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IAEA Introduction to the in-house regulatory system (September 2013) - 1 -

IAEA International Atomic Energy Agency

Introduction to the in-house regulatory system

Eugenio GIL LOPEZ Radiation Safety Regulator

September 2013


• The statutory mandate

• Radiation practices and activities

• Regulatory System

• Roles and responsibilities

• Directors in Charge

• Radiation Protection Officers

• Occupationally Exposed Workers

• Addresses and links

• Final thoughts

Index


DG-IAEA

NS SG MT

NSNS

MTGS SGTS

NSRW

NSNI

NS-IEC

NE NA TC

MTBF

MTHR

MTPI

MTCD

NAFA

NAHU

NAPC

SGAS

TCAF

TCAP

TCEU

TCLA

SGOA

SGOB

SGOC

SGCP

MTIT

SGIM

TCPC

NENP

NEFW

Radiation activities

Use of Radiation Sources

Service Provision

DGO

NAEL

The Agency practices and activities

PACT


The Agency Regulatory System

• The Agency has a statutory obligation to provide for the

application of its safety standards to its own operations

• The Agency is responsible for the protection of his workers (staff, experts, fellows, trainees, visitors…) from ionizing

radiation arising from practices and activities conducted by the Agency or under its supervision or control

• The in-house regulatory system has been created to supervise

radiation safety in the Agency practices and activities,

• The Radiation Safety Regulations are based on the IAEA

Safety Standards and Security Recommendations, and take into account relevant safety conventions and codes of conduct.


Objectives

To protect individuals (workers and public) against ionizing radiation arising from the Agency operations by implementation of adequate safety and security provisions

To protect the Agency from future reclamations, by strict compliance with the international safety and security standards

To serve as an example for the Member States on the application of the

international safety and security standards


Regulatory framework

• Practice Description • Safety Analysis • Rad. Prot. Programme • Emergency Plan • Security Plan • …


Radiation Safety Regulations (RSR)

• Set for the in-house regulatory regime

− Implementing the IAEA Statute, Article III.A.6

− Based on the IAEA Radiation Safety Standards

− Approved by IAEA DG in Dec 2006

− Issued as the Administrative Manual, Part X

• Content

− General provisions

− Occupational exposure

− Public exposure

− Safety of sources

− Radiation emergency response at Agency premises

− Protection of workers undertaking interventions

• Manual of Guidelines and Procedures

• RSR are now under revision

IAEA RADIATION SAFETY

REGULATION

VIENNA, AUSTRIA

AUGUST 2007


Procedures and Guidelines Manual

Regulatory Process Procedure and Guideline

Notification Practices RSR-NOT.01-06.2007

Act. outside Agency RSR-NOT.02-06.2007

Authorization Practices RSR-AUT.01-06.2007

Service providing RSR-AUT.02-06.2007

Inspection RSR-INS.01-06.2007

Enforcement RSR-ENF.01-06.2007

RSR role in emergency situation RSR-EME.01-06.2007

Radiation Protection Officer RSR-RPO.01-06.2007

Qualified Expert RSR-QE.01-06.2007

Safety Assessment RSR-SA.01-06.2007

RS Inventory RSR-INV.01-06.2007

Optimization RSR-OPT.01-06.2007

PROCEDURES AND GUIDELINES

FOR THE INTERNAL REGULATION

OF RADIATION SAFETY

MANUAL

INTERNATIONAL ATOMIC ENERGY AGENCY

VIENNA, AUSTRIA

AUGUST 2007


IAEA Regulatory System Vs. National Regulatory System

Director General (DG) National Authority

Radiation Safety Regulator (RSR) Regulatory Body

Director in Charge (DCh) Licensee

Radiation Protection Officer (RPO) Radiation Protection Officer

Qualified Expert (QE) Qualified Expert

RP Tech. Services Off. (RPTSO) RP Services (own or external)

