smoking, sewage smells, damp smells or

the small of any animals.

All of the above useful information will vary and depend upon discrepancies, including

how the property was at the beginning of any tenancy and what was agreed.


INVENTORY & CHECK IN DECLARATION

Street Name, City, Postcode (date)

The Tenants are reminded that it is their responsibility to check the accuracy of the Inventory & Check In report and are advised to sign it in confirmation.

The Inventory & Check in report references the condition and cleanliness of the above-named property; along with its contents, fittings and fixtures.

Amendments to this document may be made within 7 days of the inspection date. If no amendments are made within this time the tenants will be deemed

to accept the document as an accurate representation at the date so specified of the property at the address stated above. This document should be signed

and dated no later than 7 days from the date the Inventory Inspection was carried out.

This signed declaration page is to certify that we (the tenants named below) have carefully checked the foregoing Inventory & Check in document &

consider this to be a fair and correct schedule of condition of contents therein. We (the tenants named below) have read and understood each page of this

report and accept that this Inventory Check In report is a true and accurate representation at the date so specified of the property at the address stated

above.

TENANT NAME TENANT SIGNATURE DATE SIGNED

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