Staff, Experts, Trainees (OEP) Occupational Exposed Workers

Medical Director (MD) Specialized Health Services

Incident & Emergency Center (IEC) Emergency Response Agency

Rest of the Agency Members of the public

Actors


Obligatory nature

Standards &

Regulations

Director General

Radiation Safety

Regulator

Directors in

Charge

Radiation Protection

Officer Workers

IAEA Safety Standards

Binding Binding Binding Binding Binding

Radiation Safety

Regulations Approval

Binding May exempt as regulated

Binding Binding Binding

Authorization Certificate

Granting

Binding May temporarily

exempt with notification to the

Regulator

Binding Binding

Operational Procedures

Approval

Binding May temporarily

exempt with notification to the

Director

Binding


Radiation Safety Technical Services Officer

(provision of technical support services and advice)

Radiation Safety Regulator (regulatory control)

Res

pon

sib

ilit

y

for

rad

iati

on

safe

ty

Rep

ort

s on

sta

tus

of

rad

iati

on

safe

ty

Responsibility for regulating

radiation safety

Reports on regulatory compliance

NB: The functions of the Medical Director are not represented on this chart

Request for advice and services

Provision of advice and services

Approval of services

Application for approval of services

Authorization, inspection and

enforcement

Notification, application for authorization,

reports

Resp

on

sibility

for p

rovisio

n o

f

techn

ical se

rvices

Rep

ort

on

sta

tus

an

d n

eed

s

for

serv

ices

Roles and responsibilities

Director General (overall responsibility or health and safety)

Director in Charge (compliance with radiation

safety requirements)

NS -DDG (providing tech. support)


Director in Charge (DCh)

• Director of the relevant division

• Licensee for:

− Owning practices and radioactive sources

− Performing radiation activities

− Providing technical services

• Main responsible for nuclear and radiation safety of practices and activities

• Shall appoint a Radiation Protection Officer (RPO) who assist him to fulfil its responsibilities.

• Notifying to RSR possession or use of RS and applying for authorization

• Ensuring compliance with regulatory requirements and license conditions on safety and security

• Establishing an operation RP program and RP procedures

• Providing protective equipment, radiation monitoring and keeping dose records

• Ensuring health surveillance of OEW and remove worker unfitted to work with IR

• Requesting technical support services fro RTSO

• Maintaining inventory of RS

• Notifying incidents to RSR and leading response

The DCh is: The DCh shall :


Radiation Protection Officer (RPO)

• Appointed by DCh

• A staff from the relevant division, but not necessarily

• Responsible for daily implementation of radiological protection provisions in Agency practices and activities

• Guidelines RSR-RPO.01-06.2007 establish responsibilities and competences of the

• Supervise that work with radiation is carried out according to RSR and License Cond.

• Implement the RPP

• Carry out, or supervise, the arrangements for technical support services

• Keep records (source inventory, and dose record)

• Ensure verification of new facilities and procedures and maintenance of equipment and safety systems

• Implement emergency plans

• Supervise radiation safety of personnel

• Supervise safe handling radioactive sources

• Instruct to staff, visitor, etc. on radiation safety s and safety regulation matters

• Set up barriers around and supervise access to controlled areas.

The RPO is: The RPO shall :


Occupationally Exposed Workers (OEW)

• Staff, experts, fellows, trainees and visitors involved in radiation practices or activities performed by the Agency or under its responsibility

• Designated by the DCh

• Protected with the annual dose limits for workers

• Every OEW have to:

− Receive appropriate training in RP matters

− Be covered by a radiation monitoring program

− Be declared fit to work with ionizing radiation

• Comply with the IAEA Regulations, Procedures and Guidelines

• Work safely and carefully and keep radiation exposure to the minimum

• Safe custody and proper use of sources and protective equipment

• Monitor workplace, body, clothes and personal effects (particularly, when handling open radioactive sources)

• Devote enough attention to radiation safety training

• Report on any unusual condition

• Report on any accident/incident

• Report any significant disorder or disturbing jobs

• Women should notify becoming pregnant

The OEW is: The OEW shall:


Regulatory requirements

• General requirements

• Occupational exposure

• Public exposure

• Safety of Sources

• Radiation emergency response

at Agency premises

• Protection of workers

undertaking intervention


Basic obligations

Not

Yes

Practices, services, or activities

involving potential exposure above exemption levels

Potential exposure >

Dose limit for public?

Category [RS] = I, II, III or IV?

Not

Yes

Activities outside the

Agency

Service Provision

Use of Radioactive

Sources

Review of compliance with

Regulations

RSR

Authorization

RSR

RSR

Notification

DiCh

License

RSR

Registration


Radiation protection and safety

• Justification of practices “… only justified practices are

authorized”

• Optimization of radiation protection and safety “… registrants and licensees shall ensure that protection and safety is optimized”

• Dose limits “… registrants and licensees shall apply the dose limits”

• Dose limits for workers:

− An effective dose of 20 mSv/y averaged over 5 consecutive years

− An effective dose of 50 mSv/y in any single year

− An equivalent dose to the lens of eyes of 20 mSv/y

− An equivalent dose to the extremities or the skin of 500 mSv/y

• Dose limits for the public:

− An effective dose of 1 mSv in a year

− An equivalent dose to the lens of the eye of 15 mSv a year

− An equivalent dose to the skin of 50 mSv in a year


• Inspections

− The Regulator conducts inspection to verify compliance with RSR and Authorization conditions

− The Regulator report findings to the DCh.

• Enforcement actions may be proposed by the Regulator

− Disciplinary measures may be imposed in case of misconduct

− The Agency may bar access to the premises in case of gross negligence or wilfulness

− The Regulator can suspend Authorization

• Appeal to the DG:

− Refusal of a regulatory authorization

− Conditions imposed in the Authorization Certificate

− Enforcement actions

Regulatory control


Occupational protection

• Responsibilities

• Classification and delineation of areas

• Personal Protective Equipment

• Individual monitoring

• Monitoring at workplaces

• Dose records/information

• Health surveillance


• Categorization of persons who can be involved in emergency response

• Just OEW may participate in planned recovery actions

• Dose limits for workers apply for interventions

• Special limit to prevent catastrophic situations or life saving:

− Effective dose 100 mSv

− Dose to the skin: 1 Sv

− Dose to lens of eyes: 300 mSv

• Intervention people are clearly informed about risk associated to the

intervention

• Dose incurred in interventions are recorded separately

• Medical advise has to be requested for preparing special intervention

Workers undertaking interventions


Addresses

RSR GIL LOPEZ, Eugenio

Radiation Safety Regulator

B0701, Phone. 22814

[email protected]

Radiation Monitoring CRUZ SUAREZ, Rodolfo

Head of Dosimetry Lab

F-333B, Phone. 22713

[email protected]

RPTSO PINAK, Miroslav

NSRW/RSM Section Head

B0778 Phone: 22721, 22720

[email protected]

Occupational Safety Sagi, Lazlo

Radiation Safety Technical Services Unit

B0778 Phone: 22508

[email protected]

mailto:[email protected]







Links

• IAEA Statute http://www.iaea.org/About/statute.html

• International Conventions and Codes of Conduct http://www.iaea.org/Publications/Documents/Conventions/index.html

• IAEA Safety Standards http://www-ns.iaea.org/standards/

http://www-ns.iaea.org/downloads/standards/status.pdf

• IAEA Radiation Safety Regulations http://oasis.iaea.org/OASIS/OASIS/NS/References/Radiation.htm

• IAEA RSR Procedures and Guidelines Manual http://oasis.iaea.org/OASIS/OASIS/NS/Documents/Manual.pdf

http://www.iaea.org/About/statute.html

http://www.iaea.org/Publications/Documents/Conventions/index.html

http://www-ns.iaea.org/standards/






http://oasis.iaea.org/OASIS/OASIS/NS/References/Radiation.htm

http://oasis.iaea.org/OASIS/OASIS/NS/Documents/Manual.pdf


Final thoughts


Thanks for your attention